NVS-iConnect PIS User Manual V1 · NVS-iConnect PIS User Manual V1.0 5. Pay Matrix Effective Date...

NVS-iConnectPIS User Manual V1.0

Copyright CDAC@2018 Page 1 of 56

P E R S O N A L I N F O R M A T I O N S Y S T E M P E R S O N A L I N F O R M A T I O N S Y S T E M

U S E R M A N U A L V 1 . 0U S E R M A N U A L V 1 . 0

S e r v i c e B o o kS e r v i c e B o o k

D e c e m b e r 2 0 1 8D e c e m b e r 2 0 1 8

CENTRE FOR DEVELOPMENT OF ADVANCED COMPUTING(A Scientific Society of Department of Information Technology, Ministry

of Communications and Information Technology, Govt. of India)

C-56/1, Institutional Area, Sector - 62, NOIDA (UP) 201307Tel.: +91 120 3063311-13 Fax: +91 120 3063317

Website: www.cdac.in

http://www.cdac.in/

NVS-iConnect PISUser Manual V1.0

Record of RevisionsThe following is a list of revisions made to this document.

S.

No.

Version Date Pages

Affected

Prepared

By

Reviewed

By

Approve

d By1. 1.0 31/12/2018 All Aamir

Khan

Mr. Mukesh

K Singh

Mr. Rishi

Prakash



Contents

Login Process......................................................................................................................5PIS Services........................................................................................................................91. Service Book...............................................................................................................9 Personnel Details:-...................................................................................................11

Personal Details Contd.:-.........................................................................................14

Pay Details:-..............................................................................................................17

Contact Details:-.......................................................................................................20

Qualification Details:-..............................................................................................24

Prev. Exp. Details:-...................................................................................................27

Family Member Details:-.........................................................................................30

Nominee Details:-.....................................................................................................33

Identification Details:-.............................................................................................36

Languages Known Details:-.....................................................................................39

Official Details:-.......................................................................................................42

Document Upload Details:-......................................................................................45

Validation Desk (Personnel Record):-.....................................................................46

Role Management:-..................................................................................................54



Login Process

In this process, Admin Operator has to enter the User ID & Password in the respective login screen. As shown below:-

Step 1:- Enter ‘user Id’ and ‘Password’ then click on ‘Login’ button after successful Login menu screen will appear.

Login Form

Errors and exceptions in Login

Your Login may fail due to any of the following:

Incorrect User Id or password User login expired Network / Server failure

In all cases of errors, the system will display relevant error message.



Incorrect Login name or password

The system will display Login Failed message:-

This error could occur because the user has entered the User Id /or password incorrectly.

User Login Expired In the user management module, corresponding to every new user created, the expiry

date for that user ID is stored. Upon reaching the expiry date, the user would not be able to login successfully.

Network / Server failure

In the case where your system is unable to establish a network connection with thedesignated server the system will display a message.

Forgot Password:-

All the Users of Navodaya Vidyalaya Samiti (NVS) has been allotted user name andPassword. User name is a name, which will enable the user to log on to the NVS-HFMS.The password is like a digital signature. It is very imperative that one should keep one'spassword a secret. Disclosing your password is like telling the secret code of a numberlock to someone. Whenever a user saves a crucial record into the database, his user nameis also attached to the record. At any given point later the System administrator can findout who saved the record into the database. So if someone knows your Password he will



log on to the system using it and add anything into the database and you could be heldresponsible for it later. Never disclose your Password to anyone and do not keep yourname, family member’s names or anything that can be guessed by people around you asPassword

Note: - If forgot your password then follow following steps:-

Step 1:- Click on ‘Forgot Password’

Step 2:- Enter User Name, select hint question from list box and answer the hint question.

Step 3:- Click on ‘Next’ button.



Step 4:- Enter new password and re enter password in confirm password field, then click on ‘Save’ to save the password.

After that you will get a message ‘Your password has been changed’

Login Form

Step 1:- Enter ‘User Id’ and ‘Password’, and then click on ‘Login’ button



PIS Services

After successful login menu screen appear, you can select required service.

