OF ARTESIA AREA E DISASTER MANAGEMENT JOINT …...Jan 09, 2015 · AREA E DISASTER MANAGEMENT...

COMMUNICATIONS

2. AREA E EXECUTIVE COMMITTEE REPORTS

Chairwoman’s Report – Stacy Barnes Area E Fire Chiefs - Stacy Barnes Southeast Police Chiefs - Sheri Koomen

3. OPERATIONAL AREA INFORMATIONAL REPORT FOR JANUARY

2017 - It is recommended that the Operational Area report be received and filed.

Cullen Armet, Area E Disaster Management Coordinator

Cullen Armet

Area E DMAC

AREA E MEMBERS

ARTESIA BELL BELL GARDENS BELLFLOWER CARSON CERRITOS COMMERCE COMPTON CUDAHY DOWNEY HAWAIIAN GARDENS HUNTINGTON PARK LA HABRA HEIGHTS LA MIRADA LAKEWOOD LOS ANGELES CO LYNWOOD MAYWOOD MONTEBELLO NORWALK PARAMOUNT PICO RIVERA SANTA FE SPRINGS SOUTH GATE VERNON WHITTIER

AGENDA

Area E Office: 13700 La Mirada Blvd., La Mirada CA 90638 (562) 902-2368 Email: [email protected]

www.dmae.ca.gov

JOINT MEETING OF THE GENERAL BOARD

OF AREA E DISASTER MANAGEMENT JOINT POWERS AUTHORITY

WEDNESDAY, JANUARY 18, 2017

8:30AM

NORWALK ARTS & SPORTS COMPLEX 13000 CLARKDALE AVENUE, MULTI PURPOSE ROOM (MPR)

NORWALK, CA 90650

CALL TO ORDER ROLL CALL INTRODUCTIONS AND AGENCY REPORTS PUBLIC COMMENT CONSENT CALENDAR

Consent calendar items will be considered and approved in one motion unless removed by general board member for discussion

1. APPROVAL OF PREVIOUS MEETING MINUTES – November 16, 2016 - It is recommended that the minutes of November 16, 2016 be approved.

NEW BUSINESS

2. AA

mailto:[email protected]://www.dmae.ca.gov/

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Area E Disaster Management January 18, 2017 General Board Meeting Agenda NEW BUSINESS 4. BUILDING A STRATEGIC PLAN FOR YOUR EMERGENCY MANAGEMENT PROGRAM – It is recommended that city Emergency Services Coordinators (ESCs) develop an annual or multi-annual Emergency Management (EM) Strategic Plan or program outline that discusses goals and objectives. Cullen Armet, Area E DMAC

5. DISCUSSION OF FY 2016-17 CITY PROGRAM SUPPORT Stacy Barnes, Area E Chairwoman

UNFINISHED BUSINESS 6. FY 2016-17 AREA E STRATEGIC PLAN- It is recommended that Area E General Board adopt the FY

2016-17 Area E Strategic Plan.

Stacy Barnes, Area E Chairwoman

ADJOURNMENT The next meeting of the General Board of Area E Disaster Management Joint Powers Authority will be at 8:30 AM, February 15, 2017, Norwalk Arts and Sports Complex, 13000 Clarkdale Ave, Multi-Purpose Room, Norwalk, CA 90650.

Public Comment: The public is encouraged to address the Board or Committee on any matter listed on the agenda. The General Board will hear public

comment on matters not listed on the agenda during the Public Comment period.

Americans with Disabilities Act: In compliance with the ADA, if you need special assistance to participate in a City meeting or other services offered by the host City, please contact the Norwalk City Clerk’s office, (562) 929-5720. Assisted listening devices are available at this meeting. Ask a staff member if you

desire to use this device. Upon request, the agenda and documents in the agenda packet can be made available in appropriate alternative formats to persons

with a disability. Notification of at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.

Note: General Board agendas and minutes are available at the Area E Disaster Management Office, 13700 La Mirada Boulevard during regular business

hours, 8:00 a.m. to 5:00 p.m., Monday – Friday; telephone (562) 902-2368.

POST-MEETING ACTIVITIES

The following activities will take place following adjournment of the Area E JPA General Board Meeting

1. CERT Coordinators meeting – All City ESCs and CERT Coordinators are invited to attend

I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was

posted on the bulletin board at Norwalk City Hall, not less than 72 hours prior to the meeting. Dated this 12th

day of January, 2017.

