October 29– November 1, 2021 san antonio

exhibitor prospectus

national.psychcongress.com

October 29– November 1, 2021

san antonio

3 4 T H A N N U A L

Exhibit HallOctober 29–31, 2021 friday–sunday

Product TheatersOctober 28–November 1, 2021 thursday–monday

Preconference October 28

Psych Congress is the nation’s largest independent conference and exhibition designed to meet the continuing medical educational needs of U.S.-based mental health professionals. Psych Congress serves as a unique, integrated forum to connect members of the entire mental health team—psychiatrists, physician assistants, nurse practitioners, psychologists, primary care physicians, and other mental health professionals—with the foremost experts in mental health to improve patient outcomes through education. No other mental health conference offers the same breadth and level of comprehensive psychopharmacology educa-tion combined with state-of-the-art treatment approaches and emerging research findings.

Psych Congress offers:Access to 2,000 U.S.-based clinicians

Up to 50 CME sessions offering more than 27 hours of CME/CE credits

A comprehensive scientific agenda and world-renowned faculty

An Exhibit Hall with more than 110 exhibitors

Innovation Theaters (non-CME) presentations (Product Theaters)

Poster pavilion with more than 100 scientific abstracts

Highly visible branding opportunities throughout the conference, in print, and online

We look forward to seeing you there!

Sincerely,

The Psych Congress Team

Be a Part of the 34th Annual Psych Congress

Pharmaceutical CompaniesJennifer Griffith Associate Vice President, National Accounts949.302.0734Cell: 714.350.7316 [email protected]

Ken PalmerSenior Manager, National Accounts 609.630.6271Cell: [email protected]

Kristy WardManager, National Accounts609.632.1718 × [email protected]

All Other CompaniesNorthern States & Canada Samantha ManochioManager, National Accounts609.630.6220 | Cell: [email protected]

Southern StatesMelanie MelcherManager, National [email protected]

Outside the U.S./CanadaDoug EdwardsDirector216.280.2443 [email protected]

Contact Us

logistics and meeting provider

HMPwww.hmpglobal.com

sponsor and education provider

NACCMEwww.naccme.com

3national.psychcongress.com

For more information or to secure your participation, please contact one of the following representatives:

Pharmaceutical Companies

Jennifer GriffithAssociate Vice President, National Accounts949.302.0734 | Cell: 714.350.7316 [email protected] Ken Palmer Senior Manager, National Accounts609.630.6271 | Cell: 973.219.9810 [email protected]

Kristy WardManager, National Accounts609.632.1718 ×5254 [email protected]

All Other Companies

Northern States & CanadaSamantha ManochioManager, National Accounts609.630.6220 | Cell: [email protected]

Southern StatesMelanie MelcherManager, National Accounts [email protected]

Outside the U.S. and CanadaDoug EdwardsDirector [email protected]

HI

NJ

Contacts

4


Pharmaceutical Companies: Jennifer Griffith | 949.302.0734 | [email protected] Ken Palmer | 973.219.9810 | [email protected] Kristy Ward | 609.632.1718 × 5254 | [email protected] All Other Companies: Northern States & Canada: Samantha Manochio 609.630.6220 | [email protected] Southern States: Melanie Melcher 615.992.5280 | [email protected] Outside the U.S./Canada: Doug Edwards 216.280.2443 | [email protected]

Schedule and Location

Hotel & Travel Information

Hotel Grand Hyatt San Antonio600 E. Market StreetSan Antonio, TX 78205

San Antonio Marriott Rivercenter101 Bowie StreetSan Antonio, TX 78205

San Antonio Marriott Riverwalk889 E. Market StreetSan Antonio, TX 78205

Distance from Convention Center

Adjacent to the convention center

One block from the convention center

One block from the convention center

Discounted Group Rates

$239 single/double + tax $219 single/double + tax $219 single/double + tax

Cut-off Date Friday, September 24, 2021 Friday, September 24, 2021 Friday, September 24, 2021

Exhibitor Online Reservations

Click Here Click Here Click Here

Reservation Phone 800.233.1234 629.208 800.648.4462 800.648.4462

Check-in/Checkout 4:00 PM/11:00 AM CST 4:00 PM/12:00 PM CST 4:00 PM/12:00 PM CST

Deposit & Cancellation Policy

Exhibitors: A deposit of 2 night’s room and tax is required at the time of booking and is nonrefundable for any reason

Henry B. González Convention Center 200 E Market Street San Antonio, TX 78205

preconference: October 28, 2021 (Thursday)

conference: October 29–November 1, 2021 (Friday–Monday) exhibit hall: October 29–31, 2021 (Friday–Sunday)

innovation theaters: October 28–November 1, 2020 (Thursday–Monday)

Group ReservationsAny organization requiring 10 or more hotel room reservations at the host hotel must finalize a sub-block agreement by contacting group housing. Limited rooms are available, and rooms will be reserved on a first-come, first-served basis. Exhibitors and sponsors requiring large room blocks should reserve hotel rooms early. The initial request must be submitted via email to [email protected]. The request should include the number of rooms needed, name of company, arrival/departure dates, first and last names of guests, and a contact phone number.

Hotel & Travel Hotel, travel options, shuttle, car rental, parking, and discount codes are avail-able on the Psych Congress website national.psychcongress.com. Housing Scam WarningPsych Congress is managed by HMP and NACCME. HMP is the Official Hous-ing Provider for Psych Congress. Solicitation of hotel reservations from any housing provider other than HMP is not approved by Psych Congress. Hotel reservations made by unaffiliated organizations may appear to be for lower rates, but they may be illegitimate. Please be aware of and report any unautho-rized solicitation to Kim McLaughlin at [email protected].

https://www.hyatt.com/en-US/group-booking/SATGH/G-HMPX

https://book.passkey.com/gt/218061446?gtid=48944afc8ad3ae1767ee2b31716d9d45

https://book.passkey.com/gt/218061446?gtid=48944afc8ad3ae1767ee2b31716d9d45

http://national.psychcongress.com

5



Schedule and Location

Date Hours (Unopposed)

Thursday, October 28, 2021 N/A N/A

Friday, October 29, 2021 6:45 PM–8:00 PM 6:45 PM–8:00 PM

Saturday, October 30, 2021

12:15 PM–3:00 PM6:00 PM–7:15 PM

1:30 PM–3:00 PM6:00 PM–7:15 PM

Sunday, October 31, 2021 12:15 PM–3:00 PM 1:30 PM–3:00 PM

Monday, November 1, 2021 N/A N/A

• There will be 8 total Exhibit Hall hours over 3 days.• The 5.5 unopposed hours do not conflict with the CME-accredited educational

sessions or Innovation Theaters.

*Schedule subject to change.

Exhibit Hall Hours*

Exhibitor Set-Up Hours* Thursday, October 28, 2021 8:00 AM–5:00 PM

Friday, October 29, 2021 8:00 AM–4:30 PM

Exhibitor Registration & Information Hours* Thursday, October 28, 2021 6:30 AM–7:00 PM

Friday, October 29, 2021 6:30 AM–8:00 PM

Saturday, October 30, 2021 7:00 AM–7:00 PM

Sunday, October 31, 2021 7:00 AM–3:30 PM

Exhibitor Move-Out* Sunday, October 31, 2021 2:30 PM–9:00 PM

Monday, November 1, 2021 8:00 AM–5:00 PM

6



2021 Expected Audience

Attendees of Psych Congress are made up of psychiatric and mental health professionals primarily from across the United States. Educational content delivered at Psych Congress benefits psychiatrists, primary care physicians, physician assistants, psychologists, advanced practice nurses, advanced practice psychiatric nurses, and registered nurses. Other healthcare professionals who desire to improve their diagnostic and treatment skills and advance their knowledge of mental disorders can also benefit by attending Psych Congress.

