Octopus Brochure

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At Octopus-e we believe that enterprise wide management systems are not about technology alone. They are about understanding the organization’s SWOT & application of appropriate technologies. With this philosophy in mind, Octopus-e strives to deliver end to end business consulting services thus defining the Information Technology road maps for SME enterprises across the world. In addition Octopus-e provides advice to its customers to enable the most effective use technology in line with the organisation’s business interests and systems requirements. Our expertise combined with a decade of experience in working with SME’s has enabled us to gain a better understanding of your business. At Octopus-e, we subscribe to the fact that enterprise systems are about getting into our customers shoes and thinking in the same way as them. This has given us an opportunity to position ourselves in a manner to define and deliver a balanced quality solution while keeping the total cost of ownership low. Over the years, the Octopus-e’s enterprise wide management systems have enabled the growth of more than 150 SME’s and Corporates across the world. Octopus-e has partnered with companies including SAP, Sage Software, Magic Software & other organizations to provide enterprise wide management systems that are cost effective solutions and works across diverse geography, business & cultures in North America, Europe, Africa, The Middle East, & South and South East Asia. Octopus-e at a Glance

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Octopus-e at a Glance

At Octopus-e we believe that enterprise wide management systems are not about technology alone. They are about understanding the organizations SWOT & application of appropriate technologies. With this philosophy in mind, Octopus-e strives to deliver end to end business consulting services thus defining the Information Technology road maps for SME enterprises across the world. In addition Octopus-e provides advice to its customers to enable the most effective use technology in line with the organisations business interests and systems requirements. Our expertise combined with a decade of experience in working with SMEs has enabled us to gain a better understanding of your business. At Octopus-e, we subscribe to the fact that enterprise systems are about getting into our customers shoes and thinking in the same way as them. This has given us an opportunity to position ourselves in a manner to define and deliver a balanced quality solution while keeping the total cost of ownership low. Over the years, the Octopus-es enterprise wide management systems have enabled the growth of more than 150 SMEs and Corporates across the world. Octopus-e has partnered with companies including SAP, Sage Software, Magic Software & other organizations to provide enterprise wide management systems that are cost effective solutions and works across diverse geography, business & cultures in North America, Europe, Africa, The Middle East, & South and South East Asia.

Enterprise Management Consulting

Consulting ApproachOur consulting approach takes your Strategic Business Objectives as the core criteria in the process or recommending and implementing the most appropriate solution for your business. During the consulting process, in addition to analysing business processes and IT requirements we also take current business issues and external market conditions into consideration and initiate solution and change drivers in order to provide you with an improved process and control over your business.

Business Process Re-engineering & Change Management ConsultingOften, companies hesitate to restructure business processes based on industry best practices in order to suit enterprise applications workings, thus following a conventional working pattern. Instead enterprises should seize this opportunity and take the necessary steps in order to restructure business process, face competition and to successfully adapt to enterprise resource planning. As an ERP implementation decision is a change management process, suitable policies have to be adopted by the companies to enable smooth change over from legacy systems to ERP applications by considering the human behavioural aspects. Octopus-e International thus offers professional consultation in order to facilitate successful business process re engineering and change management.

Project ManagementAt Octopus-e, we take a wider approach to IT project management, thus in addition to delivering a quality IT service within the time frame and budget we also consider it as a process of delivering a quality service and continuous trust building exercise with our clientele. A strong domain expertise, clear understanding of goals and the objectives of the project, structured requirement gathering, and a strict milestone based project co-ordination and delivery makes the Octopus-e project management process extremely successful. The key features of the Octopus-e Project Management Process are: Requirement definition, risk assessment and the feasibility study Establishment of key structures, budgets, timelines and milestones Creation of extensive documentation and deliverables Implementation through a collaborative delivery model

The business benefits achieved through the Octopus-e project management process include predictable process outcomes, discipline across the entire organisation, an increased focus on the core business activities and on time and in budget results.

Enterprise SolutionsIn keeping with the philosophy of offering excellent management systems to small and midsized enterprises, Octopus-e has partnered with SAP since the year 2006.

SAP Business One, a product offered by SAP is the bundled and integrated business application that has enabled over 25,000 small to mid-market enterprises to achieve their business objectives. With more than 100 SAP Business One clientele, Octopus-e has established as the trusted sales and implementation partner of SAP. SAP India has awarded Octopus-e as the best SAP Business One partner for the year 2010 Octopus-e has built innovative industry specific solutions & templates to enable small to midsized companies take maximum advantage of SAP Business One. Chemical, Metal, Engineering, Trading and Distribution segments have been focused verticals. The team at Octopus-e is extremely well trained to follow the best practices in the implementing the solution. We have successfully the implemented the SAP Business Once in a record time of 6 weeks!

