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Office 2003 Sample Workbook

LearnKey, Inc. provides self-paced training courses and online learning solutions to education, government, business and individuals world-wide. With dynamic video-based courseware and effective learning management systems, LearnKey solutions provide expert instruction for popular computer software, technical certifications and application development. LearnKey delivers content on the Web, by enterprise network, and on interactive CD-ROM. For a complete list of courses visit http://www.learnkey.com Trademarks: All brand names and product names used in this book are trade names, service marks, trademarks or registered trademarks of their respective owners. All rights reserved. No part of this book may be reproduced or transmitted in any form or by any means now known or to be invented, electronic or mechanical, including photocopying, recording, or by any information storage or retrieval system without written permission from the author or publisher, except for the brief inclusion of quotations in a review. © 2004 LearnKey, Inc. www.learnkey.com

Office 2003 Course Introduction

Using this Workbook.............. iii

Exam Skill Standards ............. v

Course Outlines.................... xii

Sample Lesson Plans..........xvii

Using this Workbook LearnKey Office 2003 Courses and MOS Certification The Microsoft Office Specialist (MOS) certification is a globally recognized standard for validating expertise with the Microsoft Office suite. Earning MOS certification acknowledges that the exam taker has the expertise and knowledge to work with Microsoft Office programs. Those who achieve MOS certifications distinguish themselves in today’s competitive job market, earning benefits such as increased employment opportunities and greater earning potential. The LearnKey Office 2003 courses provide the information necessary to prepare your students for the MOS exams. The content, delivered by an industry professional, is the most up-to-date, comprehensive content available. You will find this presentation to be thorough and engaging as it prepares your students to pass the exam. The MOS certification currently consists of four levels: Specialist, Expert, Master, and Master Instructor. The LearnKey Office 2003 courses cover all skill standards necessary to pass the Word 2003 and Excel 2003 Specialist and Expert exams and all skill standards necessary to pass the PowerPoint 2003, Outlook 2003, and Access 2003 Specialist exams (there currently are no Expert-level exams for these three applications). How this Workbook is Organized In this Course Introduction you will find lists of skill standards for each MOS exam the Office 2003 courses cover, an outline of each course, and several sample lesson plans for each course. These are included to give you an overview of the training content and to help you structure your lesson plans. The rest of this workbook is divided into five sections: Word 2003, Excel 2003, PowerPoint 2003, Outlook 2003, and Access 2003. Each course is further divided into three to five sessions. The exercises in this workbook are intended to supplement your students’ learning. These exercises have been constructed with the exam skill standards in mind and will greatly aid your students in their content retention and certification preparation. The exercises in this workbook include the following:

• Fill-in-the-Blank Exercise – The student completes a comprehensive fill-in-the-

blank exercise while watching each session of the training. Each Fill-in-the-Blank Exercise follows the instructor's lecture and can be used as a review for the Quiz, training Pre-Tests and Post-Tests, and certification exams.

• Glossary Crossword and Glossary Word Search – The terms used in these puzzles are taken directly from each course's glossary. The puzzles are intended to help your students become more familiar with common terminology.

• Short Essay – Each session includes short writing exercises that require students to explain in their own words a key aspect of the training. This helps them hone their understanding of key topics.

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(435) 674-9733 www.LearnKey.com Course Introduction iii

• Research Topic – These exercises are intended to help your students further study topics that are relevant to the information covered in each session.

• Group Activity – These exercises are intended to help students learn by teaching. Students research a topic as a team and then prepare a short in-class presentation of what they have discovered.

• Quizzes – These additional quizzes will help you gauge your students’ progress. They also provide your students additional preparation for the training Pre-Tests and Post-Tests and for the certification exams.

These workbook exercises used in conjunction with the LearnKey training will help give your students the best learning experience possible and will ensure that they are well prepared to pass the MOS exams. How to Use Sample Lesson Plans Each course includes several sample lesson plans as tools to assist you in planning your lessons. The sample lesson plans may be used as is, or they may be customized to meet the objectives and time constraints of individual classes. In the sample lesson plans,

• Session segments are underlined. As students watch a session, they should complete the corresponding Fill-in-the-Blank Exercise.

• Supplemental activities are italicized. These include workbook exercises (crosswords, word searches, etc.), supplemental readings, and session labs.

• Training Pre-Test and Post-Tests are bolded.

