Novice

Faculty Development Workshop 

FSE Faculty retreat 

April 18, 2012 

1

Creating an Elluminate Session within your Blackboard Course

CreatinganElluminateSessionwithinyourBlackboardCourseUnder the “Collaboration Tools” Menu - Click on “Elluminate Live”

Click “Create Elluminate Live Session”

1. Click Elluminate Live

2. Click

2

Creating an Elluminate Session within your Blackboard Course

Add the appropriate criteria

1. Name it

2. Schedule

3. Click submit

3

Creating an Elluminate Session within your Blackboard Course

Now that you have scheduled it… The next step is to make it available to students. In the content area of your choice, slect Add Interactive Tool > Elluminate Live

Click the date of the Elluminate session

Select

Click date

4

Creating an Elluminate Session within your Blackboard Course

And Finally click “Add”

Click Add

A

udio Setup Wizard

Quick R

eference Guide

Prior to participating in a session you should ensure that your audio

is configured correctly. Basic audio settings can be configured using

the Audio S

etup Wizard.

Using the A

udio Setup Wizard

1. C

lick Tools > Audio > A

udio Setup Wizard…

2.

Select the A

udio Output D

evice. The choices will depend on

your particular operating system. If you are using a U

SB

device, plug it in and then w

ait a few seconds for the system

to recognize it. Then click the R

efresh button and select the device. Then click O

kay.

3.

Listen to the prerecorded audio message by clicking the

button. Adjust your audio to a com

fortable listening level by m

oving the speaker slider bar. 4.

Confirm

you were able to hear the audio by clicking the

button.

5. S

elect your Audio Input D

evice. This is the microphone you use

to send your audio to others during the session. If you are using a U

SB

microphone, plug it in, w

ait a few seconds, and then click

the Refresh button. S

elect the device and click OK

.

6. Test your m

icrophone by click the button and

speak into the microphone w

ith your normal speaking voice.

Adjust the m

icrophone slider bar so that it displays green bars w

ith an occasional yellow bar. R

ed indicates that your audio is too loud or your m

icrophone is too close to your mouth.

7. C

lick the button to listen to your recorded

voice.

8. C

onfirm you w

ere able to hear your recorded voice. Click O

k.

Additional A

udio Settings

Additional audio settings are available from

Tools> P

references>Audio (M

ac users: Ellum

inate Live!>Preferences>Audio)

Tips: 1. U

se the Audio S

etup Wizard before each session begins.

2. U

se a headset to achieve consistent good quality audio.

3. A

lways use a headset if you are using sim

ultaneous talkers.

©

2010 Elluminate Inc. A

ll Rights R

eserved. For m

ore information visit w

ww

.elluminate.com

Loading Presentations

Quick R

eference Guide for M

oderators M

oderators can import P

owerPoint presentations (*.ppt, *pptx), and

OpenO

ffice presentations as well as the follow

ing image file form

ats *.bm

p, *.gif, *.jpg, *.jpeg, *.png, *.pict (Mac only) and *.tif to the

Whiteboard. P

rotected Whiteboard files (*.w

bp) and Whiteboard files

(*.wbd) can also be loaded to the W

hiteboard. O

nce imported, the presentation is available for all participants to

see, and can be marked up using the W

hiteboard drawing tools.

Loading a File

To load your presentation, you must have M

oderator status.

1. C

lick on the “Load Presentation” tool

in the Whiteboard

window

.

2. In the S

elect Screens dialog box, determ

ine where you w

ant to insert the file in relation to the C

urrent Screen or S

elected S

creens. The file can also replace a screen or become a sub-

topic of a screen.

3. C

lick OK

. The Load File dialog box appears.

4. N

avigate to the folder containing the file you want to load.

5. S

elect the file type you wish to load by scrolling through the Files

of type drop-down m

enu. The options are

a. P

owerP

oint File (*.ppt, *.pptx)

b. Im

age Files

c. P

rotected Whiteboard Files (*.w

bp)

d. W

hiteboard Files (*.wbd)

6. Locate the file or im

age you want to im

port, and select it. The file nam

e will appear in the File nam

e: text box. Click O

pen.

7. C

hoose the Import O

ptions – Faster Import, B

etter Quality, or

Best Q

uality. In most cases B

etter Quality is recom

mended.

8.

