Oct. 2, 2008 LaGOV - Louisiana · – Oct. 2, 2008. LaGOV. September 30 ... • A full year’s...

Version 1.0

Updated: Sept. 29, 2008

Asset: Acquisitions

and Subsequent Valuations

FI-AA-03Sept. 30 – Oct. 2, 2008

Asset: Asset: Acquisitions Acquisitions

and and Subsequent ValuationsSubsequent Valuations

FIFI--AAAA--0303Sept. 30 Sept. 30 –– Oct. 2, 2008Oct. 2, 2008

LaGOVLaGOV

September 30 through October 2, 2008 FI-AA-03 Asset Acquisitions 2

Before we get started ...

Logistics


Blueprint Schedule - Tentative

Workshop ID Process Area Date

FI-AA-01 Asset Classes Aug 14 (Thu)

FI-AA-02 Asset Master Records Aug 19 (Tue) Aug 20 (Wed)

FI-AA-03 Asset Acquisitions and Subsequent Valuations

(note: Oct 2 is for Infrastructure assets only … merged with Agile Assets)

Sept 30 (Tue)Oct 1 (Wed)Oct 2 (Thur)

FI-AA-04 Transfer of Assets Oct 21 (Tue)

FI-AA-05 Retirement of Assets Oct 23 (Thu)


Blueprint Schedule - Tentative


FI-AA-06 Physical Inventory / Bar Coding Oct 28 (Tue)

FI-AA-07 Periodic Processing Nov 5 (Wed)Nov 6 (Thu)

FI-AA-08 Conversion Nov 18 (Mon)Nov 19 (Wed)Nov 20 (Thu)

FI-AA- Validation

Validation Sessions Dec 10 (Wed)Dec 11 (Thu)


Blueprint Schedule – Integration Points Tentative

Workshop ID Process Area DateLA-MD-004 Linear Assets / AMR for GASB

> Merged with 3rd day of FI-AA-003Oct 2 (Thur)

FI-AP-002 AP Processing Sept 17,18,23 (Wed, Thur, Tues)

FI-AP-006 Purchasing Cards – Financial Processing Oct 30 (Thur)

FI-RE-001 Real Estate Master Data Sept 23-25 (Tue - Thur)

FI-RE-004 Right of Way Parcels Oct 30 (Thur)LOG-MM-009 Purchase Requisitions – Assets Oct 9 (Thur)FI-PS-009 Capital Projects – Periodic Processing Nov 12-13

(Wed -Thur)Note: There may be other related sessions that participants will also be interested in, however, these reflect sessions with major integration points to SAP-AA.


Work Session Objectives

DAY 1 & 2:

1. Review, at high level, process requirements for AMR:a) Createb) Change or Update

Scenarios:• * Purchase – PReq/PO <MM> • * Purchase, Invoice w/out PO <AP or MM>• * Build – WBS <PS>• Transfer <AA>

Note: * process details will be reviewed, at high level only, during Asset Acquisition session. As assets are integration points – detailed discussions will be addressed

during sessions held by MM, AP, PS, Agile and PM



DAY 1 & 2:

2. Define the ‘to-be’ process for asset additions:– Donations and Corrections (e.g. additions to AA database

for current and prior year acquisitions)– Additional value to existing asset

3. Define the ‘to-be’ process for asset valuation adjustment:– Decrease (e.g. impairment) – Increase (e.g. excessive depn. in prior years)

4. Security (Roles & Authorization) Requirements?



DAY 3 (Infrastructure):

1. Define what will be the ‘start/stop’ point or object level for SAP- AA asset master records? How will this relate to AGILE asset master records?

2. Define what data will be maintained in:

SAP-AA: Asset Master Records

AGILE: Asset Master Records

What are the linkage requirements between AA and AGILE asset master records,

3. Define the numbering structure for SAP-AA asset master records.

4. Define the process for maintaining Asset status, acquisition, transfer, valuation adjustments and retirements for Assets common to Agile and SAP AA?



DAY 3 (Infrastructure):

5. Define recording and reporting requirements:

GASB 34/42

OSRAP reporting requirements for these Assets?

What other state or federal reporting requirements are required of this data?

6. Discuss:

Existing legacy asset record conversion

7. Define the depreciation methods to be used for existing infrastructure assets and post go-live acquisitions?

8. Security (Roles & Authorization) Requirements?


AS IS…..


AS-IS: Acquisition

Acquisition Methods:

Protégé: SLABS owned or insured:Agency Transfer Agency TransferAgency Manufactured Agency Manufactured Birth --Donation DonationFederal Surplus --Loan Loan / Insured LeaseOriginal Purchase Original PurchaseSeizure SeizureState Surplus --


AS-IS: Acquisition - Protégé



Process: Purchasing – Dept of Health and Hospitals

CState Purchasing has final approval

and completes and forwards order

to vendor


AS-IS: Acquisition - ProtégéA

ccou

nts

Pay

able

Rec

eivi

ng

Age

ncy


AS-IS: Acquisition from Surplus


AS-IS: Agency Transfers - Protégé


AS-IS: Agency Transfers - Protégé

Process: Asset Management File: AM Transfer to Agency v02.vsdSub-Process: Transfer to Agency Date: 9/16/2008Prepared by: Salvaggio, Teal & Associates Page: 1/2

LPAA

Sen

ding

Age

ncy

A YesAccept

transaction fee?

Transfer voided and

status back to “active”

No

LPAA invoices agency

B


AS-IS: Data Correction - Protégé

Process: Asset Management File: AM Change Data Request v01.vsdSub-Process: Change Data Request Date: 9/16/2008Prepared by: Salvaggio, Teal & Associates Page: 1/1

LPAA

Age

ncy

Submits Data Change request for restricted fields

Enters request into

Protege

Receives request in the

que

Review request

Request additional info? Approve?

Provide additional

information

Data is updated

Notify agency that request

has been denied

Yes

No Yes

No


Change Requests are Required for These Fields in Protege:

Change AMR:– Asset Number– Class– Serial Number– Relocate an Asset– Acquisition Date

Change Valuation:– Acquisition Cost– Purchase Order Number– Acquisition Method

AS IS - Change Requests for fields


Frequency:– Buildings – often– Moveable Property – often (only for some agencies)

Types of assets:– Buildings– Land– Moveable property with funds match

In SAP – will need to use Subnumbers to identify funding:– Consider Main Shell and Subnumbers with detail

AS-IS Multiple Funding


Protégé Assets (i.e. Machinery/Equipment):– Straight line– Depreciation convention if acquired:

• A full year’s depreciation will be taken for the fiscal year of acquisition.

