OECD’s approach to Manage, Publish, and Cite data

16 May-2011

Major objectives for data management

16 May-2011

•Ability to be cited – thereby generating incoming links via CrossRef

•Integration with other publication types to create an integrated information service

•Pushing metadata to information/knowledge management channels (e.g. MARC)

•Pushing metadata to discovery channels (e.g. RePEc, econlit et al)

OECD Publishing’s approach

A two-steps approach: from standards implementation to online publishing and citing

Consolidating the foundations: Continuing process of linking data with

publications Next challenges to increase discovery and use …

16 May-2011

A two-steps approach

From Standards implementation• In 2008-2009: Aggregation of datasets & data tables

in a central bibliographic database including OECD books and papers

• development of standards for bibliographic management and citing of datasets and data tables

16 May-2011

Green, T (2009), “We Need Publishing Standards for Datasets and Data Tables”, OECD Publishing White Paper, OECD Publishing. doi: 10.1787/603233448430, http://dx.doi.org/10.1787/603233448430

DB

DPP

DB

DS

DS

DS

DS

DS

DS

Collection of datasets

Collection of collection of datasets

Collection of datasets

datasets

DOI

DOI

DOI

DOI

DOI

DOI

DOI

DOI

DOI

ISSN

Two concepts are required for datasets’ management dataset (being part of collection/stand-alone serial collection (of datasets/ of collection of datasets)

Stand-alone Dataset – subject to subscription

ISSN

DSDOI

DB

DPP

DB

DS

DS

DS

DS

DS

DS

Data Concepts

16 May-2011

Collection • of more than one datasets• of collection of datasets

• Has an ISSN • Has a DOI • Is subject to subscription

Collection of datasets• belongs to a Top Collection • Has a DOI • Does not have ISSN

Dataset: • a content type (group of related data such as a OECD.stat cube) published:

• as part of a collection • stand-alone (in this case it can be subject to subscription and has an ISSN)

• Has a DOI

Agreed definitions

16 May-2011

Collection (of collection of datasets)•DOI suffix =<CollectionAcronym>-data-<LanguageISO2Code>e.g. agr-data-fr

Dataset (including stand-alone dataset managed as serial) • DOI suffix = data-<DatasetOrderNumber on 5 digits>-<LanguageISO2Code>e.g. data-00023-en

Agreed DOI syntax

16 May-2011

Only Dataset are cited

What do we cite ?

Citation of a DYNAMIC DATASET belonging to a collection of datasets

<copyright owner> (<year of last update date>), "<default parent subcollection main title>: <dataset main title>: <dataset subtitle>", <default parent top collection main title> (database).doi: <doiprefix>/<doisuffix>(Accessed on dd month yyyy)

e.g. (dataset subtitle and joint copyright OECD and FAO)

OECD/FAO (2008), "OECD-FAO Agricultural Outlook: World prices", OECD Agriculture Statistics (database).doi: 10.1787/data-00217-en(Accessed on 21 December 2008)

16 May-2011

16 May-2011

Citation of KEY TABLE EDITION (Yearly edition of a key table, belonging to a key table collection )

OECD is the author and publisher. The table belongs to a key table collection of type “Theme”

<author physical/institutional> (<year of publication date>), “<key table title>”, <key table collection title>, No. <key table order number>.doi: <doiprefix>/<key table edition doisuffix> key table edition doisuffix>

e.g. table belonging to OECD Key Tables on Taxation:

OECD (2009), “Income tax plus employee social security contributions", OECD Key Tables on Taxation, No.1.doi: 10.1787/16097319-2009-table1(Accessed on 02 February 2009)

Same standardization is made for data tables

A two-steps approach

16 May-2011

16 May-2011

16 May-2011

A continuing Process of Linking data with publications

• Cross-referencing but also….

• Internal linking within OECD publications catalogue

16 May-2011

Consolidating the foundations

Serial

Main Eco. IndicatorsStatistical Collection Related database

Related periodical

Statistical Periodical or

AnnualIs Source/Method of

Business Tendency Surveys: A Handbook

Chapter/article

Has Source/Method

Is Source/Method of

Has Source/Method

Is Source/M

ethod of H

as Source/M

ethod

Quarterly unit labour

costKey table

Dat

asou

rce

IMF Data MapperExternal Resource

External link:

Related

Website

Publicat° compo-

nent

External

Overview of links management in KAPPA between books, papers and statistical content

Book Table/Graph

Datasource

Legend:

One way link

Bidirectional link: must be entered in a given direction in KAPPA (the full arrow represents the link that will be entered, and the dotted arrow represents the reciprocal link which will automatically be created)

N1

1N

Statistical Periodical or

AnnualRelated

database

Related periodicalN1

1N

DatasetDatasource

Datasource

Publication

Datasource

Statistical Collection

Related database

Related periodicalN1

1N

Dat

asou

rce

Datasource

Datasource

Serial

Publica-tion

16 May-2011

16 May-2011

Display of cross-references on OECD iLibrary dataset homepage

Provision of MARC records for datasets

• The MARC records are provided in MARCXML for

– dataset (within collection, or stand-alone)

– statistical collection– key table– key table collection

• MARC records are generated in English only, and describe the online version of a publication/serial.

Tag Field Book

article Key table & collect°

Statistical collection

dataset

020 ISBN x x022 ISSN x x x

024Other ident.

(DOI)x x x x x

040 Cataloguer x x x x x

100 Author Main (ind)

x x

110 Author Main (org)

x x

245 Title x x x x x

246 Title, varying form

x x x x x

250 Edition x x260 Publisher x x x x x300 Physical Desc. x x

310 Publication Freq.

x x x

362 Start/End x x x490 Series x x505 Contents x x520 Abstract x x x x x650 Theme x x x x x651 Country x x x x x

700 Author 2nd. (ind)

x x

710 Author2nd. (org)

x x x x x

760 Main series x x762 SubSeries x x773 Host Item x x x

774 Constituent Item

x

775 Other Lang. x x x x x780 Continues x785 Continued by x830 Series x x856 URL x x x x x

16 May-2011

Next challenges to increase discovery & use

Next challenges to increase discovery & use

• Expand the definition of dynamic datasets:– updating « datasets » which are continously updated in a

dynamic way– Regular datasets’ editions: datasets which are not updating

resources but are published in separate editions rather than as an integrating resource which is continuously updated

and adapt citing/bibliographic standards

• Manage online archived datasets• Disseminate datasets records on RePEc the world’s

largest collection of papers in economics

16 May-2011