November 4 Packet

8/10/2019 November 4 Packet

1/16

Call to Order:

Roll Call:

AGENDA

Board of Park

Commissioners

Tuesday, November

4

2014

11:00

a.m.

Troy City

Hall

Council Chambers

President - Mr. Kappers

Mr. Kappers

Mr. Phillips

Mrs. Pierce

Approve

Minutes: October

7

2014 Joint Meeting

Reports:

Old Business:

New

Business:

Other:

Executive Session:

Adjourn

Jeremy Drake, Park

Superintendent

Report Attached)

Ken Siler, Recreation Director Report Attached)

Ken Green, Director of Golf Report Attached)

Mr. Kappers, Planning Commission Report

Request

from

the Troy Civic Theater They are requesting to place a storage

shed outside the Barn in the Park for storing some of their flats and props.

The shed

would

be 10 ft. x 16 ft.

and would

be

painted

red to

match

the Barn

in

the Park. This request was tabled from the October 7 meeting.


2/16

MINUT S

BOARD OF PARK COMMISSIONERS

MEETING

TUESDAY

OCTOBER 7, 2014

COUNCIL CHAMBERS

11:00A.M.

The

meeting was

called to order by Mr. Kappers, President.

Members

of the

Board

Present:

Mr.

Alan Kappers, President

Mr. Stan

Phillips,

Vice-President

Mrs.

Becky

Pierce, Secretary

Members of

the Recreation Board Present:

Members

of

the Recreation Board

Absent:

Others

present: Jeremy

Drake

Ken

Siler

Ken Green

Patrick Titterington

Sue

Knight

Stan Kegley

Mr. Martin Hobart,

President

Mr.

Doug Jackson

Mr. Dave Heffner

Mrs. Donna Snipes

Mr. Tom

Dunn, Secretary

Park Superintendent

Recreation

Director

Director of Golf Miami Shores

Golf

Course

Director of

Public

Service and

Safety

Administrative

Assistant

Project Manager

The minutes of

the

July 16,

2014

joint meeting

were

approved

as

assimilated.

The minutes

of

the September 2, 2014

meeting

of the Board

of

Park Commissioners

were approved

following a motion by

Mrs. Pierce

and

seconded

by Mr.

Phillips.

REPORTS:

The

report

from Jeremy Drake,

Park Superintendent, was accepted

as

submitted.

Mr.

Drake

had

nothing to add

to

his report.

The report from Ken Siler, Recreation

Director,

was accepted

as

submitted.

Mr. Siler noted the report from the Troy Aquatic Park

that was included in


3/16

Page 2

Park Board Minutes

October 7,

2014

The report

from Ken

Green, Director

of Golf

at Miami Shores Golf Course,

was accepted

as

submitted.

Mr.

Green

had nothing to

add to

his report.

Mr. Kappers had

nothing

to

report

from

the

Planning

Commission.

MIAMI SHORES RATE CHANGES:

Mr.

Green

submitted a request for 2014 fall

rates.

A

copy

of

the request

is

attached.

After a

short discussion,

Mr. Kappers moved

to

approve

the 2014

fall

rates as submitted.

Mrs.

Pierce seconded

and

the motion passed.

Mr.

Green

then discussed the rates for

2015. He

noted

the

rates from other

courses that he submitted as

part of

his packet. When he was asked how the

Golf Advisory

Board felt about

raising the

rates,

he

explained that

two board

members

wanted to keep the rates the same while the

other

two voted

to

increase

the

rates.

Mr.

Green

suggested

the following rate

increases:

Increase

Single Adult

40

Man Wife

80

Junior

40

Seniors

40

Sr. Man

Wife

80

Adult

Pass 20

Senior

Pass 20

Junior 20

When

asked,

Mr.

Green

said that he didn't

think they

would lose

any

memberships

because

the

increased rates would either be the same or still below other

courses.

Mr. Kappers

then moved

to increase

the rates

as

recommended

by Mr.

Green.

Mrs.

Pierce

seconded

and the motion

passed.

Mr.

Green

then

explained

that

he

would

like to

introduce

a

new

season

young

adult

pass

for 18 -

29 year olds because they have

a hard

time attracting

this

age group due

to their active life style. He

recommended that this pass

be priced at

225

plus

6 per

day.

Mr.

Phillips

moved to

accept the new season young adult

pass

as recommended

by

Mr.

Green. Mrs. Pierce seconded and the

motion

passed.


