Ntu share project final report

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  • 1. Project Identifier:Version:Contact:Date:JISC Final ReportProject InformationProject Identifier To be completed by JISCProject Title NTU SHARE (Supporting Harnessing and Advancing RepositoryEnhancementProject Hashtag #ntushareStart Date March 2009 End Date March 2011Lead Institution Nottingham Trent UniversityProject Director Nigel Hasting PVC AcademicProject Manager Vicki McGarveyContact email vicki.mcgarvey@ntu.ac.ukPartner Institutions Desire2LearnProject Web URL www.ntushare.orgProgramme Name Inf11-sueProgramme Manager Balviar NotayDocument InformationAuthor(s) Vicki McGarveyProject Role(s) Project ManagerDate June 2011 FilenameURL www.ntushare.orgAccess This report is for general disseminationPage 1 of 21Document title: JISC Final Report TemplateLast updated : Feb 2011 - v11.0
  • 2. Project Identifier:Version:Contact:Date:Table of Contents11 ACKNOWLEDGEMENTS..............................................................................................................................32 PROJECT SUMMARY ..................................................................................................................................33 MAIN BODY OF REPORT ............................................................................................................................3IMPLEMENTATION.......................................................................................................................................84 CONCLUSIONS.......................................................................................................................................... 195 RECOMMENDATIONS...............................................................................................................................206 IMPLICATIONS FOR THE FUTURE...............................................................................................................217 REFERENCES............................................................................................................................................. 218 APPENDICES (OPTIONAL)..........................................................................................................................21PROJECT EVALUATION QUESTIONNAIRE ATTACHED ...................................................................................2121Document title: JISC Final Report TemplateLast updated : Feb 2011 v11.0Page 2 of 21
  • 3. Project Identifier:Version:Contact:Date:1 AcknowledgementsProgramme: inf11-SUEProgramme Manager: Balviar NotayPartners: Desire2Learn (D2L) Yvonne Monterrroso, Technical Product Manager and ProjectTechnical Lead; Ian Mathers, Programme Manager for LOR and ePortfolioNTU Project Team: Anna Armstrong, Project Officer; Helen Adey, Evaluation Lead; Marek Oledzki,Communication Lead; Trevor Pull IT and Technical Support; Emma Tanner, Administrative Support;Dr Jon Tepper, Requirements Analysis LeadNTU Development and Implementation Core Team: Anna Armstrong; Jon Fletcher; Barry Gregory;Trevor Pull; Lisa WarburtonNTU Colleagues from across NTU who were member of the wider Development and ImplementationAngela Trikic Project Lead until October 2010Nigel Hastings PVC Academic and Nottingham Trent Universitys Elearning Working Group2 Project SummaryThe SHARE Project, in partnership with Desire2Learn, the vendors of the Universitys Virtual LearningEnvironment has extended repository use at Nottingham Trent University by integration withinlearning and teaching. With the assistance of JISC funding, Nottingham Trent University (NTU) hadbegun to develop a repository infrastructure by implementing an Institutional Repository (IREP), whichhas eased access and discovery of scholarly and related work. SHARE has enhanced this repositoryinfrastructure by supporting the sharing and reuse of learning and teaching resources via a group oflearning repositories implemented within its VLE.The project has facilitated the development and implementation, within a sustainable supportframework, of nine School repositories, one for each School, a University-wide learning repository andthe integration of JorumOpen and Merlot within its learning repository. Via a simplified workflow andmetadata schema, most staff at NTU can share and reuse learning resources within the context oftheir School or the, wider University. In addition, the project has increased access to learningresources from outside of the University via JorumOpen and Merlot and the successfulimplementation of these has paved the way for future external repository implementations.Furthermore, the project has encouraged NTU to take a strategic approach with respect to the issuesassociated with sharing and reusing learning and teaching materials. This is reflected in the recentLearning and Teaching Enhancement Strategy which includes an action to aid sharing of learningand teaching resources by enhancing the Universitys online repository provision and the change inthe Universitys Copyright in Educational Resources Policy which authorises staff to attach aCreative Commons License Attribution Non-commercial Share Alike license to their work. Bothof these major developments have happened during the lifetime of the project. These changes,together with the successful investigative technical activities, has meant that work can now begin ondeveloping a policy for making learning resources open within the learning repositories, thusfacilitating the start of a culture of open educational resources at the University.3 Main Body of Report3.1 Project Outputs and OutcomesDocument title: JISC Final Report TemplateLast updated : Feb 2011 v11.0Page 3 of 21
  • 4. Project Identifier:Version:Contact:Date:All the major documents produced by the project can be found on the SHARE web sitehttp://www.ntushare.org/project-documents/ Detailed project brief List of roles, responsibilities and permissions; A set of use cases; An agreed metadata application profile with minimum set of attributes; A set of criteria and processes for selection and evaluation of learning objects Logical models of NTU LOR Technical Report Learning Repository Overview Guide to OER Creative Commons Webinar Powerpoints National Workshop Conferences3.2 How did you go about achieving your outputs / outcomes?Project Aims and ObjectivesThe project informed by current research within the sector intended to contribute to the e-Frameworkwith project outputs relating to technical infrastructure and storage requirements as well as the policyand business processes that would enable deployment and transferability.In addition, the projects main goal was to develop and implement models of use and processes thatembed the creation, sharing and management of learning resources in NTUs Learning Repository 1within its VLE and via the Learning and Teaching Collection in IRep within academic practice at NTUby: Establishing processes and workflows that managed opportunities for content creation andlearning and teaching resource sharing; Establishing workflows within the University for the inclusion and subsequent management ofmaterials within the repository; Developing strategies to maximise the effective use of learning and teaching resourcescurrently locked up in personal storage devices, module locations on the VLE, and other lessreliable media; Achieving measurable increase in deposit rate to and usage of the Learning Repository andIREP; Develop interfaces between the Learning Repository and external repositories e.g. JORUMand IRep and share outcomes of work undertaken.However, the interface between the IREP and the Learning Repository was not developed during thelifecycle of the project and the above goal was only achieved for the Learning Repository, because ofthe following: IREP is an open access archive, the project decided in consultation with the NTU communitythat it wanted to make its learning resources externally available as Open EducationalResources and the current purpose of IREP precluded this;1NTU Learning Repository is a collective noun for the 9 School Learning Repository and 1 NTU-widelearning repository integrated within its VLE Desire2Learn that were implemented within learning andteachingDocument title: JISC Final Report TemplateLast updated : Feb 2011 v11.0Page 4 of 21
  • 5. Project Identifier:Version:Contact:Date: As Urls can be made open in D2Ls learning repository, these can then be harvested andshared via web sites and repositories (JorumOpen) and the project in consultation with NTUcommunity decided this was a more appropriate way to share learning resources, however, inorder to implement this the Elearning Working Group (the projects steering group) hasrecommended the development of a formalised process, which is being worked on at themomentMethodologyThe twin objectives of achieving the cultural change in learning and teaching practice and thetechnology implementation of the Learning Repository calls for a mixed skill set which was reflected inthe project team and the composition of the workpackage groups.Project ManagementThe following diagram illustrates the project management framework:The identified workpackages and support from within the NTU community, which included teachingand support staff, was influenced by the Universitys successful VLE implementation project, whichhad very similar characteristics with respect to technical implementation and learning and teachingengagement. The composition of the workpackage groups reflected the range of skills required tomeet the various outcomes and illustrated the collaborative approach adopted by the project withrespect t