Select Include N

otes from the A

ccessibility Options to copy

the Pow

erPoint N

otes to the Ellum

inate Live! Notes w

indow.

9. S

elect the import screen size from

the Specify Import Screen

Size window

. The default is 1024 x 768. Click O

K.

10. Each

slide in

the presentation

is loaded

onto a

separate w

hiteboard screen as an image.

Activity Indicators

When you load a presentation, you m

ay see red and orange activity indicators next to your nam

e or a participant’s name. These colored

indicator lights represent if participants have received all of the content

R

ed: A red light next to a participant’s nam

e indicates that he or she has not received the content on their current screen. This light disappears once the participant has received the screen content from

the server.

Orange:

An

orange light

next to

a participant’s

name

indicates that he or she is still receiving the whiteboard

screens from the server. This light disappears once the

participant has received all of the whiteboard screens.

The w

hiteboard activity indicators are dynamic and are updated and

visible to all moderators throughout the session.

Best Practices

When you are loading P

owerPoint you have three Im

port O

ptions to select from: Faster Im

port, Better Q

uality, and B

est Q

uality. B

est Q

uality is

recomm

ended since

each P

owerP

oint slide is being converted into an image file.

W

hen loading a presentation, each slide is converted to a static im

age and loaded onto the whiteboard. If you w

ould like to include any transitions or anim

ations, use Application S

haring. In Pow

erPoint, go to S

lide Show

> Set U

p Slide

Show

> Browsed by an individual (w

indow)

M

any users create content using other presentation software

such as Keynote or P

hotoshop. Although you cannot im

port these

presentations directly

onto the

Ellum

inate Live!

whiteboard, you can save the slides in the presentation as

individual im

ages and

then load

the im

ages onto

the E

lluminate Live! w

hiteboard.

W

hen you load a presentation during your session, keep an eye on the indicator lights next to each participant’s nam

e so that you know

if any are delayed in receiving whiteboard

content. In particular, note the red indicator light as this m

eans the user does not see the current slide. These indicator lights allow

you to adjust the pace of your session accordingly.

© 2010 Ellum

inate Inc. All R

ights Reserved.

For more inform

ation visit ww

w.ellum

inate.com

R

ecordings

Quick R

eference Guide

As a M

oderator, you can record an Ellum

inate session. The recording w

ill be saved to the Ellum

inate server and accessible for playback from

UR

L (link). The link can be distributed to those w

ho missed the session or to those w

ho attended but w

ould like to review the session. S

essions may

also be created purely for archival purposes.

All activity that occurs in the m

ain room of the session w

ill be recorded, except for private C

hat messages, the Tim

er and N

otes. As the recording progresses, E

lluminate Live! w

ill insert index entries to m

ark significant events within the session.

Anyone view

ing the recording can navigate through the recording to points m

arked with index entries. The m

oderator can also choose to m

anually insert index entries during the live session thereby m

arking specific session activities.

You can start or pause recording at any tim

e during the session. The recording can be erased at any tim

e during the session by the m

oderator. How

ever, some sessions, w

hen created, m

ay have been set to record automatically. If this is

the case, you cannot start, stop or erase the recording.

Starting and Resum

ing a Recording

The session moderator w

ill be presented with a recording

reminder at the beginning of the session. The rem

inder will

also appear if the recording is paused at anytime during the

session. Additionally, all participants w

ill here a verbal cue w

hen the recording is started and paused.

The recording controls are at the bottom-left corner of the

Ellum

inate Live! interface in the status bar:

To begin recording your session, or to resume the recording if

you’ve paused it:

C

lick on the R

ecord button.

When the recorder starts, the

Recording icon in the status

bar is displayed in red indicating to everyone in the session that it is being recorded.

Stopping and Pausing a Recording

At any tim

e during your session, you can stop or pause the recording by:

C

licking on the P

ause button.

Erasing a Recording

You can erase the content of the recording at any tim

e during the session.

From

the Tools menu select R

ecorder > Erase

Recording.

Playing a Recording

Recordings are typically played by clicking on a recording link.

An E

lluminate Live! w

indow w

ill open. The Playback C

ontroller panel is at the bottom

-left corner of the window

in the status bar:

To begin playing the recording:

C

lick on the P

lay/Resum

e button to begin playing the recording at norm

al speed.

To stop playing the recording, do one of the following:

C

lick on the P

ause button to stop playing the recording and m

aintain your current place in the recording.

