October 16-17

Best practices for creation and standardization framework of

Winshuttle processes for deployment to subsidiaries

Pablo Iturralde

Internal Control and SAP Support Leader

Agenda

1. AES Background

2. Argentina Implementation

Project analysis

SAP T-Codes for using Winshuttle

Benefits to AES Argentina

Keys to the Success of the Project

3. Chile Implementation

4. Key points for future deployments

AES Background

Generation

Generating power from diverse fuel sources from coal to gas to renewables such as wind, hydro, solar and biomass

Utilities

Distribution businesses in Brazil, Cameroon, El Salvador, Kazakhstan, the Ukraine and the US serve more than 11 million customers

Operations on five continents in 29 countries

27,000 AES people

AES Background

In Argentina…

AES Background

In Argentina…

916 miles

718 miles

1291 miles Central Térmica San

Nicolás.

AES Paraná

(Buenos Aires) Alicura

(Neuquén)

Cabra Corral

El Tunal (Salta)

Caracoles

Central Sarmiento

Quebrada de Ullum

Ullun (San Juan)

AES Background

In Argentina…

Since 1993, AES has been one of the main long term business investors in the Argentinean power area

It operates 9 generation facilities with an installed capacity of 2,932 MW

It employs more than 430 people

SAP in AES Argentina

Implemented in October 2008 for the Generation business

45 companies including operations and holding companies

396 SAP users at different locations across the country

Project Analysis

Scenario for the Administration and Finance Area

Project Analysis

Opportunity for Identified Improvements

Decrease the time devoted to manual data loading processes in SAP

Delete repetitive tasks that don’t provide added value for the organization

Reduce the possibility of human error when entering information into SAP

Project Analysis

Initial Scope of the Project

Area: Administration and Finance

Local Accounting and Reporting

Tax

Accounts Payable

Treasury

SAP Transactions FV50 & FV50L & FV60: Parked Entries

FBS1: Enter Accrual/Deferral Doc.

Project Analysis

Identified Stages

1. Selection and Evaluation of Provider

2. Definition of Execution Plan and Approval of Project

3. Selection and Training of Key Users

4. Design and Testing of Model Templates

5. Training of End Users

6. Installation of Licenses on Argentina Servers

7. Post-Implementation Follow-Up and Support

Project Analysis

SAP T-Codes for using Winshuttle

Examples of How to Use the Tool

Problem

HR system interface with SAP fails: Salary entries loaded manually

at accounting close

Impact

12 entries totaling 800 lines (FV50)

Estimated Time without Winshuttle: 8 hours

Time with Winshuttle: 20 minutes

SAP T-Codes for using Winshuttle

Examples of How to Use the Tool

Problem

Accounts Payable: Accounting process for charges to corporate

credit cards

Impact

2 entries totaling 100 lines (FV60) monthly

Estimated Time without Winshuttle: 5 hours

Time with Winshuttle: 3 minutes

SAP T-Codes for using Winshuttle

Examples of How to Use the Tool

Problem

Significant manual work related to the update of the hours

assigned to work orders (Maintenance Department)

Impact

Around 1,200 lines (IW44) daily

Estimated Time without Winshuttle: 4 hours

Time with Winshuttle: 30 minutes

Keys to the Success of the Project

The implementation activities were structured as

a project from the beginning

Active participation of Key Users

IT Management support during the provider

evaluation and license installation process

Effective support by Winshuttle Team

Support by Local Controller

Operational

Reduced the time required by users to load the data manually

Improved the efficiency of daily processes and accounting close

HR

Employees had the opportunity to engage in activities that were more challenging and provided added value for the organization

Strategic

Increased reliability of the information in SAP, improving the quality of the Management’s decision-making process

Benefits to AES Argentina

Developed 18 templates for 14 SAP T-Codes

Areas that are using Winshuttle

Local Accounting

Reporting

Tax

Accounts Payable

HR

Purchase Department

Plant Maintenance Area

Winshuttle today in Argentina

Chile Implementation

Project Replicability

Businesses that have implemented SAP

For any transaction requiring a lot of time to load data manually

Businesses that were planning to implement SAP

or to make an upgrade of the system

It may help to significantly reduce the costs associated with data migration activities

Chile Implementation AES Gener SAP Upgrade started in Sept 2011

Main goals defined for the project

Reduce manual processes and processing times in

financial and operational reporting

Leverage best practices from other AES businesses

running SAP v6.0

“As part of the SAP upgrade, Winshuttle implementation was

included as an initiative under the scope of this project”

Chile Implementation

Identified Stages

1. AES Gener management announced the decision to

implement Winshuttle

2. Identified key people from different areas to attend a

2-day training workshop with two main objectives

Get the participants familiar with Winshuttle capabilities and

provide basic training in using the tool

Identify processes and SAP T-Codes where Winshuttle might have a significant impact

“The deliverable from these sessions was a template with 29 T-Codes for which it was intended to use the tool”

Chile Implementation

4. Getting the templates designed: approach adopted by AES Gener…

Take advantage of the templates already developed by AES Argentina

Hired Winshuttle Consultant to develop 10 templates in coordination with AES Argentina

Key points for future deployments

Leverage previous experiences for defining the right

approach to implement Winshuttle

Methodology used for roll-out proved to be effective: ready to be replicated in other businesses

To take advantage of the templates developed for Argentina and Gener implementations

To acquire Winshuttle licenses in a centralized way for getting better commercial terms

Implementations intended for 2012 in the region: Brazil, Dominican Republic, Panama and El Salvador

Key points for future deployments

2010 2011 2012

Questions