NWOCA Fall EMIS Update MeetingOctober 3, 2007

FY’08 EMIS Changes

Orig. Presentation by: Roger Holbrook

Office of Information Policy and ManagementDuring the Fall OEDSA Conference

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Autism Scholarship

• Added new Student Status– Z – Autism Scholarship Program

Participant• Reported by resident district

• Deleted Program Code:– 212100 – Student is participating in the

Autism Scholarship Program

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Admission Reason

Admission Reason will now be required to be reported in EMIS– It is already on the Student

Demographic record– Tied to admission date

• Will only change when admission date changes

– Reported for all students

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Admission Reason Codes

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Non-Attending Reason

• Deleted:– 5 – Home Work

• Added:– 8 – Medical or Dental Appointment– 9 – College Visitation

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Special Education Record

• Allow Special Ed Records from prior school years to be reported for newly enrolled student

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Special Education Record – Continued

• Preschool students evaluated but found ineligible for special education services– Resident districts are to enroll these

preschool students using the date of the Evaluation Team Report Date (ETR) for both the admission and withdrawal date.

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Special Education Record – Continued• October Reporting

– Report events From 6/1 through December 1

• Will be required for February Reporting – Report events 6/1 through 2/8 (Friday of State

“Official” Count Week)

• Will be used in the Special Ed Weighted Funding calculation

• Allow Special Ed Records from prior school years to be reported for newly enrolled student

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February Reporting

• 210xxx Program Codes will not need to be reported for February

• Report all CTE courses that the student is taking that are in session during the February Count Week. Reporting for all other CTE courses for the student is optional.

• Community Schools will not report the Building General Information – February record

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Summer Graduates• If a summer graduate because of

passage of graduation test – The test administration date can be used for

the diploma and withdrawal dates– OGT summer tests results must be reported

during October reporting period (summer graduates only)

• If OGT Graduation Alternative used – Report element during October Reporting

period

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Preschool ECO Assessment

• New Preschool Assessment record:– ECO (Early Childhood Outcome)

• Report two assessments per year – October and Yearend reporting periods

• 3 records per student per reporting period:– E – Positive Social-Emotional Skills– K – Acquiring and Using Knowledge and Skills– T – Taking Appropriate Action to Meet Needs

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Preschool ECO Assessment

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Ohio Test of English Language Acquisition (OTELA)

• Deleted:– Composite Scaled Score

• Added:– Composite Performance Level

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Testing – Reporting Rules

• Report a test record if a student is enrolled in your district at any point during the testing window– If student is not in your district during

administration window – do not report– Deleted “NRE” Required Test Type– Use “MOV” if student enters district at

the end of the administration window

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Intent to Become Properly Certified • Intent to be certified rescinded

– Deleted “Intent to Become Properly Certified” element on the Course Master Record

– Deleted option “2 – Declared intent to become licensed under HB 196” from the Certificate/License Application element

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Ohio Core – Course Credit Earned

• Added to the Student Course record:– High School Credit Earned

• Y/N element

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Ohio Core - Student Transfer Course• New Record• For reporting high school course credit

earned by a student but not reported or incorrect in EMIS – Non Ohio Public School System Transfers – Transfers – Courses not reported or reported

different than accepted– Summer school courses where high school

credit was earned– Correction for previously reported credit

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Ohio Core - Student Transfer Course - Continued

• Reported during Yearend – If summer school courses, reported the

following yearend– Since this is the first year, only reported

for students enrolled during the 2007-2008 school year

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Ohio Core - Student Transfer Course - Continued

• Will report by student:– Subject Code– High School Credit– Subject Area for Credit – Fiscal Year Credit Earned– Credit Source– Credit Transferred from – District IRN

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FY2008 EMIS Changes – Other • Deleted:

– District IRN – Previous School Year element

• Reported by Community schools only• Student Attendance record

– Violent Criminal Offense element• Building General Information – Yearend

record

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CTE Changes

• Deleted the Career Passport element • Deleted the CTE Workforce Development

Program Completer element• CTE Concentrator

– Adjust the Definition:• Designates if a student has completed a minimum of

50% of the high school credits allowed for a single career-technical education (CTE) workforce development program and has enrolled for additional credit in the same CTE program.

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CTE Changes – Follow-up Record• Removed Completer from the title of

the CTE Workforce Development Follow-up Record

• Deleted the CTE Workforce Development Program Completer element

• Deleted the CTE Follow-Up Status element

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CTE Changes – Follow-up Record - Continued• Added the following elements:

– Apprenticeship– Employed Placement– Military Placement– Post Secondary Education or

Advanced Training – Other Follow-Up Status– Diploma– Student Earned Certificate/License

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CTE Changes – Follow-up Record - Continued

• Added the following elements:– Fiscal Year of LCC-1– Fiscal Year of LCC-2– Fiscal Year of LCC-3– Fiscal Year of LCC-4– Fiscal Year of LCC-5

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CTE Industry Assessment

• Added new Industry Assessment record– Will report:

• What assessment student took• Pass or did not pass

– Will report during March (D) reporting period

OR

If known can be reported during yearend if student is still being reported

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Questions?