Office for Research

We promote, facilitate and enhance research

Office for ResearchKey Information Technology

Initiatives eIRB – on line human subjects research

protocol submission and review system ISIS – web based research safety plan Granite – animal facility management; on line

animal protocol submission and review system Info Ed – research proposals created, routed

and submitted electronically Data Warehouse – a central repository of data

against which reports are delivered and/or created using the COGNOS business intelligence (BI) tool

NUPortal – single point access to on line services

Office for ResearchInformation Technology Strategy

Migrate from manual to all online processes, creating an integrated eRA (electronic research administration) environment

Unify a variety of systems, integrate, configure for ease of use, reduce redundancies

Foster a “do science” environment at Northwestern University

2007 2008

Jan Jun Dec

Jan Jun Dec

eIRB

ISIS

Granite (ACUC)

Granite (CCM)

Info Ed

NUPortal

Office for ResearchSystem Deployment Timelines

…Rollout began May 06 Continues through 2008

Feb 19th Phase I rollout

Phase I begins June 2007-Dec 07

…Rollout began Oct 06

Pilot begins July 2007, NUIT to provide additional information

Pilot Aug 07 – Sept 07 Rollout Oct 07 – May 08

eIRB

Online web-based tool for facilitating the submission process and communication processes for the research community, the Institutional Review Boards, and OPRS.

Provides the research community with real-time tracking information for protocol submissions and protocol approval status.

Comprehensive paperless system which provides: Electronic protocol submissions that can be accessed

anywhere, anytime that VPN-secured web-access is available Workflow and approvals Electronic notification to multiple parties responsible for a

protocol Reduction in staff time and shorter routing time

OPRS Contact: Don Workman dworkman@northwestern.edu 312 503 2616

ORIS Contact: Brenda Bryant b-bryant@northwestern.edu 312 503 0712ORIS Contact: Dan Volocykdvolocyk@northwestern.edu 847 491 8487

eIRB – Personal Folder

eIRB – Protocol Submission Forms

Guided input reduces errors Multiple questions per section Navigation between sections Conditional branching Tips and links to other information

eIRB – Project Lookupby Status/Submission

Type

ISIS – Integrated Safety Information

System Web based Research Safety information management, compliance documentation, and safety information system

Eliminates the paper-based Safety Plan - investigators enter data and create reports, registrations and applications

ISIS: Customizes itself to the user, provides the user with the

virtual forms, applications and registrations required, eliminates hand written forms

Information is available 24/7 and may be queried for reports/analysis

ORS Contact: Todd LeasiaLTL419@northwestern.edu 312 503 8300

ORIS Contact: Tera Moskal t-moskal@northwestern.edu 847 467 4269

ORIS Contact: Dan Volocykdvolocyk@northwestern.edu 847 491 8487

ISIS – Safety Evaluation

Wizard

ISIS – Safety Forms Menu

ISIS – Safety Wizard

Granite forACUC & CCM

On-line animal protocol submission and facility management system.

Replaces the Sirius system Granite:

Animal protocol submissions and ACUC reviews completed electronically

PI or PI’s proxy may order, track, check status and available balances of animal orders

Allows veterinary staff to record observations and care documentation in a paperless environment

ACUC Contact: Mary Ann Jurgus m-jurgus@northwestern.edu 312 503 3569

CCM Contact: Philippe Baneuxp-baneux@northwestern.edu 312 503 0877

ORIS Contact: Steve Moyano smoyano@northwestern.edu 847 467 3202

ORIS Contact: Dan Volocykdvolocyk@northwestern.edu 847 491 8487

GraniteElectronic Animal

Protocols

Granite Animal Ordering

GraniteAnimal Delivery

Status

Info Ed A tool to assist in all efforts associated with

applying for sponsored research, including: Funding opportunity identification Proposal creation Electronic internal routing & approval

Replaces the paper OSR-1 form System to system submission of proposals to

Grants.gov Proposal Tracking OSR contacts:

Bruce Elliott b-elliott@northwestern.edu 312 503 1780Susan Ross sross@northwestern.edu 847 491 4236

Project Café contact: Ellen Feldmanefeldman@northwestern.edu 847 467 0132

Info Ed - Create a Proposal

Info Ed - Submit a Proposal

Info Ed – Submit a Proposal

Info Ed – Grants.gov Status

Data Warehouse This initiative will deploy a BI tool to support

accessing and analyzing data from a variety of enterprise systems including:

Standard reports for the end user A single architecture providing self-service reporting and

analysis Data documentation and definitions will support

users’ understanding of data Data access policies and roles will promote greater

access to data and improved compliance Support and training will enable various audiences

to effectively use the reporting solutions Contact: Bill Hayward bh@northwestern.edu 847 491 7918

Data WarehouseBI Tool Features – Prompted

Reports

User selects Area, Fiscal Year & Accounting Period

Report displays information based on selected values

Report set to flag Available Balances to red when < $4000

**note – $ amounts are not valid and are for purposes of demonstration only.

Data WarehouseBI Tool Features – Drill up & down from

Summarized Information to Details

User drills from a single department to Expense Categories

**note – $ amounts are not valid and are for purposes of demonstration only.

Data WarehouseBI Tool Features – Slice & Dice Information

Using Cubes

Tree values allow user to select values to display in a report.

In this example user displays Expenses & Revenue from

University Appropriated Funds under College of Arts & Sciences

**note – $ amounts are not valid and are for purposes of demonstration only.

Data WarehouseBI Tool Features – Slice & Dice Information

Using Cubes

**note – $ amounts are not valid and are for purposes of demonstration only.

In this example user compares 2004 accounting period to 2005 for

University Appropriated Funds under College of Arts & Sciences

Compare time frames

NUPortal

Web-enabled enterprise services will come together through The NUPortal, an online service provided by NUIT.

ServicePoint, the project team for The NUPortal, began planning, project management, and development in 2006. This service is scheduled to launch in summer 2007.

Using a secure, user-friendly Web interface, The NUPortal will provide a personalized, role-based, single point of access to the online services that are essential to academic, research, and administrative work at Northwestern.

A “Research Portlet” will be created Contact: Harry Samuels

harry.samuels@northwestern.edu 847 467 4483

NUPortal

Commonly used Web-based services are easy to find

The intuitive interface mirrors the look and feel of many University Web sites

News area provides alerts to users about special topics and services

Services are organized by roles at Northwestern

Search features allow users to find Northwestern people and content

Users select the services they want to display

What we are asking of you

Comments on presentation - content and approach

Recommendations for delivery to faculty groups

Suggested communication vehicles for engaging the faculty going forward

Assistance with follow up with faculty that do not participate (e.g., ISIS)

Continued support of all OR IT initiatives