– Useful life value is defined by Protégé and defaults to rules established by OSRAP

SLABS (i.e. Real Property):– Straight line– Depreciation convention if acquired:

• A full year’s depreciation will be taken for the year of acquisition.

– Useful life value of 40 years continues throughout state ownership regardless of agency or department transfers.

AS IS: Depreciation Calculation – Value Added via Subnumber


Parent/Child relationship (protégé manual pg 21)– Used to identify component parts when surplusing /

disposing of asset– Frequency/volume data pending response from LPAA

AS-IS Asset Value


How often do values get added to original asset?

Protégé Assets:– Upgrades will be depreciated only if the upgrade is over $5,000. Protégé will add

the upgrade to the depreciable basis and depreciation over the remaining life of the asset.

– For upgrades under $5000, the depreciation calculations will ignore upgrades and decreases, and use only the main asset’s original acquisition cost.

SLABS / Other Systems?: Real Property (depreciable):• Building Improvements – depreciation starts over for addition for 40 years.• Depreciable Land improvements• Major Repairs do not affect the depreciation schedule of the building or

depreciable land improvement.- How is depreciation handled for additional value?

• Major Repair (generally repairs are not a capital asset)• Improvement over $100,000 threshold• Improvement less than $100,000 threshold

AS IS - Depreciation Calculation – Value added to Original Asset


Protégé Assets:– For the receiving agency, the new asset gets a current

acquisition cost that is equal to the transfer fee assigned by LPAA. (typically $10 - $100). If less than $5,000 the cost is not depreciated.

– If the fee is greater than $5000, then it will be added to the depreciable basis and depreciated over 2 years. This is a very rare occurrence.

– The transferring agency takes all remaining depreciation at the time of transfer to make the Net Book Value = 0$

Real Property (depreciable):– Currently takes over capitalization date/depreciation date and

values from original asset

AS IS: Depreciation Calculation – Transferred Receiving Asset


GASB 42

GASB 42 (Accounting and Financial Reporting for Impairment of Capital

Assets and for Insurance Recoveries):– Issued November 2003: GASB Statement No. 42 ‘requires

governments to report the effects of capital asset impairment in their financial statements when it occurs. The guidance also enhances comparability of financial statements by requiring all governments to account for insurance recoveries in the same manner.’ Summary of Statement No. 42 - http://www.gasb.org/news/nr111803.html

– Impacts how to:• Determine Impairment and value of impairment• Accounting for insurance recoveries (including financial

impact to asset).


…. TO BE


Asset Master Record: TO-BE Update

Change in AMR approach for record maintenance:– Capital Assets will continue to be treated as fully valued asset

master records:• Valuation will be only via transactional update (e.g. acquisition,

transfer, retirement, depreciation, etc. transactions). Asset Value Tab (i.e. Asset Explorer) will contain the transactional detail and various value fields.

• Capitalization Date will be updated via the initial asset acquisition transaction.

• Assets will be depreciated (with a few exceptions such as land)• Reported on the Balance Sheet / CAFR

– Low Value Assets will be treated as ‘shells’:• AMR’s will not be attached to acquisition transactions• AMR’s will be created after goods are received:

– Acquisition date(s) will be manually entered– Acquisition value(s) will be manually maintained on valuation field(s) (i.e. detail will not be available on the ‘Asset Value’ tab)


Asset Master Record: TO-BE Update

Reason for decision change:– Maintain assets for financial and tracking of assets in one

database (i.e. similar to Protégé), while using relevant applicable SAP functionality for items such as real estate, maintenance, etc.

– Reduce procurement processing issues:• Identifying asset class• Creating and attaching AMR for low value assets at PReq

stage (or having approval process responsible for this at PO stage)

- reducing number of shells that are not approved for PO– Reduce transaction processing to ‘transfer’ or ‘retire’ assets– Reduce financial postings that will not be used for financial

reporting (i.e. ‘depreciation’)– AMR for LVA created after Goods Receipt (will not require multiple

create/update steps)


SAP Glossary

Asset Class - Main criterion for classifying fixed assets according to legal and management requirements.

Asset Master Record (AMR) – Contains general information and valuation/depreciation rules for a specific item in the Asset Accounting (AA) module. In SAP, it also stores all the values and transaction data for the item.

Main Asset Number - Unique number, in combination with company code and asset sub number, that identifies a fixed asset.

Sub Asset Number – Asset record for an individual part of an asset, or subsequent acquisitions, can be represented by a subnumber to a main asset number.

Asset under Construction (AuC) - An asset that you produce yourself which must be managed as a separate asset master record, generally without depreciation, during the construction phase.


SAP Glossary

Asset ‘Shell’ – an AMR which does not have the values in the Asset Value Tab (i.e. asset values are not managed via transaction updates). Note: a Capital Asset record will be a ‘shell’ until time of acquisition value update.

Incomplete Asset – an AMR which does not have fields, which have been defined as ‘mandatory or required’ completed.

Capital Asset - Tangible property which cannot easily be converted into cash and which is usually held for a long period, including real estate, equipment, etc. With a few exceptions (e.g. land), this type of asset will be depreciated or amortized. These types of assets are reported in the Asset section of Balance Sheets.

Low Value Asset (LVA) – Items that do not meet the capital asset criteria and are recorded for tracking purposes only. LVA’s can be handled as:- valued AMR (i.e. cap date and values are integrated via acquisition paths in PS, MM, AA, etc. and transaction updates). Generally, the LVA is fully depreciated in the year of purchase or in the period of acquisition.- ‘shell’: the cap date is manually entered. The AMR is not integrated with acquisition paths and asset values are not managed via transaction updates (i.e. no values on Asset Value Tab). Value can be manually maintained in another field


SAP Glossary

Capital Lease - A lease that meets one or more financial criteria as defined by FASB. This type of lease considered to have the economic characteristic of asset ownership, thus it is recognized both as an asset and as a liability (for the lease payments) on the balance sheet.

Operating Lease - In an operating lease, the lessor (or owner) transfers only the right to use the property to the lessee with the property being returned to the lessor at the end of the lease. This type of lease is treated as an operating expense in the income statement and the lease does not affect the balance sheet.

Depreciation - Allocation of original cost of a tangible asset computed over its anticipated useful life, based on its physical wear & tear , and passage of time.

Amortization - Writing off of loans or intangible assets in equated annual/monthly installments over a scheduled period.

Depreciation Area - An area showing the valuation of a fixed asset for a particular purpose (for example, for individual financial statements, balance sheets for tax purposes, or management accounting values).