Additional Information For additional information about the Microsoft Office Specialist exams and their requirements, visit

http://www.microsoft.com/learning/mcp/officespecialist/default.asp

iv Course Introduction

Course Outlines

Word 2003 Session 1 Session 2 Session 3 Session 4 Session 5

Introduction Basic Formatting Printing Tables Outlines/Summaries Overview Text Formatting Print Preview Draw Table Outline View Versions Character Formatting Print Dialog Box Insert Table Button Working with Outlines Hardware Requirements Formatting Options Zoom Options Format Cells Promote/Demote Launch Word Font Formatting Printing Options Add Data Adding Text Word Environment Shortcuts Envelopes/Labels Navigate Expand/Collapse Word Basics Paragraph Formatting Envelope Formatting Insert Table Menu AutoSummarize Click and Type Paragraph Spacing Envelope Printing Calculations Forms Aligning Text Line and Page Breaks Labels Formatting Tables Form Overview Word Wrap Advanced Formatting Templates Select/Delete Text Form Field Cut/Copy/Paste Concepts Using Rulers New Document Format Options Drop-Down Form Field Copy and Paste Borders and Shading Online Template Header Rows Calculations Copy and Paste Table Applying Columns Save Templates Resize Cells Form Control Multiple Copy Formatting Columns Template Location Move Tables Help Text Pasting with Clipboard Bulleted Lists Attaching Templates Sort Data Protect Document Time Savers Tabs Built-in Templates Table Styles Validate Form Keyboard Navigating Tables Collaboration Document Effects Mail Merge End/Home Keys Document Sections Track Changes Watermarks Merge Components Select Options Insert Section Break Send Documents Picture Watermark Mail Merge Template Selection Bar View Section Break Review/Edit Themes Mail Merge Wizard Selection Shortcuts Header/Footer Options Add Comments Navigate within Documents Lists Noncontiguous Create Header Compare/Merge Go To Write E-mail Moving Through Documents Page Border Show Change Options Browse By Address Block Selection Review Graphics Accept/Decline Split Windows Complete Merge Word 2003 Interface Text Boxes Reviewing Pane Multiple Windows Labels Task Panes Clip Art Menus and Toolbars Bookmarks XML Using Task Panes Picture Options Toolbar Control Using Bookmarks What is XML? Type a Question Box Insert Picture Customizing Options Hyperlinks Schema Office Assistant WordArt Custom Toolbar Hyperlink Navigation Transform Open Documents Excel Worksheet Customize Menu Creating References XML in Word Search for Documents Linking Documents Customize Order Footnotes/Endnotes Saving in XML Reading Layout View Charts and Diagrams Basic Styles Footnote Content Macros Side-by-Side View Graph Charts Current Styles Footnote Shortcut Introduction Creating New Documents Diagrams Style and Formatting Format Footnotes Creating Macros Page Setup Modify Diagrams Apply Styles Move/Delete Footnotes Recording Macros Date and AutoComplete Organization Charts View Styles Captions Signature Block Symbols Modify Charts Advanced Styles Table of Figures Organizer Tool AutoText Save Documents Customized Styles Index/Table of Contents Security AutoCorrect Document Properties Modify Paragraph Style Indexing Document Protection AutoCorrect Options Preview Document Styles with Borders Cross References Security Tab AutoFormat Save Option Create New Style Subentry Document Properties Proofing Documents Change File Type Character Style Create Index Restrict Document Spelling Checker Web Version Apply Style Table of Contents Digital Signatures Spelling and Grammar View/Preview Bullet/List Styles Edit Table of Contents Apply Signatures Grammar Options Apply Bullet Style Master Documents Application Maintenance Find and Replace Using Master Documents Application Recovery Clipboard Replace Insert Subdocuments Save My Settings Go To Edit Subdocuments Updates Word Usage Tools Work with Subdocuments Detect and Repair

xii Course Introduction

Excel 2003 Session 1 Session 2 Session 3

Introduction Basic Formulas Protecting Data Exploring Excel Formula Syntax Worksheet View Worksheet Basics Create Formula Cell Protection Data Types Edit Formulas Allow Range Editing Navigating Relative Reference Protect Sheet Selecting Data Absolute Reference Protect Workbook Noncontiguous Selection Complex Formulas Sharing Workbook Workbook Basics Formula Rules Set Up for Sharing Entering Data Formula Auditing Comments Dates Tracing E-mail for Review Numbers Evaluate Formula View Changes Fill Handle Circle Invalid Data Track Changes Fill Options Watch Window Compare Side by Side Save Basic Functions Database Editing Worksheets Function Syntax Defining Databases Replace/Edit Data Common Functions Database Components Cut/Copy/Paste Building Functions Using Forms Drag and Drop Paste Function Box Filtering with Forms Delete Data Paste Function Button Sorting Database Rows/Columns AutoCalculate Freeze Panes Change Width/Height Date/Time Functions Sort Buttons AutoFit Logical Functions Sort Columns Data Validation Working with Names Sort Order Formatting Data Create Names Database Function Format Toolbar Range Names DFunction Syntax Font Format 3-D Names Modify Function Merge and Center Use Names and vs. or Format Cells Range Functions Record Count Indent Paste References VLOOKUP Borders/Shading Edit Range Filtering Layout Options Organization AutoFilter Add Graphics Worksheets Multiple Filters Advanced Formatting Copy Worksheets Custom Filters Number Formats Consolidate Data Advanced Filters Decimals Tab Naming Copy to Location Special Features Charts Subtotals Dates Chart Wizard Working with Subtotals Custom Formats Define Data Count Subtotal Create Custom Format Layout Options Average Subtotal Conditional Format Position Options Grouping AutoFormat Charting Toolbar Linking Workbooks Reusable Formats Format Options Using Templates 3-D Charts Creating Styles Modify Data Modifying Styles Save and Print Creating Template Save Options Use/Save Worksheet Save as Web Page View Saved Files Print Setup Page Setup Options Print Area


