NOTICE OF MEETING - Town of Claremont...2017/05/16 · FIT OUT AND USE OF SHOP FOR SALES AND...

TOWN OF CLAREMONT

N O T I C E O F M E E T I N G

NOTICE IS HEREBY GIVEN that an

ORDINARY Meeting of the Council will be held,

on TUESDAY 16 MAY, 2017, commencing at 7:00 PM

at the Town of Claremont, Claremont Council Chambers, 308 Stirling Highway,

Claremont.

Stephen Goode CHIEF EXECUTIVE OFFICER Date:

DISCLAIMER Would all members of the public please note that they are cautioned against taking any action as a result of a Council decision tonight until such time as they have seen a copy of the Minutes or have been advised, in writing, by the Council’s Administration with regard to any particular decision.

ORDINARY COUNCIL MEETING AGENDA 16 MAY, 2017

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO 1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ............ 1

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE .......... 1

3 DISCLOSURE OF INTERESTS .................................................................. 1

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE . 1

5 PUBLIC QUESTION TIME .......................................................................... 1

6 PUBLIC STATEMENT TIME ....................................................................... 1

7 APPLICATIONS FOR LEAVE OF ABSENCE ............................................ 1

8 PETITIONS/DEPUTATIONS/PRESENTATIONS ........................................ 1

8.1 PETITION.......................................................................................... 1

8.1.1 ROAD CLOSURES IN CLAREMONT CBD ............................ 1

9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................... 1

10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING MAY BE CLOSED TO THE PUBLIC ......................................... 1

11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ............... 1

12 REPORTS OF COMMITTEES ..................................................................... 1

13 REPORTS OF THE CEO ............................................................................. 2

13.1 CHIEF EXECUTIVE OFFICER ......................................................... 2

13.1.1 UNDERGROUND POWER – INDICATORS FOR CONSULTATION ................................................................... 2

13.2 PLANNING AND DEVELOPMENT .................................................. 5

13.2.1 18/50 BAY VIEW TERRACE, CLAREMONT - PROPOSED FIT OUT AND USE OF SHOP FOR SALES AND DISPLAY .. 5

13.2.2 FINAL ADOPTION OF SCHEME AMENDMENT NO. 134 - REZONING AND RESERVING OF LAND IN THE VICINITY OF LAKE CLAREMONT ....................................................... 10

13.3 CORPORATE AND GOVERNANCE .............................................. 15

13.3.1 DELEGATED AUTHORITY REVIEW ................................... 15


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13.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIODS ENDING 31 MARCH 2017 .......................... 20

13.3.3 LIST OF PAYMENT 1-30 APRIL 2017 ................................. 24

13.3.4 SHINE COMMUNITY SERVICES - DEED OF AGREEMENT26

13.4 INFRASTRUCTURE ....................................................................... 30

13.4.1 FRESHWATER BAY PRIMARY SCHOOL - TWO SCHOOL CROSSINGS ........................................................................ 30

13.4.2 UPGRADE OF INFORMAL CAR PARK FOR GOLF COURSE AND ASPIRE GYM - LAPSLEY ROAD ................ 34

14 ANNOUNCEMENTS BY THE PRESIDING PERSON ............................... 37

15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................................................................. 38

15.1.1 NOTICE OF MOTION – CR MEWS ..................................... 38

15.1.2 NOTICE OF MOTION – CR WOOD ..................................... 40

16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING ......................... 42

17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC ....................................................................... 43

17.1 CHIEF EXECUTIVE OFFICER ....................................................... 43

17.1.1 ENTERPRISE AGREEMENT 2017 -2020 ............................ 43

18 FUTURE MEETINGS OF COUNCIL ......................................................... 44

19 DECLARATION OF CLOSURE OF MEETING ......................................... 44


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TOWN OF CLAREMONT

ORDINARY COUNCIL MEETING

16 MAY, 2017

AGENDA

1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3 DISCLOSURE OF INTERESTS

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

5 PUBLIC QUESTION TIME

6 PUBLIC STATEMENT TIME

7 APPLICATIONS FOR LEAVE OF ABSENCE

8 PETITIONS/DEPUTATIONS/PRESENTATIONS

8.1 PETITION

8.1.1 ROAD CLOSURES IN CLAREMONT CBD

That the petition be received.

