8/12/2019 Off Campus Fws Hiring Procedures 0

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Off-Campus Federal Work-Study Student

Employment Hiring ProceduresSTUDENT FINANCIALASSISTANCE

1. Job Posting is created or renewed by Agency and posted to our Student Employment website. Job Posting

must be posted for 48 hours or 3 interviews, whichever comes first.

a. Job Postings may be created, edited, reposted, etc. via our online process at:

https://students.asu.edu/employment/employers

b. Agency to notify me/Erika Fehr of new or reposted job to ensure timely posting.

2. Agency receives applications for Job Posting & identifies candidate(s) for hire.

a. Agency to E-mail the candidate(s) name & ASU ID # to me to verify students FWS Eligibilityalong with

the Job Number the Agency is wishing to hire under.

i. I will advise if the candidate(s) is eligible and if so, for how much FWS funding.

3. Aside from Agencys HR process for hire, student must complete required information with me. I am

available during office hours and the student does not need an appointment to see me.

a. Upon completion of meeting with student & completion of ASU required paperwork, I will process the

hiring of the student so they are active in ASUs payroll system.

i. HR Payroll Packet/Background Check.

ii. I-9Verification to Work.

iii. Student Employee Rights & Responsibilities.

iv. Mandatory ASU New Employee Training (to be completed by student no more than 2 weeks

after hire date).

4. Student may begin reporting for employment after HR has processed all paperwork (usually takes

approximately 3 business days). Student is not to report to work until they have been confirmed to begin.

5. Once student is active in the Payroll System, they will be able to electronically complete their W-4/A-4 via

their MyASU/Payroll/Tax Information Tab. Direct Deposit (optional) may also be set up.

6. Timesheets are due every 2 weeks. A calendar is available of all dates. In addition, e-mail reminders are

generally sent the week Timesheets are due. However, it is ultimately the students responsibility to ensure

Timesheets are received by me on time.

7. Timesheets must be complete with all required signatures and in the interest of time reporting, may be

faxed or e-mailed to me. Timesheets must be submitted for all hours worked during the time period.

a. Original Timesheets must also be received for documentation purposes. They may be mailed or

dropped off to my office.

b. I will advise of any issues (incorrect reporting, error in addition, missing signatures, etc.) with

Timesheets via e-mail.

c. Students may not work more than 40 hours per week under anycircumstances.

8. Paychecks are available the Friday following a Timesheet submission and may be picked up by the student(with proper photo ID) in the Cashiering Office (after 11am) or will be Direct Deposited (if elected).

9. The Agency will receive a bill on a 30 day cycle for hours worked during the previous months pay periods.

S T

S T U D E N T S . A S U . E D U / E M P L O Y M E N T

ERIKA FEHR | STUDENT FINANCIALASSISTANCE/STUDENT EMPLOYMENT OFFICEASU Tempe Campus | PO Box 870412 | Tempe, AZ 85287-0412 | Location: 2

ndFloor Student Services Building (SSV)

Phone: (480) 965.3198 | Fax: (480) 965.9816 | E-mail: Erika.Fehr@asu.edu

6/20/2014 FWSFLYER ASU is an Affirmative Action/ Equal Opportunity Institution

https://students.asu.edu/employment/employershttps://students.asu.edu/employment/employers