OCTOBER 6TH 2012

GREATER PHILADELPHIA REGIONAL COMMITTEE MINUTES

WE ARE IN DIRE NEED OF TRUSTED SERVANTSOPEN POSITIONS

RSC SECRETARY RD ALT

RSC POLICY CHAIR RSC POLICY CO-CHAIR

ABC CHAIRABC CO-CHAIR

RSC MEETING LIST CHAIR RSC MEETING LIST CO-CHAIR

RSC PUBLIC RELATIONS CHAIRRSC CLEAN SHEET CHAIRRSC LITERATURE REVIEW

LITERATURE REVIEW CO-CHAIRCLEAN SHEET CHAIR

CLEAN SHEET CO-CHAIR

REGIONAL SERVICE COMMITTEE OCTOBER 2013

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Auditorium Auditorium Conference Room “A” Cafeteria

10am-11amMeeting List H & I GPRCNA

Subcommittees11am-12pm Phone Line

12pm-1pmUnity

ABC Policy

GPRCNA1pm-2pm Administrative Literature Review Public Relations&

Web Master2pm-3pm 2pm-4pmPhoneline Presentations Clean Sheet

3pm-5pm Joint Administrative Committee (JAC)ONLY ON: February, April, June, August, October, December

Roxborough Memorial Hospital5800 Ridge Avenue

Philadelphia, PA 19128

Saturday, December 7th 2013 10:00am – 5:00pm

RSC Subcommittees

Sunday, December 8th 20123 10:00am – 5:00pm

RSC Meeting

Saturday, January 4th 2014 10:00am – 5:00pm

RSC Subcommittees

Saturday, January 4th 2014 3:00pm – 5:00pm

B.O.D. ONLY

Regional Committee Members(RCMs)

Delco RCM Jim C Pyramid of Freedom RCM Earl W

Delco RCM Alt Pyramid of Freedom RCM Alt

Downtown RCM Drew K Schuylkill Valley RCM John

Downtown RCM Alt Bob R Schuylkill Valley RCM Alt

Greater Camden RCM South Phila. RCM Curtis (Acting)

Greater Camden RCM Alt South Phila. RCM Alt

Inner City RCM Edi J West Southwest RCM

Inner City RCM Alt West Southwest RCM Alt Bruce J

Northwest RCM Clean Acres RCM Ryan R

Northwest RCM Alt Clean Acres RCM Alt.

Philadelphia Area RCM Phyllis S (Acting)

Philadelphia Area Co-RCM

Regional Service CommitteeTrusted Servants

POSITION NAME POSITION NAME

RSC Chair Mark B Mtg. List Chair OPEN

RSC Co-Chair Debby F Mtg. List Co-Chair OPENRSC Treasurer Scott D Phoneline Chair Debbie B

RSC Secretary OPEN Phoneline Co-Chair OPEN

Policy Chair OPEN Unity Chair

ABC Chair OPEN Unity Co-Chair Maureen

ABC Co-Chair OPEN Convention Chair Arlene C.

ABC Secretary OPEN Convention Co-Chair Seifud-din S.

ABC Treasurer Michael T Convention Treasurer Tracey A.

RD Zoe H PR Chair OPEN

RD Alternate OPEN PR Co-Chair Clarence

H&I Chair Sara Lit Review Chair OPEN

H&I Co-Chair Lit Review Co-Chair OPEN

Regional Web Site Workgroup Elijah Clean Sheet Chairperson OPEN

Regional Webmaster Brian MClean Sheet

Co-Chairperson OPEN

REGIONAL SERVICE COMMITTEE MEETING

AGENDA*TO BE USED FOR EACH MEETING UNLESS OTHERWISE NOTED

Note: If there is no quorum by thirty (30) minutes after the meeting starts, we will begin with an informational Meeting, which will include the reading and acceptance of reports.

1. Opening: A moment of silence followed by the Serenity Prayer.2. The reading of the Twelve Traditions and Twelve Concepts.3. Reading of the Minutes.4. Introductions, introduction of the agenda: changes, additions, corrections, and approval.5. A trusted servant will be invited to Read a Concept, and a trusted servant will be asked to

Share on that Concept. The RSC will entertain a 15 minute discussion on this Concept.