9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

That the minutes of the Ordinary Meeting of Council held on 18 April 2017 be confirmed.

10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING MAY BE CLOSED TO THE PUBLIC

Item 17.1.1, Enterprise Agreement 2017 -2020.

11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING

12 REPORTS OF COMMITTEES


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13 REPORTS OF THE CEO

13.1 CHIEF EXECUTIVE OFFICER

13.1.1 UNDERGROUND POWER – INDICATORS FOR CONSULTATION

File Reference: EAT123 Attachments: Underground Power Plan Feb 2016 Responsible Officer: Liz Ledger

Acting Chief Executive Officer Author: Liz Ledger

Acting Chief Executive Officer Proposed Meeting Date: 16 May 2017

Purpose The purpose of this report is to determine the consultation indicators for the proposed undergrounding of power, when consulting with residents from the north and west precincts of the Town of Claremont.

Background In March 2016 the Town applied to the State Government (Round 6 of the State Underground Power Program – SUPP), for funding assistance to underground the power in the remaining areas of the Town. Unfortunately the Town was not a successful recipient of the grant. At the OCM on 7 February 2017, Mayor Barker moved a Notice of Motion in relation to the completion of underground power for the Town of Claremont. The motion for the Town’s administration to assess the feasibility of the Town undertaking the project without external funding was supported. The Town has since engaged Western Power to undertake this feasibility, the outcome of which will be presented to Council in June 2017.

Discussion To determine what level of funding and how important the undergrounding of power in their neighbourhood is, the Town would like to conduct a survey of the residents in the affected precincts. (Please refer to Attachment 1 ‘Map of the Area without Underground Power’). The purpose of the survey is to measure the level of property owner support for the installation of underground power in the north and west precinct of the Town. The survey will provide those affected residents the opportunity to say whether they want underground power and whether they are prepared to pay for it.


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The Town has engaged Western Power carry out the design and to provide a cost estimate to a confidence of plus or minus 10%. The design has been received and the cost is due within the month. The number of residential properties in this precinct is 1097, and the number of allotments is 782. The actual cost per residence will be calculated at the point when the Town receives the Feasibility Report and the actual amount. This calculation will be spread across the number of properties per allotment to create an equitable cost.

Past Resolutions Ordinary Council Meeting 7 February 2017, Resolution 10/17: AMENDED MOTION Moved Mayor Barker, seconded Cr Kelly That 1. The Chief Executive Officer as a matter of priority prepare a report for Council to consider a standalone project to complete underground power for the remainder of the Town, and 2. Council approves an unbudgeted allocation of $150,000 from the Underground Power Reserve Fund to allow the CEO to obtain a detailed design and cost estimate.

Reasons: To allow a cost estimate to a + or – 10% level of confidence to be obtained from Western Power. This information will allow the necessary factual basis on which to present a report to Council for decision on whether or not to proceed with the proposed project.

CARRIED BY AN ABSOLUTE MAJORITY (NO DISSENT)

Financial and Staff Implications Staff Resources This type of project requires a number of hours from the Town’s human resources to manage. At this stage these resources have come mostly from the Infrastructure Directorate. If the Town progresses with this project, those hours will continue, and also affect other business areas such as Finance, Communications and Property. Financial implications The cost for this project is not yet known. As a guide, the cost estimate for the application to Round 6 of the SUPP was $9,937,500. The breakdown of funding sources proposed are:

• 33.33% Reserve Funding • 33.33% Loan • 33.33% Residents.


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It is noted that approximately $1.2 million could be available from Western Power due to savings it will make on programmed power pole replacement.

Policy and Statutory Implications Policy LV102 Underground Power Policy LG524 Community Consultation

Communication / Consultation In order to gauge the community’s opinion on undergrounding the power in their street, the Town would conduct a survey of those residents affected. The Town will create a hard copy survey with a reply post envelope and distribute to all the properties affected. (Please refer to Attachment 1 ‘Map of the Area without Underground Power’). In order to determine whether to pursue with the project, the Town is proposing the following indicators: • A minimum of a 50% response rate from the properties (i.e. a minimum of 548

properties responding); • Of which a minimum of 50% of those surveys returned must select that they

WILL ‘pay this amount to get underground power in my area’.

Strategic Community Plan Governance and Leadership

We are an open and accountable local government that encourages community involvement and strives to keep its community well informed.