Equipment Master Record (EMR) – Details recorded for an individual, physical object that is maintained as an autonomous unit in the Plant Maintenance (PM) module.


SAP Glossary

Screen Layout – Settings that specifies the fields that are displayed during master data maintenance and the field entry characteristics (e.g. required, optional, display only). Field entry characteristics are also referred to as ‘Field Status’.

Account Assignment – Settings which determines which general ledger accounts to post to from a business transaction. Sometimes referred to as ‘Account Determination’.

Account Determination – see ‘Account Assignment’

Post Capitalization – Correction of asset value, which was either set too low because capitalization was not performed in the past, or which was treated entirely as expense.

Goods Receipt (GR) - A term from inventory management denoting a physical inward movement of goods or materials. It is usually triggered by a document that denotes the delivery of goods from a vendor to a company. For assets, the AMR valuation occurs at either time of GR or IR.

Invoice Receipt (IR) - A term from Invoice Verification describing the receipt of an invoice issued by a vendor (creditor). For assets, the AMR valuation occurs at either time of GR or IR.


SAP Glossary

Project System – Module that allows the user to plan, execute and account for a project.

WBS Element - Work Breakdown Structure – Forms the basis for the coordination and organization of a project. It is the Hierarchical outline of a task, item or process, described in the project definition.

Settlement - Full or partial allocation of costs from one object to another (e.g. from WBS to AuC, from AuC to final AMR)

Write-up – Financial valuation adjustment which increases the asset net book value via adjustment to depreciation posted. Reasons for adjustment include excessive past depreciation or reversal of unplanned depreciation.

.

Unplanned depreciation – Financial valuation adjustment which decreases the asset net book value via adjustment to depreciation posted. Reasons for adjustment include unexpected permanent reduction in the worth of the asset due to damage, technical obsolescent, etc.


Asset Financial Life Cycle

Acquisition Use of Assete.g. depreciation Retirement

Asset Movement or Change

Asset Master Record(AMR)


Asset Master Record

What is it?

What type of information is stored?


Asset Master Record

What is it?

Method by which detailed general and financial information about each asset is stored


Asset Master Record

What type of information is stored?

General Asset DetailGeneral Asset Detail

Asset Depreciation Rules

Asset Depreciation Rules

Asset ValuesAsset Values

Asset Class Asset No.


AMR – Initial Screen

• Create an Asset Master Record• Change or Display an Asset

Master Record


TO-BE: Search Options

Multiple matchcode choices– Wildcards available


Asset Master Record – General Detail

Stores concrete detail information about your asset including:– Informative detail– Financial posting – Financial calculation parameters– Integration linkages– Etc.

Uses ‘Tab’ format to access data elements


Asset Depn. RulesAsset Depn. Rules




AMR – General Information (sample)


AMR – Time Dependent Data (sample)

Note: Additional fields will be available for Fund, Fund Center, Grant.


AMR – Allocations (Sample)


AMR – Origins (Sample)


AMR – Net Worth Tax (Sample)


AMR – Insurance (Sample)


AMR – Leasing (Sample)


Asset Master Record – Depreciation Rules

Stores detail information about depreciation calculation:– calculation parameters– useful life– depreciation start date– Etc.

Data stored for each Depreciation Area

Relevant to Capital Assets only






AMR – Depreciation Area Detail (Sample)


Asset Master Record – Values Tabs

Stores data for each Depreciation Area – Values for the AMR (planned and actual)– Depreciation posting status (and amount)– Integration objects (with drill down ability)– Transactions

Values derived from transactions and asset master record details– Cannot manually update the

Asset Values tab fields

Cannot configure screen layout or this section of AMR

IMPORTANT: – Valid for Capital Assets only– Low Value Assets – limited valuation fields to be developed






Asset Master Record – Values Tabs

Many ‘views’ for analysis purposes

Multi year and/or depreciation area comparison

Depreciation simulation for asset

Drill-down to more details, such as:– AA, FI & other related documents– rules defined in IMG– depreciation calculation


AMR – Asset Value Display (Sample)

Sample detail if transactions available for AMR

e.g. links to:•PO, if applicable

Asset Acquisition Transactions


Asset Financial Lifecycle

Acquisition via:• Purchase – PReq/PO <MM>

• Purchase, Invoice w/out PO <AP>• Build – WBS <PS>

• Donation <AA>• Correction <AA>• Transfer <AA>

• Capital Lease (separate session)

Use of Assete.g. depreciation Retirement

Asset:• Transfer (financial change)

• Movement• Master Data Change

Asset Master Record(AMR)


Purpose of this data element for reporting, analysis?

Use ‘Investment Reason’ field on ‘Allocations’ tab– Additional values post go-live via Change Control process

Protégé: SLABS owned / insured:

Agency Transfer Agency TransferAgency Manufactured Agency Manufactured Birth --Donation DonationFederal Surplus --Loan Loan / Insured LeaseOriginal Purchase Original Purchase

Seizure Seizure

State Surplus --

Acquisition Methods


Acquisition via

MM Procurement (i.e. PReq or PO)


Asset Acquisition: Purchased Items

Three methods:

1. Purchase via PReq / PO <MM> • Account Assignment ‘A’ <MM>

2. Purchase, Invoice without PO <MM or AP>• Unique process to define an Asset purchase

3. Purchase, PCard <AP>• Re - coding process to define an Asset purchase


Asset Acquisition: Purchase via PO

Two processing paths in MM:

– Purchase via PReq– Purchase via PO (without PReq)

Will be examined in more detail during:


LOG-MM-009 Purchase Requisitions – Assets Oct 9 (Thur)


Asset Acquisition: Purchase – Capital Asset

For Capital Assets:

Purchase Req:– If unsure if Capital Asset use Account Assignment ‘K’ (Cost Center)– Always use a ‘K’ (even if you are sure that is a Capital Asset , don’t use ‘A’ - must create or

identify existing AMR to attach to PO)

Purchase Order:– Approval process will include reviewing and updating for capital assets, if PReq:

• is Account Assignment ‘A’ – ensure that appropriate Asset Class used for AMR.• should be for a Capital Asset, account assignment of PO must be changed to ‘A’ (asset)

& AMR assigned (new AMR created or existing AMR).

Goods Receipt:– Capital Assets valued at time of Goods Receipt– AMR record automatically updated with Capitalization Date, Depreciation Start Date,

Acquisition value.

Invoice Receipt:– Generally, no update to AMR

• Exception is valuation change only if invoice amount difference is within tolerance limits.

