obc irm

7/25/12 Book of Instruction

1/62intranet.bankofbaroda.co.in/webcenter/faces/oracle/webcenter/page/scopedMD/…/Page83.jspx?wc.…

(A) Procedure for

Collection of Clean Bills (For Other

than B.P and for Places where we have branches) in FINACLE

Function at CollectingBranch.

LODGMENT

Lodgment of out station cheque will be done from any CBS Branches through menu option OBC

a. Use menu option OBC > Function L Press F4

b. Input A/C ID as Account No of beneficiary Press F4

c . Input No, Amount and Date of instrument

d. Input other bank's sort code or combination of valid other bank and branch code

(System will not accept own bank code i.e.: 012)

e. Press F4

f. Input the corresponding Branch ALPHA (collecting branch's alpha)



g. Press F6 Next screen will open

h. Input valid tran code of the instrument and remark (remark field is not mandatory)

i . Press F10

j. Put Y or N (Y to save N to quit)

k. Press F4 System will generate a 16 digit unique number for the OBC

Verification of lodged Cheque:

a. Use menu option OBC> Function V

b. Input 16 digit OBC No or Press F2 for list

c. Press F4

d . System will show particulars of instrument

e. Press F10

f. Put Y or N (Y to save N to quit)

g. Press F4 Entry will be verified

User can use “D” or “M” option in function code before verification for delete / modification of the entry. Even after

verification and before passing of lodgement contra system will allow deleting the entry.



Note: No contra entry will be passed at the branch level after lodgement of the instrument.

Generation of forwarding letter and sending of instrument along with forwarding letter to collecting branch :

User has to go to OBC menu and give function code as “T” for generation of forwarding letter and has to press F4. System

will take the user to a new screen where user has to give the corresponding Branch alpha and date range for which

forwarding letter is to be generated. If user will keep the corresponding branch ALPHA blank, system will generate

forwarding letter for all instrument. Sending branch has to send one copy of the forwarding letter along with the

instrument to the collecting branch and a copy of the forwarding letter along with the pay- in slip deposited by the

customer will be kept by the sending branch for record.

LODGMENT REPORT



a. Use menu option OBCRPT> Option L

b. Press F4

c. Input date range

d. Press F4 system will generate a report

Go to Pr to view /Print the report

Functions at Collecting Branch

ACKNOWLEDGEMENT OF OUT STATION CHEQUE

After receiving the forwarding letter along with the instruments from the sending Branch, Collecting branch will open a

clearing zone for acknowledging the instrument as per the zones specified as follows through MCLZOH menu option.

Zone Code Zone description



Zone code Zone description

155-159 OBC OUTWARD MICR CBO

173-175 OBC OUTWARD NONMICR CBO

61-62 OBC OUTWARD MICR

12 OBC OUTWARD NON-MICR

a. Use menu option OBC > Function A

b. Press F4

c . Input 16 digit OBC No or Press F2 for list

d . Input Zone Code and Date

e. Press F4

System will generate a Set Id for the above said acknowledgement entry and will be in enterstage only. Collecting branch

then do all the clearing activities like verification of set, suspension of zone, release to shadow and regularized the zone as

per the existing practice. On regularization beneficiary account will be credited and charges (Postage and commission) will

be recovered from beneficiary account and will be credited to collecting branch's P/L accounts. Release to shadow and

regularization of the outward clgzone should be done in same day to ensure ZERO balance in A/C ID SSSS0015181188

If the instrument is dishonoured by the drawee bank then the collecting branch has to mark it as return by opening a return

zone as specified below through menu option MICZ.



Zone Code Description of Zone

291 OBC OUTWARD REJ MICR CBO

275 OBC OUTWARD REJ NONMICR CBO

59 OBC OUTWARD REJ MICR

33 OBC OUTWARD REJ NON MICR

After opening the said zone user has to enter the instrument and mark it as outward return and complete the inward

clearing cycle before regularization of the outward zone.

Collecting branch will treat the forwarding letter as credit voucher if instrument is honoured by other bank else return the

instrument to sending branch along with return memo duly received from other bank.

Note: Collecting branch can REJECT the OBC if it deemed fit to do so with due remark using menu option OBC >Function R

If Collecting branch is not participating in clearing, please follow the following procedure:-

1.Counter present the instrument with drawee bank and collect the proceeds of the OBC and credit the same to

LMO/SERVICE BR A/C

2. Acknowledged the OBC and delete the clearing SET.

3. Lodged a fresh SET in the specified clearing zone with collected proceeds.

4. Give credit A/C id as beneficiary's 14 digits A/C No

5. Complete Clearing cycle.

If Collecting branches are participating in CTS, they should route the transaction through specified clearing zone to make

the transaction inter SOL free.

ACKNOWLEDGEMENT REPORT



a. Use menu option OBCRPT > Option A

b. Press F4

c. Input date range

d. Press F4 system will generate a report

Go to Pr to view /Print the report

Note: No contra entry will be passed at the branch level after acknowledgement of the instrument

FUNCTION AT CENTRALISED BRANCH (SIR P M R ROAD BRANCH ,MUMBAI)

REMINDER TO SENDING BRANCH



a . Use menu option OBCRPT >Option > 4R for reminder to sending branch

system will generate the report .Go to Pr to view /Print

REMINDER TO SENDING BRANCH/COLLECTING BRANCH

This reminder will be sent to both Sending and Collecting branch



b. Use menu option OBCRPT > Option >8R for Reminder to both collecting/sending

Branch.

system will generate the report .Go to Pr to view /Print

CONTRAVOUCHER

Contra voucher for lodgement /acknowledgement of Outstation cheques will be passed in centralized branch only through

batch job.

For reconciliation purpose, Centralized branch can generate various report/register from menu option OBCRPT

FOR SUMMARY



a . Use menu option OBCRPT > Option S Press F4

b. Use option L for lodgmentsummary and A for acknowledgement summary

c. Input date (for a particular day)

d. Press F4

System will generate a report. Then go to Menu option PR to view/print

FOR DETAILS



a. Use menu option OBCRPT > Option D

b. Use option L for lodgmentsummary and Afor acknowledgement summary

c. Input date (for a particular day)

d. Press F4


REPORT OF OBC LODGED/ACKNOWLEDGED BY CENTRALISED BRANCH



a . Use menu option OBCRPT> Option O

b. Use option L for lodgement of instruments and A for acknowledgement of instruments

c. Input date range

d. Press F4


LIST OF OUTSTANDING OBC



Use menu option >OBCRPT

Put option code - R

Press - f 4

System will go to next screen AS FOLLOWS



Input Date > Date on which user want to tally the balance outstanding

Press f 4

System will generate the report

Go to menu option PR for view/print.

(B) Procedure for

Collection of Clean Bills (For B.P

and for Places where we do not have branches) in FINACLE

SR.

NO.

MENU

ITEM

DESCRIPTION PAGE NO.

1 Introduction 2

2 IRM-G

Option

Lodge a Clean

OBC

3

3 Verification

Process

7

4 IRM-V

Option

Verification of

a Lodged Clean

8



OBC

5 IRM-R

Option

Realisation of

a Clean OBC

9

6 IRM-V

Option

Verification of

a realised

Clean OBC

11

7 Other Options

available for

IRM

12

Procedure - CLEAN OBC

INTRODUCTION

Menu Option for all transactions in Clean Outward Bills for Collection is IRM. The clean

bills may be of the type - Cheques / DDs/ Other Clean Instruments etc

REGISTERS AND SUB-REGISTERS OF CLEAN OBC IN THE SYSTEM

Following Register and sub-Register for Clean OBC have been opened in Finacle:

Inland Bills

Register-type DescriptionSub-Register

TypeDescription

OBC

Outward

Bills for

Collection

OBCCHOBC-Cheques / DDs /Other Clean

Instruments etc.

On invoking the IRM menus, the user will be required to specify Register and Sub-Register

combination which will be: OBC and OBCCH.

FUNCTIONS AVAILABLE IN IRM MENU

The functions available under IRM menu for clean OBCs are:

Function Code Description

G Lodge

J Lodge and Realize

C Copy

T Transfer

I Inquiry

M Modify

V Verify

X Cancel

D Delete

R Realize

B Proceeds Received



Z Close

U Interest Run

W Process Message

Y Unclose Bill

LODGE A CLEAN OBC

At the request of the Customer, a Clean bill (Cheque, DD, Other clean instruments etc.) can

be sent for collection. All actions relating to this are carried through IRM menu.

Functionality of IRM menu is similar to FBM menu for documentary bills.

STEPS FOR LODGING A CLEAN BILL

MENU- IRM; OPTION-G

STEP FIELD

NAME

ACTIVITY RELEVANT

KEY

1 Type “IRM” in the menu option block of the

Finacle Core User Menu (Main Menu) and press

<Enter>. It will open General Detailsscreen of

Inward Remittance Maintenance.

