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OBJECTIVE 5.00 USING WORD PROCESSING SOFTWARE

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TOUCH TYPING REVIEW

L home row ASDJR home row JKL;Qwerty – most common layout of KB

Proper Technique – sit up straight, wrists up, eyes on copy

Ergonomics: setting up your workspace to make sure it is a comfortable work environment

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WHAT IS WORD PROCESSING SOFTWARE USED FOR?

Program that allows you to create, edit, and print text documents Letters Research Reports Title Pages Bibliographies Table of Contents

Takes the place of typewriters

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PARTS OF THE WORD PROCESSING SCREEN…Title bar – shows the name of your document

Ribbon – takes the place of menu bars; gives you groups of options to use while working with your document

Quick Access Tool bar – provides quick access to frequently used commands

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TYPING PAPER

Standard Paper Size: 8 ½ x 11 inches

There are 66 lines per page.Six lines equals one vertical inch.

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SETTING UP YOUR DOCUMENT

Orientation – the vertical or horizontal setup of the printed page• Portrait – the height of the page is greater than the width• Landscape – the width of the page is greater than the height

Portrait Orientation

T

E

X

T

Text is typed along the long edge of the paper.

Landscape OrientationT

E

X

T

Text is typed along the short edge of the paper.

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SETTING UP YOUR DOCUMENT

Margins – the blank space around page where you CANNOT type

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SETTING UP YOUR DOCUMENT

Header – allows you to type ABOVE the top margin (where you type your heading)

Footer – allows you to type BELOW the bottom margin

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FORMATTING YOUR DOCUMENT

Font – a collection of letters, punctuation marks, numbers, and special characters

Times New Roman BroadwayArial Comic SansLucida Calligraphy ChillerElephantGoudy Stout

Ways to format your font:

Add color Make bold

Underline Add a shadow

Subscript H2O & Superscript 102

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FORMATTING YOUR DOCUMENT

Alignment (justification) – the way multiple lines of text line up along the left, right, or both margins Left align (flush left, left justified) –

text is lined up along THE LEFT margin Center align – text is centered

between both margins Right align (flush right, right

justified) – text is lined up along THE RIGHT margin

Justified (full justification) – alignment of text along BOTH margins

Left align – text is lined up along the left margin

Center align – text is

centered on the page

Right align– text is lined

up along the right margin

Justified – text is lined up along both margins

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FORMATTING YOUR DOCUMENT

Bullets and numbering – used to arrange items in a list, with each item beginning with a bullet or a number 1. A. a. *

2. B. b. •3. C. c.

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TYPING YOUR DOCUMENT

Single Spacing (SS)-Enter one time

Double Spacing (DS)-Enter two times

Triple Spacing (TS)-Enter three times

Quadruple Spacing (QS)-Enter four times

Line Spacing: the spacing between lines of text

Word wrap – a word processing feature that forces text to fit within the defined margins. It allows you to go on to the next line WITHOUT having to press the Enter key

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PROOFING YOUR DOCUMENT

Spell check – the word processing feature that checks selected words in a document for spelling errors

Grammar check – the word processing feature that checks selected words in a document for incorrect grammar use

Thesaurus – a word processing feature that checks selected words in a document for words with similar meanings