PUNJAB JUDICIAL ACADEMY

Pre-Qualification Document

"Prequalification of Air Ticketing & ReservationServices"

Financial Year, 2017-18

Submission Date for Sealed Bids: l9th August' 2017 (12:00 pm)

15 - Fane Road, Lahore -Pakistan T: +92-42-99214273

F: +92-42-99214275

PUNJAB JUDICIAL ACADEIVIY

Table of Contents

l-lnvitation to bids

2-Instruction to bidders

3-Conditions for eligibility

4-Scope ofjob

5-Terms of Reference

6-Guidelines

7-Prequalifi cation evaluation criteria

a) Relevant experience of Air Ticketing Services

b) Working Staff

c) License or NOC related to Air Ticketing Services

d) Financialcapability

e) Company

l) Key Management Staff

8-Type of Contract

9-Declaration

10-Submission of Prequalification Proposal

Annexures

Annex A

Annex B

Annex - C

Annex - D

Annex - E

Annex F

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PUNJAB JUDICIAL ACADEIV]Y

l- Invitation to bids

punjab Judicial Academy (PJA) was established under The Punjab Judicial Academy Act,2007 (Pb.

Act XV of 2007) for imparting pre-service and in service training to the judicial officers and court

personnel with a view to developing their capacity, prolessional competency and ethical standards for

efficient and even handed dispensation ofjustice.

sealed bids/proposals will be invited ftom Tmvel Agencies (hereafter called as bidders) fulfilling

the criteria provided under the heading "Condition for eligibility", for providing Air Ticketing

services. PJA requires Air Ticketing services for its officials within and outside Pakistan. All

interested and eligible bidders are requested to go through complete document and provide the required

information and documents mentioned in this document.

Technical qualified bidders will be offered a contract of two years which will be extended, based

on oerformance for another term or terms. Extension of contract will be on same terms &

conditions if mutually agreed by both parlies (bidder and PJA)'

2- Instruction to bidders

The selection of firms/companies will base on Prequalification process of PPRA Rule - l6 & 17. PJA

will adopt single stage one envelopes bidding procedure as laid down in Punjab Procurement Regulatory

Authority (PPRA) Rule # 38- 1.

The bid shall be a single envelope, containing prequalification proposal The envelope shall be marked

as..PrequalificalionProposal.'.PJAengaginginprequalificationisannouncing,intheprequa|ification

documents, all information required for prequalification including instructions fol preparation and

submission ofthe prequalification documents, evaluation criteria, list ofdocumentary evidence required

by contractors to demonsfate their respective qualifications and any other information that the

procuring agency deems necessary for prequalification. PJA is providing a set of prequalification

documents to contraclors.

ThePJAshal|evaluatetheproposalinthemannerprescribedinthesection.Tgiveninthedocument.

During the evaluation no amendments in the prequalification proposal shall be permitted After

prequalification,onlytheprequalifiedcontfactorsshallbeentitledtoparticipaleinthesubsequent

procurement proceedings. PJA, at any stage ofthe procurement proceedings' having credible reasons

for. or prima facie evidence of, any defect in the capacity or otherwise of a contfactor, whether or not

prequalified, may require the contractor to provide such further information concerning the

professional, technical, financial, legal or managerial competence as PJA may decide'

PJAshalldisqualilyaconfiactolonthegroundthathehadprovidedfalse,fabricatedolmateria|ly

incorrect information.

This document has diflferent sections carrying infonnation of eligibility, technical evaluation and terms

of references to assist potential printing contractors to develop their technical proposals. Bidders those

wi||getminimum65marksintechnicalevaluationwillbeshort-liStedforfinancialbids.asandwhen

lequired during the financial year'

Bidder has to provide the preliminary data in technical proposal such as fim's profile with specific

experienceofprovidingAirTicketingServicesandsubmitannualfinancia|auditrepofis.registrations

or memberships, NTN certificate, tax return etc'

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PUNJAB JUDICIAL ACADEMY

3- Conditions for eligibilitY

The successful bidder, fulfilling the following criteria' will be considered as eligible bidder

for the bidding process ofproviding Air Ticketing services:

a) Cerlificate of Registration / Incorporation and copy of IATA license (Copy of each

certificate required) 's not black listed by any Govt'

b) Affidavit on stamp paper' declaring that the company I

agency / authority (Original required)

c) Minimum 5 years' eiperience of providing Air Ticketing Services within and outside

Pakistan. Documenmry proof (copies of contract or work order by clients) should be

furnished.

d) GST/PSTN and lncome Tax registration (Copy requtt"Ol ..