<Enter>

2 Function Type 'G' in the Function code and press 'F11' key

to validate the same.

<F11>

3 Register

Type

Give the Register type - OBC and press 'F11' key

to validate the same.

<F11>

4

Sub Register

Type

Give the Sub-Register type - OBCCH and press

'F11' key to validate the same.

<F11>

5 Remit CCY Under Remit CCY (Currency), INR (Indian

Rupees) should be mentioned. Now Press F4.

<F4>

6 Bill PurA/c Not Required for Inland cheque sent for

collection.

7 Oper A/c Enter the operative account of customer, which is

to be credited on realization of bill.

8

Oper Chg

A/c

Enter the operative account, which is to be

debited for charge collection. This field is used

for charge part transactions.

9

10

Party's

Name

Address

Enter the Customer Id in the first block and

press F11. System will validate the details and

Name & Address will be populated in the

respective fields. In case where cheque is

collected in sundry deposit account for any

reason, enter the Party's Name & Address in the

respective field.



11 Party Cntry IN ( India )

12 Remit Amt/

Dt

Enter the amount and date of the bill.

13 Remit Cntry Enter- IN ( India ) <F4>

14 FD Ref/Date

Optional

The OBC/Bills (foreign) department reference

number and date of the reference, if any.

15 Coll/Corr

BkOptional

The code of the collecting/corresponding bank

and branch.

16 NTP / Grace

Perd

The normal transit period in days. This is used to

calculate the due date. The default value set at

the parameter level is 10 days whichis applicable

for the Bills sent for collection to our own

branches.

17 Lodge Date The date on which the bill has been lodged. The

date will be default populated at the time of

lodgmentof bill.

18 Due Date The date on which the bill is due. The default

date is calculated by adding the grace period and

NTP, based on the value specified in the NTP /

Grace Perdfield above. (Display Field)

19 Remit mode Mode of remittance. Default value populated is

“N”. Valid values- 'S' if communication is through

message system or else 'N'

20 Against

Export

It is to indicate whether the inward remittance

received is advance payment in part or in full (for

forexbills). For Inland bills- valid value is 'N'

(None)

21 Current Oprn The code of the operation that is currently being

performed on the bill. (Display Field)

22 Closed? If the bill has been closed, Y is displayed in this

field, in the Z - Close function. (Display Field)

Press 'F6' key and it will lead to next screen. F6

23 Other Pty Enter the name of the other party. The other

party refers to the drawee of the bill.

24 Address Enter the address of the drawee.

25 Country IN (for India )

26 EEFC Pcnt&

Amount

The percentage of remittance amount to be given

to the EEFC account. Not Applicable for Inland

Bills.

27 Int On

Bill(B)/BP(P)

Liab

Indicate whether the interest liability will be on

the entire bill amount or on the bill purchase

amount that is exclusive of the margin amount.

Valid Values: B - Bill Liability & P - BP liability



28 Free Code 1 This free code has been used to indicate if the

bill is being sent for collection to a bank branch

of other banks. Valid value is OTHBK. It can be

populated by search mode also by pressing F2.

If a bill is being sent to other bank, this value

must be filled. Only then the system will be able

to calculate and recover correct Exchange

chargeable from the customer when bills are sent

to other banks. If this field is left blank,

Exchange as applicable to bills sent to our own

branches will be calculated and recovered.


29 Purpose of

Remit

The purpose for which the remittance is being

made.

Although it is not applicable for Inland Clean BP,

it is a mandatory field in the system. User may

write any code.

Select from search by pressing F2.

30 Convert Into Not Required for Inland Bills for collection.

31 Nostro A/C

FD

Not Required for Inland Bills for collection.

32 Nostro a/c Not Required for Inland Bills for collection.

33 (or) pymtby Not Required for Inland Bills for collection.

34 At Not Required for Inland Bills for collection.

35 Adv. PymtBy The mode of advice of payment.

36 Drawee

Bk/Br. &

Address

The code of the bank and branch, and the

address, on which the remittance is drawn.

37 Country Not Required for Inland Bills for collection.

38 Passport Det Not Required for Inland Bills for collection.

39 Encash Cert

Det


40 CDF Details Not Required for Inland Bills for collection.

41 Cash Letter

Ref

Relevant details, if any, about the cash letter

reference.

42 Remit Group The remittance group code to which the customer

belongs.

43 Intermediary

Trade


Press 'F6' or 'F4' key and it will lead to next F4 or F6



screen.

44 Inst. Type The type of instrument (Code) sent for

collection. Search for code by pressing F2.

45 Drawee

Bk/Br

The code of the bank and branch on which the

instrument was drawn.

46 Address The address of the branch. Note: This field is

displayed if the branch code is entered, else it is

mandatory.

47 Country Code Not Required for Inland Bills for collection.

48 Invt

Class/Type


49 Inst No./Qty Not Required for Inland Bills for collection.

50 Inst Amt The amount of the instrument being sent for

collection.

51 Inst Date The date of the instrument.

52 Deleted ? Indicate whether the record is marked for

deletion.

53 Nostro Value

Date


54 On this screen, more than -1- instrument

belonging to a customer being sent for collection

at the same place, can be entered by down arrow.

However, total amount of all instruments should

tally with the amount mentioned at the main

screen.

Press 'F4' key and it will lead to original main

screen.

F4

55 OPTION 'M' IN CASE ANY DETAILS OF THE BILL NEED

MODIFICATION/ADDITION, THE SAME CAN

BE MODIFIED/ADDED AT THIS STAGE

(BEFORE VERIFICATION) BY ENTERING 'M'

IN THE OPTION BELOW THE SCREEN AND

MODIFYING THE DETAILS IN THE RELEVANT

SCREEN.

F4

56 OPTION '4' In the main screen, write '4' in the option field

and Press F4. It will lead to message screen. In

this, messages relating to the OBC can be

entered. This option is not mandatory while

lodging the bill but is mandatory to visit while

verifying the bill.

F4

57 In the Message Type field, the valid values are:

S- Self message details

D-Drawee message details

X- Discrepancy bill message details

F4



B- Lodger message bill details

4- All message details

Enter the desired value and Press F4.

58 Write the desired message in the row at the

bottom of the screen. Once one message is

written, press down arrow and write next

message (the first message moves up in the

screen by pressing down arrow).Any number of

messages can be entered in the system.

59 After entering the messages, Press 'F4' key and

it will lead to original main screen thus ending the

Lodge process.

To Commit press F10

F10

60 The Bill ID will be generated by the system after

a bill has been lodged.

Bill Id is the ID of the bill. A unique bill ID

identifies every bill.

61 The bill is now lodged in the system and needs to

be verified. Submit the bill for verification.

VERIFICATION PROCESS

Any process invoked on a bill in its entire life cycle requires either a verification or

cancellation. The verification can be for a regular process invoked like lodgement,

realisation or it could be for authorizing the general modifications done to the bills. In

the case of verification of any process, on <ACCEPT> from the function block, user is

taken to the option block.

From here the user can use the sub-option “2 Bill Audit inquiry” which shows the list of

Tables where modifications have been stored and on <EXPLODE> the user is shown the

old and new values for acceptance. In the other case, on <ACCEPT> the user is taken to

the option block and from there the user is forced to visit the relevant screens before

authorizing the process. The activities associated with the verification of a process are:

Ø Visit the relevant screens

Ø Exception handling related to the process

Ø Updation of master table, of prime significance are fields like verify- ind,

bill-stat, bill- func-code etc.

Ø Writing of the history record.

Ø Optionally transaction advice can also be generated.

Optionally closure can be done along with verification of Realisation process. ( ifthe

conditions for closure are satisfied).

Further, Audit records can be verified only after the corresponding bill has been

verified.

General steps involved in verification of a bill at its various stages of life cycle are as

under:



1. Type V in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill ID in the Bill Id field and click Accept.

3. The created/modified record is displayed for verification

4. Click NextBlkto view the details of the record in the screens that follow.

5. Press [Enter]. The cursor is positioned in the Option field. Enter a valid option

code to visit the appropriate screen.

6. During verification of a bill, which has an IBR transaction, when the verifier has

to enter additional details, the Create contra entry flgwill be N. The Bill Id field

will be populated with the proper value.

7. View all the details displayed and click Committo verify the record.

However, job cards for verification process of each activity are also given in subsequent

pages.

VERIFICATION OF A LODGED CLEAN BC

STEPS FOR VERIFICATION OF A BILL LODGED

MENU IRM- V OPTION

STEP ACTIVITY RELEVANT

KEY

1 Type “IRM” in the menu option block of the Finacle Core

User Menu (Main Menu) and press <Enter>. It will open It

will open General Bill Details screen of Inward Maintenance

screen.