Developed specifically for midsize companies, SAP Business All-in-One solutions reduce the effort, cost, time, and complexity associated with implementing a worldclass business management solution. The software lets you deploy core enterprise resource planning (ERP), customer relationship management (CRM), and business intelligence functionality. It also allows you to leverage the best practices of industry leaders all at an affordable fixed price on a platform your business will not outgrow. Octopus-e has partnered with SAP to deliver the solutions with Business All-in-One product. The extensive and complicated business processes could be very easily handled with the solution built using SAP All-in-One; hence a preferred product for the truly mid-size organisation with highly standardised business practices.

Octopus-e ExpertiseData Migration Data Migration Data Migration from the legacy systems to the Enterprise application demands extensive resources as a result is a very challenging process for the small and medium sized companies. With Octopus-es Data Migration tools data can be imported and exported form and to any format. Barcode Inventory and POS Retail Compatibility Octopus- e enterprise solutions are capable of managing barcode inventory and POS retail. Application components could also be deployed on a multi location stores scenario to enable barcode scanning and billing activities. The solution also makes use of web interfaces to enable real time data communication between stores and the server. Statutory Compliance With the vast experience of working as an active business partner for the implementation and support for ERP applications across different industry verticals across the globe, Octopus-e has gained a good understanding of several statutory reporting formats and has standardised such reporting requirements in the form of solution components. These components cover the requirements of VAT, income tax, service tax and exports. E Mail & Mobile Phone Integration Octopus-e ERP can be integrated with several Mobile phones/ E mail devices and several email clients in addition to integration with SMS to enable remote monitoring and alerting. End to end Web Applications The use of (B2B) e commerce network is becoming increasingly necessary in order to optimise and speed up business solutions. This demands the downstream integration of the e-commerce applications with the ERP system. Octopus-e has the expertise to develop the end to end e- commerce enabled web applications. Application Integration and Business Process Management It is required that the ERP applications have to communicate with different databases & applications and this consolidation is enabled by integration. Any gaps in the business processes that are not being handled by ERP and the automation requirements can be addressed by Business Process Management.

Beyond ERPMobile Enterprise solutionsEnterprises around the world understand the pressing need to mobilize their workforces. Companies must have the ability to move business information quickly and securely between the back office and the front lines to stay competitive. SAP and Sybase, an SAP company along with a vibrant ecosystem of partners offer a wide range of mobile applications and underlying infrastructure, with unmatched integration to SAP systems, for secure access to business processes anytime, anywhere, and on any major device. Octopus-e has partnered with Sybase to provide the enterprise mobility solutions. Mobile applications could be easily developed and deployed to be used with the ERP applications by using Sybase Mobility Solutions. Some of the ways to mobilize the business processes and users are;

Sales: Increase sales effectiveness by providing full access to your sales team to SAP CRM accounts, contacts, leads, opportunities, activities and analytics from the mobile device of their choice Managers: Increase speed of business by allowing managers to approve workflows like travel request, vacation request and expenses right from their mobile device. Executives: Enable better decision making by giving access to business information and dashboards from iPads and other tablets. Marketing: Empower marketing to execute innovative mobile campaigns and promotion to reach customers on the move. Consumers: Increase your business by letting consumers conduct mobile commerce and payments Field Service: Increase field productivity and customer satisfaction by empowering your field to reduce service time and get the job done right the first time.

Octopus-e Supply Chain Reporting SolutionThe Octopus-e Supply Chain Management reporting solution is designed for real time reporting of the supply side activities of procurement, production, planning, distribution planning, production allocation, ware house planning, inventory planning etc with the demand side activities of incoming orders & forecasts so that all demands are met on time with the least cost. In addition the Supply Chain Management component is designed to work together with the Enterprise Resource Planning applications and extracts the data from associated database to display over a web the necessary information in the format to facilitate planning and decision making across the supply chain. The business benefits of using Supply Chain Reporting are Improved supplier performance through a comprehensive supply chain reporting system. First fully web designed engine with access to decision information. Increase client satisfaction by establishing and monitoring on-time delivery plan. Just in time processing to reduce excess inventory and receive a faster response to the customer. Improve market knowledge and strategic decision-making through comprehensive real-time sales performance. Built in Customer Relationship Management (CRM) to provide customers with an accurate order processing status. Collaborative Vendor Managed Inventory Sales and Operations Planning Order Management Smooth functioning of production lines Supplier Collaboration Procurement Management Network Design and Optimization Track and Trace Timely Fulfilment Cost Effectiveness logistics Revenue and profit maximization Cost control and cooperation among supply chain partners