__Jennifer Cerda____ Jennifer Cerda Area E Administrative Manager

Minutes of the General Board Meeting of Area E Disaster Management Joint Powers Agreement

November 16, 2016 – NORWALK ARTS & SPORTS COMPLEX

The General Board Meeting of the Area E Disaster Board was called to order at 8:33 am by Area E DMAC, Cullen Armet.

ROLL CALL Area E member roll call was taken. INTORDUCTIONS AND AGENCY REPORTS Introductions were given and Agency Reports were made. City of Bell Gardens – Participated in the Great ShakeOut. Acquired emergency equipment from the Military Surplus Program. City of Bellflower – Distributed preparedness books and identified opportunities for growth with distribution to the public. City of Carson – Participated in the Great ShakeOut. Will conduct Basic Community Emergency Response Training (CERT) class January 21, 28, and February 4. City of Commerce – Participated in the Great ShakeOut. Will conduct an Emergency Operations Center (EOC) exercise December 6 for personnel. Welcomed new CERT graduates. City of Compton – Launched Ready Compton Campaign December 26. Will conduct monthly meetings. City of Cerritos – Conducted Amateur (HAM) radio classes October 3 and 4. Participated in the Great ShakeOut. Conducted an Active Shooter training in the City of Lakewood November 8. Will assist with Spark of Love event at Los Cerritos Center December 2. Informed of the No Evidence of Disease event December 12. Will conduct EOC training for each section from January – March 2017. Will conduct Basic CERT training in February 2017. City of Downey – Participated in the Great ShakeOut. Will conduct EOC monthly training for EOC personnel. Currently conducting Point of Distribution (POD) planning in the city identifying sites and

MEMBERS PRESENT Bell Gardens – Dennis Timmons Bellflower – Brian McNerny Carson – Anita Kincherlow Cerritos – Emely Merina, Sharon Rutledge Commerce – Ernie Fierro Compton – Stacy Barnes Downey – Andrew Stevens Huntington Park– Carina De La Cruz, David Santillan, Joe Settles La Habra Heights – Trevor Smouse La Mirada – Andrew Vialpando Lakewood –Chuck Martucci Lynwood – Mark Flores Montebello – Rick Rojas Norwalk – Kathy Tai Paramount – Anthony Martinez Santa Fe Springs – Darryl Pedigo South Gate – Sheri Koomen Whittier –Rod Hill Area E – Cullen Armet, Jennifer Cerda

MEMBERS ABSENT Artesia – Daniel Moreno Bell – Lance Ferrari Cudahy – Roger Mason Hawaiian Gardens – Juana Hernandez LA Co. OEM – Ashu Palta Maywood – Carlos Fernandez Pico Rivera – Hector Hernandez Vernon – Yesenia Barajas Also Present: ARC – Chris Campbell-Jay LACoPH – Dorothy O’Brien LHH- Fire Watch- Norm Zezula

Minutes of the General Board Meeting of Area E Disaster Management November 16, 2016

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equipment. Received State Homeland Security Grant Program (SHSGP) funds for regional projects. City of La Habra Heights – Participated in the Great ShakeOut. City of La Mirada – Participated in the Great ShakeOut. Contact Andrew Vialpando for Great ShakeOut ideas. City of Lakewood – Participated in the Great ShakeOut. Updated Emergency Operations Plan (EOP) is almost complete. Will conduct a workshop for EOP review December 7. City of Lynwood – Participated in the Great ShakeOut. Conducted an evacuation of City Hall for smoke. City of Montebello – Participated in the Great ShakeOut. City of Norwalk – Participated in the Great ShakeOut. The Federal Transit Administration (FTA) is currently conducting baseline assessments of the Norwalk Metro Station, focusing on possible terrorist attacks. City of Paramount – Participated in the Great ShakeOut. Will improve on Information Technology (IT) capabilities, recovery, and accessibility to the EOC based on lessons learned. City of Santa Fe Springs – Participated in the Great ShakeOut. Conducted an evacuation of City Hall following transient gas smell. City of South Gate – Participated in the Great ShakeOut. Conducted 3rd Basic CERT training in Spanish. Hosted CERT and Active Shooter Refresher Training November 3. Local high schools have been participating in walk-outs following the Presidential Election. City of Whittier – Participated in the Great ShakeOut. Graduated 12 new HAM radio volunteers. City Emergency Services Coordinator (ESC) Yolanda Martinez welcomed new baby earlier this month. ARC – See Chris Campbell-Jay for information on requesting informational booths and speakers for events. LACoPH – Currently conducting Annual Flu Campaign, administering free flu shots. Reported that the Zika virus is quiet at the moment, although travel advisory is still in effect. LHH Fire Watch – Participated in the Great ShakeOut. Will conduct more practice for emergencies with residents based on lessons learned. PUBLIC COMMENT No public comment was made. CONSENT CALENDAR 1. APPROVAL OF PREVIOUS MEETING MINUTES OF OCTOBER 19, 2016 Member Rod Hill moved and Member Andrew Stevens seconded that the minutes of October 19, 2016 be approved. THE MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Bellflower, Carson, Cerritos, Commerce, Compton, Downey, Huntington Park, La Habra Heights, La Mirada, Lakewood, Norwalk, Santa Fe Springs, South Gate, and Whittier. NOES:


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ABSENT: Artesia, Bell, Cudahy, Hawaiian Gardens, LA County OEM, Maywood, Pico Rivera, and Vernon. ABSTAIN: Bell Gardens, Lynwood, Montebello, and Paramount. COMMUNICATIONS 2. AREA E EXECUTIVE COMMITTEE REPORTS Chairwoman’s Report – Stacy Barnes Chairwoman Stacy Barnes reported that the CERT and Active Shooter Refresher Training held on November 3 went very well and the CERT Committee is currently working on the January Refresher Training. Chairwoman Barnes reminded those in attendance that the Area E General Board does not meet in the month of December and will return January 18, 2017. A reminder will also be sent via email. At the October Area E Board meeting Chairwoman Barnes discussed the Draft Area E FY 16-17 Strategic Plan and called for additional comment. Chairwoman Barnes will distribute the Area E FY 16-17 Strategic Plan at the January Board meeting. Area E Fire Chiefs – Chairwoman Stacy Barnes No Report. Southeast Police Chiefs – Member Sheri Koomen No Report. 3. OPERATIONAL AREA INFORMATIONAL REPORT FOR NOVEMBER 16, 2016- It is recommended that the Operational Area report be received and filed. Area E Disaster Management Area Coordinator (DMAC), Cullen Armet reviewed the Operational Area Informational Report and discussed its contents. Member Andrew Stevens moved and Member Anita Kincherlow seconded that the Operational Area Informational Report be received and filed. THE MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Bell Gardens, Bellflower, Carson, Cerritos, Commerce, Compton, Downey, Huntington Park, La Habra Heights, La Mirada, Lakewood, Lynwood, Montebello, Norwalk, Paramount, Santa Fe Springs, South Gate, and Whittier. NOES: ABSENT: Artesia, Bell, Cudahy, Hawaiian Gardens, LA County OEM, Maywood, Pico Rivera, and Vernon. ABSTAIN: 4. DISASTER RECOVERY BASICS- It is recommended that the Disaster Recovery Basics report be received and filed. DMAC Armet provided an overview of Disaster Recover Basics including: The importance of planning, training, and exercise; Activating the EOC/ EOC levels; Whom to notify when the EOC is activated; Disaster Proclamations; Initial Damage Estimates; State and Federal Assistance; Additional sources for information. Member Sheri Koomen moved and Member Joe Settles seconded that the Disaster Recovery Basics report be received and filed.


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THE MOTION CARRIED BY THE FOLLOWING ROLL CALL VOTE: AYES: Bell Gardens, Bellflower, Carson, Cerritos, Commerce, Compton, Downey, Huntington Park, La Habra Heights, La Mirada, Lakewood, Lynwood, Montebello, Norwalk, Paramount, Santa Fe Springs, South Gate, and Whittier. NOES: ABSENT: Artesia, Bell, Cudahy, Hawaiian Gardens, LA County OEM, Maywood, Pico Rivera, and Vernon. ABSTAIN: ADJOURNMENT There being no further business to come before the General Board, Member Sheri Koomen moved and Member Ernie Fierro seconded that the November meeting of the Area E Joint Powers Agreement be adjourned. The meeting was adjourned at 10:15 am.