<Enter>

2 Write 'V' inthe Function field and Bill ID number in the

Bill ID field.


3 Please check all the details displayed on the screen.

Write 'M' in the Option down in the screen. Press F4 and

then F6 and Visit all the relevant screens.

When the original screen returns after verification of all

screen under 'M' Option, then Press F4 and cursor moves

to Option down the screen.

Write '4' in the Option down in the screen (if message

details are entered at the time of lodgement). Press F4 and

it takes to message screen. Verify the details mentioned

on all the screens. Visit to Message screen is not mandatory

in IRM menu unlike in FBM menu.

Press F4 again it leads to main menu again.

4 Now Commit and Press F10 to complete the verification

process.

F10



REALISATION OF A CLEAN OBC

Full realisation and part realisations are supported in the system. These two correspond to

two different statuses in the bill history. When the entire bill amount is realised (either in

parts or in a single process) the status of the bill is put as 'R- Realised', otherwise the

status is put as 'P- Part Realised'. The 'Realisation' process can be invoked on any open bill

that is not fully realised.

STEPS FOR REALISING A CLEAN BILL

Menu- IRM; Option-R

STEP FIELD

NAME

ACTIVITY RELEVANT

KEY



<Enter>. It will open General Bill Detailsscreen of

Inward Maintenance screen.

<Enter>

2 Bill ID Write 'R' in the Function code and Bill ID number

in the Bill ID field, generated at the time of

Purchase of the bill.

Other field on the screen need not be filled. Press

F4 key and all the details of the bill are populated.

F4

3 Enter 'R' option at the bottom in the main screen

and press F4. It takes user to next purchase

screen.

F4

4 Realisation

Account

The field Realisation Account is default populated

as Intermediary OBC, BP, BD REALISATION

(A/c ID- 00000015181118) i.e. realization

proceeds are being credited to the said a/c by

collecting branch).Before realisation of clean

bcplease ensure that the collection proceeds has

already been parked in the intermediary a/c .

In case of any other mode of realization, the A/c

ID of the account where realization proceeds are

parked / credited should be mentioned. e.g. if

realization proceeds are received by DD and DD is

lodged in Clearing and proceeds held in

intermediary account (SSSS0015181118), A/c ID

of intermediary account should be given.

5 Bill

realisation

Amt

The amount being realized in the bill. This will

represent the amount by which original OBC

amount entry is to be reversed.

6 Nostro

Amount

Here, specify the actual amount in which the bill

has been realized i.e. actual realization proceeds

received which may be more/less than bill amount.



Excess amount may be received on account of

Interest received from drawee, commission

amount recovered from him or any other charges

received as per drawer/bank's instructions.

7 Foreign

Bank

Charge

Enter the amount recovered by other bank

towards charges + Postage.

8 FB Int Amt Enter the amount received on account of Interest

from drawee.

9 Commission

Amount

Enter the amount received on account of

commission recovered from drawer.

Please note that total of Bill realisation Amt +

Foreign Bank Charge + FB Int Amt + Commission

Amount should tally with amount under

NostroAmount.


10 Tran Type/

Sub Type

Tran Type - T (Transfer is populated).

Write Sub Type as 'BI' (Bank Induced). It can be

searched and selected by pressing F2 also.


11 The next screen shows the account/s in which

Excess/extra amount received over and above the

Bill amount,will be credited while realizing the bill.

Please ensure its correctness.


12 The next screen appearing is TM (Transaction

Maintenance). Here the user can view all the

transactions generated at the time of realization

of the bill (by down arrow at Option field) viz.

realization account debited, credit to customer

account, credits to commission and postage etc.

To go back to the main screen user has to type

'ACCEPT AND QUIT ' at the option block.

If entries generated are correct, Accept & quit

the screen by writing 'A' in the Option field.




screen thus ending the realization process.

To Commit press F10

F10

The bill is now realised in the system and needs to


VERIFICATION OF A REALISED CLEAN OBC

After a bill has been realised, the same can be verified using the same menu under 'V'

option .

STEPS FOR VERIFICATION OF A REALISED BILL

MENU -IRM -V OPTION


KEY

1 Type “IRM” in the menu option block of the Finacle Core

User Menu (Main Menu) and press <Enter>. It will open

General Bill Detailsscreen of Inward Maintenance screen.

<Enter>

2 Write 'V' in the Function field and Bill ID number in the Bill

ID field.

Press 'F4' key and it will populate all details of the Bill. F4


Write 'R' in the Optiondown in the screen. Press F4 and

then F6 and Visit all the relevant screens. Press F4.

The next screen appearing is TM (Transaction

Maintenance). Here the user can view all the transactions

generated at the time of realization of the bill (by down

arrow at Option field) viz. realization account debited,

credit to customer account, credits to postage, commission

etc.

To go back to the main screen user has to type 'ACCEPT

AND QUIT' at the option block.

If entries generated are correct, Accept & quit the screen

by writing 'A' in the Option field. Press F4.

F4

4 The original screen returns after verification of all screens

under 'R' Option, and accepting all part transactions under

TM. The cursor moves to Option field down the screen.

Write '4' in the Option down in the screen. Press F4 and it

takes to message screen. Verify the details mentioned on

all the screens. Visit to Message screen is not mandatory in

F4



IRM menu unlike in FBM menu.

Press 'F4' key and it will lead to main screen. F4

6 When the main screen returns after verification as above,

cursor is taken to-

Advice Req? - Write 'Y' if advice generation of transaction

is required. Leave blank, if not.

Then press 'shift' & 'tab' and it leads to Option field.

'shift' &

'tab'

7 Now Commit by pressing F10 to complete the verification

process of the bill.

This completes the verification process for the bill

purchased and the posting/verification of transactions.

F10

OTHER OPTIONS AVAILABLE FOR IRM

Apart from the Lodging and Realisation process, IRM menu has other functions/options

like, Purchase, Delinking, Dishonour, Recovery, Drawee message, Lodger message, etc, which

work exactly in the same way as the system works, when the instrument is a Bill (explained

earlier in Bills section). Similar to FBM menu options, there is a list of the options available

to the users to execute depending on the event.

The options available for IRM are:

OPTION DESCRIPTION

E ENTER GENERAL BILL DETAILS

M MODIFY GENERAL BILL DETAILS

P PURCHASE DETAILS

R REALISATION DETAILS

K DELINKING DETAILS

N DISHONOUR DETAILS

O RECOVERY DETAILS

4 ALL MESSAGE DETAILS

U INTEREST RUN DETAILS

V COMPONENTS OF AVAIL AMT

Y LIMIT TREE LOOKUP

I REALISE CLEAN INSTRUMENTS



T ACCOUNT SELECTION

L OUTSTANDING FORWARD CONTRACTS

Q VIEW ADDITIONAL DETAILS

Z REMIT FOR IMPORTS DETAILS

% REMIT FOR EXPORTS DETAILS

C BILL EVENT HISTORY

W PC ACCOUNT SELECTION

9 ASSET CLASSIFICATION INQUIRY

8 SWIFT DETAILS

7 USER DEFINED ACTION

2 BILL AUDIT INQUIRY

5 RPC DISBURSEMENT SELECTION

G LODGE TRANSACTION DETAILS

1 REMITTANCE DOCUMENTS DETAILS

6 GR FORM DETAILS

F GR REALISATION DETAILS

# EXTEND/REDUCE DUE DATE

* TRAVELLER CHEQUE SELECTION

@ VIEW MESSAGE HISTORY

Alternative Method for Realisation of O.B.C

Branches have reported some problem during realization of OBC where the proceeds are

received by way of draft from other banks. As per the job card the branches are required

to first credit the proceeds of the OBC in intermediary account (SSSS0015181118) and

after regularization of the clearing proceeds, go for realization of the bill through IRM

option and in the realization account ID, give the account number of the intermediary

account (SSSS0015181118) in Realization account field and delete the default populated

account number of IBTA.

Similarly when OBC is sent to our bank branch and the collecting branch has credited the

proceeds of Cheque / Bill in intermediary account (SSSS0015181118) in that case also at

the time of realization give the account number of intermediary account in Realization

account field and delete the default populated account number of IBTA.

We give below an alternate method of realization of such OBCs, which may be used, if the

branch finds it convenient:



When the DD for proceeds is received, it has to be lodged in clearing with the credit going

directly to the intermediary account. Now the bill is to be realized in the system and the

applicable charges are to be recovered as per following steps:

MENU- IRM; OPTION-R

STEP FIELD

NAME

ACTIVITY RELEVANT

KEY



<Enter>. It will open General Bill Detail's screen

of Inward Maintenance screen.

