October 2001MyDatabase1 MyDatabase A framework for creating desktop media collections Caroline Beebe...
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October 2001 MyDatabase 1 MyDatabase A framework for creating desktop media collections Caroline Beebe North Carolina State University Indiana University Educause 2001 Copyright Caroline Beebe 2001. This work is the intellectual property of the author. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given That the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
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October 2001MyDatabase3 Staff problems at NC State No standard answers No enterprise support Not a production service Interest is growing
Transcript of October 2001MyDatabase1 MyDatabase A framework for creating desktop media collections Caroline Beebe...
October 2001 MyDatabase 1
MyDatabaseA framework for creating desktop media collectionsCaroline BeebeNorth Carolina State UniversityIndiana UniversityEducause 2001Copyright Caroline Beebe 2001. This work is the intellectual property of the author.
Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is givenThat the copying is by permission of the author. To disseminate otherwise or to republish requires written permission from the author.
October 2001 MyDatabase 2
Faculty problems• How to create digital materials?• How to manage digital materials?• How to search for digital
materials?• How to publish materials for
students and colleagues to search?
October 2001 MyDatabase 3
Staff problems at NC State• No standard answers• No enterprise support• Not a production service• Interest is growing
October 2001 MyDatabase 4
Staff Objectives• Provide group training with simple tools• Minimize 1:1 database consulting• Migrate base data entry to faculty• Avoid specific desktop database support• Develop collections of potential value• De-mystify terminology• Prepare for future interoperability
October 2001 MyDatabase 5
Key concepts1 Name files sequentially using 8.32 Scan to fit your needs3 Describe: Physical, conceptual,
contextual4 Control your vocabulary5 Enter data regularly
October 2001 MyDatabase 6
Faculty Objectives• Identify file formats and resolution• Establish file - directory naming scheme• Determine descriptors• Select vocabularies• Create a cataloging tool• Digitize materials • Enter descriptive data
October 2001 MyDatabase 7
1. Files and directories• Resist meaningful file names• Use 8.3 to be safe• Create directories by file type• Keep directory size manageable • Path names will be important
October 2001 MyDatabase 8
2. Scan to fit your needs• Garbage in Garbage out• Match resolution to output need
– digital display– publication quality and size
• Establish guidelines– personal or enterprise
October 2001 MyDatabase 9
3. Determine descriptorsa Physical: Administrative,
Biographicalb Conceptualc Contextual
October 2001 MyDatabase 10
3a. Physical description: 5-7 categories• Communications
– Author/creator: LIST
– Publish date– Media type: LIST– Length: LIST– Talent names:
LIST
• Vet Med– Breed: LIST– Species: LIST– Sex: LIST– Age: LIST– Owner/
researcher
October 2001 MyDatabase 11
Picture example - maya
3b. Conceptual: 1 category OF : structure, stairs ABOUT : underworld, Xibalba
October 2001 MyDatabase 12
3c. Contextual description: 1-3 categories• Communications
– Com498, Fall 2001 / Potter (1998) / “book itself has become part of the experiment in analyzing and reaching better understanding of the media”
October 2001 MyDatabase 13
4. Control vocabulary• Standard by discipline• Local lists created by you,
colleagues– Physical, conceptual, contextual
• Mapping Local to Standard • Spreadsheet management initially
October 2001 MyDatabase 14
Vocabulary mapping exampleTGM AAT Local Narrow Use Foranimal animal
materialhuman,animal
bones
architecture platforms platforms plaza,plazuela
architecture structure structure terrace buildings
architecture stelae stelae stela, steleanimal animal
material*horse* fauna
October 2001 MyDatabase 15
Concept topics with Vocabulary examples• Maya Travels: Subject (AAT, local)• Archaeology: Analysis (AAT, local)• Vet Med: Diagnosis (CABI, local)• Design: Subject (AAT, ICONCLASS)• Communications: Subject
(ComAbstracts)• Wood Anatomy: Use (local)
October 2001 MyDatabase 16
5. Data entry: the key to success• Use spreadsheet for category
validation • What’s worth doing? • Where to start?• Move on to a database?
October 2001 MyDatabase 17
Concepts faculty need• Base cataloging• Selectivity• Donorship and copyright• Spreadsheets• Offline storage
October 2001 MyDatabase 18
Concepts for Librarians• Categories are
– Metadata = Data Models = Attributes • Cataloging is for content experts
– Librarians understand organization• Digital Collection development
– Digital vs analog?– Collect or point?– Digitally-born standards?
October 2001 MyDatabase 19
Relationship of Library and Faculty Collections?
• Sharing the fruits of scholarship• Copyright negotiations• Not just text material• Deep, rich, unique, international value• Basis for grants
October 2001 MyDatabase 20
Weaknesses• Still for the technically inclined• Conversion for Web• Librarian (re)training• Web delivery service• Free but not open source
October 2001 MyDatabase 21
Advantages• Empower faculty • Identify committed faculty• Create funding potential/adds
value• Simple design
October 2001 MyDatabase 22
Challenges• Represents a new service• Training faculty in tools• Training librarians for support• Support for databases • Web delivery: search, thumbnails, .
JPG• Copyright negotiation
October 2001 MyDatabase 23
Workshop materials available
http://lts.ncsu.edu/about/summer_institute/SI_2001/[email protected]