C

lick on the S

top button to stop playing the recording and return to the beginning of the recording.

Navigating W

ithin a Recording

When you play a recording, you are not required to play it from

start to finish. Y

ou can skip ahead or move back to areas of

particular interest by navigating through a list of index entries.

There are several ways to navigate w

ithin a recording:

1. C

lick, grab and drag the playback slider

2.

Click on the P

revious or Next Index E

ntry to jum

p to an index point.

Manually A

dding an Index Entry A

s a recording progresses, Ellum

inate Live! inserts index entries to m

ark significant events within the session. If the

automatic indexing does not m

ark a spot in your session that you w

ant to be able to reference later when you play the

recording (such as when you begin a discussion or take a

break), you can manually add an index m

ark. To m

anually add an index entry:

1. From

the Tools menu select R

ecorder > Add

Index Entry.

2. E

nter a description for your index entry.

3.

Click on O

K to add the index entry or C

ancel to close the dialog w

ithout saving an index entry.

Using the R

ecording Index

The Recording Index w

indow displays a com

plete list of all index entries in your recording. Y

ou can navigate to any index entry in the list. To open the R

ecording Index window

, click on

the drop down arrow

to select the S

how

Recording Index.

Extending R

ecordings using Elluminate Publish!

To play Ellum

inate Live! recordings while aw

ay from your com

puter, convert them

to audio or video podcasts and listen to them on your

iPod or other M

P3 player. To play full (audio and video) E

lluminate

Live! recordings

while

not connected

to the

Internet, create

Ellum

inate Unplugged! standalone recordings and play them

on your desktop com

puter or laptop.

Form

at

o H

.264 – default setting which is M

PE

G-4 video w

ith com

pression.

o A

VI – A

udio Video Interleave – best form

at if you intend to edit the file using a third party tool.

o FLV

– Flash Video

o M

OV

- QuickTim

e

o M

P4 – M

PE

G-4 V

ideo

o W

MV

– Window

s Media V

ideo

Accessing R

ecordings

You need to supply E

lluminate P

ublish! with either a .vcr file nam

e, a .jnlp file nam

e or a UR

L of the recording you with to convert.

If you are using the Session Adm

inistration System (SA

S), access the recording U

RL in the one of the follow

ing ways:

G

et the UR

L from the session creator or a S

AS

administrator

G

et the UR

L from the em

ail that was sent to you after the

recorded session was com

pleted or when you created the

session

Log in to the S

AS

and retrieve the UR

L. See R

etrieving R

ecording Links in the SA

S Q

uick Reference G

uide for step by step instructions (http://w

ww

.elluminate.com

/support/docs/sas/administrator.js

p)

If you are using the Elluminate Live! M

anager (ELM), save the .jnlp

file of the recording to you local computer. This is done by changing

a setting in Window

s Explorer.

W

indows E

xplorer > Folder Options > Tools > File Types.

Find the JNLP file type and click the A

dvanced button. S

elect Confirm

open after download. Launch the desired

recording and save the JNLP file. S

ee the Elluminate

Publish! User G

uide for more inform

ation.

©

2010 Elluminate Inc. A

ll Rights R

eserved. For m

ore information visit w

ww

.elluminate.com

Presentation M

ode Q

uick Reference G

uide for Moderators

As a

Moderator,

you can

change the

view

of the

Whiteboard

or an

Application Sharing window

so it fills the entire Ellum

inate Live! window

. This is called Presentation M

ode. When you use Presentation M

ode, everyone in the session autom

atically will have the sam

e full-window

view –

until either they “opt out” or you end Presentation Mode and return the

content to a normal view

.

Displaying W

hiteboard Content in Presentation M

ode

1. O

pen the Present C

ontent dialog box by clicking the P

resent C

ontent button.

2. S

elect Whiteboard. If you w

ish your own view

of the Whiteboard to be in

Presentation M

ode, select Present to Self.

3. C

lick on the Present button.

4. To stop P

resentation Mode, click the

terminate button.

Presentation Mode View

To return to the default view or to activate your audio w

ithout exiting the P

resentation Mode view

, click the Controller Tab, w

hich will appear in the

upper right hand portion of the window

. It will expand to display tw

o buttons.

Click the

button to exit Presentation M

ode and to “Return to non-

presented layout.” The Participant can return to P

resentation Mode by

clicking the return button.

Click the

button to activate your microphone.