<Enter>

2 Bill ID Write 'R' in the Function code and Bill ID

number in the Bill ID field, generated at the

time of Purchase of the bill.

Other field on the screen need not be filled.

Press F4 key and all the details of the bill are

populated.

F4

3 Enter 'R' option at the bottom in the main

screen and press F4. It takes user to next

purchase screen.

F4

4 Realisation

Account

The field Realisation Account is default

populated as

ccountSSSSIBTAintermediaryaccount

(SSSS0015181118).

5 Bill

realisation

Amt

The amount being realized in the bill. This will

represent the amount by which original OBC

amount entry is to be reversed.

6 Nostro

Amount

Here, specify the actual amount in which the

bill has been realized i.e. actual realization

proceeds received which may be more/less than

bill amount.



amount recovered from him or any other

charges received as per drawer/bank's

instructions.

7 Foreign Bank

Charge

Enter the amount recovered by other bank

towards charges + Postage.

8 FB Int Amt Enter the amount received on account of

Interest from drawee.

9 Commission

Amount



Please note that total of Bill realization Amt +





NostroAmount.


10 Tran Type/

Sub Type


Write Sub Type as 'BI' (Bank Induced). It can

be searched and selected by pressing F2 also.

11 Consol Flg By default, it will be populated as Y. Change it

to N.


12 The next screen shows the account/s in which

Excess/extra amount received over and above

the Bill amount will be credited while realizing

the bill.





transactions generated at the time of

realization of the bill (by down arrow at Option

field) viz. realization account debited, credit to

customer account, other bank charges debit to

the customer account, credits to commission

and postage etc. Now type A in the option box

and press F4.

it will lead to original main screen thus ending

the realization process.

To Commit press F10

F10

The bill is now realized in the system and needs

to be verified. Submit the bill for verification.

(i)

Realisation of collections should be advised to the customers in

Form No. 64. Unpaid items should be returned to them under cover

of a letter and immediately despatched. Branch should ensure the

following while returning the unpaid/uncollected

cheques/instruments.



(a)

To send local cheques / instruments bills either by registered post

or to deliver in person.

(b)

To send the documents by Registered A.D. Post where charges are

recovered or by V.P.P. when charges are to be recovered.

(c)

To ensure that the acknowledgement receipt is received back by the

Branch.

(d)

To preserve the receipt carefully.

IMMEDIATE CREDIT OF OUTSTATION CHEQUES

Upto

15,000

/-

(



i)

Branches should give immediate credit when outstation cheques,

dividend warrants, interest warrants/refund orders etc. are

tendered for collection,

upto

15,000/-, irrespective of the category or status of the

drawers of the cheque, provided customers desire the

facility, subject to

fulfillment of the following :

(a)

The facility should be extended only to valued current/ savings

bank accountholders such as lawyers, doctors, government officials

and salaried employees holding good positions.

(b)

Cheques should be in favour of such individual

accountholders.

(c)

The facility should not be extended to individuals engaged in

business, proprietorship/ partnership firms, companies etc. and

also to members of staff.

(d)

Customers should be having account relationship with the branch

atleast for a period of 6 to 12 months

and must be maintaining an average credit balance of -



1000/= in their accounts.

(e)

The account should have been conducted satisfactorily and no

cheques drawn or deposited by such account holders should have

been returned unpaid for financial reasons.

(f)

The maximum outstanding per individual customer should not exceed

`

15,000/- at any one time.

(g)

The customer should fill in special paying-in-slip (F. No 291)

and sign it, while tendering the cheque.

(ii)

To ensure proper control and monitoring accounting entries should

be passed through G/L Bills Purchased A/c.

(iii)

Commission and out of pocket expenses as applicable to OBC items

should be charged and credited to P/L Exchange A/c.



(iv)

Procedure

in finacle is to be followed as explained in point B above

(v)

In the event of dishonour of cheque on which immediate credit has

been given, branches should recover normal rate of interest for

the period commencing from the date of credit till the bank

remained out of funds. Normal interest rate means rates

prescribed by RBI from time to time based on the size of loan (at

present, the rate of interest

upto

`

25,000/- to be charged by banks is as per BPLR).

As a matter of prudence, the branch should apprise the customer of

these factors.

5.2.5

Immediate at par credits of cheques drawn by P.M. Relief Fund:

Cheques issued by Government of India in respect of grants made

from "The Prime Minister's Relief Fund" to the state governments,

magistrates etc. should be collected without levying any service

charges and credit for the cheque amount should be given

immediately irrespective of the amount.



5.2.6

Payment of interest on account of delays in collection of

cheques/instruments & delay in ECS Credit:

(i)

Interest @ 2% per annum over savings bank rate is to be paid to

the customer, if such interest payable is

`

5/- or more for delayed collection of outstation instruments

lodged at and drawn on state

headquarters, except the state capitals of North Eastern Region and

Sikkim

, if these are not collected within -10- days from the

date of

lodgement of the instrument for

collection and within -14- days in all other cases. The interest

is required to be paid/credited to the customers' accounts

without the

customers having to claim it.

Interest as above will, however, not be payable if the

cheques/instruments are lost in transit. Interest should be paid

to the debit of P/L

Interest Paid A/c

(Sundries) and special kind of debit

vouchers printed for this purpose should be used. Such vouchers



should invariably be countersigned by the Branch

Manager/Joint Manager. Till such time

such special vouchers are supplied branches should use a suitable

stamp, containing following details on relevant vouchers:

(a)

Date when sent for collection.

(b)

Date of realisation.

(c)

Interest paid @ _____ % for _____ days.

(ii)

If the proceeds are to be credited to the

borrowal accounts, like cash

credit/overdraft/loan etc. interest should be paid at Bank's

prime lending rate irrespective of the interest rate applicable

to the

borrowal account.

(iii)

Further, Bank should also pay penal interest at the rate of 2 %

above fixed deposit rate applicable for abnormal delay caused by

the branch in collection of outstation instruments. The abnormal

delay means 90 days plus 10/14 days as the case may be i.e. normal

period allowed for collection.



(iv)

These

instructions are applicable only for inland instruments i.e.

instruments drawn and payable in

India

.

(v)

Similarly, as per RBI instruction,

compensation in case of delayed credit of ECS funds to the

beneficiaries/ customers has to be paid by our branches

suo

moto instead of waiting for a claim

by the customers

5.2.7

Collection of foreign currency notes:

5.2.8

Please refer to Book of Instructions on

Foreign Exchange

Collection of loan certificates/

FDRs issued by limited companies



Account holders may approach branches for collection of loan

certificates/fixed deposit receipts issued by joint stock

companies. In such cases branches should obtain the following:

(a)

Loan certificates/fixed deposit receipts duly discharged on a

revenue stamp.

(b)

Letter of authority addressed to the company authorising payment of

proceeds to the bank and

(c)

An indemnity letter as per APPENDIX-II

(This is taken to protect interests of

the Bank, as there is a likelihood of the company avoiding or

refusing to make payment of the principal amount/interest).

The certificate/receipt along with the letter of authority with

the amount duly receipted thereon in advance should be forwarded

to the concerned company by registered post acknowledgement due

either directly or through the nearest branch.

5.2.9

Collection of prize money of lottery tickets:



Where branches are requested by the winner of a lottery to

collect

the prize money against presentation

of lottery ticket, they should exercise great care as the prize

money is payable to the bearer of the lottery ticket. Branch

should take following precautions while sending a lottery ticket

for collection:

(a)

Person, on whose behalf the lottery ticket is to be collected,

must have a properly introduced current or savings bank account.

Branches should exercise extra care about introduction etc.

(b)

The person tendering the lottery ticket should give a

declaration stating that the prize-winning lottery ticket

relates to a lottery organised or authorised by the Government

mentioning full details, such as the number and date of the

government notification relating to the lottery.

(c)

The person should also furnish a letter stating that the Bank

may send the lottery ticket by post at his risk for collection of

the proceeds. He should also give his consent that in case the

lottery ticket is lost, misplaced, intercepted, wrongly delivered

or delivered

late, he would not hold the Bank

responsible to make good the loss to him other than that for which

the post office compensates the Bank.

(d)

The person should also declare that the lottery ticket lodged by

him/her for collection was purchased by him/her or purchased by

another person for giving benefit to him/her and he/she is entitled



to receive payment of the ticket. The collecting branch should

preserve these undertakings/ declarations carefully and send the

lottery ticket for collection.

(e)

The lottery ticket must be received for collection

personally by the Branch Manager/Joint Manager who should sign

the counterfoil/acknowledgement.

(f)

The lottery ticket must be kept in a cover, which should be

sealed in the presence of the Branch Manager and another

officer.