2020 Expected Attendance

Professional Attendance 2,000

Exhibitors & Sponsors 350

Poster Presenters 50

Faculty & Staff 80

Press, Partners, Others 40

Professional Audience

Psych MD/DO 50%

PCP MD/DO 1%

Psychologist 3%

Advanced Practice Nurse/NP 30%

Physician Assistant 7%

MSW 2%

RN/Nurse 2%

MFCC 1%

Pharmacy 2%

Other MD 1%

Other Allied 2%

Primary Specialty

Psychiatry 87%

General Practice 1%

Family Practice 2%

Internal Medicine 1%

Neurology 1%

Psychology 4%

Other 4%

Years in Practice

1 to 5 27%

6 to 10 13%

11 to 15 11%

16 to 20 13%

21+ 36%

Primary Practice

Office-based – Solo Practice 20%

Office-based – Group Practice 33%

Hospital Staff 23%

Treatment Center 1%

Teaching 2%

Research 4%

Other 17%

State Count PercentAK 5 0.25%AL 20 1%AR 20 1%AZ 60 3%CA 250 12.5%CO 65 3%CT 20 1%DC 5 0.25%DE 5 0.25%FL 250 12.5%GA 80 4%HI 5 0.25%IA 20 1%ID 20 1%IL 80 4%IN 40 2%KS 20 1%KY 20 1%LA 20 1%MA 50 3%MD 40 2%ME 2 0%MI 40 2%MN 40 2%MO 40 2%MS 5 0.25%MT 5 0.25%NC 40 2%ND 5 0.25%NE 5 0.25%NH 5 0.25%NJ 60 3%NM 5 0.25%NV 5 0.25%NY 65 3%OH 60 3%OK 5 0.25%OR 40 2%PA 60 3%RI 5 0.25%SC 20 1%SD 2 0%TN 60 3%TX 100 5%UT 5 0.25%VA 38 2%VT 2 0%WA 60 3%WI 20 1%WV 2 0%WY 2 0%VI 1 0%PR 1 0%CANADA 80 4%OTHER 20 1%

Professional Attendance Breakdown by State

7



Booth Costs and Packages

Taking advantage of a booth package helps you make a bigger impact in the Exhibit Hall and allows you to access various benefits only available to package holders. Booth packages include the benefits of regular booth holders and one full-page advertisement in the Directory.

Booth Packages Include Advertisement in the Psych Congress Directory Highlighted listing in the Psych Congress Directory Listing on the Psych Congress website Back and side wall drapes (excludes island booths) Identification sign with your company name

(excludes island booths)

Booths Only Include Backwall and sidewall drapes (excludes island booths) Company listing in the Psych Congress Directory Company listing on the Psych Congress website Identification sign with your company name

(excludes island booths)

Carpeting and FurnitureBooth reservations only include backwall and sidewall drapes and an identi-fication sign with your company name. Carpet, electrical, furniture, etc. are not included. The Exhibit Hall is not carpeted and floor covering is manda-tory. All booth-related items can be ordered through Freeman. Freeman’s Exhibitor Service Manual will be available approximately 90 days prior to the conference start date. You will find all applicable order forms within the Exhibitor Service Manual.

Enhance Your Booth Traffic With “Passport To Prizes” The Passport to Prizes activity gives attendees an extra incentive to stop by your booth. For $1,125 and limited to only 30 exhibitors, your company name is printed in the “Passport to Prizes” booklet supplied to all professional attendees in the conference bag. Attendees are encouraged to take their passports into the Exhibit Hall and have them signed by participating exhib-itors. Attendees must earn the signature by speaking with your staff about your available offerings.

2021 Booth RatesSize Booth Only Booth Package 10’ x 10’ $3,000 (in-line) $4,925 (in-line)

$3,200 (corner) $5,125 (corner)10’ x 20’ $6,000 (in-line) $7,925 (in-line)


$9,200 (corner) $11,125 (corner)20’ x 20’ $12,000 $13,925

20’ x 30’ $18,000 $19,925

20’ x 40’ $24,000 $25,925

30’ x 30’ $27,000 $28,925

20’ x 50’ $30,000 $31,925

30’ x 40’ $36,000 $37,925

30’ x 50’ $45,000 $46,925

40’ x 40’ $48,000 $49,925

40’ x 50’ $60,000 $61,925

40’ x 60’ $72,000 $73,925

50’ x 50’ $75,000 $76,925

60’ x 60’ $108,000 $109,925

2021 Nonprofit and Government Rates Available to 501(c) Nonprofits and Government Agencies

Size Booth Only Booth Package 10’ x 10’ $2,300 (in-line) $3,718 (in-line)


$4,800 (corner) $6,218 (corner)

2021 rates are based on $30.00 ($23.00 nonprofit) per square foot. Corner booths have an additional $200 premium (excludes island booths).

Maximize Your Exposure With a Booth Package!

Prime Booth Locations Go Quickly !

8



Advertising Opportunities

Make a Bigger Impact With Advertising Opportunities Psych Congress is dedicated to ensuring that sponsors receive high-quality attention. Available advertising and sponsorship opportunities prominently display your company’s message to draw interest among your intended audience and maximize your return on investment. Customized opportunities are also available—let us know how we can help you achieve your goals!

Sponsorships are limited to participating exhibitors only, unless otherwise stated. 501(c) Nonprofits and Government Agencies qualify for a 25% discount.

advertising & sponsorship deadline: June 30, 2021

Nonprofit associations and government agencies qualify for a 25% discount off published rates.

9




Advertise in the Psych Congress Directory (available to non-exhibitors)Place your advertisement in the Program Directory provided to all Psych Congress attendees in their conference bag. Insert tip-in charges, cov-er-tips, and bellybands are in addition to the full-page advertisement rates.

Advertisements Price

Full-Page, Four-Color or Black and White $3,275

Cover 2 Premium + Ad $6,725

Cover 4 Premium + Ad $6,725

Bellyband $7,675

Cover-Tip $7,675

Insert Tip in Charge (per page) $1,775

Poly-Bagged Ad $10,125

Aisle Signs in Exhibit Hall $26,100 (exclusive)Increase your awareness by promoting your company logo on each of the aisle signs that hang in the Exhibit Hall. Total of 10 double-sided signs, each sign is approximately 2’ W x 4’ H. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

Attendee Registration Towers $32,000 (exclusive)Promote your company message on towers at the Psych Congress attendee registration desk. Your message will be displayed on two towers and will be seen by attendees as they check-in at Psych Congress. Each tower column panel is 3’ W x 8’ H. Sponsor’s message will appear on four panels. Two literature stands will be provided for sponsor-produced materials. Electron-ic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. Note: The registration counters may obstruct inner-side or back panels.

Bag InsertsPlace a custom insert stuffed into the Psych Congress bags, which are distrib-uted to registered attendees as they check in at Psych Congress. Materials can be up to 8.5” × 11” in size and double-sided. Materials must be created and shipped by the sponsor. Psych Congress will manage on-site logistics.

Bag Inserts Page Count Price

1-Page Double-Sided = 2 Pages $3,650




Bench With Floor Decal – Exhibit Hall (10 available)Showcase your company’s brand or logo on a bench and floor decal (3’ x 5’) advertisement available throughout the Exhibit Hall. Ten bench and floor decal sets are available. One literature stand for sponsor-produced materials will be provided per bench. The sponsor must provide custom artwork as an electronic file. Psych Congress will manage production and on-site logistics.

Benches (with Floor Decals) PriceOne $3,600

Three $10,500

Five $17,000

Charging Station Lounge – Exhibit Hall $20,500 each (two available)Provide a 10’ x 20’ charging station lounge in the Exhibit Hall to allow Psych Congress attendees to recharge cellular phones and other personal digital devices. The sponsor’s graphics will appear on front wall panels. Attendees will relax in comfortable seating and enjoy the sponsor’s video as they plug-in and recharge. The sponsor’s video will be looped continuously on a plasma screen available in the charging station lounge. Two charging station lounges are available in the Exhibit Hall. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. One literature stand for sponsor-produced materials will be provided with each lounge.

Column Towers – Lighted (six available)Share your company’s message by placing an advertisement on a lighted col-umn tower in high-traffic areas of the conference. Six lighted column towers are available. Each column tower is approximately 3’ W x 10’ H. Text graphics are recommended (panels with picture images may appear pixelated due to back-light effects). The sponsor must provide custom artwork as an electronic file. Psych Congress will manage production and on-site logistics. One litera-ture stand for sponsor-produced materials will be provided per tower.

Columns PriceOne $23,500

Two $44,000

Three $60,000

10




Column Enclosure at Convention Center (10 available)Share your message by advertising on a column enclosure located in the Convention Center. Ten column enclosures are available (3’ W x 10’ H). The sponsor must provide custom artwork as an electronic file. The top 2’ is reserved for Psych Congress messaging. Psych Congress will manage production and on-site logistics. One literature stand for sponsor-produced materials will be provided per column enclosure.

Column Enclosures PriceOne $15,000

Two $28,000

Three $39,000

Conference Tote Bags $25,500 (exclusive)Place your company logo on conference bags distributed to attendees as they check in at Psych Congress. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

Cube Towers (four available)Promote your message on stackable cubes that are sure to catch the eyes of attendees as they pass by. Each stackable tower includes four cubes. The sponsor’s message will appear on three cubes and each cube has four sides (approximately, 3’ W x 3’ H). The top cube is reserved for Psych Congress messaging. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. One literature stand for sponsor-produced materials will be provided per cube tower.