Business Intelligence & DashboardsBusiness Intelligence integrates data from across your enterprise and provides self-service reporting and analysis at everyones fingertips, so decision makers spend less time looking for answers and more time driving strategic decisions. A good Business Intelligence technology will mean a better view of the business. Unprofitable product lines can be eliminated, resources can be moved to more profitable areas of the business and reporting is speeded up Octopus-e has partnered with SAP-Business Objects to deliver dashboards based on Xcelsius Software. Octopus-e also offers the quarry based simple to configure and use Business Intelligence Software.

Whether seeking better customer service and operational efficiency, or more timely and accurate data for forecasting, Business Intelligence systems offer the opportunity for continued competitiveness, growth and cost savings for business.

Business IntegrationBusiness Integration enables an integrated business environment with automated processes that consolidate the disparate data and systems, quickly and simply. Through integration, your business can optimise and extract the maximum benefits from your valuable, but previously dispersed business information. Octopus-e enables business integration through the implementation of iBOLT. iBOLT quickly and cost-effectively integrates a wide range of IT business applications including SAP R/3, SAP Business One, Salesforce.com, Oracle JD Edwards, Lotus Notes, Microsoft Office, IBM i (AS/400), Google Apps and many more. With greater information knowledge, your business can react with greater speed and agility to new opportunities, while squeezing more value from everyday business processes.

Business Process ManagementBusiness Process Management (BPM) delivers a pragmatic approach to process management. A Business Process Management (BPM) solution to a companys needs begins with the alignment of business goals with an eye towards creating value through process change initiatives. This alignment leads to a thorough understanding and design of representative processes typically following an industry standard framework. These models promote inter- and intra-enterprise integration and collaboration of people, systems, processes, and information across the enterprise, including business partners and customers. The business benefits of deploying a BPM solution are Maximises cost reductions, provides for growth, manages change, and executes an integrated business strategy. Enables cross-enterprise integration to scale and extend management controls across the technology. Manages change effectively as requirements, laws, processes, and regulations change. Provides a structured but customizable environment to extend to other industry and process automation requirements to minimize training costs; Allows for expansion from department-only processes to even broader BPM for greater business value.

Outsourcing

Octopus-e offers a complete range of outsourced services to handle the back office requirements of our customers. The requirements could be in the form of data entry operations during the implementation of the enterprise applications and routine data entry operations. We deploy suitably skilled manpower either at the client site or our office location based on the need

Hosted SolutionsThe implementation & the management of traditional business management systems require: One time investments in Servers, operating systems, networking equipment, web enabling software etc. Regular management & maintenance costs that broadly include - Network management, software upgrades, antivirus, anti intrusion firewall, database management etc

Costs associated with traditional business systems can be completely eliminated with the Hosted Model provided by Octopus-e which offers business management solutions with compete company specific customisation & implementation as well the hosting & maintenance of the complete system. We also provide our customers with flexible payments options based on equal monthly instalments for the complete range of services. We also host third party applications by web enabling them so that these applications could be accessed from any corner of the globe. The hosting of the applications provide World class servers Hosting facilities at a world class IDC ensuring easy access & excellent bandwidth. Web enabling software that ensures speedy working using the least bandwidth at the users end. System health management & regular maintenance. Installation of all upgrades from SAP ERP Timely Backups & disaster recovery facilities Highest standard of Antivirus and Firewall protection.

The advantages of the hosted applications are Integration of Business processes across locations - Corporate office, regional offices, Ware houses, etc. Seamless visibility of information across locations in real time. Simpler Work flow & transaction flow within all arms of the organization instantly. Optimized utilization of Human resources across the organization - Functional experts may have access to data at alternate location there by making decision making better & easier. Direct cost advantages - Reduced capital expenditure on servers or software & IT infrastructure. Better utilisation of communication facilities, Availability of Professional IT administration service experts at reduced costs. Reduced Obsolescence on Operating System/ antivirus/ database software.

IT Infrastructure ConsultingIt is becoming increasingly important to have a competent IT partner for strategic IT planning and advice at an early stage. Our services are aimed at achieving a superior IT infrastructure at lower cost. For such demanding objectives, we offer IT Infrastructure Consulting across various industries. Our services cover the IT needs including networking, system integration, security, enterprise management, asset management etc.