ATTEST:

_____________________________________ Jennifer Cerda, Area E Administrative Manager

____________________________________ Stacy Barnes, Chairwoman APPROVED: January 18, 2017

AREA E DISASTER MANAGEMENT

OPERATIONAL AREA INFORMATIONAL REPORT

AREA E MEMBERS

ARTESIA BELL BELL GARDENS BELLFLOWER CARSON CERRITOS COMMERCE COMPTON CUDAHY DOWNEY HAWAIIAN GARDENS HUNTINGTON PARK LA HABRA HEIGHTS LA MIRADA LAKEWOOD LOS ANGELES CO LYNWOOD MAYWOOD MONTEBELLO NORWALK PARAMOUNT PICO RIVERA SANTA FE SPRINGS SOUTH GATE VERNON WHITTIER

AREA E DISASTER MANAGEMENT COORDINATOR

Cullen Armet Cell: (562) 505- 6443 Email: [email protected]

AREA E ADMINISTRATIVE MANAGER

Jennifer Cerda 13700 La Mirada Blvd, La Mirada, CA 90638 Office: (562) 902-2368 Cell: (562) 505-6443 Email: [email protected]

AREA E EXECUTIVE COMMITTEE

Stacy Barnes, City of Compton, Chair Office: (310) 685- 6280 Email: [email protected] Andrew Stevens, City of Downey, Vice Chair Office: (562) 904-7346 Email: [email protected] Ky Truong, City of Carson, Committee Member Office: (310) 864-2037 Email: [email protected] Joel Hockman, City of Bellflower Office: (562) 925-0124 Email: [email protected]

AREA E EXECUTIVE COMMITTEE ADVISORY MEMBER

Ashu Palta, Los Angeles County OEM Office: (323) 980-2268

Area E Office: 13700 La Mirada Blvd., La Mirada CA 90638 (562)902-2368 Email: [email protected]

www.dmae.ca.gov January 18, 2017

IMPORTANT INFORMATION

Los Angeles County OEM Duty Officer

Cell (323) 459-3779 OEM Duty Pager (213) 508-8023 [email protected]

OARRS at https://oarrs.lacounty.gov

OARRS Tech Support at [email protected]

ARC Disaster Dispatch System (National 24/7) to report an incident Call

(800) 675-5799

ESC Digital Resource Library - Access via Area E website Password: 25Cities

tel:%28562%29%20904-7346mailto:[email protected]:[email protected]:[email protected]://oarrs.lacounty.gov/mailto:[email protected]

Operational Area Informational Report January 18, 2017

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TRAINING, EXERCISES AND WORKSHOPS

Trainings

SEMS Combo, February 7th 2017, 8 am – 4 pm, Lakewood

G 775 EOC Operations, March 7th and 8th 2017, Whittier EOC

G191 ICS/EOC Interface, March 9th 2017, Whittier EOC

MGT-346, EOC Operations and Planning for All – Hazards, July 25-

July 27th

, 2017

MGT-312 Senior Officials Workshop for All-Hazards Preparedness,

August 23rd

, Downey EOC

Exercises

Area E Hazmat/Oil Spill Train Derailment Tabletop Exercise,

March General Board Meeting 2017

Workshops

Debris Management Annex Workshops (monthly) - South Gate,

4th Wednesday at 1:30 pm. Next time/location TDB.

Fruitland Magnesium Fire AAR Development Workshop (closed)

AREA E DISASTER MANAGEMENT

PREPOSITIONED ANTIBIOTICS PROGRAM

The LA County Department of Emergency Medical Services is recalling all prepositioned antibiotics that were provided to cities that would be used in the event of an anthrax release scenario. Cities in LA County were provided with a stash of antibiotics that were to be used for "essential" city personnel who would be needed to run the city and activate a POD (Point of Distribution). The antibiotics are now being updated. Please contact to arrange the exchange:

Terry Crammer Chief, Disaster Services Los Angeles County EMS Agency 10100 Pioneer Blvd, Suite 200


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Santa Fe Springs, CA 90670 [email protected] 562.347.1646