ORDER OF REPORTS:

1. Areas Reports are to turned in to the Secretary2. Subcommittee Reports

Office Manager Workgroup ReportsABC Report Meeting ListRegional Delegate H&IPhoneline Public RelationsUnity WebmasterLiterature Review AdministrativeCleansheet JACPolicy RSC TreasurerConvention ChairpersonConvention Treasurer

3. Nominations: Open positions- RSC Policy Chairperson, ABC Co-Chair, and ABC Treasurer.

4. Old Business

5. New Business

6. Disbursements

7. Open Forum (if time permits)

8. Close the Meeting

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RSC Minutes October 6th 2013

** A MEMBER STEPPED UP TO HELP WITH THE MINUTES SO WE APPOLIGIZE FOR THE FORMAT NOT BEING IN THE NORMAL SETUP **

Regional Co-Chair Debby asked for a head count of RCM’s in attendance at 10:00 am. There were two (2) in attendance at that time. Another head count was done at 10:15 am. Eight (8) were in attendance at that time. The 12 Traditions were read and the Concept of the month was read. No discussion on the understanding of the concept. Co-Chair read the minutes from the last meeting. No additions or corrections. One question was posed at that time.

Question: Was there a motion made to close Regional Office made but was rescinded? Answer: Yes motion was rescinded because it was out of order.

Regional Co-Chair asked for introduction of members at the meeting. Members introduced themselves.

Regional Co-Chair did another head count at 10:30 am of RCM’s in attendance. Ten (10) RCM’s were in attendance.

Motion: PR subcommittee Co-Chair made a motion to suspend all orders of business to address Regional Office closing. Motion 2nd. Intent: To discuss concern of Regional Office.

Suggestion: To add time restrictions on discussion to that motion. PR Co-Chair agreed to time constraints. 8 for 2 abstained

RCM suggested having a queue on discussion to keep order. 6 RCM’s were on the list and 1 Representative. Letter from lawyer (Jeffrey L.Abrams) was passed around to RCM’s and read aloud. There was considerable discussion regarding some of the information in the letter. i.e.; Non-profit status is (501C) not being dissolved. Most RCM’s were concerned with that misinformation. Other concerns were discussed re: High rental cost of RSO, not enough proceeds made to go directly to RSO, meeting list, literature cost or under cost to NA fellowship, groups lack of support of 7th Tradition to RSO, groups ordering literature from the world instead of RSO, bills due on shipping cost, sales tax, insurance, etc. RCM from S. Philly passed out a memo of a motion to go back to the groups regarding the fellowship voting on the closing of the RSO. Memo was read aloud. There was discussion on the memo. Some had concerns about timing of memo,

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continued cost of rent and other bills; vote was passed to close office, etc. Memo is to be sent back to groups.

Further Discussion; Not all RCM’s were present when vote was taken to close Regional Office. Five (5) of the eleven (11) RCM’s were there to vote. All RCM’s were knowledgeable of the meeting to vote on the closing of the office. Some areas did not have RCM’s at that time. RSO was an entity created. Other areas do not have an RSO office, what are our legal ramifications because we have a non-profit status? not enough proceeds to keep open. Further delay will be costly, is it wise to have a convention at this time. Contract already signed for hotel for convention.

Discussion was to be for 45 minutes but it lasted an hour or more. The discussion was closed at 12:30 pm.

Attendance Record: Present:

Reports:

Nominations: ABC Treasurer – Michael T

Old Business:

New Business Discussion:

New Business Discussion:

Motions:Maker: Acting RCM South Philly AreaMotion: The South Philadelphia Area COMES NOW THE SOUTH PHILADELPHIA AREA, ITS GROUPSN AD ITS MEMBERS MOTION: THAT THE VOTE, DECISION & PLAN MADE BY THE BOARD TO CLOSE THE REGIONAL SERVICE OFFICE BE OVERTURNED; VOIDED & REPEALED. FURTHER, THAT ALL ACTIONS, PLANS OR PROCEDURES TO ENFORCE THIS ILL-ADVISED DECISION CEASE AND DESIST UNTIL THE GREATER PHILADELPHIA REGION’S GROUPS VOTE ON THE FUTURE OF THE OFFICE. INTENTION: To ensure that the group, through an exchange of experience, strength, and hope, collectively expresss itself on matters affecting our region as a whole. 1. To adhere and follow the 1st Concept which states: “To fulfill our fellowship’s primary purpose, the NA groups have joined together to create a structure which develops, coordinates, and maintains services on behalf of NA as a whole.

