7/30/2019 November 15th Meeting Info

1/9

BOARD OF DIRECTORS

NICK CAPITANO CLUB

November 15, 2012 | 12:00 PM

Agenda

1. Welcome Members & Guests......................Scott Jacobsena. Erin Meagher, Beneficial Blends, LLC

b. Brian Robinson, Florida Central Credit Unionc. Collin Jotham, Mercer

2. Sports Club Check Presentation.Leo Diaz & Lou Bower3. Holiday Board and Staff Appreciation

December 2nd, noon - 5pm at Foggy Bottom

4. Consent Itemsa. September 13, 2012 Meeting Minutes

b. October, 2012 Financial Report

5. Investment Report ...Larry Bevis6. BP Oil Spill Funds (Gregory, Sharer & Stuart)....Troy Kimbrough7. Strategy Reports

Marketing......................................................................................Phil Malcolm

Strengthening the Board...............................................................Scott Jacobsen

8. Great Futures Breakfast Event, December 13th.........................................Anne Carney

7/30/2019 November 15th Meeting Info

2/9

BOYS & GIRLS CLUBS OF TAMPA BAY

TAMPA INTERNATIONAL AIRPORT

BOARDROOM | MAIN TERMINAL

SEPTEMBER 13, 2012 | 12:00 PM

Members Present:

Anne Carney, Koni Cassini, Adam Diasti, Lynn Dumais, Matt Dumar, Luis Garcia, GregHearing, Vic Holcomb, Oscar Horton, Scott Jacobsen, Shelley Kolseth, Phil Malcolm, KarenMincey, Chris Roederer, Steve Shear, Ryan Skubis, Marc Spencer, Andrea White.

Others Present:Brad Baumgardner, Ricky Gallon, Chris Letsos, Debbie McCarthy, Cassandra Thomas andguest, Jeff Locker.

Chairman Greg Hearing called the meeting to order at 12:15 pm and welcomed Jeff Locker.He also thanked Koni Cassini for setting up the tour at the airport for board members andguests.

Consent Items:Minutes from the July 12, 2012 meeting and August 2012 Financial Report were provided tothe members for their review prior to the meeting. A Motion to approve the Minutes was madeby Scott Jacobsen and seconded by Chris Roederer. Motion passed. Motion to approve theAugust 2012 Financial Report was made by Adam Diasti, seconded by Lynn Dumais. Motionpassed.Florida Area Council Meeting:

Lynn Dumais, Area Council Chair, spoke about the state meeting held in Panama City. Shereported that every Boys & Girls Clubs in Florida had a representative there and sharedinformation. The guest speaker was Chuck Loren of Board Source. In 2000, there were 29Kregular public charities, in 2012, there are 51K organizations and over 90% of them have a $1

7/30/2019 November 15th Meeting Info

3/9

be an easy sell and we already have a great amount of board support. We are at 90% of ourgoal but need more table captains. The Viniks are in full support of the breakfast and wouldlike for it to be a yearly event. There will be a table captains reception on October 10

th.

Steak DinnerMarc Spencer reported that Pam Iorio and Jeremy Rosado are confirmed. We have a new liveauction item this year donated by Busch Gardens. It will be a White Coat Experience whereone person can witness a surgery to one of the zoo animals in the operating room. Marc askedboard members to please bring a bottle of spirits or wine to the next board meeting or give a$20 donation to help with our most popular raffle item, Stock Your Bar.

Pasco County/Grants Report

Chris Letsos reported that registration is slow this year due to schools staying open longer.We had a record summer and reached 97% of our goal with over 500 teens a day. Schools andparents are coming to us now for our academic enrichment programs.

On the Grant side, Chris is aggressively seeking out new funds and other sources. He reportedthat Jennie Yingling is the new Executive Director for Pasco County.

Development ReportCassandra Thomas reported that we are less than $40K from our goal for the year inDevelopment. She provided a handout with donations coming in. Our new website, designedby Bayshore Solutions, should be up in the 45 days or so.

Community Relations Report

Ricky Gallon reported on events going on at the different clubs. Smith Salesian will be holding the Second Annual Day For Kids on September 22 nd

with a carnival type atmosphere. We have received book bags and boxes of supplies for kids Derrick Brooks is partnering up on teen programs with us Government Legislative Week is coming up the week of the September 17th with

7/30/2019 November 15th Meeting Info

4/9

Greg would like to host a board social event in December, some holiday cheer at Palma CeiaCountry Clubbut doesnt have a date. It wouldnt be for the purpose of asking for money, justto share some holiday cheer.

With no other business, Greg adjourned the meeting.

Brenda Browning, Recorder_____________________________ ____________

Shelley Kolseth, Secretary Date

7/30/2019 November 15th Meeting Info

5/9

Boys & Girls Clubs of Tampa Bay, Inc.Memo

To: Executive Committee

From: Deborah McCarthy

Date: November 13, 2012

Subject: October 2012 Financial Statements

Please find attached the preliminary Balance Sheet and Income Statement for the tenmonths ended October 31, 2012.