Moderator View

If the Moderator does not select Present to Self and has their w

indows

locked, the Whiteboard w

indow w

ill be surrounded by a yellow border

containing text to indicate that it has been placed in Presentation Mode.

There will also be an indicator in the bottom

right-hand side of the M

oderator’s screen to confirm the W

hiteboard is being show to P

articipants in P

resentation Mode.

The Moderator can sw

itch to the presentation view at anytim

e by clicking the

button.

Displaying A

pplication Sharing in Presentation Mode

You can put your A

pplication Sharing w

indow into P

resentation M

ode either through the Present C

ontent dialog box or through the H

ost Applications dialog box. A

pplication Sharing w

ill appear in the P

resent Content dialog box only if an A

pplication Sharing session

has already been started.

Using the Present C

ontent Dialog

1. S

hare your application through the Application S

haring dialog box.

2. O

pen the Present C

ontent dialog box by clicking the

Presentation M

ode button .

3. S

elect Application S

haring.

4. C

lick on the Present button.

Using the A

pplication Sharing Dialog

1. O

pen the Application S

haring dialog box.

2. S

elect the application or region you wish to share.

3. S

elect the Show in Presentation m

ode option.

4. C

lick on the OK

button.

5. To stop P

resentation Mode but to continue A

pplication Sharing click

the button. To stop A

pplication Sharing click the

button.

D

isplaying Application Sharing Session in Presentation M

ode

Viewers of an application sharing session in Presentation M

ode will see the

controller in the top right corner of the Presentation M

ode window

.

To show the controller, click on the

slider. The controller has buttons to let the view

er Talk, opt out of Presentation M

ode, request remote control of the

shared application and scale the window

.

If you requested (and were granted) control of the application sharing

session, a magenta halo w

ill appear around the application.

Mini-C

ontroller

Participants can be m

oved in and out of Presentation M

ode from the M

ini-C

ontroller by click the Presentation M

ode button.

© 2010 Ellum

inate Inc. All R

ights Reserved.

For more inform

ation visit ww

w.ellum

inate.com

Using C

hat Q

uick Reference G

uide for Moderators

Text-based comm

unication is available in Ellum

inate Live! using the C

hat tool.

Use

the C

hat w

indow

to send

a text

messages

to everyone, to selected participants, or to a single participant in the session. D

epending on your session configuration, the moderator

may be able to m

onitor all messages sent betw

een participants, including

private m

essages. The

icon

indicates that

the m

oderator can see the private chat messages.

Understanding the C

hat messages

B

lack = public message that everyone in the session sees

B

lue = private message send by you or received by you

R

ed = private participant to participant chat as seen by m

oderator

B

old = message sent as an announcem

ent by the moderator

Chat Perm

ission

If a participant has the C

hat permission -

- he or she will

be able to send a text message to everyone, to selected

participants, or to one participant in the session.

P

articipants can

always

send a

text m

essage to

the m

oderator even if they do not have the Chat perm

ission. The m

essage will appear in the discussion region as a private

message (in blue) to all m

oderators.

The m

oderator can grant and remove the C

hat permission

by clicking on the icon or space in the Chat perm

ission colum

n of the participant window

next to the participant nam

e.

Sending Chat M

essages Y

ou can send chat message to everyone in This R

oom, to A

ll R

ooms

(Breakout R

ooms)

to M

oderators only,

to a

specific participant, or to Selected Participants. To This R

oom, A

ll Room

s, Moderators, or a Single Participant

1. C

lick in the textbox area and type your message.

2. C

lick the Send to: drop-down m

enu and select This Room

, A

ll Room

s, Moderators, or the participant to w

hom you

would like to send your m

essage.

© 2010 Ellum

inate Inc. All R

ights Reserved.

For m

ore information visit w

ww

.elluminate.com

3.

Click Send, or press Enter.

4. The m

essage appears in the conversation area.

To Selected Participants

To select specific participants to receive your message:

1. H

old down the S

hift or Ctrl key and click on the nam

es of the participants in the P

articipants window

. The participants’ nam

es are highlighted when selected.

2. C

lick in the textbox area and type your message.

3. C

lick the Send to: drop-down m

enu and select the option Selected Participants.

4. C

lick Send or press Enter.

Filtering Direct M

essages D

uring the

session, you

may

wish

to view

only

certain text

messages. U

se the Show drop-dow

n menu and select an option.