• Provide and maintain a high standard of governance, accountability, management and strategic planning.

• Focus on improved customer service, communication and consultation.

• Maintain long term financial stability and growth.

• Provide responsive and responsible leadership.

Urgency The budget for the Undergrounding of Power has been identified in the Draft 2017/2018 Annual Budget. If this project is approved, the consultation with the residents will commence in the new financial year.

Voting Requirements Simple majority decision of Council required.

OFFICER RECOMMENDATION That Council, in consulting with its residents regarding underground power, accepts a minimum of a 50% return rate of those consulted, with a minimum of 50% of those people prepared to pay as a baseline for progressing with the project.

CHIEF EXECUTIVE OFFICER

UNDERGROUND POWER – INDICATORS FOR CONSULTATION

UNDERGROUNDPOWER PLAN FEB 2016

16 MAY 2017

ATTACHMENT 1


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13.2 PLANNING AND DEVELOPMENT

13.2.1 18/50 BAY VIEW TERRACE, CLAREMONT - PROPOSED FIT OUT AND USE OF SHOP FOR SALES AND DISPLAY

File Ref: A-0456 Attachments - public: Location Map

Photograph Applicant’s Justification

Attachments - restricted: Plans Legal Advice

Responsible Officer: David Vinicombe Executive Manager Planning and Development

Author: John Humphreys Manager Planning

Proposed Meeting Date: 16 May 2017 Date Prepared: 2 May 2017 Planning Application No.: DA 2017.00011 90 Days Due Date: 3 May 2017 Property Owner: Various owners trading as FJM Property Submitted By: TPG + Place Match Lot No.: 508 Area of Lot: N/A Zoning: Town Centre - southern portion of Lot in

Primary Regional Roads Reservation under the Metropolitan Region Scheme (MRS)

Financial Implications: Nil

Enabling Legislation: Planning and Development Act 2005 (PDA) Town Planning Scheme No. 3 (TPS3)

Summary • The application involves a new internal fit out for an existing shop with the

intention to use the premises for the sale of high-end apartment developments, with the majority of the tenancy fitted out as a display suite and display centre.

• The nature of the proposed use resulted in legal advice being sought from the Town’s solicitors on the matter of definitions and interpretations under TPS3.

• The application was originally included in the 17 March 2017 Delegation Report with a recommendation for approval; however an Elected Member subsequently called the application in for determination by Council due to concerns over the appropriateness of the use class designation of ‘Shop (Small)’ under TPS3.


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• Further legal advice was sought from the Town’s solicitors to clarify various aspects of the previous advice given to the Town. The advice confirms that the appropriate use class designation is ‘Shop (Small)’.

• As the tenancy is already approved as a shop, the use of the tenancy is not the subject of this application.

• The application is recommended for approval, subject to relevant conditions.

Purpose The application involves a new internal fitout for an existing shop with the intention to use the premises for the sale of high-end apartment developments, with the majority of the tenancy fitted out as a display suite and display centre. The application requires the Council’s determination due to an Elected Member calling the application in for Full Council consideration after review of the officer’s delegated report dated 17 March 2017.

Background The following table outlines key dates regarding this proposal:

Date Item/Outcome 2 February 2017 Planning Application received by Council 8 February 2017 Application undergoes internal DCU assessment 9 February 2017 Application referred to MRWA for comment 17 February 2017 Response from MRWA received 17 February 2017 Delegation Report recommending approval 18 March2017 Elected Member call in 4 April 2017 Legal advice sought from Town’s Solicitors 20 April2017 Further legal advice sought from Town’s Solicitors 3 May 2017 Report prepared for Council

Past Resolutions There are no past Council resolutions relevant to this application.

Heritage The premises falls within Bay View Terrace Heritage Area 2 of the Town’s Heritage Inventory and as such the application was referred to the Town’s Heritage Officer. The Heritage Officer has assessed the application and supports the proposal, noting that the existing building contains little evidence of its original fabric.

Consultation The application was not advertised in accordance with Local Planning Policy LG525 as the internal changes and use were considered not to affect adjacent tenancies. Metropolitan Region Scheme Metropolitan Region Scheme (Main Roads WA Referral) The subject site is located partially within a Metropolitan Region Scheme (MRS) reserve for ‘Primary Regional Road’ (PRR). Under the Planning and Development Act (PDA) MRS Instrument of Delegation (Del 2011/02), the Council has delegated


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authority to approve development within or adjacent to the Stirling Highway MRS reservation subject to any decision being consistent with the comment and recommendation of Main Roads WA (MRWA). The subject application was referred to MRWA for comment, which advised of no objections to the proposal.