(435) 674-9733 www.LearnKey.com Course Introduction xiii

PowerPoint 2003

Session 1 Session 2 Session 3 Introduction Drawing Options Templates Using Presentations Lines Masters AutoContent Wizard Drawing Tools Edit Templates PowerPoint Interface Colors Save As Template View Options Fill Effects Animation Working with Slides Order Animation Schemes Task Panes Manipulating Custom Animation Workspace Views AutoShapes Chart Animation Photo Album 3-D Motion Path Creating Presentations Objects Ordering Animation Slide Basics Insert Clip Art Transitions Creating Slides Edit Clip Art Level Animation Slide Layout WordArt Timing Save Options Slide Design Rehearse Timings Security Options Backgrounds Rehearsal Options Editing Presentations Color Schemes Arrange Show Manipulating and Navigating Text Design Templates Collaboration Editing Options Images Send for Review Find and Replace Insert Pictures Modify Presentation Bullet Levels Picture Controls Add Comments Slide Control Working with Pictures Compare and Merge Formatting Text Sound and Video Review and Accept Changes Formatting Basics Animation Finishing Touches Font Options Sound Speaker Notes Replace Font Using CD Audio Hide Slides Bullets Tables and Graphs Summary Slides Bulleted Lists Inserting Tables Customized Show Font Variations Adding Text Set Up Show Editing Tools Importing Tables Presentation Tricks Indents Table Sources Outputting Presentations Tabs Inserting Graphs Printing Text Boxes Inserting Excel Graphs Print Dialog Box AutoCorrect Format Options Export Spelling Corrections Diagrams Print Memory Style Options Diagram Options Package for CD Spelling Checker Using Organization Charts Prepare for Web Style Checker Formatting Web Publishing Working in Outlines Outline View Outline Manipulation Adding Content Working with Word Importing

xiv Course Introduction

Outlook 2003 Session 1 Session 2 Session 3

Introduction Managing Your Inbox Calendars What is Outlook? Read/Unread Messages Views Usage Flagging Messages Customized View Unified Mode Add Reminder Add Appointments E-mail Support Search Folders Reminder Options Exchange Storage/Sync Sorting Inbox Apply to Category Personal Folders Advanced Find Recurring Appointments Outlook 2003 Interface Completing Flags Move/Delete Starting Outlook Using Colors Events Setup E-mail Message Options Meetings Adding E-mail Account Recalling Messages E-mail Survey Tally Pane View Resending Messages Set Up Meeting Navigation Pane Options Out of Office Assistant Set Up Meeting Group Navigating with Outlook Receiving Out of Office Schedule Meeting Folders Print, Save, and Delete Meeting Request Inbox/Reading Pane Printing Messages Meeting Tally Outlook Today Saving Messages Modify Meetings Go Menu HTML Messages Advanced Calendars Creating Messages New E-mail Shortcut Multiple Calendars E-mail Messages Deleting Messages Group Schedule Addressing Options Deleting Shortcut Reminders Checking Names Folders and Folder Rules Calendar Work Week Subject Line Creating Folders Add Holidays Text Block Creating Subfolders Time Zones Message Options Renaming Folders Sharing Information Tracking/Delivery From Inbox to Folder Share Send and Receive Rules Wizard Add Delegates Working with Messages Creating Rules Designated Delegates Outbox Specify Options View Shares Sent Items Create and Edit Contacts Print Options Inbox Creating New Contacts Page Setup Voting Options Adding E-mail Addresses Web Calendars Reply Adding Pictures Task and Notes Reply to All Adding Phone Numbers Add Task Forwarding Adding Addresses Task Details Global E-mail Options Assigning Contacts Recurring Tasks Message Handling Creating Categories Assign Tasks Advanced Options Contact Details Task Requests Reply/Forward Options Working with Contacts Task Management Mail Setup Tab Contact Views Notes Mail Format Tab Same Company Contacts Calendaring Tasks Create Signature Contact Actions Alternate Access Signature Options Vcards Storage Options Spelling/Other Tab Add to Contact List Archive Options Formatting Messages Distribution List Web Access Creating New Message Create Group Offline Access Formatting Toolbar Nested Lists Offline Folders Create Attachment Use Distribution Group Send/Receive Groups Edit Message Change Connection State Check Spelling Cached Exchange Mode Saving Drafts Changing Formats Stationery Options Securing Your Inbox Restricted Files Beaconing Blocked Attachments Junk E-mail Options Adding Senders