AREA E EMERGENCY MANAGEMENT MENTORSHIP PROGRAM (EMMP) A small group of ESCs developed a formal process for sharing experience and knowledge of emergency management in Area E. The purpose of the Area E Emergency Manager Mentor Program is to connect ESCs of varying levels of experience in order to support specific areas of need in emergency management and develop long term program sustainability. A survey was sent out to gauge the interest of those who would be possible professional mentors and those interested in being mentored in particular program areas. Ultimately, the goal of this program would be to enhance the relationships in Area E to establish a more effective Mutual Aid system. Please contact your DMAC if you are interested in being connected with a mentor or being a mentor. EOC REFRESHER TRAINING Area E DMAC is visiting any interested cities to provide a two hour EOC Refresher Training for all staff who might be assigned to work their EOC. In anticipation of a strong El Nino year, it is important to keep your EOC teams current on their responsibilities. To schedule training, contact Cullen Armet: [email protected] OPERATIONAL AREA RESPONSE AND RECOVERY SYSTEM TRAINING (OARRS) OARRS is the online reporting software used by LA County Office of Emergency Management to gather situation status reports from cities and county departments. Every city should ensure that multiple staff members are trained on how to use the system and input information on behalf of their city. If you or other city staff need OARRS training, please let your DMAC know. Trainings will be scheduled based on demand. EMERGENCY SERVICE COORDINATOR (ESC) ORIENTATION If your city is undergoing staff changes or simply wants to assign another ESC or alternate, please let your DMAC know. Trainings will be scheduled based on demand. The last training occurred in December 2016. We will host at least one ESC Orientation annually.

mailto:[email protected]:562.347.1646mailto:[email protected]


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AREA E CWIRS DRILL

Almost all Area E cities have been issued their new base station EOC radios from the

county. Cities are able to keep their hand held radios. We will determine as a group how

the area wants to continue to drill these systems. We will need to drill both radios

however the frequency needs to be determined for both.

We will be rotating Net Control (meeting facilitator) and systems/channels. Instructions will be sent prior to each exercise.

EMERGENCY SERVICE COORDINATOR LIBRARY AND WEBSITE A digital library was developed to provide a central location for ESCs to access tools and resources to assist them in managing their emergency management programs. A tab to access the ESC Library has been placed on the website. To access the ESC Library, the password is: 25Cities. Please review this library, it is intended as a resource and contains information regarding communications, planning, training and exercising. BOARD MEETINGS Board meetings are held each month on the 3rd Wednesday, with exception of July, August, and December. Special Board meetings may be scheduled to accommodate unforeseen scheduling conflicts. Attendance, representation of each member city, is highly recommended. In addition to updates and networking, Board meetings may include budget and other items that may require a vote. As with other rules of order, Area E Board meetings must meet a quorum to be deemed official. If you cannot attend, send an alternate in your place. If you are attending as an alternate, always be sure to check in with your city's designated ESC regarding the agenda. This is particularly important when there are voting items on the agenda and you are voting on behalf of your city. AREA E DISPLAY BOARD / PUBLIC EDUCATION MATERIALS The Area E Office can support your public education events through use of the Disaster Preparedness display board and public ed. materials. Email your supplies order form to the Area E Office. In order to do the best to accommodate each request, please submit your order request at least 2 weeks before scheduled event. Also note that Area E cannot deliver requested items.

The Area E Office has various resources available to check out for your emergency preparedness lectures, trainings, or events. Email your requests to the Area E Office.


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** Area E was recently provided a donation of emergency preparedness books including: Home/Family, Auto, Pets and Personal Healthcare. Area E will set a date/time for interested cities to pick up books** (POST SHAKEOUT)

LOS ANGELES COUNTY EM ACTIVITIES

OPERATIONAL AREA MASS EVACUATION ANNEX Area E DMAC is currently working with a group of stakeholders known as the “Alliance”, and OA partners to finalize a County-wide mass evacuation annex. DMAC will keep cities updated on progress and invite to any related workshops or meetings in the future. OPERATIONAL AREA TRAINING AND EXERCISE STEERING COMMITTEE (OATESC) DMAC sits as Vice Chair of the Operational Area Training and Exercise Steering Committee (OATESC). OATESC serves as an advisory committee to the Los Angeles County Office of Emergency Management and OA Partners. Through collaboration and communication with all OA stakeholders and the Office of Emergency Management, OATESC:

Supports, facilitates and may lead the implementation of OA-wide trainings and exercises.

Develops and maintains a comprehensive multi-year OA Training and Exercise Plan.

Improves emergency management by collaboration, coordination, planning and preparedness capabilities, across agencies, jurisdictions, and the private sector.

The group is a comprised of a diverse set of stakeholders from throughout the county including: county departments, cities, DMACs, nonprofits, and private sector partners. All cities are welcome to participate, meetings take place every first Wednesday of the month and rotate locations around the county. Resources:

Master Training and Exercise Calendar

Exercise Design Team, Controllers/Evaluators LA COUNTY PUBLIC EDUCATION MATERIALS For ordering ESP Survival Guides, SNAP brochures, 5 Step Neighborhood Plan, Alert LA County brochures etc. for your City, please contact Mariela Balam with the Los Angeles County Office of Emergency Management. [email protected] .

mailto:[email protected]


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Remember that these items are available in various languages to better serve the needs of your community.