1. Service Book

Path: ServicesàHuman ResourceàAdmin Desk

Administrator will modify all employees service book details posted at his/ her school.

1. Click on the Admin Desk sub menu under Personnel Record menu, a new screen will open, as shown below:



Administrator will login from his User ID and can edit and fill incomplete or missing information available in office record.

This desk will consist of different tiles related to employee service book details, which are as follows:-

1. Personnel Details 2. Personal Details Contd. 3. Pay Details 4. Contact Details 5. Qualification Details 6. Prev. Exp. Details 7. Family Member Details 8. Nominee Details 9. Identification Details 10. Languages Known 11. Official Details 12. Document Upload



Personnel Details:-

1. When user will hover mouse over Personnel Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

Add Record: Click on Add Record button, to add details for the new employee. Back To Desk: This is used to go back to the Desk.

2. This tile will contain personnel information related to employees.

This form saves the personnel details for a new employee.



Buttons:- Save: When save is clicked, all the data gets saved for the employee, if all the

mandatory fields have been entered. Clear: This is used to reset the form.

3. After saving the details for the first time, user will be able to edit the details, as shown below:

Click on Edit option to do changes:-1. Nature Of Job2. Appellation 13. Appellation 24. Emp. Full Name5. Emp. Short Name6. Suffix7. Date of Birth8. Birth Place9. Blood Group10. Height(In Cms)11. Weight (In Kg)12. Marital Status13. Gender14. Differently Able15. Physical Mark



16. Caste17. Mother Tongue18. Minority Community19. Nationality20. Religion

Enter values and save.

Links:-

Edit: This is used to open the update page to update the employee details for the selected employee.

Report: This is used to open the Personnel details report for the selected employee.

Buttons:- Back To Desk: This is used to go back to the Desk.

4. After clicking on Edit link, a new screen will open as shown below:

Buttons:-

Update : This is used to update the personnel details of the employee. Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.



Personal Details Contd.:-

1. When user will hover mouse over Personal Details Contd. Tile, view link will become visible ,click on that view link ,a new window will open as shown below:


2. This tile will contain Personal information related to employees.

This form saves the Personal Details Contd. for a new employee.

Buttons:-



Save: When save is clicked, all the data gets saved for the employee, if all the mandatory fields have been entered.

Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.3. After saving the details for the first time, user will be able to edit the details, as

shown below:

Click on Edit to do necessary changes:

1. Recruitment Src.2. File No.3. Posting4. State 5. District 6. Place of Posting7. Designation8. Department9. Cadre10. Appointment Date11. Joining Date12. Joining Time13. From Date14. To Date15. Retirement Date16. Next Increment Date



Links:-


Report: This is used to open the Personal Details Contd. report for the selected employee.

Buttons:-

Back To Desk: This is used to go back to the Desk.


Buttons:-

Update: This is used to update the personnel details of the employee. Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.



Pay Details:-

1. When user will hover mouse over Pay Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:


2. This tile will contain Pay information related to employees.

This form saves the Pay details for a new employee.

Enter Values:

1. Salary Type2. Category Revision3. Pay Scale4. Pay Matrix



5. Pay Matrix Effective Date6. Basic Pay Effective Date (DOI)

Buttons:-


Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.


Links:-


Report: This is used to open the Pay details report for the selected employee.

Buttons:-




4. After clicking on Edit link, a screen will open as shown below:

Buttons:-

Update : This is used to update the Pay details of the employee. Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.



Contact Details:-

1. When user will hover mouse over Contact Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

Buttons:-

Add Record: Click on Add Record button, to add details for the new employee.


2. This tile will contain Contact detail information related to employees.



This form saves the contact details for a new employee.

Buttons:-


Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.


Links:-




Report: This is used to open the contact details report for the selected employee.



Buttons:-

Update: This is used to update the contact details of the employee. Clear: This is used to reset the form. Back To Desk: This is used to go back to the Desk.

Links:- Cancel: This is used to cancel the editing of record.



5. Click on Add New link under Address Detail List tab to add new address, as shown below:

6. After clicking on Add New link, a new screen will open ,as shown below:

Buttons:-

Add Record: Click on Add Record button, to add address details for the new employee.