e) Regular ta,r payer (copies oftax returns of last year requlred)

fl Bidder should have tts office in Lahore (Details of ofice is required on company letter

head/Profile)

g) Minimum company turnover of 2 million (Financial

statement or tax retum required)'

Kindly fill the annexure - B tbr above mentioned criteria and also fill the following necessary

annexures required for the above qualification criteria and attach the supporting documentary evidences

as lnentioned in each annexure;

audit repoft of last Year or bank

Annex A:

Annex - B:

Annex C:

Annex - D:

Annex - E:

Annex - F:

of references:

3l

Organization I nformalion

EligibilitY ResPonse Checklist

Prequalifi cation Evaluation Criterie

Relevant ExPertence

Key Management Staffof Finn

Scope ofJob

\, : I Lt''

AnrJ also sign the declaration ibrm at the end ofdocument and attach with your other documents'

4- Scope ofjob

Complete scope ofjob is given as annexure-F'

a) Qualified contractor will provide financial proposals for air ticketing services on

requirement basis during the contmct period'

b) Qualified contractor will provide quality Air Ticketing Services to PJA within agreed

timelines ofpurchase order during the contract period'

5- Terms of Reference

To provide uninterrupted Air Ticketing Services' qualified conffactor will agree on following tenns

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PUNJAB JUDICIAL ACADEMY

c)

d)

q)

D.)

Qualified contractor shall have office in Lahore for efficient working communication'

Qualified contractor will share financial bids for the required services within reasonable time'

lncome tax and l/5tr' of GST (if applicable) will be deducted in accordance with the provisions

of Govemment Rules amended time to time'

In case of any dispute regarding quantity, quality of service and specification' the decision of

the PJA shall be final & binding'

The payment forthe services will be made on the successful completion ofservices as per PJA

fules.

6- Guidelines

Only short-listed applicants fulfilling the eligibility criteria will be considered for technical

orooosals.Thefinancialpfoposalwillbeca||edseparatelyfromtechnicallyqualifiedbidders.

AlldocumentsandinformationreceivedbyPJAfrorrrapp|icantswi||betreatedinstrictest

confidence.

Documents submhted to PJA will not be retumed'

All exoenses related to participation in this prequalification document shall be borne by the

applicants.

Documents shall be submitted in hard copies in a sealed envelope rnarked as "PRE-

QUALIFICATION PROPOSAL" for 'Prequalification of Air Ticketing Services'' The

envelope containing hard copies oftechnical proposal shall be received on the postal address

given below.

c)

dl

t) The closing date and time tbr receipt oftechnical proposal is lgTH Aug,20|7 (12:00 PM).

g) Technical proposals received thereafter will not be accepted'

h)PJAreservestherighttorequestsubmissionofadditiona|informationfromapplicantsin

order to clarify/further undersmnd aspects oftechnical proposal' ifrequired

i) The sealed proposals must be delivered to Director General' Punjab Judicial Academy' l5-

Fane Road, Lahor€, (marked on envelope) "Pre-Qualification of Contractors for Printing

2017- 2018" till lgth Aug, '?ol;;;"t;

UiO op"ning titt i'e l2-:00 PM and will be publicallv

opened on lgth Aug at l:Oo PM in the Committee room PJA Lahore' in the presence ofthe

interested bidders or their representatives who may wish to attend'

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PJAreservesthefighttoverifyanyinfonnationprovidedbytheapplicants.

Questions about this technical proposal can be made only in writing: a letter or an e-mail

must be asked by or before lSth Aug' 2017' For any other related information please

contact the undeNigned.

Postal Address

Assistant Director Accounts Punlab Judicial Academy, l5- Fane Road' Lahore' Pakistan

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PUNJAB JUDICIAL ACADEMY

7- Prequalification evaluation criteria

This document is governed by the procedure approved by PJA management The technical proposal of

eligible organizations will be evaluated using the scoring guide attached as annexure - D Bidder

with at least 65 marks will qualify Score will be awarded on the base of following details;

a) Relevant experience of Air Ticketing Services

In this section ot annexure - D, bidder has to prove the experience of Air Ticketing

Reservation Services. Fill the section of fonn and attached the required copies of work orders or

contract which prove mentioned experience As per eligibility criteria' minimum 5 years of relevant

experience is required. Failing to provide, will not considered as eligible'

Bidders also have to mentlon their work experience with government' semi government or

autonomous bodies.

b1 Working Staff

lnthischapterbiddelhastoprovidedetailsofworkingStaff.Minimum5workingstaffisrequired

for such Air Ticketing Services Bidder has to share details of working staff on company

letter head/comPanY Profi le'

c) License or NOC related to Air Ticketing Services

ln this chapter bidder has to provide details of license or NOC related to Air Ticketing