Discussion Description The application involves a new internal fit out for an existing shop with the intention to use the premises for the sale of high-end apartment developments with the majority of the tenancy fitted out as a display suite and display centre (similar to the Mirvac display on the second floor of the Claremont Quarter near the entrance to David Jones). The previous long term tenant was a stationer who last occupied the premises in 2013. Apart from a number of short term pop-up shops, the premises has mostly remained vacant since that time. Compliance The development complies with the relevant TPS3, Council Policy and Local Laws. The proposed use has been assessed to determine the appropriate use-class under TPS3, being a ‘shop’, ‘office’ or ‘showroom’. In this case the appropriate use-class is determined to be ‘shop’ for the following reasons:

• The activities are consistent with uses that require ongoing contact with the public (the main consideration for a ‘shop’ use).

• The use differs from other real estate agents (which are classed as ‘office’) as it does not include any work other than customer-facing sales. Other functions such as website maintenance and general administration will continue to be run from the company’s Osborne Park office.

• Unlike a typical showroom, the products on display are not for general sale but rather they are examples of what is available as part of the apartment packages.

Given that the gross leasable area will be less than 80m2, the proposed use falls within the use class of ‘Shop (Small)’ which is a permitted use in the ‘Town Centre’ zone of TPS3, and the existing approved use for the tenancy. Legal advice has been sought from the Town’s solicitor who concurs with the officer’s assessment that the best fit for the proposed use is ‘Shop (Small)’ but recognises the complexity of the fine distinctions involved in the choice between the ‘Showroom’, ‘Shop(Small)’ and ‘Office’ use classes as summarised in the confidential attachment.


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Product Demonstrations The use will include occasional product launch and demonstration events. These activities are in keeping with the use of ‘shop’ so long as they relate directly to the products being sold. A condition is recommended to provide clarity that the demonstrations are directly related to shopping activities. Car Parking As the existing use of the premises is classified ‘Shop (Small)’ there is no change of use, hence car parking and other requirements relating to the use do not require assessment.

Summary Based on the above, it is recommended that approval be granted subject to the conditions in the officer’s recommendation.


OFFICER RECOMMENDATION THAT Council grant development approval for a proposed internal fit out and use of shop for sales and display on Lot 508 (18/50) Bay View Terrace, Claremont, subject to the following conditions and advice notes: 1. The premises are not to be used as an ‘Office’ as defined in Town

Planning Scheme No. 3, and specifically not used for the practice of a profession.

2. Display suite items (such as furniture) are not to be sold directly to the public as this use is classed as a ‘Showroom’ which is not permitted on this premises under Town Planning Scheme No. 3.

3. Demonstration events and product launches must be directly related to the products being sold.

4. Development is to occur in accordance with the drawings submitted with the application for Development Approval (DA2017.00011), as amended by these conditions.

5. A Construction and Site Management Plan detailing access to the site, the delivery and storage of materials and the parking of tradespersons is to be approved by the Town prior to the issue of a Building Permit and implemented for the duration of construction.

6. All signage is to be submitted to and approved by the Town of Claremont prior to installation.

7. The external materials and colour finishes of the development are to be to a standard such that it complies with the requirements of Clauses 76 and 77 of the Town of Claremont Town Planning Scheme No. 3, to the satisfaction of the Town of Claremont.


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Advice Notes: (i) If the development the subject of this approval is not substantially

commenced within a period of 2 years, or another period specified in the approval after the date of the determination, the approval will lapse and be of no further effect.

(ii) Where an approval has so lapsed, no development must be carried out without the further approval of the local government having first been sought and obtained.

(iii) If an applicant or owner is aggrieved by this determination there is right of review by the State Administrative Tribunal in accordance with the Planning and Development Act 2005 Part 14. An application must be made within 28 Days of the determination.

(iv) This is a Development Approval only and a Building Permit must be obtained from the Local Government prior to the commencement of any building works.

(v) A Demolition Permit must be obtained from the Town’s Building Services prior to commencement of any demolition works. The Town accepts certified and uncertified Demolition Permits.

