Noticeinviting!applications!for!pre1qualificationof!suppliers!for...
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Notice inviting applications for prequalification of suppliers for Medicines, Surgical Supplies and Diagnostics for the Heartfile Health Financing program 2015
Transcript of Noticeinviting!applications!for!pre1qualificationof!suppliers!for...
Notice inviting applications for pre-‐qualification of suppliers for Medicines, Surgical Supplies and Diagnostics for the
Heartfile Health Financing program
2015
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Table of Contents Pre-‐Qualification of suppliers for provision of .................................................................................................. 3
Heartfile Overview ............................................................................................................................................ 3
Heartfile Contact Information .......................................................................................................................... 3
Who can apply? ................................................................................................................................................ 4
Terms and Conditions ....................................................................................................................................... 4
Process Timeline ............................................................................................................................................... 4
Instructions to Applicants seeking Pre-‐qualification ........................................................................................ 5
Required Documents ........................................................................................................................................ 5
Opening and Evaluation .................................................................................................................................... 5
Attachment-‐I: Specialty w.r.t Cities and Hospitals ......................................................................................... 6
Attachment-‐II: Pre-‐qualification Application Form .......................................................................................... 7
Supplier Pre-‐qualification Questionnaire ......................................................................................................... 8
Annexure-‐A
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Pre-‐Qualification of suppliers for provision of Medicines, Surgical Supplies and Diagnostic
Heartfile Overview Heartfile is a non-‐profit NGO think tank with a focus on policy analysis and innovative solutions for improving health systems in Pakistan. Heartfile Health Financing (HHF) is one of its project to extend financial assistance to the poor for health protection. The HHF is a mHealth-‐enabled social protection system which promotes access to healthcare for the poorest of the poor through financial access. As such it is a charity and protects poor people from medical impoverishment, indebtedness, and forgoing health care altogether. For more information about Heartfile, please visit our website: http://www.heartfile.org.
HHF is currently providing services for the benefit of poor patients in five cities (Islamabad, Rawalpindi, Peshawar, Karachi and Hyderabad) comprising nine registered hospitals. Currently support is provided in the following specialties: Orthopedics, Cardiology, Cardiac Surgery, Neurosurgery, Gynecology, Diagnostics (BMT), Pediatric Surgery, Pediatric Oncology, Cardiothoracic, Gastroenterology and General Surgery. Details of hospital units enrolled in the program are outlined in Attachment-‐I. Since Heartfile acts as a major purchaser of services and medical items from wholesalers/retailers on behalf of patients, procurement is a salient part of this process. Heartfile, therefore invites sealed applications from eligible candidates for purposes of pre-‐qualifying suppliers for provision of medicines and other medical supplies. These applications are invited for specific wards/units in which Heartfile is currently engaged (details of wards in Attachment-‐I). The complete information of all packages appears as Annexure-‐A. Eligible parties/entities/firms are invited to submit a pre-‐qualification application as per the terms stated herein. Tender documents/specification or any other information can be obtained from the following address or downloaded from the Heartfile website: www.heartfile.org/Tender.htm. Please follow the following instructions in completing the bid.
Heartfile Contact Information
Dr. Saba Amjad 92-‐51-‐2616521-‐2 | 92-‐51-‐8358968
Senior Manager HR Fax: 92-‐51-‐2616455
Head of Procurement HHF Helpline 92-‐51-‐2614472
[email protected] Website: : http://www.heartfile.org & www.heartfilefinancing.org
Address: One Park Road, Chak Shahzad, Islamabad.
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Who can apply?
Mandatory criteria: • Status of certification: o Manufacturers/Retailers, Wholesalers, Distributors, Medical Service Providers and
Laboratories with evidence of at least one of the following: § Status of registration with Drug Regulatory Authority § Central Board of Revenue certification of registration as wholesaler or distributor § Wholesaler or distributor license by provincial Directorate of Health Services § Clearance certificate from provincial Excise and Taxation § Registration with Sales Tax Department, along with a Sales Tax Registration Certificate and
or Sales Tax documentation labeling entity as Wholesaler • Tax paying status: o Only those having National Tax paying status, and/or relevant Tax Clearance for the year 2012,
2013 can apply
Terms and Conditions • Applicants must have to provide financial reports duly audited for financial year 2012/2013 • Applicants shall furnish information as described in the Pre-‐qualification Application Form
Attachment-‐II • It is Heartfile's policy to observe the highest standard of ethics so applicant should not be black
listed for fraudulent practices • Heartfile reserves the right at its sole and absolute discretion to accept or reject the tender
without assigning any reason or cause thereof • Participants are free to submit tender for any one/more specialty or for any one/more cities or
for all items • Offers will be effective for at least 60-‐days from the date of opening of tenders • All responses should be submitted in hard-‐copy, (later a soft copy will be required) • For further details please visit Heartfile website: www.heartfile.org
Or contact: Mr. Zeeshan Zahoor, Deputy Manager, 92-‐51-‐2614472 | 0345-‐5934311.