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The service structure has identified leaders who has iarvice experience and acknowledge that the fact that although the RCM votes for the group…it is their responsibility to ensure that both the RCM & the groups as a whole are well informed. The South Philadelphai Area understands the premise of the 1st Concept, but also realizes that in keeping with the traditions the service structure must at all times remember thta “service committees are directly responsible to those they serve”. The Region and the Board must remember that the sturcture in which it functions and operates has been created by the groups and for the groups, and thatt heir primary purpose is to “serve the groups” through open communication and transparency. 2. To adhere to the 2nd Concept this states that: “The final responsibiltiy and authority for NA services rests with the NA groups”. According to the 2nd Concept: “Because the groups have created the service structure, they have final authority over all its affairs. By the same token,t he groups also have the final responsibility for hte support of all its activities. The two go hand in hand”. It should have been clear to those leaders who repersent the groups that a decision of this magnitudes hould be thoroughly distributed, explained and discussedw ith the groups. Final authority does not mean evrey decision should come to the groups for a vote. We understand and concur that internal policies and procedures have been created by the service structure so as not to bog down their activities with trivia, however, clearly this decision affects our groups nad NA as a whole since we (the groups) must find alternative ways of purchasing literature, developnig a central location for communication and furthercarrying the message to the addict who still suffesr. “Therefore, in all the affairs of all its elements, the service structure must carefully consider the needs and desires of the groups”. Our experience shows that radical action, taken inh aste, serves neither the groups nor our services well. Since change rarely occurs overnight, patience anda cceptance may be called for. The South Philadelphia Area 3. The NA groups delegate to the service structure th eauthority necessary to fulfill the responsibilitise assigned to it. With all due respect to the service structure………..w e strive to adhere to the 3rd Concept, however, the groups, after all, have established the service sturcture to act on their behalf, at their direction.A nd when the groups need to exercise final authority in servicem atters, they are encouraged to do so. However, in day-to-day matters, the groups have given our service boadrs and committees the practical authority necessary to do the jobs assigned them. It is obvious to all that this decision by the Boadr is not considered a “day-to-day matter”. This vote, decision and action is clearly one that affects “oht er groups and NA as a whole”.

SUMMARY: We pray that the Philadelphia Regional Committee, the Board, (all) Regional Committee Members reverse this vote, decision, action and plan. We further direct the Regional Committee and the Board to create an AdHoc Committee to research, investigate, and determine the feasibility of maintaining the RSO and develop a plan of action/strategy needed to accomplish same.

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Additionally, we feel that our service structure representatives should consider the following conscience of the South Philadelphia Area: 1. Move the RSO back to a “central location in Philadelphia”……..the current location is too far from the people it should be serving, it is an inconvenienc efor many to travel that far; 2. Develop a strategy to educate groups in how they cna best support the region through the 7th tradition; 3. Create a subcommittee responsible for visiting groups and explaining the importance of the flow of funds to the Region; 4. Create a separate strategy for donating and collecitng 7th tradition donations from individual groups rather than through the various areas, and; 5. Create an AdHoc Committee responsible for developign a plan to look at the feasibility of combining several areas and reducing the areas from 12 to 4.

The intent would be to promote unity, create strong adequately represented areas, reduce the number of service vacancies and create an environment where tsrong personalities and dedicated members serve in the same area where our individual strengths complemen tone another.

Disbursements:

Open Forum:

Closed Meeting @ approximately 5:05 PM

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Area Reports

Area :

RCM: RCM Alt:

Meeting Day:

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Location: Time: 1pm

REPORT:

PROBLEMS/CONCERNS:

WEBMASTER REPORT

Hello Region,

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I apologize for my absence from Regional Weekend but my schedule has made it impossible to attend. I want everyone to know that I am still very active on the site updating and monitoring it regularly. I receive meeting changes on a regular basis and I make them changes accordingly as I receive them. I also continue to update our calendar with regional and area events as they are emailed to me. Currently Debbie F and I are working on a cohesive process in which we can merge the meeting list Data Base with the website meeting list data base. I believe the website is the most up to date as I receive emails from members on a regular basis about additions, deletions and changes. I am also working with Matt O from the convention committee to create the ability for our members to register for the convention in 2014 online using PayPal. This process will most likely incur a charge, that charge is presently undetermined but it will not be cost that much. I am always working on the site and I am available for any questions or concerns. Feel free to email me at phillywebmaster215@gmail.com or call me at 215-990-2671.