Cube Tower PriceOne $15,000

Two $28,000

Three $39,000

Door Graphics Near the Exhibit Hall $45,000 (exclusive) Place your advertisement on a total of 12 door graphics on Level 1 of the Convention Center, which will be seen as attendees walk to and from the exhibit hall. The sponsor must provide artwork as an electronic file. Psych Congress will manage production and on-site logistics.

eBlast to Psych Congress Attendees (available to non-exhibitors)Send a custom email to professional attendees of Psych Congress promot-ing your services, directing them to a website of your choosing, etc. Cus-tom copy must be provided by the sponsor. Psych Congress will manage email distributions on your behalf and will provide click-through data and metrics.

eBlasts PriceOne $11,000

Two $16,000

eBlast: Classified Listing in the Monthly Update to Clinicians Call for proposalPromote your classified listings and available job opportunities on the Psychiatry and Behavioral Health Learning Network website and monthly eBlast distributed to the Learning Network’s database of more than 250,000 professionals. The web listing and monthly eBlast allows you to share a job description and a link to your desired website. Contact your sales represen-tative for more information.

eBlast: Daily Morning Flash Updates to Clinicians $20,500 (exclusive)Place a digital 728 x 90 leaderboard advertisement on the daily morning flash update eBlasts that are distributed to all Psych Congress attendees each day of the meeting. The eBlast will alert attendees to important on-site announcements and session information. The electronic banner ad must be provided by the sponsor. Psych Congress will manage email distributions on your behalf and will provide click-through data and metrics.

eNewsletter – Psych Congress Coverage $30,000 (exclusive)This eNewsletter features daily, on-site reporting from Psych Congress. Each day, clinicians will receive a mix of engaging articles and multime-dia content—all based on new research, compelling presentations, and thought-leader interviews from the conference. The Sponsor will receive exclusive leaderboard positioning on the seven eNewsletters, each distrib-uted to the full Psychiatry & Behavioral Health Learning Network database of more than 38,000 engaged mental health professionals. The Sponsor must provide the electronic leaderboard ad. Psych Congress will manage email distributions on your behalf and will provide click-through data and metrics. To learn more about this sponsorship, contact Mark Kennedy at 610.841.6184 or [email protected].

mailto:mkennedy%40hmpglobal.com?subject=

11




Escalator Runners and Wall Decal – Convention Center Near the Marketplace $55,000 (exclusive)Generate continuous recognition by advertising on the escalator runners leading attendees from the main level to the ballroom level. The spon-sor will also receive a large wall decal to be placed on the escalator wall. Artwork must be created and provided by the sponsor as an electronic file. Psych Congress will manage production and installation/dismantling. Two literature stands will be provided for sponsor-produced materials (one stand will be placed at the top of the escalator bank and the second stand will be placed at the bottom).

Escalator Runners and Stairway Decals – Convention Center Near Attendee Registration$55,000 (exclusive)Place your advertisement on escalator runners and stairway decals leading attendees from the registration area to the ballroom level. The sponsor must provide artwork as an electronic file. Psych Congress will manage produc-tion and on-site logistics. Artwork must be created and provided by the sponsor as an electronic file. Psych Congress will manage production and installation/dismantling. Two literature stands will be provided for spon-sor-produced materials (one stand will be placed at the top of the escalator bank and the second stand will be placed at the bottom).

Executive Suites on Exhibit Hall Floor $11,000 (six available)Secure an Executive Suite on the Exhibit Hall floor for one-on-one meetings with attendees or staff. The secured 20’ x 20’ room (400 square feet) in-cludes exclusive access during Exhibit Hall hours, carpet, table, five chairs, and one wastebasket.

Exhibit Hall ReceptionEnhance your exposure by placing your logo on cups and napkins provided at two Psych Congress Exhibit Hall receptions. Food and beverage will be provided at numerous buffet stations and bars throughout the Exhibit Hall, each station will distribute cups and napkins with your company logo. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

Up to Three Co-Sponsors $15,000 (per sponsor)

Exclusive Sponsor $45,000

Exhibitor Map Lighted Wall Unit – Exhibit Hall $15,500 (exclusive)Place your company logo on the exhibitor map wall unit in the exhibit hall. Attendees will frequently reference the exhibitor list and map to locate companies throughout the large exhibit hall. Electronic artwork must be submitted by the Sponsor; Psych Congress will manage production and on-site logistics.

Footprint Paths or Custom Decals – Exhibit Hall Call for Pricing (two available)Psych Congress will arrange footprint paths or custom decals leading attendees from the entrance of the Psych Congress Exhibit Hall to your booth. Limited to two sponsors. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. Prices vary based on the design and distance from entrance of Exhibit Hall to your booth.

Gobo (Lighted Logo) – Convention Center $10,000 (exclusive)The custom gobo will project a lighted image of your company’s logo in a highly visible location at the Convention Center. The gobo color is limited to white for enhanced projection. Electronic logo must be provided by the sponsor. Psych Congress will manage production and on-site. Contact sales representative for location option

Hotel In-Room Tent Cards $18,000 (exclusive)Share your message with Psych Congress attendees staying at the host hotels. Tent cards cannot exceed 8.5” W x 11” H in size. Materials must be created and shipped by the sponsor. Psych Congress will manage on-site logistics and distribution to attendees staying at the host hotels.

Hotel Room Door Drop $10,000 (per door drop)Hotel room door drops allow you to deliver your own company literature right to attendees’ hotel doors at each host hotel. Materials will be inserted into door drop bags hung from each doorknob and deliveries take place each evening of the conference. Materials must be created and shipped by the sponsor. Psych Congress will manage on-site logistics.

Hotel Room Door Drop Bags $23,000 (exclusive)Place your logo on the hotel room door drop bags distributed each night to guests at each host hotel. Door drop bags will be hung from each doorknob for great visibility. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

Hotel Room Keycards $25,500 (exclusive) Personalize the host hotels room keys with your logo or advertisement. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

“Know Before You Go” eBlast to Attendees $17,000 (exclusive)Place a 728 x 90 digital leaderboard advertisement on the “Know Before You Go” eBlast sent to pre-registered attendees a few days before the meeting. The “Know Before You Go” eBlast includes important information pertain-ing to the meeting, including the agenda, meeting room location, parking details, and more. The digital leaderboard ad must be created and provided by the sponsor. Psych Congress will manage email distributions on your behalf and will provide click-through data and reports.

12




Lanyards $18,500 (exclusive)Place your logo on the Psych Congress lanyard that attendees wear with their required name badge. Electronic artwork must be submitted by the Sponsor; Psych Congress will manage production and on-site logistics.

Lighted Panel (10 available)Display your advertisement on lighted graphic panels throughout Psych Congress. Lighted panels are 3’ W x 6’ H and double-sided. Electronic artwork must be produced by the sponsor. Psych Congress will manage production and on-site logistics. One literature stand for sponsor-produced materials will be provided per light panel.

Lighted Panels PriceOne $9,300

Three $24,900

Five $36,500

List Rentals (available to non-exhibitors)Rent the mailing list of Precongress registered attendees and/or Postcon-gress final participants. You can request either pressure-sensitive labels for office use or electronic lists that will be sent to a bonded mail house or printer that is acting on your behalf. Lists will include the following informa-tion: First and Last Name, Degree, Address, City, State, Zip, and Country. Lists are supplied for a one-time use only.

List Rate PriceFor Exhibitors $2,500

For Non-Exhibitors $2,750

Literature Distribution $1,100 (available to non-exhibitors)The Take One! Literature Distribution display is strategically located in a high-traffic area of Psych Congress for easy access by attendees. Informa-tional fliers and brochures will be allocated and stocked by Psych Congress throughout the event until the supply is exhausted. Suggested quantity is no more than 500 of each item. Unused materials will not be returned. Materi-als must be created and shipped by the sponsor.

Mobile Application $30,000 (exclusive)Get your message literally in the hands of your target audience through their smartphones and other mobile devices by sponsoring an easy-to-use mo-bile application that provides pertinent conference information including the session schedule, daily events, exhibitor listing, and maps to attendees. The sponsor will receive exclusive recognition in communications to attend-ees and throughout the mobile app.

Mobile Application Push Notifications $3,500 each (limited to three per day)Send a customized text message to attendees who have downloaded the Psych Congress mobile app. Each message includes a custom title (40 char-acters maximum) and a customized message (105 characters maximum). Messages must be created and provided by the sponsor. Psych Congress will schedule and deploy announcements. Limited to three sponsored messages per day.

