OCIMF Ship Inspection Report (SIRE) Programme. Guide to ...d3dd66d46c7e74ece50c... · Barges...

OCIMF Ship Inspection

Report (SIRE) Programme.

Guide to the SIRE Barges Particulars

Questionnaire Computer Application

Version 1

Oil Companies International Marine Forum

Issue 1 13th August 2010

©2010 Oil Companies International Marine Forum. All rights reserved. 2

The SIRE Programme The SIRE Programme was introduced in 1993 to provide OCIMF Members and

others (who share OCIMF‟s concerns for pollution prevention and Barge safety)

information that related to the condition and operational practices that were

observed during the course of ship inspections. Since then, SIRE has grown to

become a key tool used by Oil Companies, Charterers and others to establish

vessel quality and operational standards. More than 120,000 Barge inspection

reports have been submitted to date each month, Report Recipients access more

than 2,000 reports from SIRE.

Since 1997, Barge Operators have been able to submit information pertaining to

the physical information about the vessel (Length, beam, etc.) using OCIMF

supplied computer software. Initially called the OCIMF Vessel Particulars

Questionnaire, or “VPQ” this document was revised in 2003 and renamed the

OCIMF Harmonised Vessel Particulars, or “HVPQ”. In addition inspection reports

are conducted by OCIMF accredited Originators.

In 2004/5 a totally web based SIRE Programme was introduced which also

includes Barges and Small vessels.

This document provides a step-by-step overview of how to download and install

the computer programme used for the Barge Particular Questionnaire (BPQ) of

these vessels and thereafter, to create and submit reports to the OCIMF SIRE

System.

Computer System Requirements

Pentium 4 or similar computer (probably no older than 3 years)

Microsoft® Windows XP with Service Pack 2,

Microsoft® Windows Vista/7

Microsoft® Windows 7,

Winzip® or similar, compression utility programme.

Internet connection – MS Internet Explorer Version 7 or above.

Windows .net framework (see below)

Adobe Acrobat®

More than one PC can be used for report generation, however if you have started

a report please finish it on the same PC.

Note to AOL users:

We have encountered some problems with the AOL browser, please use

Microsofts Internet Explorer® browser only.


Important - read this first

The Computer software developed for the Barge Particulars Questionnaires (BPQ)

operates under a Microsoft® Windows system called .Net Framework. For older

versions of Windows pre Vista/7 it is important that .Net Framework Version 1.1

is already installed on your PC prior to downloading the SIRE Barge Particulars

Questionnaire. This should be loaded automatically if the SIRE program does not

detect it. Most modern computers will have .Net Framework already installed.

If the Microsoft .NET Framework is installed, it will be listed as an installed

Programme. If it does not appear on this list, it must be downloaded and installed

from the Microsoft website.

The .Net framework setup is available at http://www.microsoft.com/downloads/details.aspx?FamilyID=262d25e3-f589-4842-8157-034d1e7cf3a3&DisplayLang=en

Downloading the SIRE Barge Particulars

Questionnaire

1. Open the SIRE Programme web site Login page

The SIRE Barge Particulars Questionnaire can be downloaded from www.ocimf-

sire.com

2. Login into the web site

A valid user name and password are required to log in to the SIRE barge web

site. These will be provided by the SIRE Administrator who can be contacted at

[email protected]. If you are already registered as a VPQ submitter those

passwords are still valid.

http://www.microsoft.com/downloads/details.aspx?FamilyID=262d25e3-f589-4842-8157-034d1e7cf3a3&DisplayLang=en

http://www.microsoft.com/downloads/details.aspx?FamilyID=262d25e3-f589-4842-8157-034d1e7cf3a3&DisplayLang=en

http://www.ocimf-sire.com/

http://www.ocimf-sire.com/

mailto:[email protected]


3. Open the Resources page

Select and click the „resources‟ tab from the toolbar menu at the top right hand

side of the screen.

4. Download the editor setup Programme

The Barge Particulars Questionnaire Setup download file is located in the

„Resources‟ table. Download the Barge Particulars Questionnaire Setup

Programme by clicking the icon to the right of the Barge Particulars Questionnaire

Setup.

You will be prompted to Open or Save the Programme. Select Save and save the

Setup.exe Programme to your desktop, or filearea of your choice.


5. Install the Editor

Double click on the Setup.exe to install the editor.

The Install Programme will open a Welcome screen as shown below.

Click on Next and follow the instructions.

Please note that the next screen is a general registration page, please type in

your own name and the company you work for.

It is recommended that you use the default folder that the installer suggests.


After installation has completed, the “Installation Complete” dialog as shown

below will appear.

Note to remote dial up users.

The download of this programme can take some time, especially if the .net

framework has not been loaded..


6. Start the Barge Particulars Questionnaire

Start the Barge Particulars Questionnaire by double clicking on the SIRE Generic

Report Editor Icon that should have been installed on the Start menu or on the

screen icon.

7. Login in to the Barge Particulars Questionnaire

The Barge Particulars Questionnaire should present a Login dialog as illustrated

below. If using for the first time please fill in the Full name (your company), the

User name and ID (Usually 24……) and the password (numerical). These numbers

were supplied to you by OCIMF.


If your computer is connected to the internet, the editor will check for updates. If

not, the editor will permit Login with cached rights.

When Login has been completed press the Continue button to start the editor.


9. Creating a new barge particulars report

To create a new report click the „New‟ button on the editor toolbar.

The full Programme toolbar options are as follows:

Create a New Report This creates a new report.

Open an existing Report This opens an existing report.

Close the current Report This closes the current report.

Save the current Report This saves the current report.

Print This prints the current report

view.