LINKS:

Area E Website www.dmae.ca.gov Area E Digital Library- ESC Library Tab on website Password: 25Cities Area E Regional CERT website www.areaEcert.org American Red Cross www.redcross.org/la-request California Governor’s Office of Emergency Services www.oes.ca.gov Disaster Management Area Coordinator’s DMAC’s online resource website: www.dmacsonline.com Federal Emergency Management Agency www.fema.gov, www.ready.gov Preparedness Information: (Earthquake Alliance) www.daretoprepare.org Shake Out – Be sure to register for October 2014 Shake Out event: www.shakeout.org LA County Emergency Survival Program (ESP): www.espfocus.org LA County OEM http://lacoa.org LA County Public Works http://dpw.lacounty.gov LA Department of Health Services http://ems.dhs.lacounty.gov

http://www.dmae.ca.gov/http://www.areaecert.org/http://www.redcross.org/la-requesthttp://www.oes.ca.gov/http://www.dmacsonline.com/http://www.fema.gov/http://www.daretoprepare.org/http://www.shakeout.org/http://www.espfocus.org/http://lacoa.org/http://dpw.lacounty.gov/http://ems.dhs.lacounty.gov/

NEW BUSINESS January 18, 2017

AGENDA REPORT

Area E Disaster Management Joint Power Authority

General Board Meeting To: Area E General Board From: Cullen Armet, Area E Disaster Management Coordinator Subject: Building a Strategic Plan for your Emergency Management Program BACKGROUND Particularly for those who are collaterally assigned their city’s Emergency Management (EM) program, some common constraints to building a successful program include: lack of leadership involvement, staffing resources and finances. Developing and following a formal plan to meet your program goals and objectives is essential for soliciting buy-in from your organizations senior officials and decision makers and justifying your course of actions. FINDINGS Emergency Management guidance is outlined in a city’s municipal code so it is important to cite this reference authority when writing your plan. Additionally, the code references organization structure and responsibilities, so it should be used to bring your senior officials into the conversation. The most common Emergency Management plan comes from the “Homeland Security Exercise and Evaluation Program” and is referred to as a Multi-Year Training and Exercise Plan. There is a very adaptable template for this that is scalable and can incorporate objectives other than just training and exercises. RECOMMENDED ACTION Emergency Services Coordinators (ESCs) should develop an annual or multi-annual EM Strategic Plan or program outline that discusses goals and objectives. This should then be presented to your City Manager and reviewed annually to determine emergency management priorities, gaps and possible funding needs. Area E will begin requesting copies of plans at the start of every new fiscal year.

Rev. December 2012 HSEEP-PM01

[Sponsor Organization] Multi-year Training and Exercise Plan

[Date]

Multi-year Training [Sponsor Organization] and Exercise Plan (TEP) [Organization Continued]

i Homeland Security Exercise and Evaluation Program (HSEEP)

PREFACE

[Provide introductory language as necessary. Consider specifying or describing:

The role of the Multi-year Training and Exercise Plan (TEP);

The years covered under the TEP;

Which department(s) administer the TEP; and

Who is required to abide by the TEP.]


ii Homeland Security Exercise and Evaluation Program (HSEEP)

POINTS OF CONTACT (POCS)

[State Administrative Agent:]

Name

Title

Agency

Street Address

City, State ZIP

xxx-xxx-xxxx (office)

xxx-xxx-xxxx (cell)

e-mail

[Exercise POC:]

Name

Title

Agency

Street Address

City, State ZIP


xxx-xxx-xxxx (cell)

e-mail

[Training POC:]

Name

Title

Agency

Street Address

City, State ZIP


xxx-xxx-xxxx (cell)

e-mail


1 Homeland Security Exercise and Evaluation Program (HSEEP)

PURPOSE

[Modify and augment language in this section as appropriate.]

The purpose of the Multi-year Training and Exercise Plan (TEP) is to document an

organization’s overall training and exercise program priorities for a specific multi-year time

period. It is considered to be a living document that can be updated and refined annually. These

priorities are linked to corresponding core capabilities, and, if applicable, a rationale based on

existing strategic guidance, threat assessments, corrective actions from previous exercises, or

other factors. This Multi-year TEP identifies the training and exercises that will help the

organization build and sustain the core capabilities needed to address its training and exercise

program priorities.