4/16

Page 3

Park Board Minutes

October 7,

2014

DP L

REQUEST FOR

EASEMENT:

Mrs. Swan addressed the

Board regarding a

request

from DP L

requesting

an

underground easement

as part

of

an

effort

to eliminate

a

pole and line over

the

Miami

River as

part

of

the Treasure Island

renovations and

the

placement of

the

lighthouse.

Mrs. Swan

displayed a

map

and

explained that they would like to bore

a hole

from the

transformer substation

that is

located between the Hobart

Arena and

the

levee

area

to

the

location

on

the other

side

of

the

river.

Mrs.

Swan

displayed

a

map

showing

the

affected area. Mr. Kappers

asked

if

any asphalt would be disturbed,

and

Mrs. Swan

replied that it would not. Mr. Kappers then

noted he

had concerns regarding

the

length

of

the

bore, and

Mrs. Swan reassured him

that

she

felt

there would not be any

issues.

Mr.

Kappers then moved to

recommend

to City Council that the

request

for

an

underground easement

for

the purpose

of

moving overhead lines

and a

pole be

approved,

as long as DP L repair

any damage done

to

this

area

during

this process.

Mrs. Pierce

seconded

and

the motion passed.

REQUEST

FROM TROY CIVIC THEATER:

Chuck

Fox,

708

E. Main Street,

524-1671, addressed the Board

on behalf of

the

Troy

Civic

Theater.

The

Troy

Civic

Theater would like

to

place

a

storage shed outside the

Barn

in the Park

for

storing some of their flats and props.

Mr.

Fox explained that

the

barn would be

10 ft. x 16 ft. and

would be painted red

to

match the Barn in

the

Park.

He

further

explained

that

there is

a door

on

the

northwest

side, and

they

would

like

to

place

the shed

just

outside

the

door

for

easy

access. When

asked

if

they

are

requesting anything

from

the

City, he

noted that they would like

to have an electric

line ran to

the shed

for

lighting inside,

and they

are

asking

if

they City could

pour

a

cement

pad

for

the shed to sit on, otherwise

they

would take care of all other costs.

When

asked the cost

of

the

cement

pad,

Mr.

Fox

didn t know

how

much that

would

cost.

Mr.

Drake noted that he didn t

feel

that

a

cement pad

was

needed

because

the

shed was built on treated timbers

and could sit

on the ground.

Mr.

Kappers asked if

this would be

visible

from the street. He noted that

he

had

concerns of

the shed

being

kept up.

Mr.

Fox

explained

that

they

want

to

paint

it red

just

like

the Barn in the

Park, and

they would take

responsibility for maintaining

the shed.

Mr. Kappers

said

that he

would

want the shed painted the same color as the Barn in the Park, placed in

a location that

was deemed by the

Park Superintendent, and he

would like

the

City

Engineer to look at the

possibility of

running electric to the shed.

Mr.

Kappers also


5/16

Page 4

Park Board

Minutes

October 7,

2014

There being no further business, Mr Phillips moved to adjourn the meeting. Mrs.

Pierce seconded and the motion

carried.

Respectfully submitted

by, Julie

Morrison, Ass t.

to Rebecca Pierce,

Secretary.


6/16

~ t Q / ,

Q f\\0

ity

of

Troy

u ~

To:

Board

of

Park Commissioners

From:

Jeremy Drake, Superintendent

of

Parks

November

4

2014 Park Board Report

Held weekly staff meetings

Moved the showmobile for the Halloween parade and pep rally

Serviced and repaired equipment as needed

Jeremy S Drake

-

City of Troy

Park

Department

265 Adams Street

Troy Ohio 45373

Phone: 937) 335-4612

Painted soccer fields, football fields, and softball fields as needed

Winterized irrigation systems

Winterized restrooms and Duke concession stand

Removed fountains and Duke Park water fall pump for the season

Removed downtown merchant flower pots for the season

Finished City wide street tree inspections

Trimmed trees in various parks

Hurricane Heating and Air to completed HV AC system upgrades at the

am

in the Park.

Completed repainting restroom floors at Menke, N. Market, Community, and Duke

Replaced metal roofing on field 4 dugouts at Duke Park. Both dugout roofs have been


7/16

CITY OF

TROY

PARI BOARD MEETING

November

4

2014

Council Chambers

11:00

a.m.