7. After clicking on Add Record, a screen will open with record populated in the list, as shown below:



Multiple Addresses can be added by clicking on Add New link. User can view, edit and delete record by clicking on view icon, edit icon and

delete icon. User can enter Hometown details only once. After entering hometown details, user can enter revised hometown details only

once. Hometown, Revised Hometown and Permanent details will become non editable

after validation by admin.

Qualification Details:-

1. When user will hover mouse over Qualification Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

2. Click on Add New link under Qualification List tab to add new details, as shown below:



Links:- Report: This is used to open the Qualification details report for the selected

employee.

Buttons:-



Enter Values:1. Exam/Course/Degree2. Subject/Stream3. Name of school/college4. Passing Year5. Score



6. Support document (Certificate’s)

Buttons:-


Clear: This is used to reset the form. Cancel: This is used to go back to the previous page. Back To Desk: This is used to go back to the Desk.


Multiple previous experience details can be added by clicking on Add New link. User can view and edit record by clicking on view icon, edit icon.



Buttons:-


Prev. Exp. Details:-

1. When user will hover mouse over Prev. Exp. Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:



2. Click on Add New link under Previous Experience Details List tab to add new details, as shown below:

Links:-

Report: This is used to open the previous experience details report for the selected employee.

Buttons:-



Enter Values:



1. Employer Type2. Employer Name3. From Date4. To Date5. Support document

Buttons:-




Multiple details can be added by clicking on Add New link. User can view, edit record by clicking on view icon, edit icon.



Buttons:-


Family Member Details:-

1. When user will hover mouse over Family Member Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:



Add Record: Click on Add Record button, to add details for the new family member. Back To Desk: This is used to go back to the Desk

2. This tile will contain family member information related to employees.

This form saves the family member details for a new employee.

1. Member Name2. Gender3. Relation4. Live Status5. Is Dependent6. Is member working in any other organization7. Address (Present/Permanent)8. Upload Photograph9. Support document

Buttons:-


Clear: This is used to reset the form. Cancel: This is used to go back to the previous screen.



3. After saving the details for the first time, user will be able to edit and view the details, as shown below:

Note: Multiple family member details can be added by clicking on Add Record Button.

Links:- View: This is used to view the employee family member details. Edit: This is used to open the update page to update the family member details

for the selected employee. Report: This is used to open the family member details report for the selected

employee.

Buttons:-


4. After clicking on Edit icon, a new screen will open as shown below:



Buttons:-

Update: This is used to update the family member details of the employee. Cancel: This is used to cancel the update process.

Nominee Details:-

1. When user will hover mouse over Nominee Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:



Add Record: Click on Add Record button, to add details for the new employee. Back To Desk: This is used to go back to the Desk

2. This tile will contain Nominee member details related to employees.

1. Member Name2. CPF/NPS (%) – Total should be 1003. GL/LIS (%) - Total should be 100

This form saves the nominee member details for a new employee.

Note: Nominee details will contain only those members, whose information is entered in

family member details tile and validated by admin.



Buttons:- Save: When save is clicked, all the data gets saved for the employee, if all the

mandatory fields have been entered. Cancel: This is used to go back to the previous screen.

3. After saving the details for the first time, user will be able to edit and view the details, as shown below:

Links:-

Edit: This is used to open the update page to update the nominee details for the selected employee.

Report: This is used to open the nominee details report for the selected employee.

Buttons:-





Note: Multiple nominee details can be added by clicking on plus sign.

Buttons:-

Update: This is used to update the nominee details of the employee. Cancel: This is used to cancel the update process.

Identification Details:-



1. When user will hover mouse over Identification Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

2. Click on Add New link under Identification Details List tab to add new details, as shown below:

Links:- Report: This is used to open the identification details report for the selected

employee.





Enter values and save.1. Identification Type (DL, Voter ID, Photograph etc.)2. Value3. Validation (Status will be validated if details have been validated)4. Support document5. Add new (Use this to add more identifications).

Buttons:-





4. After clicking on Save button, a screen will open with record populated in the list, as shown below:

Multiple identification details can be added by clicking on Add New link. User can view, edit record by clicking on view icon, edit icon.