(435) 674-9733 www.LearnKey.com Course Introduction xv

Access 2003 Session 1 Session 2 Session 3

Introduction Working with Data Select Queries Relational Databases Moving Through Tables Creating in Design View Flat System Adding Records Sorting Relational System Editing Records Adding Additional Tables Database Components Deleting Records Join Properties Database Objects Keyboard Shortcuts Show Box Tables Working with Datasheets Filtering with Criteria Queries Datasheet Formatting Exact Entries Forms Modifying Font Comparison Operators Reports Modifying Column Widths Filter Range Macros Hiding/Showing Columns Is Null/Is Not Null Modules Moving Columns Using And Statements Data Access Pages Manipulating Data Using Or Statements Database Planning Sorting Data Unique Values Naming Conventions Finding Data Calculations Convention Examples Filtering Data Formulas Database Design Filter Excluding Selection Group By Plan Purpose Filter For Input Concatenation Plan Tables Filter By Form Intro to Forms Plan Fields Save As Query Creating AutoForms Plan Relationships Working with Table Structure Form Components Examining Access Manipulating Fields Working with Controls Opening a Database Changing Data Types Aligning Controls Opening Tables Deleting Fields Removing Controls Switching Views Moving Fields Adding Controls Opening Queries Using Name AutoCorrect Using the Forms Wizard Opening Forms Property Update Options Working in Forms Opening Reports Creating Lookup Fields Formatting Forms Creating Databases Using Lookup Wizard Control Properties Database Wizard Dependencies and Datasheets Navigating a Form Database Tables Object Dependencies Data Access Pages File Formats Subdatasheets Save Form As Creating Tables Controlling Subdatasheets Using the Page Wizard Choosing Data Types Shaping Up Tables Apply Themes Create Descriptions Copying Preview in Browser Assign Primary Key Renaming Working with Reports Saving Deleting AutoReports Saving Tables Printing Report Wizard Text Field Properties Importing and Exporting Controls and Sections Field Size Importing Modifying Controls Format Import Wizard Sorting and Grouping Caption Exporting Controlling Page Breaks Default Value Relationships Report Output Options Required Understanding Relationships Maintaining the Database Allow Zero Length Referential Integrity Compact and Repair Numbered Text Fields Join Types Backing Up Data Input Mask Join Type Example Convert Database Number Field Properties Relationship Types Number Field Size Creating Relationships Format Date Relationship Setup Validation Rule Show Tables Validation Text Arranging Tables Validation Data Permanent Relationships EndDate Validation Rule Printing Relationships

xvi Course Introduction

Sample Lesson Plans

Session segments are underlined. Supplemental activities are italicized. Tests are bolded. NOTE: For all underlined segments, complete the corresponding Fill-in-the-Blank Exercise.

Word 2003 - 8 Week Sample Lesson Plan

Week Monday Tuesday Wednesday Thursday Friday

1

Session 1 Pre-Test

Introduction Word Basics

Time Savers Word 2003 Interface

Word Search

Creating New Documents

Proofing Documents Crossword

Articles and Resources

Short Essay Session 1 Labs

Research Topic OR Group

Activity (Day 1)

2 Research Topic

OR Group Activity (Day 2)

Session 1 Quiz Session 1 Post-Test

Session 2 Pre-Test

Basic Formatting Word Search

Advanced Formatting Document Sections

Crossword

3

Graphics "Auto Formatting

Features" Short Essay

Charts and Diagrams

Save Documents Session 2 Labs


Activity (Day 1)


Activity (Day 2) Session 2 Quiz

4 Session 2 Post-

Test

Session 3 Pre-Test

Printing Word Search

Templates Collaboration

Crossword

Menus and Toolbars

"Workgroup Review of

Documents" Short Essay

Basic Styles Advanced Styles Session 3 Labs

5 Research Topic



Activity (Day 2) Session 3 Quiz Session 3 Post-

Test

Session 4 Pre-Test

Tables Word Search

6

Formatting Tables

Document Effects Crossword

Navigate within Documents

Creating References

"Shortcut Keys" Short Essay

Index/Table of Contents Master

Documents Session 4 Labs


Activity (Day 1)