Now

only those messages m

atching your filter will appear in the

discussion region. You m

ay change your selection at any time.

© 2010 Ellum

inate Inc. All R

ights Reserved.

For m

ore information visit w

ww

.elluminate.com

N

ew M

essage Indicator

When you are filtering m

essages, you will be notified w

hen there is a new

message. The Show

drop-down m

enu will be highlighted in red

if there is a new m

essage you have not seen. To view the new

m

essage, revert to All in the filter.

R

esizing Chat M

essages Y

ou can resize the text messages in the conversation area and in

the message text field by right-clicking in either field. This w

ill give you access to the m

enu options or you may access them

from Tools

> Chat and then select C

onversation Area or M

essage Text Field. Send M

essage as Announcem

ent Y

ou may send a m

essage as an Announcem

ent if you want to

ensure your message w

ill be clearly visible to all.

1. C

lick on the A

nnouncement button.

2. From

the Send to option menu, select to w

hom you w

ant to send the m

essage. 3.

Type your message. Then click S

end. 4.

The m

essage w

ill appear

to the recipient

in both

their conversation area and in a pop-up m

essage dialog.

Adding External Links to your M

essage Y

ou can include links in your Chat m

essages. Recipients of your

messages w

ill be able to click on links to access an Internet site or send an em

ail. Link Type

Syntax Exam

ple

HT

TP

web site

http:// http://w

ww

.elluminate.com

Secure

HT

TP

web site

https:// https://addons.m

ozilla.org/

FT

P site

ftp:// ftp://ftp.linuxfocus.org/

Em

ail m

essage m

ailto: m

ailto:docs@ellum

inate.com

Saving Chat M

essages to a File Y

ou can save the Chat discussion region to a text file to review

later.

1. From

the File menu select S

ave and then choose Chat

Conversation.

2. C

hoose a file name and location. Then click Save.

B

reakout Room

s Q

uick Reference G

uide for Moderators

Moderators

can create

Breakout

Room

s in

Ellum

inate Live!.

A B

reakout Room

has the same features as the m

ain room and can be

used to facilitate small group activities or private m

eetings. Each

Breakout R

oom has its ow

n audio, whiteboard, application sharing,

video, etc. Com

munication or activity in breakout room

s is not captured in the recording. M

oderators can create any number of

breakout rooms at any tim

e during a session. Moderators can then

move participants and content into and betw

een breakout rooms and

the main room

. C

reating On-the-Fly B

reakout Room

s

You can select one or m

ore participants and send them to an on-the-

fly breakout room w

hich is created automatically.

1. In the P

articipants window

, click on the name(s) of the

participant(s) you wish to m

ove to a breakout room. H

old dow

n your Shift or C

trl key to select multiple participants.

2. R

ight mouse click (M

ac users hold down your control key

and mouse then click) and select Send to B

reakout Room

and then select N

ew Private B

reakout Room

from the

menu.

3.

The Participants w

indow w

ill be updated to include the nam

e(s) of the breakout room(s).

When the last participant is m

oved out of the breakout room, it

automatically closes and any content is lost. To retain the w

hiteboard content, you m

ust either save the whiteboard screens to a file or

copy the screens into the main room

prior to moving the last

participant out of the breakout room.

Creating Form

al Breakout R

ooms

You can create form

al breakout rooms w

here you can load or even pre-load content onto the w

hiteboard screens.

1. In the P

articipants window

, right click and select Create

Breakout R

oom…

2. E

nter a name for the breakout room

in the dialog box that appears.

3.

The Participants w

indow w

ill be updated to display the name

of the breakout room.

4. R

epeat these steps to create additional breakout rooms.

When the last participant is m

oved out of the room, the room

and the w

hiteboard content remain. Y

ou can save or copy the content before you close the room

.

Moving Participants into Form

al Breakout R

ooms

1. In the P

articipants window

, click on the name(s) of the

participant(s) you wish to m

ove to a breakout room. H

old dow

n your Shift or C

trl key to select multiple participants.

2.

With

the nam

e(s) selected,

drag the

participant to

the desired room

. The room w

ill have a green highlight (as show

n above) when the cursor reaches the room

. Release

the mouse and the participant(s) w

ill be moved to that room

.

Random

izing the Num

ber of Room

s or Num

ber of Participants Per R

oom

You can quickly create and populate breakout room

s by right mouse

clicking in

the P

articipants w

indow

and selecting

Distribute

Participants.