Reservation Services'

d) Financial capability

lnthischapterbiddersshouldattachedthesignedfinancialauditreportofthelastyearorlastyealrax

return or bank statement of one year' The financial audit report should be prepared by an ICAP/SBP

registered audited firm'

e) ComPanY

ln this chapter' bidders should mention the following information;

Year of company/fi rm's establishment'

Working with air lines

f; KeY Management Staff

ln this chapter bidders should provide the details of key management staff including their names'

designalion and area of expertise'

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fr PUNJAB JUDICIAL ACADEMY

8- TypeofContract

Initially, PJA will offer a contmct of two years to the successful bidders which may be extended for

fufther term/tenns if mutually agreed by both parties (bidders and PJA). Extension of contract will be

on same TORs under Punjab Procurement Regulatory Authority rules 2014. During the contract period,

PJA will call for financial bids lor Air Tickets when required.

9- Declaration

Kindly provide the declaration as per format provided below at the end of proposal.

hereby declare that:

all the inlormation provided in the technical proposal is correct in all manners and respects

and I arn duly authorized by the Governing body/Board/Management to submit this proposal

on behalfof " IM/S l"

Complete proposal containing technical details; all required information and

may be submitted before l2:00 PM on l9'h Aug. 2017 and will be opened at

presence of bidder who wants to attend bid opening meeting. The proposal

sealed envelope clearly mentioned "PREQUALIFICATION OF AIR TIC

Name

Designation

Signature

Dale and Place

l0- Submission of Prequalification Proposal

documentary evidences

l:00 pm on same day in

should be submitted in

KETING SERVICES"

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PUNJAB JUDICIAL ACADEIMY

Cover Letter for the Submission of Prequalification / Technical Proposal

lFirn letterheafl

lDatelTo

Director General

[Address mentioned in Data Sheet]

Re: Technical Proposal in respect of Unsert title ofassignmentl

Dear Madam.

We offer to provide the Services for flnsert title of assignment] in accordance with your Tender for

Proposal dated lnsefi Date of Tender adveftised]. We hereby submit our technical Proposal

including the required documents in a sealed envelope.

We hereby declare that all the information and statements made in these proposals are true and accept

that any misinterpretation contained therein may lead to our disqualification. Our proposal is binding

upon us and subject to the modifications resulting from contract negotiations. We undeftake that we

will initiate the services as per the client's request if our proposal is accepted. We understand that you

are not bound to accept any or all proposals you receive.

Thank you.

Yours sincerely,

Signature

Narne and title of signatory:

Important Note: fne competent authority may reject all proposals at any time prior to the

acceptance of a bid or proposal. PJA shall upon request communicate to any bidder, the grounds for

its rejection of all bids or proposals, but shall not be required to justify those gfounds. The bids should

be submitted in sealed envelope clearly mentioned *BlD (PREQUALIFICATION / TECHNICAL

PROPOSALS) FOR PREQUALIFICATION OF AIR TICKETINC SERVICES'

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PUNJAB JUDICIAL ACADEMY

AnnexuresAnnex - A

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Organization Information

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Required lnformation

Legal narne ofthe organization

Year of Registration fstablishtnent ofrhe

Orsanization

National Tax Nurnber

Ceneral Punjab Sales Tax Nutnber

what is the legal status of your organization'l Tick

the relevant box (one bo)i only) (Attach

Copy/Copies oi Registration Cedificale/s)

Response

Puhlic Sector Organization

5

Section 42 ComPanl

Public Ltd. ComPanY

Private Ltd. ComPanY

Eivate PartnershiP Firm

Others (Please sPecitY)

6ia* and detignution of'Head of

Jrganization'

1

Mobile:

Phone/s:

:,l-_malt;

F"*

I Address of organization:

I Website address:

I Narne and designation of'Contact Person':

IlPhone/s:

8 | Mobile:

h-rnall:

Fa,r:

Address ofoffice in Lahore

Phone/s:

Mobile:

Email:

Fa,r:

o PUNJAB JUDICIAL ACADEIVY

Annex - BEligibility Response Ch€cklist

Sr. No. N€cessary Eligibility lnformation Response/Elaboration

Certificate of Registration IIncorporation and Cenificate of IATA(Copy of each certificate required)

Copies Attached

Copies Not Attached

2 Regular tax payer

Attach copies oftax returns of last three

years

Copies Attached

Copies Not Attached

Not applicable. Public sectororganization

Mention National Tax Nurnber (NTN) orGeneral / Punjab Tax Number(GST/PSTN) in the name ofOrganization and provide a copy ofregistration

National TaxNumber (NTN)

General / PunjabSales TaxNumber(GST/PSTN)

4 Bidder should have its own office rn

Lahore (Details of office is required on

company letter head/profi le).