Account Assignment ‘A’ to define an Asset purchase:• Screen input fields for Asset detail• Enables AMR update with capitalization date/values at time of GR or IR.


Asset Acquisition: Purchase – LVA

For Low Value Assets:

Purchase Req:– use Account Assignment ‘K’

Purchase Order:– Approval process for purchase (Asset check for items close to the capital asset limits, closer

evaluation re: should this be for capital or low value asset)

Goods Receipt:– AMR not linked (i.e. no automatic update)

Report on Purchased Items:– Review purchases for items meeting Low Value criteria (e.g. value, tracking requirements)– Create AMR ‘shell’ in appropriate LVA class – update including capitalization date and value

Invoice Receipt:– AMR not linked (i.e. no automatic update)

Report on Purchased Items:– If valuation change on invoice (which is within tolerance limits).– Manually adjust valuation on Existing AMR

AMR are created as ‘shell’ after Goods Receipt• not automatically updated during procurement process

Procurement is via Account Assignment ‘K’ (Cost Center)


Asset Acquisition: Purchase - starting at Purchase Req.

Asset Need Identified

Y

N

PurchaseRequest

Account Assignment = K

Purchase OrderAcct Assign = ‘A’

Depreciation Posting

Retirement

AMR AMR

Transfer

SAP: RE Object

SA: PM EMR

AGILE Asset

Approval Process

CapitalAsset?

Purchase OrderAcct Assign = ‘K’

IR$ change w/i tolerance?

GR:Acquisition:

Valuation at GR

Procurement Value Report

(Create or Attach Existing

AMR)

YN


GR:Acquisition:

Valuation at GR

auto update

Cap date/Valuation

auto update

Valuation if change (w/i tolerance)

Low ValueAsset?

AMR AMR (Manual Create

and / orUpdate Existing AMR –

including capitalization date and valuation )

SAP: RE Object

SA: PM EMR

AGILE Asset

End


Purchase OrderAcct Assign = ‘A’

Asset Acquisition: Purchase - starting at Purchase Order


Retirement

AMR AMR

Transfer


SAP: RE Object

SA: PM EMR

AGILE Asset

Approval Process

CapitalAsset?

Purchase OrderAcct Assign = ‘K’


GR:Acquisition:

Valuation at GR



AMR)

YN


GR:Acquisition:

Valuation at GR

auto update

Cap date/Valuation

auto update

Valuation if change (w/i tolerance)

Low ValueAsset?

Y




SAP: RE Object

SA: PM EMR

AGILE Asset

End N


Conversion Considerations:

Outstanding PReq’s?- To be defined…

Outstanding PO’s:– Capital Assets will need to have an AMR attached

• Consider ‘cut-off’ time to reduce conversion items?– Low Value Assets will need to follow process for

create AMR after GR

Asset Acquisition: Purchase – PReq and/or PO


Reporting Requirements:

Report for MM procurements:– Include ‘Select / Sort / List’ criteria to include: $ range, GR /IR

date, commodity code, PO# (details to be refined)– Used to identify LVA creation/update requirements

Report for AA – LVA acquisition costs:– Include ‘Select / Sort / List’ criteria to include: $ range, PO# ,

AMR #, asset class, acquisition date (details to be refined)– Used for LVA analysis

Consider report that merges detail from MM/AP/AA:– i.e. $ range, GR /IR date, commodity code, PO# , AMR #, asset class,

acquisition date (details to be refined)

Other?



Development Requirements:

Workflow for procurement approval?– Investigate workflow or user exits to make the procurement

process more streamlined (e.g. creation of AMR, use of ‘commodity code’ to alert this is an asset procurement, etc.)?

Upload program to create LVA asset master records?



Training / Change Management Considerations:

Asset Master Record identification and classification:– Need to identify the Asset Class correctly:

• Many asset classes - need to select correct class (e.g. Capital Asset vs. LVA classes)

• If incorrectly chosen - financial and corrective posting requirements– Assets that:

• Meet Capital Asset criteria (e.g. movable equipment over $5000) require procurement via asset assignment path

– Must be ‘fully valued’ AMR records– Must be attached to PO

• Do not meet Capital Asset criteria but must be tracked (e.g. movable equip. between $1000-4999.99, and items of interest < $1000 requiring tagging)

– Will be manually created as LVA shells after Goods Receipt– Process to update AMR for additional info (e.g. serial number,

inventory/tag number, tracking details, etc.)– New transactions, screens, reports




Transaction processing:– Two Procurement Paths:

• Capital Asset• Low Value Asset

– Understanding processing impact and choosing correct Account Assignment

– Linking correct AMR for Capital Asset procurement– Report review to determine LVA asset creation/update

requirements– Monitoring, more frequently at time of go-live, re: correct coding

and master record updates (i.e. in MM and AA modules)– New transactions, screens, reports




– Reports, in MM and AA, for acquisition cost (in MM, also by commodity code)

– Timing and procedure for AMR / EMR linkage still under discussion



Acquisition via

AP Procurement (i.e. Direct Purchase or PCard)


Two processing paths:– Invoice, without PO, Received <MM or AP>– PCard <AP>

Will be examined in more detail during:

Asset Acquisition: Purchase - Invoice without PO

Workshop ID Process Area DateFI-AP-002 AP Processing Sept 17,18,23

(Wed, Thur, Tues)

FI-AP-006 Purchasing Cards – Financial Processing Oct 30 (Thur)


Asset Acquisition: Purchase – Capital Asset

For Capital Assets:

Invoice:

Invoice without PO:– Additional step via ‘sub-menu’ to access screen detail which enables asset

processing– AMR assigned (new AMR created or existing AMR).

PCard:

Create PCard File

Park PCard file– Items initially coded to default expense account

Reviewed by Agency– If Capital Asset, must change acounting line (i.e. change posting key and attach

AMR - either create one or assign existing AMR)

Released for Posting

Account Assignment using Posting Key ’70: Debit Asset’ to define an Asset purchase:• Screen input fields for Asset detail• Enables AMR update with capitalization date/values at time of GR or IR.


Asset Acquisition: Purchase – LVA

For Low Value Assets:

Invoice:

Invoice without PO:– No AMR attached.

PCard:

Create PCard File

Park PCard file– Items initially coded to default expense account

Reviewed by Agency– No AMR attached

Released for Posting

Report on Purchased Items:– Review purchases for items meeting Low Value criteria (e.g. value, tracking requirements)– Create AMR ‘shell’ in appropriate LVA class – update including capitalization date and value

AMR are created as ‘shell’ after Goods Receipt• not automatically updated during payment process


Asset Acquisition: Purchase – Invoice without PO


Retirement

AMR AMR

Transfer


SAP: RE Object

SA: PM EMR

AGILE Asset

CapitalAsset?



