ISO45001:2018 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEMSGAP ANALYSISCHECKLIST

Note: This is a simplified summary of the requirements of ISO45001:2018 Safety Management System – Requirements for the specific purpose of helping organisations already certified to either AS/NZS4801 or OHSAS18001 undertake a preliminary check of their readiness for a ISO45001 Certification Assessment.

ISO 45001:2018 OHS&S ManagementSelf Assessment Checklist

4.1 CONTEXT OF THE ORGANISATION Have we identified internal and external issues

4.2 NEEDS AND EXPECTATIONS OF INTERESTED PARTIESDo we understand the needs of interested partiesAre there any needs or expectations that are legal requirements

5.2 POLICY Does our policy contain a commitment to consultation and participation of workers

5.3 ORANISATIONAL ROLESAre all roles and responsibilities maintained as documented information

5.4 CONSULTATIONDo we emphasise the consultation of non-managerial workers in the following:Determining the needs and expectations of interested partiesEstablishing the OHS policyAssigning organisational roles, responsibilities and authorities as applicableDetermining how to fulfil legal and other requirementsEstablishing OHS objectives and planning to achieve themDetermining applicable controlsDetermining what needs to be monitored and evaluatedPlanning establishing, implementing and maintaining an audit programEnsuring continual improvement

Do we emphasise the participation of non-managerial workers in the following: Deciding how they will participate and be consultedHazard identification processesDetermining actions to eliminate hazards and reduce OH&S risksDetermining competency requirements and training needsDetermining what control measures are in place and whether they are effectiveInvestigation of incidents

6.1.2 HAZARD IDENTIFICATION AND ASSESMENT OF RISKS AND OPPORTUNITIESDo we consider:How work is organised (social factors, time pressure, workload)Hazards from routine and non-routine activitiesInfrastructure and work environment

ISO 45001 SAFETY Certified SystemIS

O45001 SAFETY

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ISO 45001:2018 OHS&S ManagementSelf Assessment Checklist

Human factorsAny past incidents and potential emergency situationsPeople in the environment, including those who are in our work place that we don’t control (like visitors)People in the vicinity of the work placeThe design of the work environmentActual or proposed changesChanges in knowledge about hazards

6.1.2.3 ASSESMENT OF OPPORTUNITIESDo we have processes to assess:Opportunities to adapt work, organisation, and the environment to workers Opportunities to eliminate hazards or risksOther opportunities for the system

6.2.2 PLANNING TO ACHIEVE OBJECTIVES Have we determined:What will be doneWho will be responsibleWhen it will be completedWhat resources are requiredHow the actions will be integrated into business processesWhat is required to be evaluated, and how often

7.2 COMPETENCEDo we retain documented information as evidence of competence?

7.3 AWARENESS Have we ensured that person(s) doing work under the control of our business are aware of:The OH&S policy and relevant objectivesTheir contribution to the effectiveness of the OH&SMS including the benefits of Improved performanceThe implications of not conforming with the quality management system requirementsIncidents and the outcomes of investigations that are relevant to the Hazards and OH&S risks That they can remove themselves from unsafe work situations without undue consequence

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ISO 45001:2018 Safety ManagementSelf Assessment Checklist

Note: This is a simplified summary of the requirements of ISO45001:2018 Safety Management System – Requirements for the specific purpose of helping organisations already certified to either AS/NZS4801 or OHSAS18001 undertake a preliminary check of their readiness for a ISO45001 Certification Assessment.

7.4 COMMUNICATIONHave we decided:What to communicateWhen to communicateAnd with whom we need to communicate (internally and externally)

8.1.3 MANAGEMENT OF CHANGE Have we established processes for controlling changes that impact on the OH&S performance:

Are we able to control changes to the work place in relation to:New products, services or changes to existing processesChanges to legal requirementsChanges in knowledge about OHS&S risksDevelopments in technology

8.1.4 PROCUREMEMTDo we consider our procurement processes in relation to OHS risks

8.1.4.2 CONTRACTORSDo we consider and assess OHS risk from contractor activityDo we consider hazards and risks for contractors that arise from our activitiesDo we consider how contractor activity might impact other parties in the work place

8.1.4.3 OUTSOURCING How do we manage outsourced functions How to we ensure legal and other requirements are metWhat are the controls we have in place around out sourced functions

9.1.1 MONITORING, MEASUREMENT, ANALYSIS AND PERFORMANCE EVALUATIONDo we have a process to monitor and measure:The extent to which legal and other requirements have been metActivities related to hazard identification and risks and opportunitiesWhat are the criteria against which we measure our performance

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ISO 45001:2018 Safety ManagementSelf Assessment Checklist

9.1.2 EVALUATION OF COMPLIANCEHow often and what are our methods for evaluating compliance with legal and other requirementsHow do we maintain knowledge of legal and other requirements (including keeping up to date)Have we retained documented evidence of our review of compliance

9.2.2 INTERNAL AUDITDo we report results of audits to relevant managers and worker representatives

9.2.2 MANAGEMENT REVIEWDo we have a management review process that includes:The results of previous reviewsChanges in external and internal issues relevant to the system, including the needs of interested parties, legal requirements, risks and opportunitiesThe extent to which the policy and objectives have been met

Information about the system including trends in:Incidents, nonconformities and corrective actions and continual improvementMonitoring and measuring resultsResults of evaluation of complianceAudit resultsConsultation and participation of workersRisks and opportunitiesAdequacy of resourcesRelevant communication with interested partiesOpportunities for continual improvement

Does our management review have the following outputs:Continuing suitability of resources Continual improvement opportunitiesNeed for any change to the systemResources requiredActions to be taken

Do we communicate the results of the reviews to workers

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