Copies Attached

Copies Not Attached

5 Has your firm ever blacklisted by any

government authority or any bi-lateral/multi-lateral fi nancial institution?

(MUST attach an undertaking by your

firm's authorized person with this

document.)

We solemnly declare that our

organization or any member of

consortium has never been

suspended/debarred or blackl isted.

Our organization has been

blacklisted once or more than once.

6 Minimum company tumover of 2

million (Financial audit report of last

year or tax retum or bank statement

required).

Copies Attached

Copies Not Attached

1 Minimum 5 years' experience ofproviding Air Ticketing Serrices.

Documentary proof (copies of contract

or work order or contact details ofclients) should be furnished.

Copies Attached

Copies Not Attached

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PUNJAB JUDICIAL ACADEMY

Annex - C

Pre-Qualifi cation Evaluation Criteria

Sr.

No.

Description Cat€gory

Points

Total

Points

Documents Required

I Experience with Govt / Semi Govt /Autonomous bodies

f, Copies of work orders

with GoW. / semi GoW.

organizations or details ofwork with duration on

company letter head

t.l 1-3 year experience

1.2 4-7 year experience

i.3 8- I0 year experience 5

2 Relevance Experience l0 Copies of work orders &Letter of company

registration2.1 5 year & above experience 5

).2 10 year & above experience l0

J Capabilities of Personnel l0 Complete Iist of staff with

their area of worki.l Number ofstaff>5 5

3.2 Nurnber of staff >10 l0

Relevant License/NOC l0 Detail of copies ofcertificate required

4.1 License frorn Govt. of Pakistan & IATA 5

4.2 Worldwide Air lines on

panel lf more than l0l0

lf 7 and above 7 Details of air lines

requiredIf 5 and above 5

If3 and above

If less than i 0

5 Company

6.1 Ifcompany was established after 2010 5 l5 Copy of letter of

registration I

incorporation6.2 lfcomoanv was established before 2010 l0

6 Financial Status 20 Copies of financial audit

report, last 3 years tax

returns & Bank statement6.1 Bank Statement worth > 2 million 05

6.2 Bank Statement worth > 5 million l0 required

6.3 If >10 million 20

7 K€y Manag€m€nt Staff l0 Details of key

management staff with

their names, designations7.1 Number of key management staff

if 4 and above

5

10 1

PUNJAB JUDICIAL ACADEMY

and area of expertise on

company letter or in

company profile should

be attached.Number of key rnanagement staff

if l5 and above

Note: Minimum qualification m"rks u.e 65.

marks in that specific area.

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PUNJAB JUDICIAL ACADEIVIY

Annex - D

ResPonse

(Please provide exact information with

organization name, location/s and

duration)

Provide data in sequence given below

Name of Organizations with addresses

Start and end dates ofproviding Air Ticketing

Services (For exanPle -Jan 2005 to September 20 | 3)

Number of persons to whom services provided

List of cuffent business with other organizations including government organizations

Appfoximate value of SusinessSr. No

Name ot

CompanY'Organrzatlon

CurrentBusinessi

Scope of

No ol

Enrployee

Annual

ContfactVolume

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PUNJAB JUDICIAL ACADEMY

Any business detail already done with pJA

The information given above is true to the best ofour knowledge; we underlake to inform pJA, Lahoreof any changes that may take prace rater in the status of iompany in business / agency or theManasement.

Type ofbusiness/Conlracts

Year ofSuppliesicontl

actAnnualVolume Approxjmate Value o:

BusinessPedomance

2

1

13f:'oc tp..qra,ilic' ti',' of Ait fi.keting R e s e r ; I I i o n .! e r v i c e s

PUNJAB JUDICIAL ACADEMY

Annex - EKey Management Staff of Company

Sr Name of Management Staff Designation Area ofExpertise

Number ofyears in

company

May like to add more columns

141 -: ,: t,' l r e t.r .l if i. a tirt ti Air f ;.ketinq Re.trvation.\ ervices

PUNJAB JUDICIAL ACADEMY

Scope ofJob Annex - F

Description

To provide services ofall kind ofair resewations and ticketing

To provide nationwide access through offices

To provide 24l7 emergency services

To provide lowest possible fair based on advance and firm bookings

Arrangements lor the reception and registration ofdelegates

Provide Visa assistance and facility (ifrequired)

Arrangement for car Domestic & worldwide (ifrequired)

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