AMR)

YN

auto update

Cap date/Valuation

Low ValueAsset?

Y




SAP: RE Object

SA: PM EMR

AGILE Asset

End N

Create Direct Invoice(AP or MM)

Park Direct Invoice(AP or MM)

Release Direct Invoice(AP or MM)


Asset Acquisition: Purchase – PCard


Retirement

AMR AMR

Transfer


SAP: RE Object

SA: PM EMR

AGILE Asset

CapitalAsset?



AMR)

YN

auto update

Cap date/Valuation

Low ValueAsset?

Y




SAP: RE Object

SA: PM EMR

AGILE Asset

End N

Create PCard file(AP)

Park PCard file(with default expense lines)

Reviewed by Agency:update PCard acct’g lines

Releasedfor posting



AMR’s will need to be attached to:– Outstanding Invoices without PO or PCard with

Capital Asset related purchases will need to have an AMR attached

• Consider a ‘cut-off’ time to reduce conversion items?

– Low Value Assets will need to follow the process for LVA create after GR

Asset Acquisition: Purchase - Invoice without PO / PCard



Report for AP procurements:– Include ‘Select / Sort / List’ criteria to include: $ range, GR /IR

date, commodity code, PO# (details to be refined)– Used to identify LVA creation/update requirements

Report for AA – LVA acquisition costs:– Include ‘Select / Sort / List’ criteria to include: $ range, PO# ,

AMR #, asset class, acquisition date (details to be refined)– Used for LVA analysis

Consider report that merges detail from MM/AP/AA:– i.e. $ range, GR /IR date, commodity code, PO# , AMR #, asset class,

acquisition date (details to be refined)

Other?

Asset Acquisition: Purchase - Invoice without PO / PCard







– Must be ‘fully valued’ AMR records• Do not meet Capital Asset criteria but must be tracked (e.g. movable

equip. between $1000-4999.99, and items of interest < $1000 requiring tagging)


inventory/tag number, tracking details, etc.)– New transactions, screens, reports – .

Asset Acquisition: Purchase – Invoice without PO / PCard







• Invoice posting process for assets is different in ‘look and feel’ from the standard invoice posting process

• PCard process for assets will require a variance on the review and edit process (e.g. change posting key, add AMR)

– Linking correct AMR for Capital Asset procurement– Report review to determine LVA asset creation/update requirements– Monitoring, more frequently at time of go-live, re: correct coding and

master record updates (i.e. in MM and AA modules)– New transactions, screens, reports



Considerations– Purchase - without PO or PCard, for capital assets should be an

infrequent occurrence, how many users need to be trained on this?• How often will users bypass the asset posting and just process

as an expense item?– How often are low value assets purchased without PO or using

PCard? – Timing and procedure for AMR / EMR linkage still under discussion



Recommendation:

Policy for:– All capital asset purchases should require a Purchase Order

• If Invoice received without PO, then a PO must be created retroactively and the procurement process followed

> Provides, albeit retroactively, SAP best practice of procurement ‘matching’ process for item ordered to invoice received

• PCards are not be used to purchase capital assets.• Handling of Low value assets purchases?

Periodic review of Direct Invoice/PCard purchases to ensure that Asset Policy is being followed

Periodic review of AA items to ensure that coding is being made to correct asset class (e.g. particularly Capital vs. LVA classes).

Asset Acquisition


Acquisition via

PS Project


AA: Asset Financial Life Cycle

Acquisition via PS project:

Build - new project

Build - add value to Existing Asset (project completed)

Build - add value to Existing Asset (project partially completed and in use, balance still under construction)

How often will Projects be used to build items that considered LVAs?– What type of LVA are built (e.g. building?), other?


Asset Acquisition: Build

• Multiple Step Process:• As relevant: Costs collected in WBS• Each month end: Values in WBS moved at month end to AuC

asset master records (i.e. WBS to AuC settlement)• Project completion: Values in AuC moved to final AMR(s)

• May be some situations where project will be partially finished and put into service while construction continues?

• Will be examined in more detail during: Workshop ID Process Area Date

FI-PS-009 Capital Projects – Periodic Processing Nov 12-13 (Wed -Thur)


Linkage to PS (i.e. WBS-AuC-AMR)

How do assets need to be linked to SAP-PS?– How will costs be allocated to WBS for settlement to AuC(s)?– How will settlement of AuC to final AMR be determined

• If project complete• If project partially complete and ready for use, while balance

of project is ongoing

Handling of values if, during construction, it is determined that item does not meet ‘asset’ criteria (e.g. costs)?

Are ‘Low Value Assets’ constructed?– Examples?– Volume & Frequency?



WBS Element(s)

PS Settlement: WBS to AuC

• monthly until complete• set capitalization date

on AMR • FI posting:

cr. ‘Expense Offset’dr. AuC (WIP)

AuC Master Record$ 25 k Month 1

15 Month 2

40 Month 3

$ 80 AuC Total

(80) Transfer to AMR

$ 0 After AuC settled

- material $$

- services $$

- architect fee $$

- overhead $$

MONTH 2 $15k

WBS offset (15)

- material $$

- services $$

- architect fee $$

- overhead $$

MONTH 1 $25k

WBSoffset (25)

Final AMRSettlement:

AuC to AMR • generally one time (at project completion) • set capitalization date on AMR • set deactivation date on AuC• FI posting:

cr. AuC (WIP)dr. APC (for AMR)

$ 80 Asset Total



• Project costs collected in WBS <PS>

• WBS to AuC settlement <PS>– Must attach AMR shell(s) to Settlement Rules

• AMR subnumbers will be used for funding distinction• Enables AMR update with capitalization date/values at time of settlement

– Periodic (e.g. monthly) settlement of values from WBS to AuC

• AuC to AMR settlement <PS or AA>– Must attach final AMR shell(s)/existing AMR to Settlement Rules

• AMR subnumbers will be used for funding distinction • Can be done when initial AuC shell created or immediately prior to AuC to

AMR settlement• Enables AMR update with capitalization date/values at time of settlement

– Generally, settlement done when asset is deemed complete• May be variations on settlement processing if asset is partially

completed and put into service prior to ‘final’ completion


WBS Element


Create AMR (AuC)or

Use Existing AMR (AuC)



Depreciation Posting RetirementRetirement

TransferTransfer

Update AMRUpdate AMR

PS: Periodic Settlement *

<CJ8G - Collective Processing>

Update AMR(AuC)

Update AMR(AuC)

Create AMR or

Attach Existing AMR

Create AMR or

Attach Existing AMR

PS: ‘Final’Settlement *

<CJ88 – Individual Processing>

Asset Create SubnumberProgram

<TCode: AS11_FMIM>

<TCode: AS01)Asset Class Ind: No AuC or Summary mgmt of AuC

Settlement rules WBS – AuC

<CJ20N – Project Builder>

Settlement rules AuC – ‘final’ AMR

<CJ20N – Project Builder>

Asset Class Ind:Investment Measure Indicator

SAP: RE Object

SA: PM EMR

AGILE Asset

‘Depreciation’Posting

‘Depreciation’Posting



During construction – AuC is determined to not be a Capital Asset:– What causes situation like this?– Volume of such situations per year?