Data Solutions

Airtel comes to you from Bharti Airtel Limited, one of Asias leading integrated telecom services providers with operations in India, Sri Lanka and Bangladesh. Bharti Airtel since its inception has been at the forefront of technology and has pioneered several innovations in the telecom sector.

Octopus-e offers the bundled Internet service together with the enterprise solutions offering in association with BHARATI AIRTEL. Based on the kind of model being delivered; on premise or hosted, the IT consulting team of Octopus-e advises the client with the proper Internet solution.

Octopus-e offers the following services ; Enterprise Internet Leased Lines (IPL, ILL) Point to Point MPLS VPN in a Box VSAT IPLC Data Center Hosting Mail Audio Conferencing Video Conferencing

Thin Client Application ServersOctopus-e provides consulting services for the application server and load balancer, virtual desktop server and thin client servers. We are also partners of 2X Software Ltd for their range of products. The 2X application server handles complete range of Load Balancer Scenarios and Thin Client Server scenarios.

Octopus-e Support

Octopus-e International has been successfully implementing and supporting home grown ERP products globally for well over a decade. Over the time the customer support activities have been standardised in order to provide for timely support and an excellent service. In addition, Octopus-e now has a dedicated customer support cell of highly trained professional to provide support services to its customers. All support requests from customers across the globe are managed with the help of a web based service request tracking system. In addition we offer support through over the telephone, internet, remote connectivity and personal visits to customer locations based on the complexity of calls. Our support packages are designed to suit specific needs of our valued customers.

Industry Verticals

With a wide exposure across industry verticals & geographic locations the Octopus-e team today is well experienced in designing enterprise wide management systems such as ERP, SCM, and CRM systems across the following industry verticals.ChemicalsPaints, Inks, Varnishes Epoxy and Glue Lubricant additives, plasticizers and coolants Water colours and crayons Oil Blending Specialty Chemicals and Fragrances Construction chemicals and Bitumen products Textile and industrial resins, adhesives and sealants Agro Chemicals Handicrafts

EngineeringDiscreet manufacturing Electronics assembly & parts distribution

Other Industry VerticalsFlexible Packaging Supply Chain management Transportation & Logistics

Metal ProcessingCold Rolling mills

Packaged Foods, Beverages and Dairy Micro Financing and Banking

Extrusion Plants Paper and Pulp Profile manufacturing Glass Cutting Colour coating & Galvanizing Roofing sheet and hollowware Cookware manufacturing Infrastructure equipments and projects Garments and retail sales

Why Octopus-e?

A Decade of ERP Implementation experience in the SME market Consulting approach Application Development background Over 100 successful ERP installations across the globe 100 % Implementation success ratio Referable clientele 10 Years of application hosting experience Varied industry verticals expertise Highly competent & experienced team of functional and Support Consultants. Unrivalled post implementation support Experience in implementing systems across multi country/language scenario

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What Makes Octopus-e International Unique?

Co-ordinationOctopus is a dynamic creature that performs multiple tasks. Only a Organisation like Octopus-e with its multidimensional personality with a distinct vision can perform multiple tasks efficiently and effectively with great vigour, thereby helping organisations save on time, money and cost.

Flexibility!An Octopus conveniently moulds itself according to its surroundings due to its flexible nature. Octopus-e is structured in a way that it can easily adapt to every circumstantial need and package its services according to the needs to its customers

Versatility! Keen Vision!The Keen Vision of an Octopus sights every opportunity and scrutinises aspect of its surrounding environment. This empowers Octopus-e to look beyond the traditional way and think out of the box to explore opportunities. Its versatility is the result of the unique intelligence of the brain Octopus-e today, stands as a business ancillary that offers a wide spectrum of services that reflect its expertise, Power! performance, excellence etc. If an Octopus loses one of its tentacles it will soon grow another one in its place If our customers face any problems, Octopus-e with its unique powers of scrutiny, analysis and strategy, instantly analyses the problem and curbs it with reliable solutions.

Reach!An Octopuss strong network of eight long arms reaches out extensively to cover the depth of every area Octopus-e, with its diverse network reaches out to its every customer on time to support them in every possible way to keep them performing

Grip!Eight arms help an Octopus to have a firm grip on anything. Octopus-e, with its powerful and wellmaintained network successfully takes every situation within its clutches and exercises a tight control over the business processes.

Creativity!An Octopus thinks out of the box. If finds no rocks to crawl under, it builds a shelter by using the available resources under water. Octopus-e believes in the out of the box approach in designing and delivering the solutions with optimal use of technology and resources.