Activity (Day 2)

7 Session 4 Quiz Session 4 Post-Test

Session 5 Pre-Test

Outlines/ Summaries

Word Search

Forms Mail Merge Crossword

XML Macros

"Macros" Short Essay

8

Security Application

Maintenance Session 5 Labs


Activity (Day 1)



Test


(435) 674-9733 www.LearnKey.com Course Introduction xvii

Excel 2003 - 6 Week Sample Lesson Plan


1 Session 1 Pre-

Test Introduction

Workbook Basics

Editing Worksheets

Formatting Data Word Search

Advanced Formatting Reusable Formats

Crossword


Short Essay

2 Session 1 Labs Research Topic




Test

3 Session 2 Pre-

Test

Basic Formulas Formula Auditing

Word Search

Basic Functions Working with

Names Crossword

Organization "Conditional Formatting" Short Essay

Charts Save and Print "Auditing Your Workbooks"

"Data Validation"





Test

5 Session 3 Pre-

Test

Protecting Data Sharing

Workbook Word Search

Database Sorting Database

Database Function

Filtering Subtotals

"VLOOKUP/ HLOOKUP" Crossword

Short Essay





Test

xx Course Introduction

PowerPoint 2003 - 6 Week Sample Lesson Plan


1 Session 1 Pre-

Test

Introduction Creating

Presentations Word Search

Editing Presentations

Formatting Text

Editing Tools Working in Outlines

Crossword


"PowerPoint Shortcut Keys"

Short Essay





Test

3 Session 2 Pre-

Test

Drawing Options Objects

Word Search

Slide Design Images

Crossword

Sound and Video Tables and

Graphs "The Drawing

Toolbar"

Diagrams Short Essay





Test

5 Session 3 Pre-

Test

Templates Animation

Word Search

Timing Collaboration "Presentation

Tips"

Finishing Touches

Crossword

Outputting Presentations Short Essay





Test


(435) 674-9733 www.LearnKey.com Course Introduction xxiii

Outlook 2003 - 6 Week Sample Lesson Plan Week Monday Tuesday Wednesday Thursday Friday

1 Session 1 Pre-

Test

Introduction Outlook 2003

Interface Word Search

Navigating with Outlook Creating

Messages Working with

Messages

Global E-mail Options

Formatting Messages Crossword

Securing Your Inbox

Articles and Resources "Outlook

Exporting Data" Short Essay





Test

3 Session 2 Pre-

Test

Managing Your Inbox

Message Options

Print, Save, and Delete

Folders and Folder Rules

Create and Edit Contacts

Working with Contacts

Distribution List "Outlook Search

Folders" Short Essay

4 Session 2 Labs Group Activity (Day 1)

Group Activity (Day 2) Session 2 Quiz Session 2 Post-

Test

5 Session 3 Pre-

Test Calendars Meetings

Advanced Calendars

Sharing Information

Task and Notes "Outlook Shortcut

Keys"

Alternate Access Short Essay

6 Session 3 Labs Group Activity (Day 1)

Group Activity (Day 2) Session 3 Quiz Session 3 Post-

Test

xxvi Course Introduction

Access 2003 - 6 Week Sample Lesson Plan Week Monday Tuesday Wednesday Thursday Friday

1 Session 1 Pre-

Test

Introduction Database Objects

Word Search

Database Planning

Examining Access

Database Tables Text Field Properties Crossword

Number Field Properties


"Access Security" Short Essay





Test

3 Session 2 Pre-

Test

Working with Data

Working with Datasheets

Word Search

Manipulating Data

Working with Table Structure Dependencies

and Datasheets

Shaping Up Tables

Importing and Exporting

Crossword

Relationships Creating

Relationships "Access Global Shortcut Keys"

Short Essay





Test

5 Session 3 Pre-

Test

Select Queries Filtering with

Criteria Word Search

Calculations Intro to Forms

"Access AllowEdits Property"

Working in Forms

Data Access Pages

Crossword

Working with Reports

Maintaining the Database

Short Essay





Test


(435) 674-9733 www.LearnKey.com Course Introduction xxix

Word 2003

Word 2003 INSTRUCTOR MANUAL

Table of Contents

Session 1 Exercises and Answers ...........................................................1