WBS Element

Asset Acquisition: AuC and/or AMR no longer applicable

Not relevant to Capital Asset

RetirementRetirement

Update AMRUpdate AMR

PS: Periodic Settlement *

Update AMR(AuC)

Update AMR(AuC)

PS: ‘Final’Settlement *

Settlement rules WBS – AuC

Settlement rules AuC – ‘final’ AMR TransferTransfer

Relevant toLVA?

Y

N

General Journal Entry – if additional

non AA adjustments req’d



Outstanding Projects for:– Capital Assets will need to have AMR(s) and

settlement rules attached:• WBS and AuC phase

– Low Value Assets:• how to create and valuate assets needs further

discussion• Initial discussions indicate that this is a very low

volume occurrence




?





• Many asset classes - need to select correct class • If incorrectly chosen - financial and corrective posting requirements

– May need to use multiple asset classes for a project (e.g. infrastructure may be classified at a lower level such as roadways, bridges, etc.)

– Assets that:• Meet Capital Asset criteria (e.g. movable equipment over $5000) require

procurement via asset assignment path– Must be ‘fully valued’ AMR records– Do not meet Capital Asset criteria but must be tracked (e.g. movable equip. between

$1000-4999.99, and items of interest < $1000 requiring tagging)– Will be manually created as LVA shells after Goods Receipt

– Constructed assets will have unique AMR’s during:• Construction phase (i.e. AuC)

AuC’s can be ‘automatically’ created but will likely need edits for additional data• Finished/In Service phase

Final AMR’s must be created manually• Process to update AMR for additional info (e.g. serial number, inventory/tag

number, tracking details, etc.)– Subnumber assets become very important – are used for funding distinction.– New transactions, screens, reports






– Need to ensure that users post project relevant procurement items to WBS not to an asset or expense


– Requires specific processing flow to ensure financial postings are correct

• e.g. WBS cost collection, periodic settlement to asset AuC(s), settlement to final AMR(s)

– Linking correct AMR for Capital Asset procurement– Limited number of individuals who will do Project to Asset processing?– Report review to determine LVA asset creation/update requirements– Monitoring, more frequently at time of go-live, re: correct coding and

master record updates (i.e. in MM and AA modules)– New transactions, screens, reports




Considerations– Timing and procedure for AMR / EMR linkage still under discussion



Acquisition via

AA Transactions(correction, non-cash acquisition,

subsequent acquisitions, value adjustment, transfers)


Acquisition via

AA Transactions:

Donation / Correction


Asset Acquisition: Donation or Correction

Asset not in Asset Accounting database:– External Acquisition with Offsetting Entry

• Correction of current year acquisition posting to non AMR record (e.g. expense account)

• Addition of non-cash current year acquisition to asset database (e.g. donation)• Sets capitalization date for asset in the AMR and updates APC values• Can create unique ‘transaction types’ to identify the type addition (e.g. Donation,

Inventory Correction, Seizure, etc.)– Post Capitalization

• Correction of prior year acquisition posting to non AMR record (e.g. expense account)• Addition of non-cash prior year acquisition to asset database (e.g. donation)• Automatic ‘catch-up’ of accumulated depreciation • Can create unique ‘transaction types’ to identify the type addition (e.g. Donation,

Inventory Correction, Seizure, etc.)• Must attach AMR (either new AMR shell created, use existing AMR shell or AMR

record) at time of transaction initiation.– For prior year assets must use ‘post capitalization’ transaction/indicator to enable prior year

asset capitalization date



Acquisition for (Current or Prior Year addition) via:

Donation or Correction– What causes situation like this?

• Art, Bldg, land, infrastructure, vehicles from federal programs, livestock, computer equip.

– Volume of such situations per year?• Bldg / land / infrastructure - infrequent, others infrequent but in

batches

Donation - add value to Existing Asset – What causes situation like this (e.g. from subdivision developer,

from non-State government, others?)– Volume of such situations per year?


Asset Transaction: Asset with Offsetting Entry

Asset Acquisition: Donation or Correction (not in AA database – current yr. acq.)

Asset – Item Donated or Correction (current year)

AMR AMR

SAP: RE Object

SA: PM EMR

AGILE Asset

CapitalAsset?


AMR)

YN

auto update

Cap date/Valuation


Retirement

Transfer

AMR AMR

(Manual Createand / or

Update Existing AMR – including capitalization date and

valuation )

SAP: RE Object

SA: PM EMR

AGILE Asset


Asset Acquisition: Donation or Correction (not in AA database – current yr. acq.)


Asset Transaction: Post Capitalization

Asset Acquisition: Donation or Correction (not in AA database – prior. acq.)

Asset – Item Donated or Correction (prior year)

AMR AMR

SAP: RE Object

SA: PM EMR

AGILE Asset

CapitalAsset?


AMR)

YN

auto update

Cap date/Valuation


Retirement

Transfer

AMRwith Post Cap.

Indicator

AMRwith Post Cap.

Indicator

(Manual Createand / or

Update Existing AMR – including capitalization date and

valuation )

SAP: RE Object

SA: PM EMR

AGILE Asset


Asset Acquisition: Donation or Correction (not in AA database – prior yr. acq.)


Asset Acquisition: Donation (not in AA database – current yr. acq.)


Asset Acquisition: Correction (not in AA database – current yr. acq.)


Asset Acquisition: Correction (not in AA database – prior yr. acq.)



Not applicable

Asset Acquisition: Donation or Correction (current or prior year)



?








– Must be ‘fully valued’ AMR records• Do not meet Capital Asset criteria but must be tracked (e.g. movable

equip. between $1000-4999.99, and items of interest < $1000 requiring tagging)


inventory/tag number, tracking details, etc.)– New transactions, screens, reports – .