Passport to Prizes Listing $1,125 (limited to 30 sponsors)The Passport to Prizes activity gives attendees an extra incentive to stop by your booth. For $1,125, your company name is printed in the “Passport to Prizes” booklet supplied to all professional attendees in the conference bag. Attendees are encouraged to take their passports into the Exhibit Hall and have them signed by participating exhibitors. Attendees must earn the signature by speaking with your staff about your available offerings.

Post-Event Recap eBlast to Attendees $17,000 (exclusive) Place a 728 x 90 digital leaderboard advertisement on the post-event recap eBlast sent to final attendees after the meeting. The post-event recap eBlast includes an overview of the conference including the audience breakdown, statistics, and more. The digital ad must be created and provided by the sponsor. Psych Congress will manage email distributions on your behalf and will provide click-through data and reports.

Product Theaters (Innovation Theaters) Innovation Theaters non-CME presentations (Product Theaters) are inti-mate, informational sessions designed to complement a clinician’s educa-tional experience by further enhancing knowledge and confidence through disease-state and/or product-specific discussions. Innovation Theaters do not compete with CME accredited sessions. Psych Congress management will arrange all logistical aspects while you customize your presentation’s content for attendees and select and manage presenters. Meal and non-meal options are available with seating for 150 to 400 attendees. Contact your sales representative for a proposal.

Psych Congress Reception $76,000 (exclusive)Join the Psych Congress Steering Committee, staff, select faculty, and peers for a fun networking event. Explore all that San Antonio has to offer. Sponsors will receive recognition on all event materials, on-site signage, cups, napkins, and more.

13




Schedule at a Glance (five available)Include your company logo on a lighted Schedule at a Glance wall unit dis-played throughout Psych Congress. Electronic logo must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. One literature stand for sponsor-produced materials will be provided.

Lighted SAAG PriceOne $15,500

Three $40,500

Five $57,500

Table-Top Decals $30,500 (exclusive)Advertise your company name or logo on 30 table-top decals displayed in the Exhibit Hall and throughout the convention center. Each decal is 36 inches in diameter. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics.

TV Advertisement – Attendee Registration $8,500 (exclusive)Display your video message on one plasma television located at the Psych Congress registration desk. The sponsor’s video will be looped continuous-ly on available plasma screens. The TV display includes a table-top for spon-sor-produced materials. Electronic file must be submitted by the sponsor; Psych Congress will manage on-site logistics.

TV Wall Unit – Ballroom Level Convention Center (three available)Draw attention throughout the Convention Center by branding the 10’ H x 15’ W television wall unit. The sponsorship includes your custom message (static) on the back-panel wall and digital advertisements on two plasma screen TVs. Your videos will be looped continuously on two plasma screens. Electronic file must be submitted by the sponsor; Psych Congress will man-age on-site logistics. One literature stand for sponsor-produced materials will be provided.

One $25,000

Two $46,000

Three $60,000

Wall Unit (Backlit) 10x20 $33,000 (four available) Promote your message on a backlit wall unit located outside of the Exhibit Hall. Graphic dimensions are 10’ W x 20’ H. Electronic artwork must be provided by the sponsor; Psych Congress will manage production and on-site logistics. One literature stand will be provided for sponsor-produced materials.

Welcome Message on Attendee Registration Confirmation Emails $17,000 (exclusive)Greet attendees to Psych Congress and create company awareness by including your company logo and a welcome message on registration con-firmation emails provided to each professional attendee as they register for Psych Congress. Each confirmation email will include your company logo and a customized welcome message (250 characters maximum). Electronic logo and copy must be provided by the sponsor; Psych Congress will man-age production and on-site logistics.

WiFi Hot Spots $75,000 (exclusive)Increase your exposure throughout the conference venue by providing free WiFi to Psych Congress attendees. This sponsorship allows you to cus-tomize the splash page, username, and password and will direct clinicians directly to your website. Sponsorship recognition will appear on four lighted WiFi towers located throughout the convention center. Electronic artwork must be submitted by the sponsor; Psych Congress will manage production and on-site logistics. One literature stand will be provided for sponsor-pro-duced materials.

Window Clings Ballroom Level (11 panels) $55,000 (exclusive) Place your company’s message on six customizable clings to be placed on the window adjacent to the educational session rooms for compliance. Unique images can be placed on eleven window panels or the eleven pan-els can be combined to form one large image. The sponsor must provide custom artwork as an electronic file. Psych Congress will manage produc-tion and on-site logistics.

Window Clings Main Entrance (10 panels) $50,000 (exclusive) Place your company’s message on ten customizable clings to be placed on windows at the entrance of the Convention Center. Unique images can be placed on ten window panels or the ten panels can be combined to form one large image. The sponsor must provide custom artwork as an electronic file. Psych Congress will manage production and on-site logistics.

Custom-tailored opportunities are also available; let us know how we can help you accomplish your goals! Potential sponsorships include:

• Charging Station Lounge Outside Exhibit Hall • Escalator Rails and Window Clings• Personal Protection Equipment (PPE) (ie, Hand Sanitizer, Masks,

etc) • Photo Mosaic Wall • And more!

14



General Information

EligibilityOnly companies with a product or service directly related to the field of psychiatry, mental health, behavioral health, addiction treatment, or primary care will be considered. Psych Congress management reserves the right to reject, cancel, or refuse participation to any person or company.

BadgesExhibitors do not have limitations on the number of exhibitor badges required to staff your booth. Exhibitor badges only allow access into the Exhibit Hall. During Exhibit Hall hours, installation and dismantling (I&D) staff are not allowed in the Exhibit Hall unless they remain within the confines of your booth. Otherwise, I&D staff must remain in the loading docks or outside the Convention Center. To attend educational sessions, exhibitors/sponsors qualify for the following discounted rates for session participation: $250 Daily Registration Rate (option of October 29–November 1, 2021) $550 Full Conference Registration Rate

Booth Design & HeightBooth designs with walls higher than 10’, as well as booths with rigging requirements, must be approved by Psych Congress show management via written email requests to Robin Geary at [email protected]. Hanging signs are only permissible with peninsula or island booths. Exhibitors with is-land booths must submit booth renderings to Psych Congress management for review and approval. The maximum booth height is 18’. Requirements for hanging signs are as follows: maximum height 20’ (top of sign). Psych Congress follows the IAEE Guidelines for Display Rules and Regulations. A description of booths and detailed guidelines can be viewed online at: https:// www.hmpglobal.com/meetings/IAEEGuidelines.pdf.

Booth AssignmentsBooths will be based on availability and assigned on a first-come, first-served basis. Tiebreakers will be determined using a point system based on years in attendance and booth revenue. Advertisements, promotional sponsor-ships, and literature displays do not accrue points.

Carpeting & FurnitureIn-line or corner booth reservations include backwall and sidewall drapes and an identification sign with your company name (carpet, electrical, furni-ture, etc. are not included). All booth-related items can be ordered through the general contractor. More information will follow in the Exhibitor Service Manual (available approximately 90 days prior to the conference start date).

Carpet: Carpet is mandatory. The Exhibit Hall is not carpeted. To order carpet, download the “Carpet Order Form” in the Exhibitor Service Manual (available 90 days prior to the conference start date).

Furniture: Package discounts are available for furniture, including one 6’ skirted table, two plastic contour chairs, and one wastebasket. For more information, please review the “Furniture Package Order Form” in the Ex-hibitor Service Manual (available 90 days prior to the conference start date).

Backwall Drape: Blue and white

Sidewall Drape: White

Identification Sign: 7” x 44”

CateringTraffic-promoting products (i.e., ice cream, cookies, coffee, bottled water, etc.) are permitted only when the product being served is purchased through the on-site catering vendor. Exhibitors are permitted to provide and use their own serving vessels (buckets, cups, bags) displaying their logo. In the event that the on-site catering vendor cannot provide a specific product, the exhibitor must first obtain verification from the Catering Sales Staff, and once confirmed, the Event Services Manager of the Henry B. Gonzalez Convention Center must grant permission. Distribution of indi-vidual pieces of hard candy or chocolate mints from any source is allowed. Popcorn, chips, and untidy items are prohibited. Any exhibitor wanting to distribute alcoholic beverages must first receive permission from Psych Congress management. The off-duty police officer must be notified. It is up to their discretion whether or not an officer will need to be present. The on-site catering vendor and the Event Coordinator for the Henry B. Gonzalez Convention Center must be notified as well. Requests for permission to serve food and/or beverage samples outside of these parameters must be submitted in writing to Psych Congress. To learn more, contact Robin Geary at [email protected].