Buttons:-




Languages Known Details:-

1. When user will hover mouse over Languages Known Details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

2. Click on Add New link under Languages Known Details List tab to add new details, as shown below:

Links:-

Report: This is used to open the languages known details report for the selected employee.



Buttons:-



Enter values and save.1. Language2. Can Read3. Can Write4. Can Speak5. Validation (Status will be validated if details have been validated)6. Support document7. Add new (Use this to add more languages)

Buttons:-






Multiple languages details can be added by clicking on Add New link. User can view, edit record by clicking on view icon, edit icon.

Buttons:-




Official Details:-

1. When user will hover mouse over official details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:

2. Click on Add New link under Official Details List tab to add new details, as shown below:

Links:-

Report: This is used to open the official details report for the selected employee.

Buttons:-





Enter values and save.

1. Official Detail (Bank Account No, Insurance Policy No, CPF/PRAN No.)2. Is Salary account3. Number4. Validation5. Support document

Buttons:-






Multiple official details can be added by clicking on Add New link. User can view, edit record by clicking on view icon, edit icon.

Buttons:-


Document Upload Details:-

1. When user will hover mouse over document upload details Tile, view link will become visible ,click on that view link ,a new window will open as shown below:



Buttons:-

Back To Desk: This is used to go back to the Desk. Click on view icon to view the uploaded document. Click on upload icon to upload the document

2. Click on upload icon, a new screen will open to upload documents as shown below:

Click on Browse Button and select the path where document is stored, and then click on Attach button.

Click on Close button to close the opened window. If there is no document uploaded, then file not uploaded message will appear.

Note: Only GIF/JPG/JPEG/PDF file formats are supported.



Validation Desk (Personnel Record):-

Path: NVS-iConnect ServicesàHuman ResourceàValidation Desk (Personnel Record)

HR will validate all the records.

Three Action Buttons are available:-

To View the details

To Validate the Information

To Reject the Information

Personal Detail Validation



Select Employee from the list

Click on validate button



Click on OK

Employee Personnel details Validated, message will appear.

Pay Details Validation

Select Employee from the list, click on view and Validate/Reject



Personal Details Contd. Validation

Select Employee from the list, click on view and Validate/Reject.

Contact Detail Validation




Qualification Detail Validation


Previous Experience Details Validation




Family Member Details Validation


Nominee Details Validation




Employee Identification Details Validation


Languages Known Details Validation




Official Details Validation


Document Upload Details Validation

Here all the supporting document uploaded by Employee can be validated by Admin.



Validator Details It contains below information:-

1. Validate by – Name of the person who validates the employee details.2. Validate Date – Date on which the person validates the employee

details.3. Validator Remarks – Validator can enter remarks in this text field.

Report It contains the list of all the employees who are details are in any one of

the below status:-

1. Pending2. Validated3. Rejected.

Role Management:-

Path: NVS-iConnect ServicesàHuman ResourceàGlobalàRole Management



Search the Employee details by entering any of these fields (Emp. No., Emp. Name) in the search box.

After selecting the employee,

1. Click on square box to see the role management list details of the selected Employee.

2. Click on add new at the right corner.

Assign new role to an Employee Enter the below fields.

1. Posting2. State 3. District 4. Place of Posting5. User Name6. Nature of Job7. Designation



Note: Make sure u fill the nature of job as regular and Leave application NO.

Click on VIEW. Then add the new list and click on save which is present at the bottom.

Save – Cancel – Clear buttons

Save à Information will get saved. Cancel à Opened window will get closed.

Clear à It will clear all the fields of the form.


Login ProcessPIS Services1. Service BookPersonnel Details:-Personal Details Contd.:-Pay Details:-Contact Details:-Qualification Details:-Prev. Exp. Details:-Family Member Details:-Nominee Details:-Identification Details:-Languages Known Details:-Official Details:-Document Upload Details:-Validation Desk (Personnel Record):-Role Management:-

NVS-iConnect PIS User Manual V1 · NVS-iConnect PIS User Manual V1.0 5. Pay Matrix Effective Date...

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