• Capital Asset– Need to understand ‘offsetting’ account posting impacts

• Low Value Asset– No transaction processing required

– Understanding processing impact and choosing correct processing path:

• Can have significant financial impact thus recommend limited access to these transactions

– Linking correct AMR for Capital Asset procurement– Report review to determine LVA asset creation/update

requirements– Monitoring, more frequently at time of go-live, re: correct coding

and master record updates (i.e. in MM and AA modules)– New transactions, screens, reports




Considerations– Volume/frequency of assets acquired via donation:

• Capital Assets?• Low Value Assets?

– Volume/frequency of assets corrections with current year acquisition:


– Volume/frequency of assets corrections with prior year acquisition:• Capital Assets?• Low Value Assets?

– Timing and procedure for AMR / EMR linkage still under discussion



Acquisition via

AA Transactions

Subsequent Acquisitions



Considerations– Volume/frequency of value additions:


Subsequent Valuation: Additional Values


Protégé Assets:– Upgrades will be depreciated only if the upgrade is over $5,000.

Protégé will add the upgrade to the depreciable basis and depreciation over the remaining life of the asset.

– For upgrades under $5000, the depreciation calculations will ignore upgrades and decreases, and use only the main asset’s original acquisition cost.

Review handling of the following scenarios:–

Item: $ 1000, Upgrade: $5001

Current Value $: 6001

–

Item: $ 1000, Upgrade: $1000

2000

–

Item: $ 5001, Upgrade: $1000

6001

–

Item: $ 5001, Upgrade: $5000

10001

–

Item: $10000, Decrease: $4999

5001

–

Item: $10000, Decrease: $5001

4999

– Confirm fields used in Protégé for this?



SLABS / Other Systems?: Real Property (depreciable):

• Building Improvements – depreciation starts over for addition for 40 years.

• Depreciable Land improvements• Major Repairs do not affect the depreciation schedule of the

building or depreciable land improvement.

- How is depreciation handled for additional value?• Major Repair (generally repairs are not a capital asset)• Improvement over $100,000 threshold• Improvement less than $100,000 threshold




Multiple methods of handling Capital Asset:Scenario: Original Capital Asset = $1M, Additional Value = $ 200K

1. ADD VALUE TO EXISTING ASSET MASTER RECORD:– New AMR Valuation = $1.2 M, depreciation calculation increased by amount of

additional value• Note: depreciation parameters cannot be changed without impacting depreciation

calculation– AMR limitations: cannot track details of subsequent acquisition independently

(e.g. cannot have multiple capitalization dates, investment reasons, sub categories, etc. on an asset), however, the transactional detail is maintained independently for each posting.

2. CREATE SUB-NUMBER ASSET RECORD (SAME ASSET CLASS only):– Original asset master record not changed– New Asset Master Record With Unique Depreciation Rules Created– Can ‘Roll-up’ Value Of Initial And Sub-number Asset Master Record

3. CREATE NEW ASSET MASTER RECORD (SAME or DIFFERENT ASSET CLASS):– Original asset master record not changed– New asset master record with unique depreciation rules created– Original asset and new asset do not have an automatic linkage

(option to use ‘super-numbering)



Multiple methods of handling Low Value Asset:Scenario: Original Low Value Asset = $1 K, Additional Value = $ 2 K1. ADD VALUE TO EXISTING ASSET MASTER RECORD:

– Development item -- additional valuation field (similar to Protégé), will this work for SLAB assets?• Two value fields (to be created?): Original valuation, Current valuation• Two date fields (to be created?): Original acquisition, Current acquisition

– AMR limitations: cannot track details of subsequent acquisition independently (e.g. cannot have multiple capitalization dates, investment reasons, sub categories, etc. on an asset), however, the transactional detail is maintained independently for each posting.

2. CREATE SUB-NUMBER ASSET RECORD (SAME ASSET CLASS only):– Original asset master record not changed– New Asset Master Record Created

3. CREATE NEW ASSET MASTER RECORD (SAME or DIFFERENT ASSET CLASS):– Original asset master record not changed– New Asset Master Record Created– Original asset and new asset do not have an automatic linkage

(option to use ‘super-numbering)


Add as new Main number Asset

Asset Acquisition: Additional Values

Value to be added to Existing Asset?

Asset – Additional Value for existing AMR

Add as new Main number AssetAdd as new Main number Asset

Add as Sub-number AssetAdd as Sub-number Asset

New AMR in same Asset Class as existing asset?

Add to Existing AssetAdd to Existing AssetY

N

N

Y

Y

Relationship to Main Asset as Sub-number Asset

N


Acquisition via

AA Transactions

Value Decrease


Subsequent Valuation: Value Decrease

Asset Value Reduction:– Unexpected permanent reduction in the worth of the asset (e.g.

damage, technical obsolescence)

Capital Assets: Transaction for Unplanned Depreciation: – Value adjustment – 1X posting adjusting asset value by

increasing depreciation amount• Amount is identified on a separate line in the AMR value

display and can be reported on• Can create unique ‘transaction types’ to identify the type of

impairment (e.g. Hurricane X, Technical Revaluation, etc.)• Two step process:

– Immediately: updates AMR asset value– Next depreciation posting: updates GL accounts

• Access authorization should be limited

LVA: AMR valuation field change



Value Reductions:

Capital Assets Value Reductions? – Frequency– Volume– Reason

• e.g. GASB 42 due to hurricane, other?– Is there requirement to identify why valuation adjustment

occurred?• IMPORTANT – post go-live additional TTypes must be defined via Configuration (i.e.

change request which must follow development/testing path to PROD)

LVA Value Reductions? – Frequency– Volume– Reason– Is there requirement to identify why valuation adjustment

occurred?


Asset Transaction: Unplanned Depreciation


Asset – Permanent Value Reduction)

AMR AMR

CapitalAsset?


AMR)

YN


Retirement

Transfer

AMR(Edit)

AMR(Edit)

Update GL accounts

Update GL accounts

Update on AMR



Not applicable




?




Asset Master Record identification:– Need to select correct AMR for value adjustment

Valuation processing updates:– Need to understand when an asset must have a value reduction

recorded• Can have significant financial impact thus recommend limited

access to this transaction• Need to understand transaction posting impacts for Capital

Assets• Need to understand processing paths:

– Capital Asset uses Unplanned Depreciation transaction– Low Value Asset update to master record valuation field.

– New transactions, screens, reports

– .