(g)

The cover should be insured with the post office

upto the amount of prize money or

the maximum insurance cover that is available from the post

office whichever is lower. Alternatively the cover may be insured

with an insurance company

upto the full value of the prize money,

if the customer so desires. The premium should be recovered in

advance from the accountholder.

5.2.10

Bills sent to agents for collection:

(i)



Bills sent to other banks for collection should be endorsed in

their favour as agents for collection. Bills written in

vernacular, other than the regional language, should be

accompanied by a certified Hindi/English translation.

(ii)

Where the collection work is entrusted to our branch and any

claim arises due to its negligence the bank would remain liable, as

the constituent branch cannot be regarded as a separate entity but

as one composite entity.

(iii)

Where the collection work is entrusted to another

bank, that bank becomes a sub-agent of our Bank

and if any claim arises due to its negligence, our Bank is

responsible to the constituent although the agent bank is

in turn responsible to our Bank. With a view to making the agent

bank directly responsible to the constituent the following clause

is included in current account rules:

"Upcountry cheques, bills or

hundis deposited for collection shall

be collected through other bank or banks where our bank has no

branch and such collecting bank shall be deemed to be the agent

of the constituent wherever such cheques, bills or

hundis are sent for collection".

(iv)

Before

sending bills for collection to other Bank, branches should

ensure the existence of that bank at the centre.



(v)

Procedure in Finacle to be adopted as explained above.

5.2.11

Failure of collecting bank:

When it comes to the knowledge of the branch that the collecting

bank has gone into liquidation, customers, whose bills were sent

for collection to the said bank, should be advised of the

developments and requested to obtain duplicate documents including

lorry/railway receipt. Alternatively, branch should endeavour to

obtain the documents back from the said bank and send them for

collection through some other channel.

5.2.12

Agency arrangements:

Bank has entered into collection arrangements for collection of

bills and cheques/instruments with various banks, mostly on a

reciprocal basis. While forwarding collection items to the said

banks or collecting bills etc. on their behalf, branches should

strictly adhere to the arrangements as detailed in the Bank's

Publication No. 114 "Collection Arrangements with Various Banks".

When payment advices from the banks, with

whom reciprocal arrangements exist,

are received stating that the proceeds of the bills have been

remitted to the account maintaining branch, branches should await

credit advices from our account maintaining branches. Credits

should not be afforded to the accountholders on the strength of

other banks' payment advices.



5.2.13

Service charges:

Branches should recover collection charges on outstation cheques/

bills/ dividend warrants etc. as stipulated in

the ,revised guidelines of service

charges of the Bank.

Procedure for handling Documentary Bill inFinacle.

Documentary Bills are those bills which contain documents of title to good s within it.

MAIN MENU

Sr.

No.

Menu Item Description

1 Introduction

2 FBM-G Option Lodge a Documentary Bill

3 Verification Process

4 FBM-V Option Verification of a Lodged Bill

5 FBM-R Option Realisation of a Documentary a Bill

6 FBM-V Option Verification of a Realised Documentary Bill

7 MFBM Lodging of Multi Tenor Bills

8 FBM- # Option Extend Due Date

9 FBM-T Option Transfer of Bill- Transfer from Collection to

Purchase Register

10 FBM-M Option Modify a Bill

11 FBM-C Option Copy a Bill

12 FBM-I Option Inquire a Bill

13 FBM-X Option Cancel a Bill



14 FBM-D Option Delete a Bill

15 FBM-Z Option Close a Bill

16 FBM-Y Option Unclose a Closed Bill

17 FBM-B Option Receive Proceeds of a Bill

18 FBM- 2 Option Bill Audit Inquiry

19 FBM-Q Option View Additional Details

20 FBM-9 Option Asset Classification Inquiry

21 Bill Status and Status Changes

22 FBHI Bill Event History (FBHI)

23 FBI Bill Inquiry (FBI)

Procedure-OUTWARDS BILLS FOR COLLECTION (DOCUMENTARY)

INTRODUCTION

For all the actions relating to Collection of a Documentary Bill (like lodging, realization,

recovery of bill etc.), User is required to carry out these events through FBM / MFBM

menu.

The FBM / MFBM menu is also used for handling Foreign Export and Import bills. As such

many of the parameters of this menu may not require to be filled while performing various

functions in the life cycle of a purchased Inland Bill.

Menu Options for all transactions in Documentary Outward Bills for Collection is FBM or

MFBM as under:-

FBM - For lodging single tenor bills (A single bill with a single tenor i.e. either usanceor

sight only)

MFBM - For lodging Multi-tenor bills (A single bill with a combination of tenors i.e. portion

of the bill may be sight and balance may be usance.)

Menu Option for all transactions in Clean Outward Bills for Collection is IRM. The clean

bills may be of the type - Cheques / DDs/ Other Clean Instruments etc

REGISTERS AND SUB-REGISTERS OF OBC IN THE SYSTEM

Following Registers and sub-Registers for OBC have been opened in Finacle:



Inland Bills

Register-type DescriptionSub-Register

TypeDescription

OBC

OBCOutward Bills

for CollectionOBCS OBC-Sight Documentary Bills

OBCOutward Bills

for CollectionOBCU OBC- UsanceDocumentary Bills

OBCOutward Bills

for CollectionOBCCH

OBC-Cheques/DDs/Other Clean

Instruments etc.

On invoking the FBM / MFBM / IRM menus, the user will be required to specify Register

and Sub-Register combination which will be either of the following:

1. OBC and OBCS

2. OBC and OBCU

3. OBC and OBCCH

FUNCTIONS AVAILABLE IN FBM MENU

The functions available under FBM menu for OBC are:

Function Code Description

G Lodge

C Copy

T Transfer

I Inquiry

M Modify

V Verify

X Cancel

D Delete

R Realize

B Proceeds Received

Z Close

Y Unclose Bill

# Extend Due Date

The actions which can be initiated are: Lodge, Realize, Transfer, Proceeds Received etc.

Apart from these, normal functions like Modify, Inquire, Copy, Delete, Close etc. are also

available.

LODGE A DOCUMENTARY BILL FOR COLLECTION

At the request of the Customer, a documentary bill (Sight or Usance) can be Collected. All



actions relating to this are carried through FBM menu. For collecting a bill, it has to be

lodged in the system (G-option).

STEPS FOR LODGING A DOCUMENTARY BILL

MENU- FBM; OPTION-G

STEP FIELD NAME ACTIVITY RELEVANT

KEY

1 Type “FBM” in the menu option block of the

Finacle Core User Menu (Main Menu) and

press <Enter>. It will open General Bill Details

screen.

<Enter>

2 Function Type 'G' in the Function option and press 'F4'

key to accept the same.

F4

3 Register Type Give the Register type - OBC and press 'F4'

key to accept the same.

F4

4 Sub Register

Type

Give the Sub-Register type depending on the

nature of bill and press 'F4' key to accept the

same.

Valid combinations of Register & Sub-Register

type are:

OBC and OBCS OR OBC and

OBCU

F4

5 Bill CCY Under Bill CCY (bill currency), INR (Indian

Rupees) should be mentioned. Then Press

Enter/Tab

Enter/Tab

6 Party Code Under Party Code - Here, write Cust. ID of

the customer.

If party code of the customer is mentioned

here, the system will automatically populate all

details of the party/ customer in subsequent

screens. Press 'F4' key and it will lead to next

screen.

F4

7 Oper A/c Enter the operative account of customer that

is to be credited on realisation of bill.

Enter/Tab

8 Oper Chg A/c Enter the operative account that is to be

debited for charge collection (if different

from oper. A/c above). This field is used for

charge part transactions.

Enter/Tab

9 Party's Name Enter details. If the Cust. ID of customer is

mentioned at party code in earlier screen, the

system will automatically populate all details

of the party/ customer here.

10 Address The address of the customer.



11 Party Cntry Enter- IN ( India )

12 BOEAmt/Dt Enter the amount and date of the bill.

13 Bill Country Enter- IN ( India ).

14 Lodge Date Enter the date on which the bill has been

lodged. System populates this date.

15 Accepted Dt This field is used to enter the date on which a

usancebill is accepted.

16 Due Dt ind It is automatically populated as L-Lodge date.

The system calculates due date of the bill

from this date.

If the due date of bill is to be arrived at

differently, the indicator based on which the

due date is to be calculated, should be

indicated. The valid values are:

L - Lodge Date , B - Bill Date , A - Accept Date

S - Shipment Date , I - Invoice Value , O -

Others

17 NTP / Grace

Perd

The normal transit period in days for sight

bills. This is used to calculate the due date.

18 Usance Perd The period (in months/days) specified by the

drawer of the bill to the drawee, to make the

payment after despatch of goods or after

receipt of the bill.

The value should be filled as per customer

instructions.