Children & GuestsChildren under the age of 18 are not permitted in the Exhibit Hall. Guest badges for the Exhibit Hall will be issued at the Psych Congress Registration Counter to authorized guests for $50.

EventsIndependent events produced solely by an exhibitor or sponsor and market-ed to attendees of the 2021 Psych Congress from October 28–November 1, 2021 are strictly prohibited by Psych Congress management unless a signed agreement is in place. Independent events hosted by an exhibitor or sponsor are considered a customized sponsorship opportunity, which must be approved by Psych Congress management (a fee will apply). Events are limited. To learn more, please contact your sales representative. To help you further educate attendees about your products/services, advertising/spon-sorship opportunities are available. For more information, visit pages 8–12.

Exhibitor Service ManualThe Exhibitor Service Manual will be provided to exhibitors approximately 90 days prior to the conference start date.

Hotel & Travel Hotel and travel options, shuttle, car rental, parking, and discount codes are available on the Psych Congress website. Any organization requiring 10 or more hotel room reservations must contact Kim McLaughlin at 800.237.7285 x4218 or [email protected]. Housing Scam Warning: Psych Congress is managed by HMP and NACC-ME. HMP is the Official Housing Provider for Psych Congress. Solicitation of hotel reservations from any housing provider other than HMP is not approved by Psych Congress. Hotel reservations made by unaffiliated organizations may appear to be for lower rates, but they may be illegiti-mate. Please be aware of and report any unauthorized solicitation to Kim McLaughlin at [email protected].

15



General Information

Lead RetrievalThe official lead retrieval vendor for Psych Congress is CONEXSYS. CON-EXSYS’ lead retrieval system captures the following available data: First and Last Name, Degree(s), Company, Mailing Address, Country, License State, Phone, Email, National Provider Identifier (NPI) Number. For more infor-mation, reference the “Lead Retrieval Order Form” in the Exhibitor Service Manual (available 90 days prior to the conference start date).

List RentalsExhibitors have the opportunity to contact registered attendees by sending pre- and post-Psych Congress mailers. See page 11 for rates and instruc-tions.

Meeting Space RentalA limited number of private meeting rooms are available at Henry B. Gonza-lez Convention Center and Grand Hyatt San Antonio and will be reserved on a first-come, first-served basis. Private conference rooms are strictly lim-ited to Psych Congress exhibitors and sponsors for staff or team meetings and one-on-one meetings with attendees and only during non-Exhibit Hall hours. Psych Congress management prohibits exhibitors/sponsors from scheduling meetings or events with Psych Congress attendees and other mental health professionals without a Letter of Agreement from NACCME. Room rental fees will apply per meeting room up to 1,400 square feet, per 4-hour period. Larger rooms will be quoted based on square footage and the duration of time that the room is needed. Contact your sales representa-tive to submit your reservation form.Room rental fees are as follows:

$1,000 Prior to August 13, 2021

$1,250 August 13-September 30, 2021

$1,500 October 1-November 1, 2020

Noise LevelsSound devices, electronic amplification systems, etc., may not be operated without the consent of Psych Congress management. Please send written email requests to your sales representative.

ParkingThere is no official Convention Center parking. There is, however, the Con-vention Center Parking Garage at 850 E Commerce directly across from the Lila Cockrell Theatre, as well as parking at the Grand Hyatt Hotel in front of the theatre. All parking is available for public use for a fee.

PhotographyPhotography is not allowed without prior written permission from Psych Congress management. The “Photography Order Form” will be available in the Exhibitor Service Manual (available 90 days prior to the conference start date).

Presentations in Your BoothNon-CME promotional presentations are allowed within your booth with the consent of Psych Congress management via email to your sales representa-tive. In-booth presentations must follow these requirements:

Booth space must be 40’ x 40’ or larger

Limited to 15-minute presentations

Limited to no more than 15 attendees at any given time

Noise levels from sound devices, electronic amplification systems, etc, must be kept to a minimum to avoid disrupting neighboring exhibits.

Promotional Giveaways & Booth PremiumsAll vendor giveaway items, food, or beverages must be approved by Psych Congress management by August 27, 2021. Distribution of bags and lanyards are prohibited due to an exclusive Psych Congress sponsorship. A Promotional Giveaways & Booth Premiums form will be included in the Exhibitor Kit. Please complete and return to the contact listed on the form by August 27, 2021.

RafflesRaffles are permitted within your booth. The winner cannot be declared over the Exhibit Hall’s public address system. Attendees must stop by your booth on the day of the drawing to find out the results.

Scientific Posters/AbstractsPoster presentations convey innovative, clinically relevant information that enhances the professional skills of mental health professionals. The poster sessions give presenting authors a forum to showcase their work and equip interested attendees with the opportunity to review the information and talk with presenters. Poster presentation submission information and guidelines can be found at national.psychcongress.com/poster-abstracts.

Staffing Your BoothExhibits must be staffed at all times during exhibit hours. Any exhibitor who arrives late and is not set up on time during all days of the Exhibit Hall, departs prior to the conclusion of exhibit hours any day of the Exhibit Hall, dismantles their booth early on the last day, or does not show up at all will be subject to forfeiture of all accrued exhibit points, which will negatively affect the exhibitor’s booth placement next year.

During Exhibit Hall hours, booth staff must remain within the confines of their designated booth and cannot congregate in the aisles or enter the aisles to solicit attendees. Additionally, installation and dismantling (I&D) staff are not allowed in the Exhibit Hall unless they remain within the con-fines of your booth. Otherwise, I&D staff must remain in the loading docks or outside the Convention Center.

16



Venue InformationFreeman is the exclusive provider of freight services. Full-time employees of exhibiting companies may hand-carry their materials into the exhibit facility; no 2-wheel or 4-wheel dollies may be used. Personally operated ve-hicles (POVs) being unloaded must be owned or leased and operated by a full-time employee of the exhibiting company. No pallet jacks or motorized forklifts may be operated by anyone other than the official freight service company. Hotel bellmen, porters, taxi drivers, day laborers, etc., are not allowed on the show floor and cannot move any materials to and from the exhibitor’s booth. Freeman will control access to the loading docks in order to provide for a safe and orderly move-in/move-out. POV exhibitors wishing to move their own materials in or out of the show will be provided a space in the dock area to load or unload their vehicles on a first-come, first-served basis.

important note about scammersScammers may call or email Psych Congress attendees, faculty, and exhibitors claiming to represent Psych Congress or Psych Congress vendors, and encourage participants to book rooms using fake promotion companies like “Exhibitors Housing Services” or “Convention Hotel Services.” They may know a lot about the meeting and may even alter the caller ID to make it look like Psych Congress or HMP is calling. Those targeted by these scammers are told housing is filling up or almost sold out and rooms should be booked with them immediately. Neither Psych Congress, HMP, or our host hotels will ever call you to solicit hotel reservations. Any legitimate message to attendees will direct you to the conference’s Travel & Hotel Information page, where participants will use secure links to our approved hotel blocks. HMP respects your privacy and will never post conference attendee or exhibitor’s personal information online. Please note that rooms booked through any other source are at your own risk.

If you receive emails or calls regarding discounted hotel accommodations for Psych Congress, please disregard these offers and forward the information to [email protected] or [email protected] so we can investigate and help prevent further solicitations.

General Information



17

Upcoming Events

For full details on the following events, please contact the representative in your region.

The Psychiatry and Behavioral Health Learning Network is the field’s resource for what’s working in mental health and addiction treatment. Through its digital portal and eNewsletters, the Learning Network delivers field news every day. The Learning Network’s widely attended conferences provide a forum to explore new ideas, convene change makers, and support those prioritizing the country’s response to its ongoing behavioral healthcare crises. Visit psychbehavioral.com.

