NZSA  Executive  Committee  Meeting  Minutes  Final

1-­‐2  Wednesday  16  October    Present:    Carl  Scarott,  James  Curran,  Thomas  Yee,  Martin  Hazelton,  Harold  Henderson,  Judi  McWhirter,  John  Haywood,  Ivy  Liu,  Peter  Smith,  Richard  Penny,  Steven  Miler,  Beatrix  Jones,  Vanessa  Cave,  Alasdair  Noble  Apologies:  Jennifer  Brown,  Alain  Vandal    1.  Minutes  of  the  previous  meeting.    Accepted.    2.  President’s  Report  (James  Curran)      RUser  groups  are  now  affiliated  with  NZSA,  and  we  are  providing  them  with  web  space    In  future  conferences  we  should  be  looking  at  at  least  1  R-­‐oriented  session.    Site  for  the  next  conference:  Carl  Scarott  will  look  into  the  ability  of    UC  to  host  in  Christchurch.      3.  Secretary  (Beatrix  Jones):      There  will  be  no  exec  meeting  at/following  the  AGM.    The  next  exec  meeting  will  be  in  early  March  2014  .      Any  items  for  the  AGM  agenda  should  be  sent  to  Beatrix.      At  this  point  James,  Peter  Smith,  and  possibly  others  were  lost  from  the  meeting.    By  email  James  delegated  the  meeting  chair  to  Beatrix  and  suggested  we  look  into  a  more  reliable  service  for  teleconferencing.        4.  Financial  Report  (Judi  McWhirter)    See  attached;  capitation  of  about  40,000  is  to  be  paid;  Account  labelled  ‘Campbell  Fund’  is  not  strictly  the  Campbell  fund,  but  a  term  rather  than  call  account.    Judi  indicated  her  desire  to  step  down  upon  her  retirement  from  U  Waikato,  and  her  willingness  to  stay  on  for  the  time  needed  to  train  a  new  treasurer.    5.    Membership  (Harold  Henderson)    Proposed  members  were  accepted.    See  attached    6.  Awards  Committee  (Martin  Hazelton)    See  attached.      7.  ANZJS    (Martin  Hazelton)  see  attached.      8.  2013  Conference  (Steven  Miller)    131  talks  scheduled;  140  registered  at  close  of  early  bird  period.          9.  Newsletter    (Steven  Miller)    Steven  indicated  he  wished  to  step  down  as  Newsletter  editor.    10.  Education/Science  fairs  (Alasdair  Noble)  Letter  to  the  principals  association  urging  support  for  teachers  adopting  the  new  curriculum  has  been  sent.    Implementation  issues  with  the  new  curriculum  are  still  surfacing.      11.  Website  (Vanessa  Cave)    Website  new  and  beautiful.      Send  content/corrections.  

 12.  R  groups  (John  Haywood)      John  to  represent  these  groups  on  the  exec.  “meetup.com”  being  used  to  good  effect.      13.  Local  Groups:    Wellington(  John  Haywood):  45  attended  an  event  featuring  Ian  Westbrooke  and  Peter  Ellis        Canterbury  (Carl  Scarott)      Hosted  RSNZ  lecturer  Boris  Baumer  Stats  open  day  will  happen  Nov  20,  will  gauge  demand  for  Christchurch  R  user  group.    14.    Young  Statisticians:  (Kylie  Maxwell)    Event  in  wellington  with  three  speakers  about  careers  went  well;  Ag  Research  to  host  the  next  event.    There  is  now  a  LinkedIn  account.    Meeting  closed  1:45  Attachments:  Awards  Committee  Report  ANZJS  report  Membership  report    Financial  Report            NZSA  Awards  Committee:  Report  to  the  Executive  Committee  Meeting  of  16  October  2013  

Awards  Committee  Membership  

Martin  Hazelton  (Convenor)    James  Curran  (ex  officio  NZSA  President)    Harold  Henderson    Jennifer  Brown  

New  Awards  

Establishment  Following  feedback  from  the  Membership  as  a  whole,  and  through  agreement  by  the   President   and   Executive   Committee,   the   following   NZSA   awards   will   be  offered  on  an  annual  basis  from  2013:  1.  The  Campbell  Award,  focusing  on  sustained,  lifetime  achievement.    2.   The   NZSA   Research   Award:   the   senior   research   award,   recognizing   an  outstanding  body  of  work  over  a  five  year  period.  3.  The  NZSA  Early  Career  Research  Award:  for  those  with  less  than  7  years  post-­‐PhD  in  a  research  position.  The  finalized  regulations  appear  as  an  appendix  to  this  Report.  Details  of   these  awards  have  been  published  on  the  NZSA  website.  