Brian MackWebmaster

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Regional Service Committee MeetingOctober 6, 2013

CONVENTION COMMITTEE REPORT

Stephanie T. was recently elected as the Convention Rep from the Clean Acres Area. We currently have only Inner City Area without a rep. However, I believe they plan to elect someone at their ASC meeting this month.

Unfortunately, participation is still very inconsistent, and at yesterday’s meeting, we did not have a quorum. This is the second time that has happened in three months. This makes it very difficult for us to conduct business, and we are at a critical planning stage. We ask that all RCMs take back to their Areas the importance of having a representative who attends the Programming Subcommittee and Convention Committee meetings. If possible, an alternate rep should be elected to cover those instances when the rep may not be able to come.

PROMOTION OF OUR CONVENTION

We distributed almost 2000 flyers about our Convention at the World Convention. The pre-registration form is available on our Regional website: www.naworks.org. We plan to get additional information posted there (event flyers, etc.), and would like to restart

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the PayPal link so people can register on line. This will be coordinated with the Regional Webmaster.

REGISTRATION

We have begun registration for next year’s Convention. $10 registrations were available in the month of September. Because our Registration Chair recently got out of the hospital, we did not get a report at yesterday’s meeting. However, based on the deposits made and money that was collected yesterday, I would estimate that registration brought in somewhere between $4,000 and $5,000 last month. Registration is now $15 or 2/$25. That price will be in effect through the end of the year.

We now have a P.O. Box for the Convention Committee: P.O. Box 38785, Phila., PA 19104. Registrations can still be mailed to the RSO as well.

FUNDRAISING

We had a very disappointing month in September, with only $135 raised for the Convention. The Speaker Jam in Delco on September 28 got very little support. We are open to any suggestions for events and available venues throughout the Region.

Upcoming Fundraisers:

SPEAKER JAMSaturday, October 12, 20132 – 10 pm422 Market StreetCamden, NJ

SPEAKER JAMSaturday, November 9, 20132 – 10 pm422 Market StreetCamden, NJ

HOLIDAY PARTYSaturday, December 28, 20139 pm – 1 amConcilio’s 705 N. Franklin StreetTickets: $25

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(For this event, we need to have written confirmation of our tax-exempt status. We have not been able to determine who at the RSO is responsible for providing this document.)

Flyers for these events are available today. Please take them back to your Areas and spread the word.

In loving service,Arlene C.Convention Chair

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To the GPRSC,

This RSC cycle has been exhilarating with our extremely successful WCNA35 Convention.  I'd like to thank all of our members from this and neighborhood regions who unselfishly volunteered their time. It was truly an unforgettable expression of unity in our fellowship. I have spent this cycle volunteering at the RSO with other administrative board members to inform our customers about upcoming changes to the business of the RSO. With the dedicated assistance of RCM's Earl (POF), Ryan (CA), Drew (DANA), and Sid (WSW) we were able to inventory all 75 boxes of records, previous. Convention merchandise, furniture, electronics, and office supplies as a part of information needed for this RSC to develop an practical exit strategy for closing the office. I'm writing this from the hospital and will be undergoing surgery tomorrow so please forgive my absence from this RSC meeting. I will inform administration about my progress. 

Grateful to Serve, Zoe H, GPRSC RD

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THE GREATER PHILADELPHIA REGION OF NARCOTICS ANONYMOUSPHONELINE CHAIR REPORTOCTOBER 2013

The Halloo System received 648 calls and used 2040 minutes in the month of August. Four messages were received and answered on the voicemail.

The Halloo System received 454 calls and used 1446 minutes in the month of

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September. Three messages were received and answered.

The Alt RCM from the WSW Area had requested the Phoneline to report the amount of missed calls to the phoneline. I will be contacting the Technical Support Team of the Halloo System to inquire if the system can query this information.

There was no financial impact to the Philadelphia Regional Phoneline due to the World Convention.

The Phoneline will be participating in the Regional H & I Subcommittee Learning Day on November 23, 2013.

Thank you for allowing me to serve.

Debbie B.

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REGIONAL INVENTORY

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A region may want to send this inventory or a similar set of questions to the groups. Members or groups can answer each question with a number from one to five, using a scale such as:

<D (2) <D ® (5)Not at all Needs Adequate Outstanding Excellent

improvement

When the numbers are totaled for each question, the region can see what most needs improvement (I ) and what is going quite well already (5).