19 Usance Desc This field describes from which date the

usanceperiod operates. For example, date of

shipment, date of acceptance, etc.

20 Due Date The date on which the bill is due. The default

date is calculated by adding the usanceperiod,

grace period and NTP, based on the value

specified in the Due Dt ind field above.

However, this value can be modified.

It should be ensured that due date arrived at

here is as per customer's instructions.

21 Notl Due

Date

The default due date as calculated by the

system. This field cannot be modified.

22 Closed ? Indicates if the bill has been closed. The

value, Y is displayed if the bill has been closed.

23 Current Oprn The code of the operation that is currently

being performed on the bill.

24 Bill Status The status of the bill and its description. For

example: Lodged, Transferred, Realized, etc.




25 Other Pty Enter the name of the other party. The other

party refers to the drawee of the bill.

26 Address Enter the address of the drawee.

27 Under DC? Specify whether the bill is drawn under a DC

(Documentary Credit) i.e. L/C. Valid values

are: 'Y' - Yes and 'N' - No

The values for OBC have been set as 'Y' which

aredisplayed by default. If the bill is not

under L/C, it should be modified to 'N'.

28 DC Sol Id The ID of the service outlet in which the DC

(i.e. LC) was issued. Importance: L/Cs issued

by BoB branches under CBS even though

belonging to a different branch/ SOL can also

be linked to a bill.

Note: 1. This field can be entered only if the

Under DC? flagis set to Y.

2. The SOL ID of the bill is displayed by

default.

29 DC No The reference number of the DC to be linked

to the bill. This field can be entered only if

the Under DC? flag is set to Y.

30 Dt

The date on which the DC was opened.

This field can be entered only if the Under

DC? flag is set to Y.

31 Rate Code The rate code to be applied for conversion

between the DC and bill currency. Not

applicable for Inland bills.

32 Rate

Conditional

The exchange rate to be applied for

conversion between the DC and bill currency.

Not applicable for Inland bills.

33 DC UtAmt

Conditional

The amount up to which the bill is covered

under the DC.

34 DC Balance The balance available under the DC after

calculating the value of the bill under

reference.

35 Issue Bk/Br

Conditional

The code of the bank and its branch as

specified in the DC. This field consists of

three parts: bank code, branch code and the

name of the branch.

This field can be entered only if the Under

DC? flag is set to Y.

36 Bill Group The code of the business group to which the



drawee /drawer belongs. This is specified to

indicate the extent of exposure of the bank

to a particular business group.


37 On Board

Date

This is the date on which the goods are loaded

to the transporter(i.e. date of RR/MTR etc.).

This is also one of the six values based on

which the due date of the bill is calculated.

Other information like the freight and

insurance details can also be specified in this

screen

38 Document Details of documents are default populated in

the system. The documents shown are: BOE,

Invoice, MTR, RR, Insurance& Quality

Certificate. User can enter the no. of copies

of such documents- both original & duplicate.

Any additional documents with the bill not

populated, can be mentioned in the -6- blank

columns down below.


39 Invoice Amt This is the total invoice amount of the goods.

40 Invoice No./

Date

This is the invoice no and the date of the

invoice. This is also one of the fields based on

which the due date of the bill is arrived by the

system

41 Free Code 1 This free code has been used to indicate if

the bill is being sent for collection to a bank

branch of other banks. Valid value is OTHBK.

It can be populated by search mode also by

pressing F2.


screen.

F4

42 OPTION 'M' IN CASE ANY DETAILS OF THE BILL NEED

MODIFICATION/ADDITION, THE SAME

CAN BE MODIFIED/ADDED AT THIS

STAGE BY ENTERING 'M' IN THE OPTION

BELOW THE SCREEN AND MODIFYING THE

DETAILS IN THE RELEVANT SCREEN.

F4

43 OPTION '4' In the main screen, write '4' in the option

field and Press F4. It will lead to message

screen. In this, messages relating to the bill

can be entered. This option is not mandatory

while lodging the bill but is mandatory to visit

while verifying the bill.

F4

44 In the Message Type field, the valid values

are:

F4



S- Self message details

D-Drawee message details

X- Discrepancy bill message details

B- Lodger message bill details

4- All message details

Enter the desired value and Press F4.

45 Write the desired message in the row at the

bottom of the screen. Once one message is

written, press down arrow and write next

message (the first message moves up in the

screen by pressing down arrow).Any number

of messages can be entered in the system.

46 After entering the messages, Press 'F4' key

and it will lead to original main screen thus

ending the Lodge process.

To Commit press F10

F10

The Bill ID will be generated by the system

after a bill has been lodged.

Bill Id is the ID of the bill. A unique bill ID

identifies every bill.

The bill is now lodged in the system and needs

to be verified. Submit the bill for verification.

VERIFICATION PROCESS

Any process invoked on a bill in its entire life cycle requires either a verification or

cancellation. The verification can be for a regular process invoked like lodgement or

realisation or it could be for authorizing the general modifications done to the bills. In

the case of verification of any process, on <ACCEPT> from the function block, user is

taken to the option block.

From here the user can use the sub-option “2 Bill Audit inquiry” which shows the list of

Tables where modifications have been stored and on <EXPLODE> the user is shown the

old and new values for acceptance. In the other case, on <ACCEPT> the user is taken to

the option block and from there the user is forced to visit the relevant screens before

authorizing the process. The activities associated with the verification of a process are:

Ø Visit the relevant screens

Ø Exception handling related to the process

Ø Updation of master table, of prime significance are fields like verify- ind,

bill-stat, bill- func-code etc.



Ø Writing of the history record.

Ø Optionally transaction advice can also be generated.

Optionally closure can be done along with verification of processes such as Recovery,

Dishonour, and Realisation. ( ifthe conditions for closure are satisfied).

Further, Audit records can be verified only after the corresponding bill has been

verified.

General steps involved in verification of a bill at its various stages of life cycle are as

under:

1. Type V in the Function field of the General Bill Details screen and press [Enter].


3. The created/modified record is displayed for verification


5. Press [Enter]. The cursor is positioned in the Option field. Enter a valid option

code to visit the appropriate screen.

6. During verification of a bill, which has an IBR transaction, when the verifier has

to enter additional details, the Create contra entry flgwill be N. The Bill Id field

will be populated with the proper value.

7. View all the details displayed and click Committo verify the record.

However, job cards for verification process of each activity are also given in subsequent

pages.

VERIFICATION OF A LODGED BILL

STEPS FOR VERIFICATION OF A BILL LODGED

MENU FBM - V OPTION


KEY

1 Type “FBM” in the menu option block of the Finacle Core


Foreign Bill Maintenance Details screen.

<Enter>

2 Write 'V' inthe Function field and Bill ID number in the

Bill ID field.



Write 'M' in the Option down in the screen. Press F4 and

then F6 and Visit all the relevant screens.

When the original screen returns after verification of all

screen under 'M' Option, then Press F4 and cursor moves

to Option down the screen.



all the screens.



Press F4 again it leads to main menu again.

4 Now Commit and Press F10 to complete the verification

process.

F10

REALISATION OF A DOCUMENTARY BILL

Full realisation and part realisations are supported in the system. These two correspond to

two different statuses in the bill history. When the entire bill amount is realised (either in

parts or in a single process) the status of the bill is put as 'R- Realised', otherwise the

status is put as 'P- Part Realised'. The 'Realisation' process can be invoked on any open bill

that is not fully realised.

STEPS FOR REALISING A DOCUMENTARY BILL

MENU- FBM; OPTION-R

STEP FIELD

NAME

ACTIVITY RELEVANT

KEY

1 Type “FBM” in the menu option block of the


<Enter>. It will open General Bill Details screen.

<Enter>

2 Bill ID Write Bill ID of the bill generated at the time of

Purchase of the bill.

Other field on the screen need not be filled. Press

F4 key and it takes to the next screen.

F4

3 Main screen appears. All the details of the bill

already in the system are automatically populated.

Enter 'R' option at the bottom in the main screen

and press F4. It takes user to next purchase

screen.

F4

4 Realisation

Account

The field Realisation Account is default populated

as Inter Branch Transactions Account (A/c ID-

SSSS0031101035) i.e. realization proceeds are

being received by way of IBTA advice.

In case of any other mode of realization, the A/c

ID of the account where realization proceeds are

parked / credited should be mentioned. e.g. if

realization proceeds are received by DD and DD is

lodged in Clearing and proceeds held in

intermediary account (SSSS0015181118), A/c ID

of intermediary account should be given.



On <key-accept> from the above screen user is

taken to the transaction screen.

5 Bill

realisation

Amt

The amount being realized in the bill.