Acquisition via

AA Transactions

Value Increase


Subsequent Valuation: Value Increase

Asset Value Increase:– Correction to excessively high depreciation in prior years, for example:

• Use of incorrect depreciation terms (incorrect expected useful life, incorrect depreciation key) due to:

– Unplanned depreciation, which is no longer valid in the current situation – A later reduction in the acquisition and production costs of an asset (for

example, due to a subsequent credit memo)

Capital Assets: Transaction for Write-up• Value adjustment – 1X posting which adjusts the asset value by

decreasing the depreciation amount• Amount is identified on a separate line in the AMR value display and

can be reported on• Can create unique transaction types to identify the type of increase.• One step process – immediately updates:

– AMR asset value– GL accounts

• Access authorization should be limited

LVA: AMR valuation field change

NOTE: will be discussed in more detail in session FI-AA-007: Periodic Processing



Capital Assets Valuation Increases? – Frequency– Volume– Reason

• e.g. Insurance Recovery?– Is there requirement to identify why valuation adjustment

occurred?• IMPORTANT – post go-live additional TTypes must be defined via Configuration (i.e.

change request which must follow development/testing path to PROD)

LVA Value Valuation Increases? – Frequency– Volume– Reason– Is there requirement to identify why valuation adjustment

occurred?


Asset Transaction: Write-Up


Asset Value Adjustment - Increase

AMR AMR

CapitalAsset?


AMR)

YN


Retirement

Transfer

AMR(Edit)

AMR(Edit)

Update on AMR

General Journal Entry e.g other non-AA entries



Not applicable




?




Asset Master Record identification:– Need to select correct AMR for value adjustment

Valuation processing updates:– Need to understand when an asset must have a value increase

recorded:• Can have significant financial impact thus recommend limited

access to this transaction• Need to understand transaction posting impacts for Capital

Assets• Need to understand processing paths:

– Capital Asset uses Unplanned Depreciation transaction– Low Value Asset update to master record valuation field.

– New transactions, screens, reports

– .



Acquisition via

AA Transactions

Transfers


Asset Acquisition: Transfer

Capital Assets:– Receiving Asset:

• New or Existing AMR• Capital Assets: Multiple ways to determine:

- Valuation Dates (e.g. Capitalization, Depreciation)- Depreciation Terms- Values (APC and Depreciation)

– Sending Asset:• Automatically ‘retired’ only if complete transfer

Low Value Assets:• Need to discuss requirements further….

Will be examined in more detail during: Workshop ID Process Area Date

FI-AA-04 Transfer of Assets Oct 21 (Tue)


Asset Acquisition: Transfer

Asset Transfer:– Transfers APC and accompanying asset valuations – Complete or partial transfer– Must attach AMR (either new AMR shell created, use existing

AMR shell or AMR record) at time of transaction initiation.

Corrections such as:– Input error with financial implications:

• Incorrect asset classes or another AMR in same asset class• Financial data element change – cost center, fund, functional

area, business area

Trade-In(s)


Asset Transaction:Transfer

Asset Acquisition: Transfer to New AMR


Depreciation Posting RetirementRetirement

Receiving AMR:Create AMR

or Attach Existing AMR

Receiving AMR:Create AMR

or Attach Existing AMR

TransferTransfer

Asset Transferred

Sending AMRSending AMR

CapitalAsset?

YN

AMR(Edit)

AMR(Edit)

(Create or Attach ExistinG AMR)

Update on AMR


AA: Asset Financial Life Cycle - Transfer



Not Applicable




?



Acquisition via

AA Transactions

Capital Lease


Asset Acquisition: Capital Lease

Capital Lease:– Appears to be limited number of capital leases (i.e.

less than 10 identified) – Separate meeting to be arranged to discuss capital

lease processing


…. SAP Security Considerations


SAP Security Considerations

What considerations must be made for access restriction?– Transactions:

• Acquisition w. Auto Offsetting Entry (i.e. corrections/donations current yr)

• Post Capitalization (i.e. corrections prior year)

• Unplanned Depreciation (e.g. value decrease adjustment such as impairment)

• Write-up (e.g. value increase adjustment due to depreciation parameter error)

• Create Asset Master Record – NOTE: ‘post cap’ indicator would require field level authorization– recommend that restriction at field level not be required rather

have this as a training / business process issue» Risk should be low, will get an error if enter a current year date and

can run periodic reports to identify assets created with a prior year capitalization date


Process Improvement Opportunities (Pain Points)

Opportunity to have Accounting and Project processes interact directly with Assets.

Opportunity to build financial reporting, such as CAFR, in a more centralized and more automated manner.

Depending on level of AMR detail - a more discrete asset record maintained (e.g. more useful for GASB 42 analysis)


Process Improvement Opportunities (Pain Points)

‘Homogenized’ business processes

Consolidation of tangible assets with financials

Data layout changes – fields relevant to type of asset

Insurance Underwriting and Loss Prevention data availability

Report consolidation


Leading Practices

Asset Master Record Create/Update – business processes procedure to ensure data elements and values are updated appropriately– Restrict access only as required…

• If too restrictive will become a ‘maintenance’ challenge

Disallow direct journal postings to asset reconciliation accounts (i.e. all fixed asset financial updates must be done via the asset sub-ledger)

Consistent handling of assets across the portfolio

Limit access to sensitive transactions (e.g. asset valuation changes or corrections)


Prepare and send out meeting minutes to invitees.

Draft Design Document is prepared.

Follow up on action items identified during the workshop.

Schedule off-line meeting (s) to discuss areas of special concern

Plan follow on workshops, as required.

Plan validation workshop.

Ensure all to-do’s are appropriately documented

Next Steps


[email protected]: 225-219-6795

Messenger Mail Address:Rhoama Speights

DOTD-ERP5th Floor East Wing

P.O. Box 94245Baton Rouge, LA 70804-9245

LAGov Asset Accounting Contact

mailto:[email protected]


Questions?

??

??

?

?

??

?

??

??

?

?

??

?

??

??

?

?

??

?

??

??

?

?

??

?

?

??

??

? ??

??

??

??

??

?

?

?

?

??

? ?

?

??

??

?

??

??

?

??

??

??

?

?

??

??

?

?

??

??

?

?

??

?

??

?

??

??

???

?

??

?

?

??

?

??

??

?

?

??

?

??

??

?

?

??

?

??

???

??

??

?

Oct. 2, 2008 LaGOV - Louisiana · – Oct. 2, 2008. LaGOV. September 30 ... • A full year’s...

Documents

Transcript of Oct. 2, 2008 LaGOV - Louisiana · – Oct. 2, 2008. LaGOV. September 30 ... • A full year’s...