June 11–13, 2021 Las Vegaselevate.psychcongress.com

August 20–22, 2021 Baltimoreeast.theaddictionconference.com

December 1–5, 2021 Anaheimevolutionofpsychotherapy.com

October 29–November 1, 2021 San Antonionational.psychcongress.com

October 14–16, 2021 Virtualstimulantsummit.com

August 13–15, 2021 Denverwest.theaddictionconference.com

April 5–8, 2021 Nashvillerx-summit.com

Visit the website for the complete list of dates.regionals.psychcongress.com

18



Contracts, Deadlines, and Checklist

June 30, 2021 Deadline to Reserve Advertising and Sponsorship Opportunities

July 2, 2021 Submit Your Company Description for On-Site Materials

July 26, 2021 Exhibitor Service Manual Available for Download

August 6, 2021 Reserve Your “Passport to Prizes” Listing

August 27, 2021List of Pre-Registered Attendees Available for Rental

Provide List of Promotional Giveaways, Booth Premiums, and Catering for Approval

September 3, 2021 Advertising Materials Due for Psych Congress Directory

September 24, 2021 Hotel Reservation Discount Deadline

September 24, 2021Deadline to Reserve Lead Retrieval Units at Early Bird Rate

Booth Catering Orders Due to the Music City Center

September 24, 2021 Literature Distribution Materials Due

September 24, 2021 Freeman Discount Deadline for Booth Furnishings and Services

October 8, 2021 Staff Registration for Exhibit Hall Badges

November 29, 2021 List of Final Congress Attendees Available for Rental

December 1, 2021 Last Day to Complete the Exhibitor or Sponsor Evaluation

Access important 2021 Psych Congress contracts and documents by visiting national.psychcongress.com/exhibit-sponsor, including:

• Exhibit Hall floor plan

• Exhibitor lists

• And more

*All dates are subject to change.

CoMpany naME

parEnt CoMpany

CoMpany phonE CoMpany Fax

CoMpany Mailing addrEss

City statE Zip

CoMpany WEbsitE

ContaCt naME titlE

ContaCt phonE Fax

ContaCt EMail

Booth Traffic EnhancerWould you like your company to be listed in the Passport to Prizes?

Passport to Prizes | $1,125 ($844 nonprofit)

Company Category Hospital/Treatment Facility Nonprofit Association Pharmaceutical

Products/Services Publishing Software/Electronic Medical Records

Recruitment/Locum Tenens Other (please specify) ____________________________________

plEasE list your produCt naME and indiCation or FoCus:

What arE your goals For Exhibiting at ElEvatE by psyCh CongrEss (ChECk all that apply)

Awareness Donations Education Product Launch

Recruitment Sales Other (please specify) ____________________________________

Preferred Booths1st Choice ______________ 2nd Choice ______________ 3rd Choice ______________

We wish to avoid having our exhibit located adjacent to or opposite the following company(ies) _________________________________________________avoidanCE oF spECiFiC Exhibitors is not guarantEEd and May nEgativEly aFFECt your booth plaCEMEnt.

for office use only

AE Total $

Booth $ Ad $

Booth #

Terms & ConditionsIf this request is accepted, we agree to pay for said exhibit space at the rate indicated by our booth selection at left. We agree to pay to NACCME in U.S. currency drawn from a U.S. bank as follows:

Minimum (50%) payment due within 30 days: $ ___________________________________

Balance (if any) due by April 23, 2021: $ __________________________________________

NACCME FED ID #20-3237337. We fully understand that this form shall become a binding contract upon acceptance of exhibit space by the applicant and is subject to the terms, conditions, rules, and regulations set forth herein and on the reverse side. NACCME reserves the right to approve all exhibit contracts and may restrict inappropriate products/services.

appliCant’s authoriZEd signaturE datE

appliCant’s printEd naME datE

appliCant’s titlE

Exhibitor Application and Contract

Payment InformationWe agree to pay the total booth’s cost as rental for the space allotted to us. We understand that 50% is due within 30 days and the final balance is due April 23, 2021.

19

october 29–november 1, 2021 san antonio

2021 Booth RatesSize Booth Only Booth Package

10’ x 10’ $3,000 (in-line) $4,925 (in-line)

$3,200 (corner) $5,125 (corner)

10’ x 20’ $6,000 (in-line) $7,925 (in-line)

$6,200 (corner) $8,125 (corner)

10’ x 30’ $9,000 (in-line) $10,925 (in-line)

$9,200 (corner) $11,125 (corner)

20’ x 20’ $12,000 $13,925

20’ x 30’ $18,000 $19,925

20’ x 40’ $24,000 $25,925

30’ x 30’ $27,000 $28,925

20’ x 50’ $30,000 $31,925

30’ x 40’ $36,000 $37,925

30’ x 50’ $45,000 $46,925

40’ x 40’ $48,000 $49,925

40’ x 50’ $60,000 $61,925

40’ x 60’ $72,000 $73,925

50’ x 50’ $75,000 $76,925

60’ x 60’ $108,000 $109,925

2021 Nonprofit and Government Rates Available to 501(c) Nonprofits and Government Agencies

Size Booth Only Booth Package

10’ x 10’ $2,300 (in-line) $3,718 (in-line)

$2,500 (corner) $3,918 (corner)

10’ x 20’ $4,600 (in-line) $6,018 (in-line)

$4,800 (corner) $6,218 (corner)

2021 rates are based on $30.00 ($23.00 nonprofit) per square foot. Corner booths have an additional $200 premium (excludes island booths).

Submit Sponsor Application & ContractPharmaceutical Companies:Jennifer Griffith949.302.0734 [email protected]

Ken Palmer609.630.6271 [email protected]

Kristy Ward609.632.1718 × [email protected]

All Other Companies: Northern States & CanadaSamantha Manochio609.630.6220 [email protected]

Southern StatesMelanie [email protected]


20

october 29–november 1, 2021san antonio

This form indicates the policies and regulations set forth as part of the contract for the conference referenced in this contract with Psych Congress, part of NACCME, LLC. Psych Congress reserves the sole right to render all interpretations, to amend and enforce these policies and regulations, and to establish any and all further regulations not specifically covered below to assure the general success and well-being of the conference. Psych Congress reserves the right to decline, prohibit, and/or deny any exhibit or sponsorship that in its sole judgment is contrary to the character, objectives, and best interests of the conference or suitable for its attendee audience.

1. EXHIBITOR’S INFORMATION KIT: A complete Exhibitor’s Information Kit containing all the necessary order forms for drayage, electrical service, furniture rental, carpeting, cleaning, etc, will be sent via email to each exhibitor after confirmation of space assignments. The official decorating company of the Event will also provide instructions within the Kit so forms may be processed online.

2. GENERAL EXHIBIT INFORMATION: All exhibits must be set up by the time and date in the conference Exhibitor Information Kit. The exhibits officially close at the time and date in the Exhibitor Information Kit. No exhibitors may dismantle exhibits until the official closing time. Psych Congress reserves the right to assign booth space.

3. EXHIBITOR SERVICES: The official decorating and drayage company of the Event will provide and distribute an Exhibitor Information Kit containing literature and rates for all services and equipment. All furnishings and special requirements should be ordered through that decorating company.

4. DISPLAY RULES AND REGULATIONS: Psych Congress follows the IAEE Guidelines for Display Rules and Regulations:

https://www.hmpglobal.com/meetings/IAEEGuidelines.pdf

5. EXHIBIT COORDINATOR: The Exhibitor Information Kit will provide an exhibitor contact. For identified events, the official decorating company will direct and manage all of the following services and will have a service desk in operation at the time of installation and dismantle: Exhibitor’s Information Kit distribution, furnishings, labor, rent or exhibit displays, signage, material handling services, and transportation services.

6. PHOTOGRAPHY IN THE EXHIBIT HALL: The use of cameras (including but not limited to cellular phones, film, digital, video taking or image or sound capturing) or audio taping equipment is prohibited anywhere during the conference without prior permission from Psych Congress.

7. SUBLETTING OF SPACE: The exhibitor agrees that the display will be confined to the area of space reserved and that subletting or showing products other than those manufactured or represented by the exhibitor is strictly prohibited.

8. ARRANGEMENT OF EXHIBITS: The exhibitor agrees to manage his/her exhibits so as not to obstruct or interfere in any way with the general view, the view of the exhibits of other exhibitors, or the free passage of spectators. The decision of Psych Congress as to what constitutes such obstruction or interferences will be final.

9. CARE OF SPACE: The exhibitor agrees not to deface, injure, or mar the exhibition hall of the venue, any of the furniture or fixtures contained therein, and/or any of the property of whatever nature placed therein. The exhibitor will be liable to Psych Congress and/or the venue for any damage resulting to such exhibition hall, furniture and fixtures contained therein, and/or such property placed therein by Psych Congress, which will occur by reason of the commission or omissions of any exhibitor and/or its agents, servants, or employees. The exhibitor will defend and hold harmless Psych Congress from all claims and suits against Psych Congress arising from the aforesaid commissions or omissions of the exhibitor, their agents, servants, or employees. All material used by exhibitors must conform to the requirements of the Fire Department of the city in which the venue is located.

10. INSURANCE: Psych Congress assumes no responsibility for the safety of the personnel and property of exhibitors or the personal property of their officers, agents, servants, or employees. Any exhibitor wishing to insure his/her personnel or goods against injury, theft, damage by fire, accident, or other cause must do so at his/her own expense.