Select the num

ber of rooms or the num

ber of people per room and

click OK

. Participants w

ill automatically m

ove to the rooms.

Closing a B

reakout Room

In the Participants w

indow, right click on the breakout room

(Mac

users hold down your control key and m

ouse click) and select Close

Breakout R

oom from

the context menu. A

ll participants will be

moved back to the m

ain room. R

emem

ber to save or print the w

hiteboard slides as all content is deleted when the room

is closed.

Moderator C

ontrols in Breakout R

ooms

M

oving between breakout room

s: Move into any breakout

room by selecting your nam

e in the Participants w

indow and

drag yourself to the desired room or right click on your nam

e and choose Send to B

reakout Room

.

Follow

ing moderator: W

hen a breakout room is created,

Follow M

oderator on the Whiteboard is de-selected thereby

giving each

participant in

the room

the

ability to

work

independently on their own w

hiteboard. To select Follow

Moderator, join the breakout room

and then check Follow

Moderator.

This w

ill synchronize the

whiteboard

for the

room.

M

anaging Participants: Even if there is no m

oderator in the

breakout room

, participants

can still

collaborate. P

articipants have the same set of perm

issions they had in the m

ain room. W

hen participants raise their hands or send you a private text m

essage while in a breakout room

, you will

be notified even if you are not in the same room

.

View

ing content: As participants collaborate in breakout

rooms, you can view

their progress without actually joining

their room using E

xplore Screens.

1. S

elect Tools > Whiteboard > E

xplore Screens

2. V

iew the thum

bnails or double click to see the full w

hiteboard screen. For example, in the screen shot

above if you double click on Rm

.1-1 in Room

1, you w

ould be

able to

see the

full size

whiteboard.

Participants

will

not know

you

are view

ing their

whiteboard.

Managing C

ontent W

hiteboards can be moved into and out of the B

reakout Room

s using

Tools > Whiteboard > C

opy Screen to B

reakout Room

s…

Tools > W

hiteboard > Copy B

reakout Room

s to Main R

oom..

Best Practices

U

se breakout rooms for brainstorm

ing activities, tutoring, or sm

all group activities and collaboration.

To capture inform

ation created in the breakout rooms in a

recording, move the content and participants into the m

ain room

and have participants summ

arize their discussion.

B

efore sending participants into breakout rooms, provide

specific instructions and inform them

how m

uch time they

have to work on the activity.

R

emind participants to raise their hands or send private text

messages if they have questions w

hile in breakout rooms.

R

ename a breakout room

by right clicking on the breakout room

nam

e in

the P

articipants w

indow

and selecting

Renam

e Breakout R

oom…

© 2010 Ellum

inate Inc. All R

ights Reserved.

For more inform

ation visit ww

w.ellum

inate.com

Polling

Quick R

eference Guide for M

oderators E

lluminate Live! provides a P

olling feature. This feature allows you to

poll your participants at any time using one of five different types of

polls: Yes/N

o, Multiple-C

hoice (A-C, A-D

or A-E), and Class Pace.

You can use P

olling to obtain quick responses to verbal or written

questions. Type of Poll

Response B

uttons Yes/N

o

Multiple C

hoice

Multiple C

hoice

Multiple C

hoice

Class Pace (Slow

Dow

n/Speed U

p)

By default the Y

es/No poll is available w

hen you first join a session, and

the corresponding

response buttons

are displayed

in the

Participants w

indow. A

lso by default, the polling responses are show

n to

the participants.

You

can show

or

hide the

polling

responses at any time by clicking on the

button.

To Poll Participants

1. From

the Tools menu, select P

olling, and select the type of poll you w

ish to use. The default is Yes/N

o.

2.

Determ

ine if you wish to show

or hide the polling responses from

the participants. On the toolbar, the state of the polling

column is readily visible:

Hide responses from

the participants

Show

responses to the participants

3. A

sk your question and inform the participants to click on one

of the response buttons.

4. If you chose to hide the responses, you m

ay choose to reveal them

by clicking on the Show

button.

Viewing Polling R

esults A

t any time that you are polling your participants you can view

a sum

mary of the results. From

the Tools menu, S

elect Polling, and

then select Show

Statistics…

The sum

mary results are only visible to a m

oderator. To share the P

olling Statistics w

ith the participants, click Publish to W

hiteboard. C

learing Results

To clear responses in the polling column either:

Click the top of the polling colum

n to clear all responses at once.