6 Nostro

Amount

Here, specify the actual amount in which the bill

has been realized i.e. actual realization proceeds

received which may be more/less than bill amount.



amount recovered from him or any other charges

received as per drawer/bank's instructions.

7 Foreign

Bank

Charge

Enter the amount received receivedfrom drawee

towards any other charges received as per

drawer/bank's instructions.

8 FB Int Amt Enter the amount received on account of Interest

from drawee.

9 Commission

Amount



Please note that total of Bill realisation Amt +



NostroAmount.


10 Tran Type/

Sub Type


Write Sub Type as ' BI' (Bank Induced). It can be

searched and selected by pressing F2 also.


11 The next screen shows the account/s in which the

realization proceeds of the Bill will be credited

while realizing the bill.







transactions generated at the time of realization

of the bill (by down arrow at Option field) viz.

realization account debited, credit to operative

a/c of customer, credits to Commission, Postage

accounts etc.

Two entries of equal amount (Cr. & Dr.) in

Consolidated Office A/c (CONSOL OFFICE

ACCT) are also generated. This intermediary

account is basically used to consolidate the Net

Credit entry in operative account instead of

credit by gross amount of bill and separate debits

for commission & postage.

Various options available to the user are:

E (ENTER PART-TRAN), M (MODIFY PART-

TRAN), C (COPY PART-TRAN), D (DELETE PART-

TRAN), U (UNDELETE PART-TRAN), V

(VALIDATE TRANSACTION), S (ADDITIONAL

DETAILS), B (COMPONENTS BALANCE), L

(LIST PART TRANS), T (CURRENCY-WISE

TOTALS), Q (QUIT WITHOUT ACCEPT), A

(ACCEPT AND QUIT).

User will be able to modify some of the details in

transactions created by the system. But will not

be able to modify the account type, account

number, amounts, inrespect of BP a/c tran,

realisation tran, etc. User will be able to change

all the details in the other part trans created by

the system like commission, P&T tranetc. Some of

the options are explained below :

V (VALIDATE TRANSACTION): System checks

all the transactions so created and also checks if

all the bare minimum data has been entered for all

the part trans. The process also checks if the

transaction is balanced. If the transactions are

balanced, the system populates a messaged

“Validations are Successful. Transaction is

Balancing.” Or else the message “Transaction not

balanced for this tran_id”.

E (ENTER PART-TRAN) The user will be able to



create additional part trans.

To go back to the main screen user has to type '

ACCEPT AND QUIT ' at the option block.

If entries generated are correct, Accept & quit

the screen by writing 'A' in the Option field.


screen thus ending the Purchase (or Discount)

process.

To Commit press F10

F10

The bill is now realised in the system and needs to


The procedure for realisation for a bill portion in case of a multi tenor bill is the same as

above. The user has to select the bill portion which needs to be realised.

VERIFICATION OF A REALISED DOCUMENTARY BILL

After a bill has been realised, the same can be verified using the same menu under 'V'

option .

STEPS FOR VERIFICATION OF A REALISED BILL

MENU - FBM: V OPTION


KEY

1 Type “FBM” in the menu option block of the Finacle Core


Foreign Bill Maintenance Details screen.

<Enter>

2 Write 'V' in the Function field and Bill ID number in the

Bill ID field.



Write 'R' in the Option down in the screen. Press F4 and

then F6 and Visit all the relevant screens. Press F4.

The next screen appearing is TM (Transaction

Maintenance). Here the user can view all the transactions

generated at the time of realization of the bill (by down

arrow at Option field) viz. realization account debited,

credit to BP/BD account, other credits if any

F4



To go back to the main screen user has to type ' ACCEPT

AND QUIT ' at the option block.

If entries generated are correct, Accept & quit the screen

by writing 'A' in the Option field. Press F4.

4 The original screen returns after verification of all

screens under 'R' Option, and accepting all part

transactions under TM. The cursor moves to Close Bill ?

fielddown the screen. If bill is to be closed, enter 'Y' or

else enter 'N'.




all the screens.

F4

Press 'F4' key and it will lead to main screen. F4

5 When the main screen returns after verification as above,

cursor is again taken to- CloseBill ? fielddown the screen.

Enter 'Y' or 'N' as the case may be and


'shift' &

'tab'

6 Now Commit by pressing F10 to complete the verification

process of the bill. As of now, the transactions pertaining

to bill realised are yet to be posted in the system.

On pressing F10, the system takes to Online Financial

Transaction Interface where transactions need to be

posted by the authorizer / verifier.

F10

7 At Online Financial Transaction Interface screen, the

authorizer can again view all the transactions generated on

account of realisation of the bill (by down arrow at

Specify Option field) viz. viz. realization account debited,

credit to BP/BD account, other credits if any

Write 'P' and post each part transaction by pressing F4 at

each part transaction viewed by down arrow. After posting

all part transactions, press F10 & Commit.

Examine exceptions appearing, if any and get authorization

of the competent authority. Press F4 to override

exceptions.

After overriding the exceptions, the screen shows all the

part transactions (Cr. & Dr.) in Entered & Posted status

and the cursor movesto a blank box. Tran ID of

transactions is also generated.

F10

F4

8 By writing L (List) and pressing F4, user can view all the

part transactions generated on the screen along with their

status.

F4



9 User can come out of the screen by Quitting.

This completes the verification process for the OBC

realised and the posting/verification of transactions.

LODGING OF MULTI-TENOR BILLS

Banks have now started transacting trade business with multi-tenor bills wherein the

payment for a single bill of exchange can be spread over multiple tenors. For e.g. : the

seller may draw a bill of exchange on the buyer, for say 10% sight payment and balance

on usancebasis. The usanceperiod can further be split into say 40% for 60 days

usanceand the balance for 90 days usance.

STEPS FOR LODGING A DOCUMENTARY BILL

MENU- MFBM

Such a type of bill can be lodged in the system using the MFBM option. All the functions

of FBM menu option (except Copy, Transfer, process message, unclose bill and co-accept)

are valid here too. The sum total amount of all the individual bill portions have to be

mentioned in the “Total Bill Amount” field. On <accept>, the cursor goes to the data block

wherein the user has to enter the details of the various bill portions.

Here the system will validate for the following:

1. The sum of the individual bill portions amounts should be equal to the total bill

amount.

2. All the registers under which the individual portions are lodged should be either

for outward or inward collection of bills. A combination of both is not supported.

3. “Book Advance Interest” flag should be the same for all registers.

On <Accept> from the screen the system will take user to the normal FBM interface

However, here the amount and the tenor isdefaulted from the first screen and user

cannot change the amount in this screen. From here onwards, the user has to follow the

normal procedure as explained in FBM. Once the details of the first bill portion is

entered and the cursor comes to the option block, the user has to < commit (F10)> the

record. Once this is done, the system then default populates the details of the second bill

and cursor goes back to the general details for lodging the second bill.

In addition to the bill details which are defaulted from the first screen, the other

general bill details fed in the first bill portion are also auto-populated to avoid

repetitive additions (Like operative ac no, operative chg a/c). The user can modify these

bill details. However, there are certain fields which cannot change across multiple bill

portions. These are Customer Id, DC no. if attached, other party detail, Party Name and

Address, Currency, SOL ID, Bill Country, Party Country, drawee bank branch.

The user after lodging the second bill portion will have to <commit (F10)> again, once the

cursor reaches the option block. The cursor, on commit will then move on to the general

details again for lodgement of the third bill. This process will be carried out till the final

bill portion is committed. Once this is done, the user will be taken back to option block

of the MFBM main screen. The valid sub-options of MFBM main screen are:

6 - GR FORM DETAIL, F - GR REALISATION DETAILS, 8 - SWIFT DETAILS, @ -

SWIFT MESSAGE HISTORY, S- MULTI TENOR BILL SUMMARY , C - MULTI TENOR

BILL HISTORY, Q - QUIT



For inland bills, relevant sub-options may be S, C and Q.

Once a bill is lodged through MFBM menu, all activities relating to that bill can be carried

through MFBM menu only.

Verification of all activities of the bills in MFBM menu is done in same manner as in FBM

menu.

EXTEND DUE DATE

If the Bill status is either in 'Lodged', then user will be able to modify the due date of a

Usancebill, using Function '#'. Once in the option block, if the user selects the option as

'#', screen asking for due dates comes up, wherein the revised criteria for arriving at the

bill due date can be entered. During extension, the general modification (option code 'M')

for the bill is disabled. A newoption code '#' is available to modify those specific fields

which affect the due date of the bill. The fields modifiable during extension of the bill are

'Due date Indicator', 'NTP period', 'Grace period' and ' Usanceperiod'.