11. SECURITY: Psych Congress and the venue are not responsible for loss of or damage to exhibitor property. Exhibitors will be required to display proper credentials to gain access to the exhibit floor.

12. LIABILITY: Psych Congress will not be liable for any damages in the event that performance of this contract is rendered impossible for any of the following causes: destruction of the exhibit hall or any substantial portion thereof by fire, earthquake, the elements, a public enemy, strikes or other public disorder, impossibility of performance created by lay or any public authority, and/or for any cause beyond its control or the control of the venue.

13. CHILDREN: Under no circumstances will children under the age of 18 be allowed in the exhibit hall during installation or dismantle. For reasons of insurance children are not permitted on the show floor. Because of limited seating capacity and the highly technical nature of the programs, children under the age of 18 are not invited to attend presentations.

14. SHIPPING INSTRUCTIONS: Please ship early and prepay all transportation charges. Collect shipments will not be accepted and all shipments should be labeled with return address. Additional shipping instructions and labels will be provided in the Exhibitor’s Information Kit. All shipments should be packed securely and fully prepaid. Bills of lading should be forwarded to the drayage agent when shipment is made. Each exhibitor agrees to ship his/her materials at the company’s own risk and expense.

15. CONDUCT OF EXHIBITS: Canvassing or distributing of promotional materials outside the exhibitor’s own booth will not be permitted. Psych Congress reserves the right to monitor and reduce any exhibitor sound system so that it does not interfere with the show and/or other exhibitors. Exhibitors may not serve or dispense food or beverages of any type from their booths or in the exhibit area without the consent of Psych Congress. No part of the display including products is permitted outside the exhibit space. Products and furnishings should be arranged with the safety of the exhibitors and attendees in mind. Each exhibitor must make provisions for the safeguarding of his goods, materials, equipment, and display at all times. The exhibitor will indemnify and hold Psych Congress and the venue harmless against all such claims. All of the exhibitor’s property should be deemed to remain under the exhibitor’s custody and control in storage, in transit to or from, or within the confines of Psych Congress or its service contractor.

16. UTILITIES AND SERVICES: Rates and data for electrical power, telephone connections, and internet will be provided in the Exhibitor’s Information Kit.

17. BOOTH RELOCATION: Psych Congress reserves the right to rearrange the floor plan at any time. Psych Congress reserves the right to relocate exhibitors should it become necessary for causes beyond the control of Psych Congress, or advisable in the best judgment of Psych Congress. After assignment of space, exhibitor agrees to accept relocation to other comparable space if Psych Congress deems such a relocation to be necessary or appropriate.

18. CANCELLATION BY EXHIBITOR: Any cancellation of or reduction in space must be communicated to Psych Congress in writing. Cancellation of or reduction in space in no way relieves Company of its financial obligations as outlined herein. A full one hundred percent (100%) of the total Contract amount will be due for any cancellations received less than six months before the date of the Event as outlined herein. Management may, at its sole discretion, reassign any cancelled space.

50% penalty before April 23, 2021.

100% penalty on/after April 23, 2021.

19. CANCELLATION BY THE EVENT ORGANIZER: In the event that Psych Congress be cancelled by Psych Congress, Psych Congress will refund the exhibit booth fee(s), including deposit(s), previously paid by Exhibitor, minus any expenses already incurred by Psych Congress. Exhibitor may choose to transfer any remaining balance of fees (after incurred expenses by Psych Congress have been deducted from previously paid fees) to a future live or virtual event, or toward print or digital products. Psych Congress shall be under no liability to the Exhibitor or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs, or expenses whatsoever, which may be brought against or suffered or incurred by the Exhibitor as the result thereof.

20. CHANGES BY THE EVENT ORGANIZER: In the event, that Psych Congress is postponed or converted to a virtual event by Psych Congress, Psych Congress will transfer all previously paid fees to the new event (live or virtual). If the meeting is postponed and moves to an alternate exhibit space, Psych Congress will assign booth space comparable in size and location to the Exhibitor and Exhibitor agrees to use such space under the terms of this Contract. Should Exhibitor be unable to participate in the postponed or virtual event, previously paid fees will be transferred to a future event or applied toward print or digital products. Psych Congress shall be under no liability to the Exhibitor or any other person or company in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs, or expenses whatsoever, which may be brought against or suffered or incurred by the Exhibitor as the result thereof.

21. PAYMENT: If Psych Congress has not received payment in full before the date of the Event, Company may be refused the opportunity to participate until its financial obligation is satisfied.

a. For any signed Contract received more than 6 months before the date of the Event outlined herein, Company will remit payment to Psych Congress according to the following schedule:

i. A non-refundable 50% of the total Contract amount is due upon signing this Contract. Payment not made via credit card upon signing this Contract will be invoiced. Payment must be received by Psych Congress according to the payment terms stated on the Invoice. Until payment is received, Psych Congress may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

ii. The remaining 50% of the total Contract amount is due no less than 6 months before the date of the Event as outlined herein. Payment not made in full via credit card upon signing this Contract will be invoiced. Payment must be received by Psych Congress according to the payment terms stated on the Invoice. Until payment is received, Psych Congress may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

b. For any signed Contract received within 6 months before the date of the Event outlined herein, Company will remit payment to Psych Congress according to the following schedule:

i. A non-refundable 100% of the total Contract amount is due upon signing this Contract. Payment not made via credit card upon signing this Contract will be invoiced. Payment must be received by Psych Congress according to the payment terms stated on the Invoice. Until payment is received, Psych Congress may, at its sole discretion, re-assign any exhibit space or sponsorship outlined herein.

c. Payment can be made by credit card or by check.

i. Make check payable to NACCME LLC and mail with a copy of your signed contract to: NACCME, LLC PO Box 22152 New York, NY 10087-2152

ii. Credit Card: Please complete the form at www.hmpglobal.com/payments. There is a 3% credit card processing fee except for those located in CA, CO, CT, FL, KS, ME, MA, NY, OK, TX, and Puerto Rico.

22. RIGGING: Additional rigging fees may apply for hanging signs in booths. Rates will be provided in the Exhibitor’s Information Kit.

23. INTELLECTUAL PROPERTY: Exhibitor grants Psych Congress a limited, non-exclusive, non-transferable license to use exhibitor’s name and marks in connection with the Event. Exhibitor may not use Psych Congress’s name, trademarks, logos, or research in its booth or in any information it provides to its clients, except to inform clients that it will be participating as an exhibitor or sponsor of the event. The use of Psych Congress’s logo/name or the event logo/name by exhibitor before, during or after the event is strictly forbidden without the prior written consent of Psych Congress.

24. DECORATION: Psych Congress shall have full discretion in the placing, arrangement, and appearance of all items displayed by exhibitor and may require the replacing, rearrangement, or redecorating of any item or of any booth, and no liability shall attach to management for costs that may devolve upon exhibitor thereby.

25. OUTSIDE ACTIVITIES: Exhibitor shall not conduct any event that will take qualified show attendees from the Event. Exhibitor shall not conduct or sponsor at any time during the Event any off-site hospitality events.

26. LOTTERIES & CONTESTS: The operation of games of chance, lottery devices, or the actual or simulated pursuit of any recreational pastime is permitted only to the extent permitted by applicable law and upon Psych Congress’s written approval.

27. ADMISSION: Psych Congress shall have sole control over admission policies at all times. Booth personnel are restricted to exhibitor’s employees and authorized representatives. All exhibitor personnel must wear an Exhibitor badge at all times. Psych Congress reserves the right to limit the number of booth personnel at any time. Exhibitor’s booth must be staffed during exhibit hall hours.

28. ELIGIBILITY: Only companies with a product or service directly related to the field of Psychiatry will be considered. Psych Congress management reserves the right to reject, cancel, or refuse participation to any person or company.

NOTE: Any person who attends an HMP organized event grants permission to HMP, its employees, and agents (collectively “HMP”) to record his or her visual/audio images, including, but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of HMP, including advertisements for HMP and its programs.

