NTT ProcessQuestion and Answers

Kathy Macomber

Marsha Alexander

Today’s agenda:

Reviewers The Process Details Timelines Q&A

Tab VI – External Reviewers

Need two external reviewers ESSENTIAL component of the promotion process

Regional director or supervisor, in consultation with the candidate, will identify the reviewers (Appendix E, F, and G).

Reviewer may be internal, part of the University System, or external professional from other universities or agencies who have collaborated with the candidate.

Tab VI – External Reviewers

Reviewer must comment: How you know the candidate Candidate’s academic work (merits) Reputation and relative standing in their field What difference their work has made

Need to be specific (quantitative) Do not use generalizations

Tab VI – External Reviewer

When selecting reviewers: Avoid former mentors or officemates

Reviewer needs to be somebody who can be objective (unbiased)

Reviewer should comment on the candidates academic contributions only

Peer Evaluations

Up to 4 peer evaluations Not required Go into Tab V Submit letter to Regional Director or supervisor

Peer Evaluations

Holding same rank or higher Provide written comments regarding the

candidate’s promotion

The Process

Regional Director or Supervisor The communicator The uploader

If outside the University System, no access to share point and will have to make copies of the dossier for the reviewer.

Questions?

• October 27th – Checklist

Reminders

CV – limited to 25 pages

Tab 5 – limited to 25 pages

Plus, samples of work (5 documents and no more than 25 pages)

Folders

Light blue pressboard report binder Tabs – using Roman numerals Front label

Name Division of Extension Dossier in Support of

Promotion to the Level of ________________ Submission Date (November 1, 2013)

Reconsideration/Appeal

Negative recommendation Can request an appeal by written format

• Committee• Vice Provost of Extension• Provost level

Usually asked to provide additional clarification A hearing will be held

Regardless of the recommendation, the dossier will move to the next level unless the candidate requests to withdrawal.

Timeline

Nov. 1 Candidate provided 3 paper copies and an electronic copy via SharePoint

of dossier to supervisor.Dec. 1 Supervisors and Regional

Directors submit letters of recommendation and

completed dossier packets to the NTT Committee.

Timeline

Jan. 15 The chair of the NTT committee provides the Vice Provost with written notice of the committee’s vote and recommendation (withdrawal/appeal).

June 1 The Vice Provost forwards the candidate’s dossier and the recommendation to the Provost.

Aug. 1 Provost completes review.Sept. 1 If approved by Provost, candidate’s

promotion becomes effective.

Extension NTT Committee

4-H Youth Development Kathy BondyAgriculture Mary SobbaBusiness Development Chris ThompsonCommunity Development Bev MaltsbergerHuman Environmental Science Kathy DothageTenure Track at Large Steve BallNon-tenure Track at Large Johanna Reed Adams

(Committee Chair)