TRANSFER A BILL

TRANSFER FROM COLLECTION TO PURCHASE REGISTER

It is possible that in the normal business scenario, a bill that is sent on collection may be

required to be purchased subsequently, on receipt of acceptance or otherwise. Hence it

becomes apparent that, the bill has to be transferred from the collection register to the

purchase register. This can be achieved through FBM menu option, with function code as

'T' (transfer).

Transfer is allowed only from non-purchase to purchase type register. Transfer is

allowed only on Lodged collection bills. User cannot transfer collection bills if the due

date of the bill is earlier than the BOD date.

Use the following steps to transfer a bill:

1. Type T in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill ID in the Bill Id field, the register type and the sub-type in the

Register Type and Register Sub Type fields.

3. Enter the currency of the bill to be copied in the Bill Currency field and a valid bill

ID for the bill to which the details of this bill must be copied and click Accept.

4. The details of the record matching the criteria are displayed.



5. The cursor is positioned at the key fields of the record to be copied.

6. Enter key fields for copying and click Accept.

7. Modify relevant data and click Commit to accept the record with a new bill ID that

is generated.

MODIFY A BILL

Use the following steps to modify a bill.

1. Type M in the Function field of the General Bill Details screen.

2. Specify the Bill ID in the Bill Id field and press Accept.


4. Make all the necessary changes in the screen displayed and click NextBlkto move to

the next screen.

5. After making the desired modifications, click Accept. The cursor is positioned in

the Option field.

6. Enter a valid option code to visit the appropriate screen.

7. Make the desired modifications in the relevant screen and click Accept. The cursor

is positioned in the Option field.

8. Click Commit to save the changes made to the database.

COPY A BILL

Use the following steps to copy a bill.

1. Type C in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill ID in the Bill Id field, the register type and the sub-type in the

Register Type and Register Sub Type fields.

3. Enter the currency of the bill to be copied in the Bill Currency field and a valid Bill

ID for the bill to which the details of this bill must be copied and click Accept.


5. The cursor is positioned at the Operative Account field of the record to be copied.

6. Enter the Operative Account, DC Num., DC Date, Issue Bk/Br, Notl ConvRate, On

Board Date fields in the General Bill Detailsscreens and click Accept.

7. Modify relevant data and click Commit to accept the record with a new bill ID that

is generated by the system.

INQUIRE ON A BILL



A user can inquire details of any bill in the system including inquiry on deleted bills also.

Use the following steps to inquire on a bill.

1. Type I in the Function field of the General Bill Details screen and press [Enter].

2. Specify the bill ID in the Bill Id field and click Accept.



5. Press [Enter]. The cursor is positioned in the Option field. Enter a valid option code

to visit the appropriate screen.

6. View the details displayed and click Quit. The cursor is positioned in the Function

field. Repeat above procedure to view details of another bill or click Quit.

CANCEL A BILL

Cancellation is the process of undoing the changes made to a bill during any particular

process and revertingit back to its previously verified status. The cancellation of a bill is

applicable only for unverified lodged bills. Cancellation however is not applicable for

intermediate processes or for the lodge process. Details pertaining to the process being

cancelled are deleted or overwritten.

Use the following steps to cancel a bill:

1. Type X in the Function field of the General Bill Details screen and press [Enter].

2. The created/modified record is displayed for cancellation.


4. Press [Enter], the cursor is positioned in the Option field. Enter option code 'X' to

visit the appropriate screen.

5. View the details displayed and click Commit (F10) to cancel the modifications made

to the record. The cursor is positioned in the Function field.

6. Repeat the above procedure to cancel details of another bill or click Quit.

DELETE A BILL

Cancellation is the process of undoing the changes made to a bill during any particular

process and revertingit back to its previously verified status. This can be invoked on

unverified processes only. Cancellation however is not applicable for intermediate

processes or for the lodge process. In the case of lodge where there is no previous status

to revert back to,Deletion is the option to be invoked.

Deletion will logically delete the bill from the system, but there is no undelete option

provided to revert back.

Deletion of a bill is applicable only for verified lodged bills



Use the following steps to delete a bill:

1. Type D in the Function field of the General Bill Details screen and press [Enter].


3. Details of the bill are displayed.


5. Press [Enter]. The cursor is positioned in the Option field. Enter a valid option code

to visit the appropriate screen.

6. Click Commit to delete the record or click Quit.

CLOSE A BILL

A bill can be closed only after verification.

Use the following steps to close a bill.

1. Type Y in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill ID in the Bill Id field and click Accept. The details of the record

matching the criteria will be displayed.

3. All the screens that are displayed while entering bill details will be displayed.

4. Click Commit (F10) to close the bill

UNCLOSE A CLOSED BILL

User can unclose only verified closed bills.

Use the following steps to unclose a closed bill.

1. Type Y in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill ID in the Bill Id field and click Accept. The details of the record

matching the criteria will be displayed.

3. All the screens that are displayed while entering bill details will be displayed.

4. Click Commit to unclose the bill.

RECEIVE PROCEEDS OF A BILL

Use the following steps to mark the bills as proceeds received:

1. Type B in the Function field of the General Bill Details screen and press [Enter].

2. Specify the Bill Id and click Accept. The details of the record matching the criteria

will be displayed.

3. Enter the message details and click Commit to mark the bill as proceeds received

BILL AUDIT INQUIRY



Bill audit inquiry is possible through FBM menu - sub-option 2. This option is relevant only

during Verify function and will list all the tables affected by the immediate previous action

of the user.

User will be able to use <explode> key on any of the records to see the values which have

been changed by the immediate previous user.

VIEW ADDITIONAL DETAILS

User can take a snap shot of the bill through menu option FBM - Option Q (View Additional

Details).

ASSET CLASSIFICATION INQUIRY

Through sub-option 9 in FBM menu, user will be able to view the current classification of

the particular bill.

BILL STATUS AND STATUS CHANGES

When a process is invoked on a bill, the verification indicator is set to NULL. When the

process is verified, the status will change (if status has changed) and the verification

indicator is set to 'V'. User can invoke another process only if the verification indicator is

'V' and 'Bill Status'_fieldis not 'Z'. Till verification, modifications relating to the invoked

process only are allowed.

STEP PROCESS ALLOWED IF BILL

STATUS IS

STATUS CHANGES TO

(AFTER VERIFICATION)

1 Lodge Null G

2 Proceeds

received

G B

3 Realisation G, B, K, N, P P or R depending on part or

full realisation

4 Delink G, B, P K

5 Dishonor K (for non-collection

items), G, B, P

N

6 Recovery K, N, P O (Recovered, if fully

recovered; else existing



status before the event

remains)

7 Close N, R, J, P Remains same

8 Delete Null Null

9 Transfer G G, T for the old bill

10 Interest Run Except Null, T G, T for the old bill

BILL EVENT HISTORY

MENU (FBHI)

All the events which have taken place for the bill over a period of time can be viewed

through 'the menu option- FBHI. User is required to enter SOL ID and Bill ID. After

<Accept>, details of the bill viz. bill liability, Entered by, Verified by etc. are displayed.

Simultaneously, cursor is taken to blank box on left bottom of the screen where:

On <EXPLODE> after entering the following:

[S] to view SWIFT message details, [E] to view EVENT transaction, [C] to view

CONTINGENT transaction, [L] to view LIST of event transaction.

User can View Event (E) Transaction; View contingent (C) transactions(not applicable for

Inland bills) ; List (L) of Event transaction :-

In case of Multi-tenor bills two options are provided for viewing the details viz:

S MULTI TENOR BILL SUMMARY

C MULTI TENOR BILL HISTORY

If the 'S' option is used, the individual bill portions are shown along with their due dates

and status

In case the second option 'C' is used, the system lists out the details of the various events

which hastaken place on the individual bill portions.



BILLS INQUIRY

MENU (FBI)

FBI menu option can be used for inquiries on bills. This is general purpose inquiry screen

which the user can utilise to gather information on various selection criteria as shown

below:

1. The ID of the service outlet to which the bill/s belong. Importance: Bills belonging

to a different SOL can also be inquired upon. The SOL ID of the bill is displayed by

default. This can be modified.

2. The number of the bill purchase account. The account number specified should

belong to the service outlet corresponding to the User Id used to log in.

3. The party whose bills are to be inquired.

4. The other party whose records are to be inquired on.

5. The register type for which the records are to be inquired on.

6. The register sub type for which the records are to be inquired on.

7. The range of dates for the status of the bills. Bills that fall within the specified

date range and with the status specified will be listed.

8. The date range between which bills were accepted. Bills that fall within the

specified date range will be listed

9. The range of dates within which the bills were lodged. Bills that were lodged within

this date range will be listed.

10. A range of dates. Bills that are due within this date range will be listed.

11. A range of Bill IDs. Bills within this range will be listed.

12. The range of amounts for bills. Bills within this range will be listed.

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