ITEMS TO

BE

DISCUSSED

BY

THE RECREATION DEPARTMENT

AT

THE

PARK

BOARD MEETING:

1. The Troy Recreation Departtnent s fall soccer program ended on Tuesday, October 21st.

A coaches tneeting was held for progratn review to collect player surveys and to get input

for next year s season.

2 Public skating began October

26th

for the winter season. Due to nice weather, we had 25

in attendance.

3.

Approval from

Park

Board

to

charge parking fees for parking

at Community

Park,

N.

Market St. Ball Fields, and the Senior Citizens Center for potential football play-off

gatnes to be held at Troy Memotial Stadium. Potential dates include: Noventber 14, 15,

21, 28 and 29. Troy High School Athletic Boosters will be staffing these lots.

4. Upcoming Hobati Arena events:

a.

Toby Mac, Matt Maher and Ryan

Stevenson-

November 16,2014.

b. Signs ofLife- The Essence of Pink Floyd- Noven1ber 22,2014.

c. Hobatt Brothers Christmas Patty- December 6, 2014.

d.

Hometown

Holiday in Troy-

December

7,

2014.

e. Silver Sticks Hockey

Tournament-

December 13-14, 2014.

f Conagra Foods Holiday

Party-

December

21,2014.

g. Miami Valley Freeze Hockey

Tournament-

January 2-4, 2015.

h Jordan World Circus- January 6, 2015.


8/16

To: Board

of

Park Commissioners

From:

en

Green Director

of

Golf

Subject: 2014 November Report

Date: Tuesday November 4 2014

Maintenance staff

is

performing routine maintenance.

Maintenance staff has been mulching leaves.

Staff has prepared five

of

thirteen bunkers

for

new sand.

Please

fin

attached

the

HowGoesit MTD/YTD Expense and Seasonal

Employee hours Reports.


9/16

2014

How oezit Report

Througt 29-0ct-14

2014 Green fees

2013 Green Fees

Gol fnow Specials 138 $1,932.00

Winter Rate 9 Holes

226

$2,486.00

270

$2,970.00

Winter

Rate 18 Holes Wkdy

302

$4,832.00

335

$5,360.00

Winter

Rate 18 Holes Wknd

35 $700.00

s $1,000.00

I

Winter

Rate 18 Holes

Af

PM

9 $144.00

46

$736.00

Jr

Green

Fee

9 Holes 129

$1,419.00

141

$1,551.00

WE

18 Hole Green

Fee

1711

$39,353.00 1547

$35,581.00

WE 18 Hole Green Fee

af

1 PM

724 $13,756.00

815

$15,485.00

WD 18 Hole Green

Fee 3174

$63,480.00

3339

$66,780.00

WE 9 Hole Green Fee AF 1 PM

966 $10,626.00

923

1 0 , 1 5 3 . 0 ~

WD 9 Hole Green Fee

4,998 $72,471.00

5621

$81,504.50

-

Member

Unlimited Green

Fee

4003

$0

4086

$0.00

Adult

Pass

Green Fee

2525 $15,150.00 3069

$18,414.00

Senior

Pass

Green

Fee

6,106 $30,530.00

5556 $27,780.00

Junior

Pass

Green Fee 477

$2,385.00 321

$1,605.00

PGA GCSAA

Green

Fee

14 $0 20 $0.00

Jr Green

Fee

18 Holes

56 $896.00 77 $1,232.00

9 Hole Promo 42

($609.00)

29 ($420.00)

--

18 Hole WD Promo

5

($100.00)

6

($120.00)

18 Hole

WE

Promo

Fam

. Night

Ad

Green

Fee 32

$320.00 16

$160.00

Fam.

Night

Jr

Green

Fee

45 $225.00 15 $75.00

Fam.

Night

Fam.

Green

Fee

5 $125.00 11 $275.00

Total 25722 260,121.00 26,293

270,121.50

-

Cart

e e s ~

18 Holes 8,691 $78,913.00 8483

$81,694.00

Cart Fees: 9 Holes 5034 $29,207.00 5460

$35,795.00

Total 13725 108,120 .00 13943

117,489.00


10/16

emberships emberships

Single dult

8

$6,480.00

5 $4,050.00

Husband

Wife

1 $1,395.00 1 $1,395.00

Juniors

1

$250.00

1

$250.00

Seniors 26 $18,330.00

28

$19,740.00

Senior Hus Wife

5 $5,450.00 7 $7,630.00

dult

ass

55 $20,625.00

72 $27,000.00

Senior ass 127 $41,275.00 125 $40,625.00

Junior

ass

53

$4,505.00

47 $3,995.00

I

otal 276 98,310.00

286

104,685.00

..