Nominations  A  call  for  nominations  was  sent  out  on  1  August  2013,  with  the  deadline  for  response  set  for  30  September.  In  the  event,  only  one  nomination  was  received  by  this  date  for  the  three  awards  combined.  The  President  therefore  approved  an  extension  of  the  deadline  to  16  October.  

Campbell  Bequest  Fund  Awards  No  requests  for  support  received  during  the  past  3  months.      Martin  Hazelton    2  October  2013      

Appendix    

Proposed  Regulations  for  Revised  NZSA  Awards      Campbell Award The purpose of the award is to promote statistics within NZ and to recognise an individual's sustained contribution to the promotion and development of statistics. The criteria for the award are: i) publication of an exceptional body of original statistical research undertaken within NZ; or, ii) a prolonged and outstanding contribution to statistical education; or, iii) playing a key role in consulting on major, innovative research projects that have direct relevance to NZ; or, iv) making a leading contribution to the promotion of statistics within NZ over a sustained period. Notes:

• The award is known as the NZSA Campbell Award.

• One award will be given annually, at the NZSA annual dinner in conjunction with the annual conference. In exceptional circumstances, more than one award may be given in a year.

• An award may not necessarily be given out each year.

• Nominations can be made by individuals or groups of individuals. Nominators

may be non-NZSA members. Nominations will include a statement of support from the nominator and may include names of suitable referees.

• The award may only be given to fully paid up members of the NZSA. All

membership categories are eligible.

• Normally the award will only be given to a member once in their lifetime.

• An awards convenor will be selected from the current executive who will oversee the process of calling for nominations. The executive will elect an awards panel consisting of the awards convenor and no fewer than two other fully paid up members of the NZSA. The panel will decide on that year’s recipient. The panel may call for any additional information from the nominators.

• The awards panel will use suitable measures for each of the four criteria.

These may include: for research, the publication record, and the originality, applicability, impact of the research; for contribution to statistical education, development of innovative teaching practices and curricula, development within other subjects, and development of links with other practices; for consulting, the project size, profile, application in a new area, rigour, relevance to solving real problems; and in promotion, the appropriate use of statistics and demonstrating the relevance of statistics. In all cases a record of achievement over an extended period is expected.

NZSA Research Award This award is based on original statistical research published in the last five calendar years. Candidates will normally have been residents of New Zealand for this period, and must be financial members of the Association. Nominations and applications should include the following:

• name and affiliation of candidate; • statement of general area of research; • names of two persons willing to act as referees; • a list of books and/or research articles published in the last five calendar years; • electronic copies of the each of the five most significant publications selected from the list above;

• a clear statement of how much of any joint work is due to the candidate; • and a citation, of maximum 40 words, summarizing the statistical research

underlying the application. NZSA Early Career Research Award This award recognizes outstanding recent published research from a New Zealand statistician in the early stages of their career. The criteria for eligibility are the same as for the Marsden Fund Fast-Start grants. Essentially, this means applicants must be within seven years of confirmation of PhD, or their highest completed degree for an applicant without a PhD. Candidates will have completed the majority of this research within New Zealand, and will financial members of the Association. Applications should include the following:

• the candidate's best three papers and a two-page CV. The papers must have been peer-reviewed, and be published or in press. In cases of joint authorship, a clear statement of the contribution of the candidate should be made.

• A citation, of maximum 40 words, summarizing the statistical research underlying the application.

   

ANZJS Report 8 October 2013 The Editors worked very hard in 2012 to get the issues back on schedule and we have continued to focus on this in 2013. We have managed to get the two 2013 issues produced so far out on time, although this was achieved by publishing a "thin" issue when there was a potential delay. Being on schedule is important for the status of the journal and for the citation measures used to evaluate journals these days. According to Wiley, the impact factor (released in June) increased slightly from 0.436 to 0.529 in 2012. The journal still has a low impact factor rank (91/117) and we would like to improve this, although it is not a simple matter to do so. Our continuing efforts are directed towards trying to attract good invited papers and high quality submissions. In the last 9 months 162 manuscripts were submitted. Of these, 35 have been accepted, 80 rejected and the remainder are under revision or review. This means that we have seen a slight drop in the number of submissions and our acceptance rate has crept up a bit (from 10%) so we are getting fewer, hopefully better submissions which is a good sign. We have recently been informed that the Wiley Production Editor responsible for the journal is being promoted. Her replacement is based in India which will be much less convenient and may impact on the production process. The Editorial Committee will monitor this closely. As the contract with Wiley is due for renewal in 2016, with any alterations requiring agreement by 2015, we need to discuss any possible changes to the publishing model over the next year or two. We have started thinking about this within the Editorial Committee but perhaps a wider discussion amongst the membership would be useful?    