Fill-in-the-Blank Exercise...................................................................................... 3 Glossary Crossword ............................................................................................. 7 Glossary Word Search ....................................................................................... 10 Short Essay ........................................................................................................ 11 Research Topic .................................................................................................. 13 Group Activity ..................................................................................................... 14 Quiz .................................................................................................................... 15

Session 2 Exercises and Answers .........................................................19

Fill-in-the-Blank Exercise.................................................................................... 21 Glossary Crossword ........................................................................................... 25 Glossary Word Search ....................................................................................... 28 Short Essay ........................................................................................................ 29 Research Topic .................................................................................................. 31 Group Activity ..................................................................................................... 32 Quiz .................................................................................................................... 33






(435) 674-9733 www.LearnKey.com Word 2003 Table of Contents iii



iv Table of Contents

Excel 2003

Excel 2003 INSTRUCTOR MANUAL

Table of Contents








(435) 674-9733 www.LearnKey.com Excel 2003 Table of Contents iii

PowerPoint 2003

PowerPoint 2003 INSTRUCTOR MANUAL

Table of Contents








(435) 674-9733 www.LearnKey.com PowerPoint 2003 Table of Contents iii

Outlook 2003

Outlook 2003 INSTRUCTOR MANUAL

Table of Contents




Fill-in-the-Blank Exercise.................................................................................... 23 Short Essay ........................................................................................................ 27 Group Activity ..................................................................................................... 29 Quiz .................................................................................................................... 31


Fill-in-the-Blank Exercise.................................................................................... 37 Short Essay ........................................................................................................ 41 Group Activity ..................................................................................................... 43 Quiz .................................................................................................................... 45


(435) 674-9733 www.LearnKey.com Outlook 2003 Table of Contents iii

Access 2003

Access 2003 INSTRUCTOR MANUAL

Table of Contents








(435) 674-9733 www.LearnKey.com Access 2003 Table of Contents iii

Session 1 Fill-in-the-Blank Exercise Instructions: As you listen to the training, fill in the following blanks. [Brackets enclose references where answers are found in the session.] Introduction 1. Microsoft Word requires a 233 MHz processor or higher. [Hardware

Requirements]

2. Microsoft Word requires 128 MB of RAM or higher, but 256 MB is recommended. [Hardware Requirements]

3. The title bar at the top of the Word window gives the name of the document and the application. [Word Environment]

4. By default, Word displays two toolbars: the Standard toolbar and the Formatting toolbar. [Word Environment]

5. The status bar, located at the bottom of the Word window, contains information such as current page number and current section number. [Word Environment]

Word Basics 1. The cursor in a Word document automatically begins in the top left corner. [Click

and Type]

2. Clicking the mouse button one time anywhere on the page forces the click-and-type mouse button to appear. [Click and Type]

3. An example of a global technique is cut, copy, and paste. [Cut/Copy/Paste Concepts]

4. The Clipboard acts as a temporary storage place. [Cut/Copy/Paste Concepts]

5. A power loss or computer lockup can result in a loss of information from the Clipboard. [Cut/Copy/Paste Concepts]

6. Clicking the Open button brings the user into the directory structure. [Copy and Paste]

7. The easiest way to select an entire table is to click on the square on the upper-left side of a table. [Copy and Paste Table]

8. Cut, copy, and paste commands can be accessed from the Edit menu. [Copy and Paste Table]


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Session 1 Fill-in-the-Blank Exercise Instructions: As you listen to the training, fill in the following blanks. Introduction 1. Microsoft Word requires a ____________________ MHz processor or higher.

2. Microsoft Word requires ____________________ MB of RAM or higher, but ____________________ MB is recommended.

3. The ____________________ at the top of the Word window gives the name of the document and the application.

4. By default, Word displays two toolbars: the ____________________ toolbar and the ____________________ toolbar.

5. The ____________________, located at the bottom of the Word window, contains information such as current page number and current section number.

Word Basics 1. The cursor in a Word document automatically begins in the

____________________ corner.

2. Clicking the mouse button one time anywhere on the page forces the ____________________ mouse button to appear.

3. An example of a global technique is ____________________.

4. The ____________________ acts as a temporary storage place.

5. A ____________________ or ____________________ can result in a loss of information from the Clipboard.

6. Clicking the ____________________ button brings the user into the directory structure.

7. The easiest way to select an entire table is to click on the ____________________ on the upper-left side of a table.

8. Cut, copy, and paste commands can be accessed from the ____________________ menu.


(435) 674-9733 www.LearnKey.com Word 2003 Session 1 3

Session 1 Glossary Crossword Instructions: Use the glossary terms and clues below to complete the crossword puzzle.