~


11/16

2014

2013

Club Storage

28 $1,680.00

27 $1,620.00

Replacement Cards

1

10

Total

29

$1,690.00 27 $1,620.00

olf

Course Revenue Total

S476 393.oo

S493 91s.oo

Snack Bar Snack Bar

-

Food

$26,845.00 $27,964.00

Beverage

$12,674.00 $13,358.00

lcohol $34,244.00

$35,522.00

Total

-

7 3 , 7 ~ ~ ~ _ Q _

$76,844.00

-

_


12/16


13/16

CURRENT MTD/YTD EXPENSE REPORT FOR MONTH

10

-

Ci ty

of

Troy

07:03:16 30

Oct 2014

PAGE:

2

Account Descr ip t ion Revised

app

MTD Expense

YTD

Expense Unexpended

Encumbrance

Unencumbered

Used

713.445.5398

PRINTING EXPENSE

1 000.00 0.00 945.18

54.82

0.00 54.82

94.52

713.445.5399

OTHER EXPENSE FOR 0

1 200.00

0.00 802.50

397.50

0.00

397.50

66.88

713.445.5411

PRINCIPAL PYMT NOTE

0.00 0.00

0.00

0.00 0.00

0.00

0.00

713.445.5421

INTEREST PYMT-NOTES

0.00 0.00

0.00 0.00

0.00

0.00

0.00

713.445.5511

REFUND-CURRENT YR R

40 000.00

2 440.61

31 352 .25

8 647.75

0.00 8 647.75

78.38

713.445.5524

ACCRUED INTEREST 10.00

0.00 0.00 10.00

0.00

10.00

0.00

713.445.5525

REMITTTANCE OF STAT

17 000.00 0.00

11 730.19

5 269.81

5 269.81

0.00

100.00

713.445.5527

PREMIUM

ON

INVESTME 0.00 0.00

0.00 0.00

0.00 0.00

0.00

713.445.5542

PETTY

CASH

ESTAB/IN 1 000.00 0.00

1 000.00 0.00

0.00

0.00

100.00

713.445.5602

LAND

IMPROVEMENTS 0.00 0.00

0.00 0.00 0.00

0.00 0.00

713.445.5611 BUILDINGS

0.00

0.00

0.00 0.00 0.00

0.00 0.00

713.445.5631 FURNITURE & FIXTURE 0.00 0.00 0.00 0.00

0.00 0.00

0.00

713.445.5632 VEHICLES

0.00 0.00 0.00

0.00

0.00

0.00 0.00

713.445.5633 MACHINERY & EQUIPME

37 000.00

0.00 39 384.24 -2 384 .24 0.00

-2 384 .24 106.44

713.445.5636 GOLF

CARTS

0.00 0.00 0.00 0.00 0.00

0.00 0.00

713.445.5637

COMPUTER HARDWARE/S 0.00 0.00 0.00 0.00 0.00 0.00 0.00

713.445.5639 OTHER EQUIPMENT

0.00 0.00 0.00 0.00

0.00 0.00

0.00

Dept 445

MUNICIPAL

FACILITIES 827 832.00 42 502.71 700 071.49

127 760.51 38 245.25

89 515.26

713

MIAMI

SHORES

FUND

827 832.00

42 502.71 700 071.49 127 760.51 38 245.25 89 515.26

827 832.00

42 502.71 700 071.49

127 760.51 38 245.25 89 515.26


14/16

2 14

Seasonal mployees

3 9 2014 3 16 2014 3 23 2014 3 30 2014 4 6 2014 4 13 2014 4 20 2014 4 27 2014 5 3 2014 5 10 2014

Flinn B 8.15

10

4.5

10

10.5 13.25

3.45

13.25

13.5

6.5

Florence

B

8.00 10 11.5 7.5 6 14.25 21.75 18.5 22.75 12.5

Giangulio

L

8.00

3 9

24.75

37

Holtel

J 8.30

5.75 4.75 11.75 5.75 13.5

5.75

12

Massie

R

8.15 7.25

9.5

10.25

4.5

18.75 17 12

25 24.75

34.25

May A

8.15

4.5 4

7

4.75

12.25

11

14.25

2.5

14.75

Mumma J 8.15 3

10.5

9.25 9.75

14.5

9.5

17.25

5.75 16.75

Weaver

G 8.00

8

11.5

26.75

32

Wilson

S

8.30

6

5.25 3 3

4

Woolery B

8.60

5.5

3

4.5

4.5

5

Wiehe

J

8.00

15

15.25

15.75

Total 10 25

55 5

39 5 55 25

60 5 93 75

81 45 176

98 25 174 75

Baumann B

8.00

Gillespie A

8.75

6.75 14

19.25

7.25

13.5

Hanger

D

8.00 17 14

Smith.