Notably we are currently have a Net Deficit unfavorable variance to date of $212,000.This is due primarily to the unfavorable variance in year to date Total Public Support of$161,000 combined with the unfavorable variance of $48,000 in Total Expenses.

Staff is in the process of reviewing the sources of income carefully to determine wherethe decline in support is coming from. To some degree, there may be timing differencesbetween when dollars were budgeted and when they are received. Staff are workingclosely with the Finance Committee to review the end of the year results of operations inpreparation for the 2013 Budget.

AS for the overage in Total Expenses of $48,000, this is a combination of a favorablevariance in Total Personnel Costs of $86,000, offset by an unfavorable variance of$135,000 in Total Operating Costs. The details of the overage in Operating Costs is asfollows:

Professional FeesOverage is due primarily to the costs of a new website design and implementation and

7/30/2019 November 15th Meeting Info

6/9

Page 1Boys & Girls Clubs of Tampa Bay, Inc.7/10/2012 03:44:18 PM

Balance Sheet

Operating Fund

6/30/2012

Land & Bldg Fund

6/30/2012

Temporarily

Restricted Fund

6/30/2012

Endowment Fund

6/30/2012

Totals

6/30/2012

Totals

6/30/2011

Assets

Current Assets$767,716 $22,742 $553,927 $12,101 $1,356,486 $1,320,428Cash & Cash Equivalents

$742,910 $0 $258,000 $0 $1,000,910 $1,065,256Accounts Receivable

Pledges Receivable - Current $0 $0 $109,341 $0 $109,341 $85,316

Allowance for Pledges Receivable - Current $0 $0 ($15,000) $0 ($15,000) $0

Investments - Short Term $0 $937,715 $287,708 $0 $1,225,423 $1,461,524

$158,238 $0 $0 $0 $158,238 $499,054Prepaid Expenses

$1,668,864 $960,457 $1,193,975 $12,101 $3,835,398 $4,431,579Total Current Assets

Non Current Assets

$0 $0 $0 $611,033 $611,033 $654,713Investments

$0 $7,850,282 $0 $0 $7,850,282 $7,448,854Land, Property and Equipment

$0 $0 $10,445 $0 $10,445 $58,403Long Term Pledges Receivable

$6,397 $0 $79,291 $0 $85,688 $75,069Other Assets

$6,397 $7,850,282 $89,736 $611,033 $8,557,448 $8,237,039Total Non Current Assets

$1,675,261 $8,810,739 $1,283,711 $623,135 $12,392,845 $12,668,618Total Assets

Liabilities and Net Assets

Liabilities

Current Liabilities

$68,421 $0 $0 $0 $68,421 $23,541Accounts Payable

$2,123 $0 $0 $0 $2,123 ($3,315)Payroll Withholdings Payable

$195,860 $0 $0 $0 $195,860 $175,814Accrued Expenses Payable

$266,404 $0 $0 $0 $266,404 $196,040Total Current Liabilities

Other Liabilities

Deferred Revenue $21,209 $0 $0 $0 $21,209 $18,207

Due To BGCTB Foundation $275 $0 $0 $0 $275 $0

$21,484 $0 $0 $0 $21,484 $18,207Total Other Liabilities

$287,888 $0 $0 $0 $287,888 $214,247Total Liabilities

7/30/2019 November 15th Meeting Info

7/9

Page 2Boys & Girls Clubs of Tampa Bay, Inc.7/10/2012 3:44:18PM

Balance Sheet

Operating Fund

6/30/2012

Land & Bldg Fund

6/30/2012

Temporarily

Restricted Fund

6/30/2012

Endowment Fund

6/30/2012

Totals

6/30/2012

Totals

6/30/2011

Net Assets

Net Assets

Net Assets - Unrestricted Fund $1,560,573 $0 $0 $0 $1,560,573 $2,051,967

Net Assets - Fixed Assets Fund $0 $7,121,252 $0 $0 $7,121,252 $7,420,454

Net Assets - Temporarily Restricted Fund $0 $0 $2,755,127 $0 $2,755,127 $2,304,856

Net Assets - Endowment Fund $0 $0 $0 $660,215 $660,215 $685,398

$1,560,573 $7,121,252 $2,755,127 $660,215 $12,097,168 $12,462,675Total Net Assets

Transfers

Transfers (To)/From Unrestricted Fund ($173,200) $1,689,486 ($1,471,416) ($37,080) $7,790 ($8,305)

($173,200) $1,689,486 ($1,471,416) ($37,080) $7,790 ($8,305)Total Net Asset Transfers

$1,387,373 $8,810,739 $1,283,711 $623,135 $12,104,957 $12,454,370Total Net Assets

$1,675,261 $8,810,739 $1,283,711 $623,135 $12,392,845 $12,668,618Total Liabilities and Net Assets

7/30/2019 November 15th Meeting Info

8/9

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Actual

1/1/2012

To

6/30/2012

Budget

1/1/2012

To

6/30/2012

Variance

Favorable

(Unfavorable)