The Multi-year TEP should lay out a combination of progressively building exercises – along

with the associated training requirements – which address the priorities identified in the Training

and Exercise Planning Workshop (TEPW). A progressive, multi-year exercise program enables

organizations to participate in a series of increasingly complex exercises, with each successive

exercise building upon the previous one until mastery is achieved. Further, by including training

requirements in the planning process, organizations can address known shortfalls prior to

exercising capabilities.

A Multi-year TEP may also serve as a follow-on companion document to the [Sponsor

Organization] Homeland Security Strategy, and can provide a roadmap for [Sponsor

Organization] to follow in accomplishing the priorities described therein.

Included in this Multi-year TEP is a training and exercise schedule, which provides a graphic

illustration of the proposed activities scheduled for the years [YYYY through YYYY].



PROGRAM PRIORITIES

[In this area briefly describe how the organization decided upon its priorities. As appropriate,

discuss how existing strategy documents (e.g., State/Urban Area Homeland Security Strategy),

threat and hazard identification and risk assessments, capabilities assessments, and past After-

Action Reports (AARs) and Improvement Plans (IPs) informed the development of the priorities.

Then, identify the specific priorities for the time period addressed in the Multi-year TEP and

briefly describe each priority. Include as many priorities as appropriate.]

1. [PRIORITY]: In this area, briefly describe the priority.

2. [PRIORITY]: In this area, briefly describe the priority.

[For each priority, list the corresponding core capabilities from the National Preparedness Goal

(Goal), reference(s) to Improvement Planning (IP) items or guidance documents (if applicable),

and the training and exercises that will support the priority and associated core capabilities.]

[Priority]

[Briefly describe the priority.]

Corresponding Core Capabilities:

[From the Goal, identify the core capabilities associated with addressing the specified priority.]

Rationale:

[As applicable, reference any items from past After-Action Reports (AAR)/IPs, threat/hazard identifications, national strategies/guidance, etc. that relate to the specified

priority.]

Supporting Training Courses and Exercises:

[Identify training courses—including course numbers and names—that support the specified priority and associated core capabilities. Also list any exercises that will

support the specified priority and associated core capabilities. List only those training

courses and exercises that the organization will choose to conduct over the following 3

years.]

[Insert Priority]

[Briefly describe the Priority.]

Corresponding Core Capabilities:

[From the Goal, identify the core capabilities associated with addressing the specified priority.]



Rationale:

[As applicable, reference any items from past AAR/IPs, threat/hazard identifications, national strategies/guidance, etc. that relate to the specified priority.]

Supporting Training Courses and Exercises:

[Identify training courses – including course numbers and names – that support the specified priority and associated core capabilities. Also list any exercises that will

support the specified priority and associated core capabilities. List only those training

courses and exercises that the organization will choose to conduct over the following

three years.]



METHODOLOGY AND TRACKING

[In this section, describe how the training courses and exercises were chosen and how they will

be tracked with respect to progression and improvement. The tracking approach should:

Challenge participants with increasingly advanced coursework and scenarios;

Incorporate, reinforce, and verify lessons learned;

Identify demonstrated capabilities and areas in need of improvement;

Provide a means of evaluation and corrective action for exercises; and

Ensure a method to share lessons learned and best practices from training courses and exercises.]



MULTI-YEAR TRAINING AND EXERCISE SCHEDULE

[The following instructions are provided to guide you in filling in the schedule template. The

template can be modified to meet the requirements of the organization. The guidelines in this

section will assist you in entering the appropriate information into the template.

Enter the appropriate year in which the training course and/or exercise will be conducted followed by a designation, in parentheses, of which year it is in the Multi-year TEP on

the schedule cycle at the top of the page. For example, if your organization is

constructing the schedule from 2013 through 2015 and you are working on 2013, write

“2013 (Year One)”.

Enter all the participating whole community stakeholders on the left side of the schedule.

The schedule is broken into quarters and months. For each organization, enter the appropriate quarter and month of the training course and/or exercise conduct. If an exact

date is not yet determined, enter the information into the appropriate year or quarter.

Write and color-code cells based on the program priority of each training course and exercise so that users can easily understand what training course or exercise is being

conducted to address what priority.

Remember to consider the cycle, mix, and range of training and exercises.