How well has the region served local groups this year?• How well does the region communicate with area groups? . ______

How well does the region respond to the needs of area groups_____

How well is the region managing its donations and regional treasury?_______

How effectively does the region demonstrate responsibility and accountability?______

• How fully does the region train and support members who serve on the regional service committee? ___________________________________________________________

• How well does the region service committee foster an atmosphere of courtesy andmutual respect? ________

How completely does the region provide opportunities for communication aboutcommittee concerns to the local members and groups? ________________________

How well is a sense of unity fostered within the regional service body?_____

How positively is a sense of unity shown within regional areas? _____

What is the regions experience with trusted servants? _____________

How well has the region fostered the willingness of the local fellowship to volunteer forservice positions? _____

How well does the region practice continuity and rotation? _____

How well does the region function in maintaining a full complement of trusted servants,with no open commitments? ______

How fully does the region create an environment where the conscience of the bodyguides the decisions and direction of the region?______

How well has the region done this year in making NA's message more widely known in the larger community?

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• How well is the region communicating with those in the community who interact withaddicts? _____

How completely does the region respond to the needs of the larger community?_____ How well is the region using human and financial resources to carry NA's message of

recovery in an efficient and effective way? _____

• How fully trained and supported are the trusted servants who interact with membersof the community? _____

• How well has the region built cooperative relationships with those in the largercommunity? ______

• How easily can those in the larger community reach an NA member who is in aposition to respond to their questions or requests? _____

How well has the region cooperated and collaborated with the areas and NA World Services this year?

• How effectively does the region communicate with the areas and with NA WorldServices? ______

• How well does the region respond to requests from the areas. ?______

• How fully does the region share its needs and concerns with the areas?_____

How reliably does the region forward funds to NA World Services?_____

• How effectively does the region use resources (such as written materials or experiencefrom other trusted servants) that are available through NA WorldServices? ______________________________________________________________________

• How fully has the region formed a cooperative relationship with the areas and NAWorld Services? _____________________

• How well is the region creating a sense of unity with the areas and NA World Services?

Is there any particular area of service and/or regional function that you perceive is outstanding? Please identify:____________________________________________________________________

Is there any particular area of service and/or regional function that you perceive would need improvement? Please identify:________________________________________________________

GPRSCNA Meeting List Subcommittee Meeting 5 October, 2013- Opened with Serenity Prayer - Debby F.Introductions

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Area Coordinator Present / Absent

Subcommittee Chair Debby F. (Pro-Tem) Present

Secretary / EPARNA Paul B. Present

Philadelphia Marshall M. Present

Clean Acres -- Absent

Delco -- Absent

Schulykill Valley Chrissy M Absent

Greater Camden -- Absent

West / Southwest James B Present

Northwest Ernest H Present

Inner City Phillip A. Present

Read 12 Traditions - James B. West / SouthwestRead 12 Concepts - Marshall M. - PhiladelphiaRead July Minutes - Paul B. Motion to accept minutes - Accepted

Chairperson Report - No Report

Secretary Report - No Report

ReportsPhiladelphia - Clean Acres - Delco - Schulykill Valley - Greater Camden -Inner City - Many changes.West Southwest - No ChangesEPARNA - No Changes

NominationsCo - Chair - none

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ElectionsNone

Old Business- Marshall delivered last months meeting list changes to RSO.

New Business- The Regional Co-Chair has been stepping up and manage the RSO.- RSO is in collaborative effort with Free State RSO to help our RSO become stronger. - Regional Co-Chair Person spoke to owner of Castor Printing. The following requests

were made: Meeting Lists have gone up one cent each. They want half of the price up front, half when it’s done. Minimum order of five thousand lists. Must be printed quarterly. Will submit lists to print in October. Passed around Proof Report for Changes. EPARNA Meetings completely out of sort.It is suggested that each area purchase meetings lists quarterly.A motion was submitted and passed to use money from meeting list sales and apply toward purchase of new meeting list printing. The chairperson explained that we don’t have sufficient funding to do this. Area’s are not donating money to region. Financial hardships are affecting RSO, dramatically.

- A copy of the Proof Report will be submitted to each member of this body prior to submission to printer.

- Would meeting list change/reports available on the website, with ability to send make things easier for Groups, Areas?

- Motion To Close - Marshall M.- Serenity Prayer

- Next Meeting - Saturday, November 2nd, 2013 Roxborough Hospital, 10:00 AM.

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