Process Timeline Pre-‐Qualification Notice published 21st December, 2014 Submission Date Up till 31st January , 2015 Tender Opening Date 2nd February, 2015
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Instructions to Applicants seeking Pre-‐qualification • Duly filled and completed Supplier Pre-‐qualification Application/Questionnaire (Attachment-‐II) • The Pre-‐qualification documents should be signed by authorized official of the applicant and
must be submitted in a sealed envelope • Attach a copy of pre-‐qualification / registration documents, with any public or private sector
entity • Biding shall be done on “item rate” system, bidders should fill the rate /amount in the blank
columns: “Price & total” against each item • The items lists (Excel sheets) are compatible to Microsoft Office 2003 and above • It is appreciable to mention price for each and every item in a package • Kindly use highlighted columns of Excel sheets, in case the specified brands are not available
then it is appreciable to mention other equivalent brands in the said columns. However, consideration of other than specified brands will depend upon the HHF policy
• Supplier Application Form is meant for Heartfile Office use only • Suppliers already registered with Heartfile may please resubmit Tender document • Please attach the documents in following order;
Required Documents • N
O Documents Attached
Yes/No Remarks/Reason
1 Copy of CNIC 2 Copy of NTN certificate 3 Latest Tax status report 4 A copy of Drug Regulatory Registration Certificate ** 5 Any previous prequalification from any department with
evidence
6 Clients list, and evidence of supply to clients 7 Latest audit report 8 Pre-‐qualification questionnaire 9 List of packages ** Please attach whichever is applicable: Wholesale license/CBR Certificate/ Excise & Taxation Department Clearance Certificate/ Chamber of commerce letter/ Letter from Foreign Principals
Opening and Evaluation • A five members committee of officials shall open the Pre-‐qualification documents after the
closing date and will keep the record of tender opening proceedings • Only successful applicants shall be informed
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Attachment-‐I: Specialty w.r.t Cities and Hospitals
Specialty City Hospital Cardiology Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Cardiac Surgery Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Hyderabad Liaquat University Hospital, Hyderabad. Cardiothoracic Peshawar Lady Reading Hospital, Peshawar. Diagnostics (BMT) Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Gastroenterology Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Peshawar Lady Reading Hospital, Peshawar. General Surgery Peshawar Khyber Teaching Hospital Peshawar. Peshawar Hayatabad Medical Complex, Peshawar. Gynecology Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Peshawar Lady Reading Hospital, Peshawar. Hyderabad Liaquat University Hospital, Hyderabad. Neurosurgery Hyderabad Liaquat University Hospital, Hyderabad. Orthopedic Surgery Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Rawalpindi Rawalpindi General Hospital, Rawalpindi. Peshawar Khyber Teaching Hospital, Peshawar. Karachi Jinnah Post Medical College, Karachi Oncology Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Pediatric Surgery Islamabad Pakistan Institute of Medical Sciences (PIMS),
Islamabad. Karachi National Institute of Child Health, Karachi.
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Attachment-‐II: Pre-‐qualification Application Form
To:
Senior Manager,
Organization Management and Head Procurement Department Heartfile,
One Park Road, Chak Shahzad,
Islamabad, Pakistan.
HHF Helpline: 92-‐51-‐2614472, Fax: 92-‐51-‐2616455
Dear Madam/Sir,
Subject: Notice dated [21-‐12-‐2014], inviting sealed applications from eligible applicants for purposes of pre-‐qualifying suppliers for provision of medicines, surgical supplies and diagnostic.
In response to your subject Notice, we, the undersigned, submit our application for Pre-‐qualification as per the terms and conditions and instructions stipulated by Heartfile.
Our application and its contents shall remain valid and binding on us for 60 days from the date hereof. We shall be pleased to be included in the list of pre-‐qualified firms.
Yours sincerely,
Authorized Signature: (Rubber Stamp)……………………………………
Name and Title of Signatory ………………………………………………
Name of Tenderer ………………………………………………………….
Address: ……………………………………………………………………
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Supplier Pre-qualification Questionnaire
(A) Business Name ………………………………………………………….
(B) P.O. BOX (if applicable) ………………………………………….………………
(C) Physical Address ………………………………………………………….
(D) Telephone Numbers ………………………………………………………….
(F) FAX Numbers ………………………………………………………….
(G) E-‐mail ………………………………………………………….
(H) Nature of business
Sole Proprietor Partnership Limited Company
Trader Manufacturer Agent
Registration Details: Number ……………………………………………………………………………………………
Date ……………………………………………………………………………………………
Authority ……………………………………………………………………………………………
Period in business ……………………………………...……………………………………………….
Other organizations/companies where you supply
A) ……………………………………………………………...……………………………………….
B) ……………………………………………………………...……………………………………….
C) ……………………………………………………………...……………………………………….
Any other Pre-‐qualification awarded…………………………………………………………..
Have you previously been supplying goods to HEARTFILE?
If yes, which materials: ……………………………………………………………………………….