Accounting Format Currency Format Serial Number Active Cell Fill Handle Spreadsheet Cell Formula Bar Task Pane Cell Address Merge and Center Template Clipboard Noncontiguous Workbook Column Picture Toolbar Contiguous Row

Across 2 A selection of two or more objects that are adjacent to each other. [Contiguous]

4 A number format in which a dollar sign and decimal point are entered when numbers are entered into a cell, but a space is left between the dollar sign and the first digit. [Accounting Format]

6 A table of values arranged in rows and columns that can be manipulated. [Spreadsheet]

8 The intersection of a row and column. [Cell]

11 A series of cells arranged vertically within a table. [Column]

14 A series of cells arranged horizontally within a table. [Row]

15 A predesigned worksheet. [Template]

16 An Excel file containing one or more pages or worksheets. [Workbook]

17 The cell that is ready to receive data. [Active Cell]

18 The combination of the column and row for each cell, such as B4. [Cell Address]

Down 1 The large white area above the column headers that displays the contents of the

active cell. [Formula Bar]

3 Used by Excel to store dates and times, assigning each day a sequential number in a series. [Serial Number]


(435) 674-9733 www.LearnKey.com Excel 2003 Session 1 7

Session 1 Glossary Crossword



Session 1 Glossary Crossword Instructions: Use the glossary terms and clues below to complete the crossword puzzle.

Accounting Format Currency Format Serial Number Active Cell Fill Handle Spreadsheet Cell Formula Bar Task Pane Cell Address Merge and Center Template Clipboard Noncontiguous Workbook Column Picture Toolbar Contiguous Row

Across 2 A selection of two or more objects that are adjacent to each other.

4 A number format in which a dollar sign and decimal point are entered when numbers are entered into a cell, but a space is left between the dollar sign and the first digit.

6 A table of values arranged in rows and columns that can be manipulated.

8 The intersection of a row and column.

11 A series of cells arranged vertically within a table.

14 A series of cells arranged horizontally within a table.

15 A predesigned worksheet.

16 An Excel file containing one or more pages or worksheets.

17 The cell that is ready to receive data.

18 The combination of the column and row for each cell, such as B4.

Down 1 The large white area above the column headers that displays the contents of the

active cell.

3 Used by Excel to store dates and times, assigning each day a sequential number in a series.



Session 1 Glossary Crossword



Session 1 Glossary Word Search

Anchor Point Find Photo Album AutoContent Wizard Format .ppt AutoCorrect Format Painter Slide Sorter View Bulleted List Hanging Indent Speakers Notes Area Drag-and-Drop Outline View Task Pane

10 Session 1

Session 1 Glossary Word Search

Anchor Point Find Photo Album AutoContent Wizard Format .ppt AutoCorrect Format Painter Slide Sorter View Bulleted List Hanging Indent Speakers Notes Area Drag-and-Drop Outline View Task Pane

A U T V U M A C H P D T N D C X X S Q U D U P N Y A C Z H E N P W N G T Y P V Q D B T U E I I O R I E T N I Y S O E V P Y R Y O M D T C O J I V T F L N U A V M I I A W C O N P E G E K M I V B T K Z E S S H G A O R I T T R K D M J U L E S Y D E N L A O N Q G V S E F B M K I R L T S T B J H N S T S N S N W B M Y N S P S D U R C L I D L E O I T H D T W E N H I M O N L K J G D R N F G A E T Z V O X L X A N Y L Z O T R P T S N M T Y I T V D L V C L M B E M Y O C W W A R E E E A E X W C O O R I S B E P I I T H O W S D T O M J D V E N A P K S A T Z F X F A L E H Y F I C Y K Y Q A H J P W A C D R X L F R E T N I A P T A M R O F E R O E U L N W A U T O C O R R E C T X Z G D A I U Z I L F K F T R D W N L N T O X B S J B V M E Z J H X S I T N F P E N Q U X H S M M Y W C N N G R X D P H D A L O C B T

10 Session 1

Session 1 Short Essay Instructions: Write the following short essays in your own words using the space provided. [Brackets enclose references where answers are found in the session. Answers will vary.] 1. What is the difference between the Drafts folder and the Sent Items folder?

[Working with Messages/Sent Items]

The Drafts folder contains copies of e-mail messages that have not yet been sent because they are incomplete or not yet ready to be sent. The Sent Items folder contains copies of e-mail messages that have already been sent.

2. Define the following terms relating to e-mail formats. [Global E-mail Options/Mail Format Tab]

HTML HTML format allows for sending graphical e-mail messages. It

uses a system of markup tags to send text and images.

Plain text Plain text e-mail messages send e-mail in unformatted text.

Rich text Rich text e-mail messages allow for formatting all text within the message, including formatting font size, type, and color.