Page Setup This is used to select page size

and orientation.

Navigation keys: Previous Chapter, Previous Page Previous question

Next question

Next Page Next Chapter

These buttons are used for navigation within a report.

Submit completed report to SIRE

This submits any 100% completed reports to the SIRE web site. An

open internet connection is required.

Import a Report This imports a report.

Export the current Report This exports a report.

Register User Details This permits user details to be

registered. The Programme may also be used in Test Mode without a valid user registration.

Goto (within a Report) This provides a means of

navigating to any question within a report.

Increase/Decrease Report Font size

This increases or decreases the screen font size

Cut, Copy, Paste These buttons provide a means of

cutting, copying or pasting the selected text.

Omit competed questions This skips all completed questions

from the on screen view and only shows uncompleted questions.

You are strongly advised to save the report at frequent intervals by

pressing the Save button. To close the report, press the Close button.


11 Variant Wizard

When opening a new report be sure to select the correct variant.

Follow the prompts.

Complete all the sections as requested by the variant. Mandatory questions have

a red line on the left side, once answered this line will disappear.

Use your Scroll keys to navigate between individual questions.


At the bottom of the screen, the chapter numbers need to be finished (ticked)

before submission can take place. If you have missed a question click the chapter

containing the cross.


Additional Guidance

These are found where a question has a G to the left of the question number. The

guidance notes will be shown at the bottom of the screen.

Printing a report

Reports can be printed in several formats.

Ensure that you have the correct page set up for your particular printer. This is

located next to the print button on the Barge Particulars Questionnaire.

To print A4 or Legal size documents select the printer icon on the top icon bar.

For Pocket book size (Filofax) select the bottom icon. If you wish to print the

report as the recipient member or inspector would see it select „Report‟ on the

bottom icon.

12. Submission of the completed report

If the Operating Company elects to process its reports at its designated office

prior to submitting them to SIRE, it may do so. In such cases, the Operating

company must inform the originator that this is the required option.

Reports that are sent direct to the Operating company are to be treated by the

originator as any document that is sent by email as an attachment. To submit a

report in this way, the report must be exported direct from the SIRE Barge

Particulars Questionnaire into a convenient folder where it can then be retrieved

and attached to an email to the Operating company.

Regardless as to whether the report is submitted direct to the SIRE Internet site,

or to the Operator, the report must be 100% complete before it is exported. In

the case of the Barge Programme, 100% complete means that all questions that

are mandatory have been answered. When the report is 100% complete, click

the Export button on the toolbar and save the file to any convenient folder in your

file directory. The file numbering convention uses four groups of 4 numeric

characters followed by the file handle .sdf.

The report can thereafter be attached to the email that is sent to the Operating

company.


Reports can be submitted either to the Operating company or direct to the SIRE

Internet site.

The Operating company will instruct the originator as to which method

they require to be used.

Method A - Submission direct to the SIRE Internet Site

To submit a report direct to the SIRE Internet site, you will need an open an

Internet connection.

Close and save the report you are editing.

Select the Submit icon from the top of the Barge Particulars Questionnaire icon

bar.

Tick the report you wish to send.

Select OK and the report will be sent to the submitting members pending area.

Click on the Login button to log in and submit the completed report to the SIRE

web site.

The progress and status of the submission process will be shown in the live

synchronisation status window.


Method B - To Export a Report

Open the report in the editor

Using Windows Explorer go to the drive where the install has taken place, by

default:

For VISTA/7:

C:\Users\[Username]\Documents\SIRE\Report Editor 5.0\reports

For XP:

C:\Documents and Settings\[Username]\My Documents\SIRE\Report Editor 5.0

Inside the directory you will see the report i.e. 1999-9999-1234-1234.sdf. Please

use this file as your mail attachment.

To Edit a report sent by an Originator (If required)

Register the programme in the office as described on Page 7

Import the file into:

For VISTA/7:

C:\Users\[Username]\Documents\SIRE\Report Editor 5.0\reports

For XP:

C:\Documents and Settings\[Username]\My Documents\SIRE\Report Editor 5.0

Open the file and check/make the necessary edits.

Submit the file as described on page 13

Additional Information only if your company uses proxy servers to access

the Internet

1. Proxy Servers:

In order to use a Proxy Server with the Version 4.x SIRE Barge Particulars

Questionnaire it is necessary to make the following changes:-

1. Navigate to The SIRE Barge Particulars Questionnaire application folder.

This will typically be C:\Program Files\SIRE\Barge Particulars

Questionnaire using the default install folder.

2. Open the Resources folder and open the file 'Editor Settings.INI' in

Notepad.

3. A series of settings are available to configure a Proxy Server as follows:

[Web Service]

Location=Remote

Uses Proxy Server=No


Proxy Host=

Proxy Port=

Proxy User=

Proxy Password=

Proxy Domain=

4. These entries should be changed as follows:-

Location=Remote

Uses Proxy Server=Yes

Proxy Host=IP address of the Proxy Server

Proxy Port=Port number on the server to use (usually 80)

Proxy User=The user name if the user needs to be authenticated by the

Proxy Server

Proxy Password=Password if the user needs to be authenticated by the

Proxy Server

Proxy Domain=The domain to which the user name belongs. Typically this

is the computer name of the Proxy Server

The Proxy User, Proxy Password, and Proxy Domain can in many cases be

left blank

These settings should be configured by an IT or network administrator for

the member company.

5. After configuring these settings the Barge Particulars Questionnaire should

be restarted and report submission should now work through a Proxy

Server rather than a direct Internet connection.

If you have any enquiries, please contact:

Geoff Snow ([email protected])

Aziz Benbelkacem ([email protected])

END OF DOCUMENT

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