NZSA  Membership  Report  16  October  2013    New  members  since  17  July  2013    Motion:  That  the  following  be  elected  as  members  of  the  NZSA  by  the  Executive    Ordinary  members  JieFu  Yu  Lisa  Chen  Alethea  Rea  Tilman  Davies    Students  Ankit  Patel  Craig  Marsh  Thomas  Butt  Rowan  Peck  Miah  Stewart  Thanh  Nguyen  Christopher    Bryant  Thomas  Doehring    Daisy  Shepherd    Moved:  Harold  Henderson/James  Curran  Membership Membership at 16 October 2013 is 418, with changes since 17 July 2013 in parentheses: NZ overseas Ordinary 279 (-6) 29 Student 67 (10) Retired 14 (-1) 4 Honorary 12 SSA member 5 (1) 6 (1) Corporate 2 (0) 379 (4) 39 (1) 418 (5)  8  have  resigned  (or  died),  and  13  have  joined.  (Some  may  have  also  moved  categories.)    Corporate  members:    SAS  Australia  and  New  Zealand,  Statistics  NZ.    “Online  only”  175  (43%)  of  the  404  NZSA-­‐only  members  have  elected  “online  only”  for  the  journal.  (SSAI  had  71%  of  their  686  members  in  Feb  2011  “online  only”.)    Subs  2012  AGM  set  base  rate  for  subs  1  April  2013  -­‐  31  March  2014  at  $80  (unchanged  from  last  year):    $NZ   NZ   Overseas  

Ordinary   80   85  Student  &  Retired   40   45  No  paper  journal  (electronic  only)  

 -­‐5    

SSAI  Member   50   55  Student  and  retired  half  base  rate  Overseas  add  $5  for  newsletter  postage    SSAI  Member  rate  depends  on  capitation  fee          Harold  Henderson      

16/10/2013 Page 1

Income and Spending

Between 1/04/2012 and 31/03/2013

Sub-category Total

Income CategoriesInvestment IncomeInterest 3,547.96

Total Investment Income 3,547.96Other IncomeSubscriptions 24,077.00

Total Other Income 24,077.00Total Income Categories 27,624.96

Expense CategoriesAdministration 7,923.88Bank ChargesCharges 12.00Service Charge 312.46

Total Bank Charges 324.46ConferenceNZSA2012 -2,000.00Student Travel 2,100.00

Total Conference 100.00GrantsCampbell Fund 1,280.00

Total Grants 1,280.00Science Fairs 1,260.00SponsorshipStudent prizes 1,000.00

Total Sponsorship 1,000.00TravelTravel 252.20

Total Travel 252.20Total Expense Categories 12,140.54

Grand Total 15,484.42

Page 1 of 4

     

16/10/2013 Page 1

Net Worth

As of 31/03/2013

Account TotalAssets

Bank and Cash AccountsBNZ Cheque 40,753.84BNZ Cheque Wgtn 810.28Campbell Fund 59,827.50Payments in advance 185.00Term Deposit 26,482.07

Total Bank and Cash Accounts 128,058.69

Total Assets 128,058.69

Liabilities

Other LiabilitiesAccounts Payable 0.00

Total Other Liabilities 0.00

Total Liabilities 0.00

Net Worth 128,058.69

Page 2 of 4

16/10/2013 Page 1

Income and Spending

Between 1/04/2013 and 30/03/2014

Sub-category Total

Income CategoriesInvestment IncomeInterest 1,240.85

Total Investment Income 1,240.85Other IncomeSubscriptions 20,722.00

Total Other Income 20,722.00Total Income Categories 21,962.85

Expense CategoriesAdministration 3,778.76Bank ChargesCharges 2.50Service Charge 348.03

Total Bank Charges 350.53Science Fairs 1,320.00SponsorshipNew Statisticians events 176.32

Total Sponsorship 176.32Total Expense Categories 5,625.61

Grand Total 16,337.24

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16/10/2013 Page 1

Net Worth

As of 30/09/2013

Account TotalAssets

Bank and Cash AccountsBNZ Cheque 56,095.92BNZ Cheque Wgtn 810.28Campbell Fund 61,007.66Payments in advance 0.00Term Deposit 26,482.07

Total Bank and Cash Accounts 144,395.93

Total Assets 144,395.93

Liabilities

Other LiabilitiesAccounts Payable 0.00

Total Other Liabilities 0.00

Total Liabilities 0.00

Net Worth 144,395.93

Page 4 of 4