[Organization] Multi-year Training and Exercise Schedule [Year]

Organization Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Organization

1

Organization

2

Organization

3

Organization

4

Organization

5

Program Priorities Addressed: [Insert priority titles in boxes below. In the schedule, color-code events and note in

parentheses which priority or priorities are addressed by each training or exercise event.]

Priority 1

[Insert Priority Title]

Priority 2


Priority 3


Priority 4


Priority 5


Priority 6

[Insert Priority

UNFINISHED BUSINESS January 18, 2017

AGENDA REPORT

Area E Disaster Management Joint Power Authority

General Board Meeting To: Area E General Board From: Stacy L. Barnes, Area E Executive Committee Chair Subject: FY 2106-17 Area E Strategic Plan BACKGROUND The Area E Executive Committee began the discussion and development of the Area E Strategic Plan draft in August 2016. Long term planning is essential to the overall strengthening and growth of Area E and its member cities. FINDINGS The Area E Strategic Plan sets forth the direction the Area E Executive Committee, DMAC, and Board Members will take in supporting and strengthening Area E. The Strategic Plan is the guide to achieving that vision in accordance with the Area E Mission Statement. It establishes the focus areas, goals, and objectives to accommodate that vision and is intended to provide guidance for specific projects, policy actions, or programs that may occur in the future. RECOMMENDED ACTION It is recommended that Area E General Board adopt the FY 2016-17 Area E Strategic Plan.

Area E Executive Committee Strategic Plan The 2016-2017 Area E Strategic Plan sets forth the direction the Area E Executive Committee, DMAC, and Board Members will take in supporting and strengthening Area E. The Strategic Plan is the guide to achieving that vision in accordance with the Area E Mission Statement. It establishes the focus areas, goals, and objectives to accommodate that vision and is intended to provide guidance for specific projects, policy actions, or programs that may occur in the future. It will be reviewed annually and updated as necessary to best reflect the needs of Area E and ensure adaptation to changes within and outside the organization.

Area E Mission Statement Area E will promote the coordination of disaster management activities for all hazards through planning, training, exercises, and preparedness programs within the Area E cities and partner agencies.

Focus Areas The following five items were selected as special areas of importance for Area E. These areas will help the Area E Board and its Executive Committee set long-term objectives and provide the foundation for future strategies. They are listed in no particular order.

Planning o Includes: administrative planning, mutual aid plans, special project and

activity plans, and individual member city plans

Training/Exercises o Includes: regular drills for communications and associated equipment,

Area E regional exercises, City ESC training and professional development, and individual member city exercise support

Communications/Outreach o Includes: fostering and maintaining a strong level of communications

between Area E member cities/ESCs, Area E Admin, the DMAC, and our Area E partner agencies and organizations, as well as consistent, targeted outreach to potential new partner agencies and organizations

Administration o Includes: ensuring Area E meets acceptable governmental standards in

human resources management, financial oversight and internal controls, risk management, and legal protection

Response o Includes: ESC support and mutual aid response as appropriate during

emergency activations in member cities o

What Do We Want Area E to Become? What is Our Future Direction?

One-stop shop for professionalizing and advocating the field emergency management in all 25 Area E member cities

Turn-key operation

Regionally (all 25 cities) strong, mutual support and partnerships while maintaining the “small town”, grass-roots feel that is distinctive to Area E

Board Meetings with a purpose, clear benefits, and value to members

Increase attendance rates at meetings, workshops, and trainings

How Do We Achieve These?

Develop clear and realistic benchmarks for gauging improvement

Make meetings relevant with good variety of topics and content

Create a list of meeting/workshop/training topics and revise/update annually for relevance and need

Develop annual meeting/workshop/training schedule, put dates on Area E master calendar as soon as confirmed

Conduct more workshops and trainings

Develop and provide emergency management tools/toolkits

Encourage participation and develop better relationships with partner agencies, organizations, and contract agencies by inviting them to the table early and often

Quarterly financial and HR updates at Board Meetings

January 2017 Agenda11-16-16_Minutes.Area E Board MtgOpArea Report January UpdateLeadership Buy-in - Staff Report - 1.18.17Training and Exercise Plan Template (HSEEP)Area E Strategic Plan - staff reportArea E Strat Plan DRAFT2

OF ARTESIA AREA E DISASTER MANAGEMENT JOINT …...Jan 09, 2015 · AREA E DISASTER MANAGEMENT...

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