C

lick on each response in the polling column one at a tim

e.

Locking Responses

To lock polling responses, click on the toolbar. P

articipants will

not be able to change their responses to the poll.

Publishing Responses to the W

hiteboard

To publish a copy of the polling statistics to the whiteboard click

on the toolbar. Y

ou can now m

ark up the statistics and save them.

Deactivating Polling

To de-activate the polling feature, select Polling from

the Tools menu

and choose None.

Best Practices

U

se polling to break up the session and engage participants.

U

se the whiteboard to present your polling question along

with the responses.

H

ide the polling results from your participants until they have

responded to ensure honest feedback. Reveal the results

only after everyone has responded.

U

se the Class P

ace poll so that participants can give you feedback on the pace of the session.

If the polling results w

ere shown to the participants they w

ill also be show

n in the recording. Hidden results are not

recorded.

© 2010 Ellum

inate Inc. All R

ights Reserved..

For more inform

ation visit ww

w.ellum

inate.com

W

eb Tour Q

uick Reference G

uide W

eb Tour allows m

oderators to take participants to a series of websites via

an embedded brow

ser window

within the E

lluminate Live! interface. W

eb Tour allow

s participants to interact independently with content in the w

indow

and allows m

oderators to redirect participants to any link.

Web Tour is a great w

ay of taking users through a website (a synchronized

Web surf) and then allow

ing them to interact on their ow

n. For example, you

can use Web Tour to take attendees to a w

ebsite and then have them

individually research a topic or complete a survey.

Using W

eb Tour

To use the Web Tour feature, users should have either Internet E

xplorer, S

afari or Firefox as their default Web brow

ser and have Java Web S

tart V

ersion 1.4 or higher. If you do not have these defaults the website w

ill open up outside of the Ellum

inate Live! interface and in the participant’s default w

eb browser – a W

eb Push.

1. C

lick on the “Start a w

eb tour” button on your main toolbar

or from

the Tools menu, select W

eb Tour and then “Start a W

eb Tour…”

2. E

nter the UR

L that you wish to tour and click O

K.

3.

A W

eb Tour window

will open for each participant in the session.

As the m

oderator navigates to different pages or to other websites,

the participants will follow

. If there are multiple m

oderators in the session, the “Tour G

uide” checkbox allows one m

oderator to be the guide. P

articipants also have the ability to self-navigate in the w

indow, but w

ill be re-directed every time the tour guide m

akes a change.

W

ithin the Web Tour w

indow, you can:

M

ove within the W

eb site by clicking on the various links.

M

ove within the w

ebsite by using the page arrows.

M

ove to another web site by entering the U

RL in the U

RL text box.

C

lick the button to publish the U

RL to the C

hat window

.

To close the W

eb Tour window

, click on or click the W

eb Tour w

indow’s C

lose button.

Using W

eb Push

Web P

ush is designed to open a website on each participant’s com

puter in a brow

ser window

which is not em

bedded into Ellum

inate. This will give each

participant the opportunity to bookmark or save the w

ebsite address.

1. From

the Tools menu, select W

eb Tour and then “Go to U

RL”

2. E

nter the UR

L that you wish to tour and click O

K.

3. The w

ebsite will open in the participant’s brow

ser on top of E

lluminate. P

articipants will then be able to self-navigate

throughout the website. They w

ill also be able to bookmark or save

the website.

Best Practices

The W

eb Tour feature is not available on Solaris and Linux system

s. If you start a Web Tour, your Linux or S

olaris users will

receive a Web Push page to each page in your tour (i.e., the pages

will be displayed in their default brow

ser rather than in a Web Tour

window

).

For w

ebsites that require users to log in, ensure that everyone has a usernam

e/password. A

lternatively, you can use Application S

haring to allow participants to see your view

of the website.

W

hen using Web P

ush, ask participants to use the emoticons or

polling checkmark to indicate they have saved the pushed w

ebsite and are ready to continue.

List the w

ebsite UR

Ls that you plan to use during your session in a text docum

ent. Copy and paste the appropriate U

RL from

this docum

ent.

© 2010 Ellum

inate Inc. All R

ights Reserved.

For more inform

ation visit ww

w.ellum

inate.com