D

8.75 25.5

17.5 33.5

24.75 37

32 37.75

Monroe

R

7.95

17.75 10.5 20

20.5

Dunne

S

7.95

16.75

20.25

19.5

19.75 20.5

Total

6 75 25 5

31 5

70 5 59 25

9

85 92 75


15/16

5 17 2014 5 24 2014 5 31 2014 6 7 2014 6 14 2014

6 21 2014

6 28 2014

7 6 2014

7 13 2014 7 20 2014 7 27 2014

8 3 2014

8 10 2014

10 75 13 25

6 25

14

14 75 13

14 6 75 14

13 25

13 25

14

10

10 5 17 75 26 21 12 5 19 25 27 5 18 19 75 19 5 12 5

36

38

32 5 38

38 25 29 25

10 75

12 5

5 5 14 75

6 75 13 25

6 25

13 75 6 25

14

13 75 5 75

28 5

36 34 25

24 33 25

25 75

25 5 20 75

34 75

14 5 27 75 26 75

4 5 17

11 25 16 75

10 5 17 75 6 5

9 24

11 10 17

25 5

17 5 10 75 18 25

18 5

23 5 20 5

5

27 75

26 25

18 75

30 34 25

34 32

34 25 33 5

3

7

4 4 5 12 5 9 5 4 5 4 5 4 4

10 4 6 5

5

5

5

5

5

5 5 4 5 5

5 5

11

19 25

10 25

18 5 12 5 20 5 20

20 5 18 5

20 5

10 5

10 10

109 5

193 75

102 25 188 25 117 75 210 108 25 202 5

116

193 111 75 193

107 25

26 5 19 5

18 5

32 25 33 23

22 5

30 6 24 25

24 75 30 75

13 5

14 15 75 12

7 5

14 5

15

14

7

18 5

12 5

12 25

8

21 23 5 24 20 5 23

2975

38

33 25

43 5 33 25

35 25 34 5 39 5

31 75 44

36

37 25 36 5

29 5

18 5 7 14 75

7

7 25 7 25

6 5

7 5

12 75

7

7 75

8

91 25 85 5 83 25 102 80 25 106 25

79 75 106 5

76 25

101 75 79 75 105 83 25


16/16

8 17 2014 8 24 2014 8 31 2014 9 7 2014 9 14 2014 9 21 2014 9 28 2014 10 5 2014 10 12 2014 10 19 2014 10 26 2014 11 2 2014

12 75

13 12 5 11 11 5

12 8 5

10 25

7 5 11 5

11 5

18 75 12 75 21 18 21 75 15 75 15 25 12 75 9 12

30 5

31 25

23 25 6 16

13 5 6 25 13 5 7

17 5 6 75

11 75 6 10 25

4 5

27 5 28 75 14 5 16 75

23 5 24

16 75

21

19 25 20

20 25

16 25 9

13 5 13 25 15 6 75 10 5

11 75

12 5

7 75 7 5

17 25 16 25 23 75

17

9

18 5

13 25 9 25

8 5

11 25

31 5 30

28

26 20 25

14 25

4

7 5

9

4 3

6

5

4

5

5 5

3 5

5 5

3

10

10

10 10

10 5

4 75

187

108 5

173 75 100 5

155 25

85 25

145 5 88 102 75

51 75

97 75

22 75

22 25 19 75

4 5

14 5 14 25

18 25 6 10 75

7 75

7 75 8

24 5 31 25 5 15 5 3

47 25 36 75 19 5

32

36

36 75

35 5

32 25

24 75 38 25

30 25

7 5 7 5

7 5

17 17 15 25

18 5 8

8 5

8 5

106 5

81 92

67 25

84 5

62 75

77 25

48 44 25 38 25

38 75

November 4 Packet

Documents

Transcript of November 4 Packet