Variance

%

Total 2012

Annual

Budget

Actual

1/1/2011

To

6/30/2011

Budget

1/1/2011

To

6/30/2011

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date Last Year

Revenue

Public Support

$1 ,370,380 $1,286, 404 $83,976 7% $2,867,000 $1,23 7,029 $1,356,154 ($1 19,125) ( 9)%Contributions

$783,202 $810,348 ($27,147) (3)% $1,510,950 $981,690 $988,974 ($7,283) (1)%Fees & Grants

$2 ,153,582 $2,096, 752 $56,830 3% $4,377,950 $2,21 8,719 $2,345,128 ($1 26,408) ( 5)%Total Public Support

Revenue

$217,789 $212,598 $5,191 2% $387,650 $215,820 $259,575 ($43,755) (17)%Program Service Revenue

$1,146 $2,400 ($1,254) (52)% $4,800 $6,895 $8,250 ($1,355) (16)%Investment Revenue

$15,624 $12,630 $2,994 24% $21,700 $7,434 $13,230 ($5,796) (44)%Other Revenue$234,560 $227,628 $6,932 3% $414,150 $230,150 $281,055 ($50,905) (18)%Total Revenue

Special Events

$377,153 $382,500 ($5,347) (1)% $634,750 $395,684 $370,500 $25,184 7%Special Event Revenue

($51,233) ($42,514) ($8,719) (21)% ($61,770) ($54,923) ($40,514) ($14,409) (36)%Special Event Expenses

$325,920 $339,986 ($14,066) (4)% $572,980 $340,761 $329,986 $10,775 3%Net Special Events

$2 ,714,062 $2,664, 367 $49,695 2% $5,365,080 $2,78 9,630 $2,956,169 ($1 66,539) (6)%Total Public Support and Revenue

Expenses

Personnel Costs

$1,206,836 $1,207,100 $264 0% $2,590,249 $1,099,033 $1,138,262 $39,229 3%Salaries

$125,743 $149,442 $23,699 16% $296,634 $147,240 $152,662 $5,422 4%Employee Benefits

$97,945 $96,837 ($1,108) (1)% $211,109 $86,390 $89,185 $2,795 3%Payroll Taxes

$37,259 $19,672 ($17,588) (89)% $39,570 $25,300 $19,941 ($5,359) (27)%Other Employee Costs

$1,467,784 $1,473,051 $5,267 0% $3,137,562 $1,357,963 $1,400,050 $42,087 3%Total Personnel Costs

Page 17/10/2012

7/30/2019 November 15th Meeting Info

9/9

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Revenues & Expenses

With Comparison to Budget & Last Year - Unaudited

Actual

1/1/2012

To

6/30/2012

Budget

1/1/2012

To

6/30/2012

Variance

Favorable

(Unfavorable)

Variance

%

Total 2012

Annual

Budget

Actual

1/1/2011

To

6/30/2011

Budget

1/1/2011

To

6/30/2011

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date Last Year

Operating Costs

$57,524 $39,010 ($18,514) (47)% $62,370 $18,474 $15,650 ($2,824) (18)%Professional Fees

$14,770 $40,560 $25,790 64% $144,120 $26,408 $25,952 ($456) (2)%Contract Services

$137,243 $143,182 $5,938 4% $303,369 $146,662 $143,773 ($2,889) (2)%Supplies

$66,556 $43,389 ($23,167) (53)% $86,779 $53,078 $49,842 ($3,235) (6)%Information Technolgy

$598,600 $608,469 $9,869 2% $1,245,425 $671,351 $679,761 $8,410 1%Occupancy Expense

$17,245 $10,855 ($6,390) (59)% $22,885 $6,869 $10,095 $3,226 32%Equipment Expense

$394 $124 ($270) (218)% $5,263 $2,812 $2,674 ($138) (5)%Postage & Shipping

$4,773 $3,975 ($798) (20)% $10,325 $5,159 $4,725 ($434) (9)%Printing & Publications

$104,842 $94,785 ($10,057) (11)% $191,210 $83,900 $91,497 $7,597 8%Transportation Expense

$33,849 $18,800 ($15,049) (80)% $39,000 $24,764 $24,600 ($164) (1)%Staff Training

$96,354 $65,747 ($30,607) (47)% $159,150 $76,849 $73,055 ($3,794) (5)%Program Services

$14 ,114 $17 ,415 $3,301 19% $58 ,370 $17 ,006 $19 ,745 $2,739 14%Other Expenses

$1 ,146,265 $1,086, 311 ($59,954) ( 6)% $2,328,266 $1,13 3,333 $1,141,369 $8, 037 1 %Total Operating Costs

$2 ,614,048 $2,559, 362 ($54,687) (2)% $5,465,828 $2,49 1,295 $2,541,419 $50,124 2 %Total Expenses

$100,013 $105,005 ($4,992) (5)% ($100,748) $298,335 $414,749 ($116,415) (28)%NET SURPLUS/(DEFICIT)

Page 27/10/2012