3. Describe the difference between a signature and stationery. [Global E-mail

Options/Create Signature; Formatting Messages/Stationery Options]

A signature is text that can be added to the end of every outgoing e-mail message. Signatures usually include the sender’s name and contact information. Stationery is pre-formatted e-mail that includes graphics, font formatting, and other images as a part of the e-mail message itself. Different styles of stationery exist with different themes.


(435) 674-9733 www.LearnKey.com Outlook 2003 Session 1 13

Session 1 Short Essay Instructions: Write the following short essays in your own words using the space provided. 1. What is the difference between the Drafts folder and the Sent Items folder?

2. Define the following terms relating to e-mail formats.

HTML _____________________________________________________

_____________________________________________________

Plain text _____________________________________________________ _____________________________________________________

Rich text _____________________________________________________ _____________________________________________________

3. Describe the difference between a signature and stationery.



Session 1 Research Topic Outlook is not the only program available for sending and receiving e-mail. Other programs exist that perform the same functions as Outlook. Two of these programs are Eudora and Lotus Notes. Research these two programs, and compare and contrast them with Outlook, using what you have learned in Session 1 of the training. Compare and contrast the following features:

• Folder setup What are the main folders in each program called?

• Sending/receiving e-mail How is e-mail sent and received?

• Usability Are these programs designed for the home user or the office user?

• Attachments How are attachments created?

• Views How is e-mail be viewed in each program?

• Signatures How are signatures created in each program?

• Cost Compare and contrast the cost of each program.



Session 1 Group Activity

Instructions: Divide into groups and have each group select one of the following subjects to research. Each group should prepare a short 5-minute presentation of the information researched to be given in class.

1. Access is not the only database program in today’s high-tech world. FileMaker Pro is a competitor to Access that offers much of the same functionality and features as Access. Research FileMaker Pro and compare and contrast the two programs. What are some functions and features that FileMaker Pro shares with Access? What are some functions and features offered by FileMaker Pro that are NOT offered by Access? Of the two, which do you feel is the more powerful database application and why?

2. Using the Internet, find two examples of a flat database application and two

examples of a relational database program (excluding Access). Describe these applications and what they are used for, answering the following question:

• Which of these applications would be best suited for a large database with

many records?

• Which would be best suited for an Internet-related or e-commerce database?

• Which would be best suited for use at home?

3. Macros are a powerful tool used to automate repetitive actions. Macros are available not only in Access but also in all Microsoft Office applications. Using the Internet, research macros and how they are created in Access. Then, research how they are created in Word or Excel. Is the process the same among all of the programs? If they differ, how are they different? Describe the process of creating and using a macro in Access, and find some helpful tips that will make the tricky process of creating a macro easier for your peers to understand. Share these tips with the class.

14 Session 1

Session 1 Quiz Instructions: Circle the letter of the option that BEST answers the question. [Brackets enclose references where answers are found in the session.] 1. Access is an example of which type of database?

a. Flat b. Relational [Introduction/Relational System] c. Standard d. 3-Dimensional

2. Which is NOT a characteristic of a relational database?

a. Little redundancy b. Data is stored in more than one container c. Less chance of errors d. The data is all in one place [Introduction/Relational System]

3. Which is NOT an example of a database object?

a. Queries b. Tables c. Labels [Database Objects/Tables, Queries, Reports] d. Reports

4. Which database object is defined as a container that holds raw, unsorted data?

a. Table [Database Objects/Tables] b. Data Access Page c. Form d. Module

5. Which action cannot be performed using queries?

a. Sorting data b. Extracting data c. Combining multiple data sources d. Labeling data [Database Objects/Queries]

6. Which database object does not allow for any data manipulation?

a. Label b. Form c. Report [Database Objects/Reports] d. Macro


(435) 674-9733 www.LearnKey.com Access 2003 Session 1 15

Session 1 Quiz Instructions: Circle the letter of the option that BEST answers the question. 1. Access is an example of which type of database?

a. Flat b. Relational c. Standard d. 3-Dimensional

2. Which is NOT a characteristic of a relational database?

a. Little redundancy b. Data is stored in more than one container c. Less chance of errors d. The data is all in one place

3. Which is NOT an example of a database object?

a. Queries b. Tables c. Labels d. Reports

4. Which database object is defined as a container that holds raw, unsorted data?

a. Table b. Data Access Page c. Form d. Module

5. Which action cannot be performed using queries?

a. Sorting data b. Extracting data c. Combining multiple data sources d. Labeling data

6. Which database object does not allow for any data manipulation?

a. Label b. Form c. Report d. Macro


(435) 674-9733 www.LearnKey.com Access 2003 Session 1 15

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