$9,300 (1) $24,900 (2) $36,500 (3)

$2,500 (For Exhibitors) $2,750 (For Non-Exhibitors)

$3,600 (1) $10,500 (3) $17,000 (5)

$23,500 (1) $44,000 (2) $60,000 (3)

$15,000 (1) $28,000 (2) $39,000 (3)

$15,000 (per sponsor, Up to 3 Co-Sponsors) $45,000 (Exclusive Sponsor)

$15,000 (1) $28,000 (2) $39,000 (3)

$11,000 (1) $16,000 (2)

$3,275 (Full-Page, 4 Color or B&W) $7,675 (Cover-Tip) $6,725 (Cover 2 + Ad) $10,125 (Poly-Bagged Ad) $6,725 (Cover 4 + Ad) $1,775 (Insert Tip in Charge/per page) $7,675 (Bellyband)

Aisle Signs in Exhibit Hall $26,100

Attendee Registration Towers $32,000

Bag Inserts

$3,650 (One-Page, Double-sided/2 pages) $6,850 (Two-Page, Double-sided/4 pages) $9,650 (Three-Page, Double-sided/6 pages) $11,150 (Four-Page, Double-sided/8 pages)

Bench with Floor Decal – Exhibit Hall (ten available)

Charging Station Lounge – Exhibit Hall (two available) $20,500 each

Column Towers – Lighted (six available)

Column Enclosures at Convention Center (10 available)

Conference Tote Bags* $25,500

Cube Towers (four available)

Door Graphics Near the Exhibit Hall* $45,000 (12)

eBlast to Psych Congress Attendees (available to non-exhibitors)

eBlast: Classified Listing in the Monthly Update to Clinicians Call for Proposal

eBlast: Daily Morning Flash Updates to Clinicians* $20,500

eNewsletter – Psych Congress Coverage* $30,000

Escalator Runners and Wall Decal – Convention Center Near the Marketplace* $55,000

Escalator Runners and Wall Decal – Convention Center Near Attendee Registration* $55,000

Executive Suites on Exhibit Hall Floor (six available) $11,000 each

Exhibit Hall Reception

Exhibitor Map Lighted Wall Unit – Exhibit Hall* $15,500

Footprint Paths or Custom Decals – Exhibit Hall (two available) Call for Pricing

Gobo (Lighted Logo) – Convention Center* $10,000

Hotel In-Room Tent Cards* $18,000

Hotel Room Door Drop $10,000 (per door drop)

Hotel Room Door Drop Bags* $23,000

Hotel Room Keycard* $25,500

“Know Before You Go” eBlast to Attendees* $17,000

Lanyards* $18,500

Lighted Panel (ten available) 21

$25,000 (1) $46,000 (2) $60,000 (3)

$15,500 (1) $40,500 (3) $57,500 (5)

List Rentals (available to non-exhibitors)

Literature Distribution (available to non-exhibitors) $1,100

Mobile Application* $30,000

Mobile Application Push Notifications (limited to three per day) $3,500 each

Passport to Prizes Listing (limited to 30 sponsors) $1,125

Post-Event Recap eBlast to Attendees* $17,000

Product Theaters/Innovation Theaters Call for Proposal

Psych Congress Reception* $76,000

Schedule at a Glance

Table-Top Decals* $30,500

TV Advertisement – Attendee Registration* $8,500

TV Wall Unit – Ballroom Level Convention Center

Wall Unit (Backlit) 10 x 20 (four available) $33,000

Welcome Message on Attendee Registration Confirmation Emails* $17,000

WiFi Hot Spots* $75,000

Window Clings Ballroom Level (11 panels)* $55,000

Window Clings Main Entrance (10 panels)* $50,000

All sponsorships are EXCLUSIVE to one company unless marked with an asterisk.

Advertisement in the Psych Congress Directory (available to non-exhibitors)


sponsor information

We fully understand that this form shall become a binding contract upon acceptance and is subject to the terms, conditions, rules, and regulations set forth herein (reference the following page). NACCME reserves the right to approve all contracts and may restrict inappropriate products/services.

CoMpany naME

parEnt CoMpany

CoMpany Mailing addrEss

City statE Zip

ContaCt naME titlE

ContaCt phonE

ContaCt EMail

signaturE oF authoriZEd rEprEsEntativE

2021 Sponsorship Application & Contract

22

deadlines & specificationsThe advertising and sponsorship commitment deadline is June 30, 2021. Sponsorships specifications, artwork deadlines, and submission instructions will be provided upon receipt of the signed Sponsorship Application & Contract. Artwork submitted after the deadlines provided will accrue late fees which must be paid by the sponsor.

payment informationWe agree to pay the total cost as rental for the sponsorship allotted to us. We understand that a 50% deposit must accompany the application with the balance due by/on April 23, 2021, or at signing. Upon receipt and acceptance of this signed contract, NACCME will invoice you for the total amount due. Payment options and instructions will be provided at that time. NACCME FED ID #20-3237337.

cancellation by sponsorNotification of intent to cancel must be provided in writing. A 50% penalty will be due before April 23, 2021 and a full one hundred percent (100%) of the total Contract amount will be due for any cancellations received on/after April 23, 2021.

cancellation by the event organizerIn the event that Psych Congress be cancelled by Psych Congress, Psych Congress will refund the sponsorship fee(s), including deposit(s), previously paid by Sponsor, minus any expenses already incurred by Psych Congress. Sponsor may choose to transfer any remaining balance of fees (after incurred expenses by Psych Congress have been deducted from previously paid fees) to a future live or virtual event, or toward print or digital products. Psych Congress shall be under no liability to the Sponsor or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs, or expenses whatsoever, which may be brought against or suffered or incurred by the Sponsor as the result thereof.

changes by the event organizerIn the event that Psych Congress is postponed or converted to a virtual event by Psych Congress, Psych Congress will transfer all previously paid fees to the new event (live or virtual). Should Sponsor be unable to participate in the postponed or virtual event, previously paid fees will be transferred to a future event, or toward print or digital products. Psych Congress shall be under no liability to the Sponsor or any other person or company in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs, or expenses whatsoever, which may be brought against or suffered or incurred by the Sponsor as the result thereof.

2021 Sponsorship Application & Contract


changes to this agreement Any changes, additions, stipulations, or deletions by either NACCME or the Sponsor will not be considered agreed to or binding to the other unless such modifications have been initialed or otherwise approved in writing by the other party. If changes to the said project occur, this agreement will be superseded by an addendum and pricing will be adjusted accordingly.

Submit Sponsor Application & ContractPharmaceutical Companies:Jennifer Griffith949.302.0734 [email protected]

Ken Palmer609.630.6271 [email protected]

Kristy Ward609.632.1718 × [email protected]

All Other Companies: Northern States & CanadaSamantha Manochio609.630.6220 [email protected]

Southern StatesMelanie [email protected]


23national.psychcongress.com

Digital & E-Media

The Psychiatry and Behavioral Health Learning Network is part of HMP Global, the force behind Healthcare Made Practical—and a multichannel leader in healthcare events and education, with a mission to improve patient care. The company produces accredited medical education events, in-person and online, and clinically relevant, evidence-based content for the global healthcare community across a range of therapeutic areas. Its brands include Consultant360, the year-round, award-winning platform relied upon by primary care providers and other specialists; Psych Congress, the largest independent mental health meeting in the U.S.; EMS World Expo, the world’s largest EMS-dedicated event; and the Symposium on Advanced Wound Care (SAWC), the largest wound care meeting in the world. For more information, visit hmpglobal.com.

For psychiatrists and mental health professionals: psychbehavioral.com

For addiction professionals: addictionpro.com

For executives of behavioral healthcare organizations: behavioral.net

Providers of all types turn to the Psychiatry and Behavioral Health Learning Network to stay up to date on the latest treatment trends, policy changes, reimbursement guidance, and other import-ant news through our award-winning content resources: Websites, eNewsletters, Webinars, and more. This engaged audience is looking for products and services to improve patient care and their businesses, providing an ideal venue for vendors of all types to share their offerings. Our digital resources are enhanced by our portfolio of field-leading events, providing vendors an opportunity to strongly position themselves for growth.

Contact your representative for details on the Learning Network's:

Classified eBlasts

Content Distribution

Custom eBlasts

eNewsletters

Digital Advertisements

Resource Guide

Webinars

Pharmaceutical Companies: Mark Kennedy | 610.841.6184 | [email protected]

All Other Companies: Northern States & Canada: Samantha Manochio | 609.630.6220 | [email protected] Southern States: Melanie Melcher | 615.992.5280 | [email protected] Outside the U.S./Canada: Doug Edwards 216.280.2443 | [email protected]

to learn more about advertising opportunities, ContaCt:

Psychiatry & Behavioral Health Learning Network Overall ReachThe Learning Network reaches 263,000 in the market’s three main segments:

Psychiatry

129,000

142,000

54,000 Psychotherapy

Addiction & Behavioral Health

mailto:mkennedy%40hmpglobal.com?subject=

October 29– November 1, 2021 san antonio

Documents

Transcript of October 29– November 1, 2021 san antonio