(vi) This property is listed on the Town of Claremont's Heritage List and/or the Heritage Council of Western Australia's Register of Heritage Places. Any future alteration to the building or development on the land requires Development Approval and the application may be referred to the Heritage Council.

(vii) The applicant/owner is advised of the following requirements from the Town’s Health Services. Should any advice be unclear, please contact the Town’s Health Services on 9285 4300:

a. All plant and machinery (such as air conditioners and pool pumps) must be suitably located and/or sound proofed to comply with the requirements of the Environmental Protection (Noise) Regulations 1997.

b. Under the Environmental Protection (Noise) Regulations 1997, no construction work is to be permitted or suffered to be carried out:

i. Before 7.00am or after 7.00pm Monday to Saturday inclusive; or

ii. On a Sunday or on a public holiday. c. The applicant is required to remove any hazardous materials

encountered during construction/demolition at their own expense and in accordance with the Code of Practice on Safe Removal of Asbestos [NOHSC: 2002(2005)] as stipulated by the Occupational Health and Safety Regulations 1996, and disposed of in accordance with the Health (Asbestos) Regulations 1992 and the Environmental Protection (Controlled Waste) Regulations 2004.

PLANNING AND DEVELOPMENT

18/50 BAY VIEW TERRACE, CLAREMONT - PROPOSED FITOUT AND USE OF SHOP FOR

SALES AND DISPLAY

LOCATION PLAN

16 MAY 2017

ATTACHMENT 1 – PUBLIC

PAGES 1

18/50 Bay View Terrace, Claremont

General Location: 18/50 Bay View Terrace, Claremont (Source: WhereiS)

Local Location: 18/50 Bay View Terrace, Claremont

ORDINARY COUNCIL MEETING – 16 MAY 2017

hlofthouse

Polygon

hlofthouse

Callout

subject site

hlofthouse

Callout

subject site



SALES AND DISPLAY

PHOTOGRAPH

16 MAY 2017


PAGES 1



ORDINARY COUNCIL MEETING – 16 MAY 2017



SALES AND DISPLAY

APPLICANT’S JUSTIFICATION LETTER

16 MAY 2017


PAGES 5


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13.2.2 FINAL ADOPTION OF SCHEME AMENDMENT NO. 134 - REZONING AND RESERVING OF LAND IN THE VICINITY OF LAKE CLAREMONT

File Reference: LND/114 Attachments - Public: Scheme Amendment No. 134 Attachments – Restricted: Submissions Responsible Officer: David Vinicombe

Executive Manager Planning and Development Author: Josh Wilson

Urban Planner Proposed Meeting Date: 16 May 2017 Date Prepared: 1 May 2017 Financial Implications: Advertising costs

Enabling Legislation: Planning and Development Act 2005 (PDA) Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs) Town Planning Scheme No. 3 (TPS3)

Summary • Scheme Amendment No. 134 was initiated by Council on 15 November 2016

in response to the finalisation of the Metropolitan Region Scheme Amendment No. 1275/57. The intent of the amendment is to make numerous minor changes to zones and reserves around Lake Claremont. The changes are essentially ‘tidying-up’ of the Scheme Map and are not expected to have any impact on the development potential of the affected lots.

• The Amendment has been advertised and two submissions were received.

• Council must consider the submissions and make a final recommendation to the Minister for Planning on whether to support or not the amendment for finalisation (with or without modification).

• Recommended that Scheme Amendment No. 134 be supported with a minor modification to remove the ‘Residential’ zoning from the road reservation of The Cedus.

Purpose For Council to make a formal recommendation to the Minister for Planning regarding Scheme Amendment No. 134.


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Background The following table outlines key dates regarding this proposal:

Date Item/Outcome 18 March 2014 Council resolved to support MRS Amendment No. 1275/57 and

commits to reviewing zoning once it is gazetted 8 July 2016 MRS amendment gazetted 15 November 2016 Amendment No. 134 initiated by Council 20 January 2017 Consent to advertise received from Environmental Protection

Authority 3 March 2017 Advertising commenced 10 April 2017 Advertising closed 1 May 2017 Report prepared for Council

Past Resolutions

Amendment No. 134 was initiated by Council at its Ordinary Council Meeting on 15 November 2017, Resolution No. 181/16: “THAT Council resolve the following: 1. In accordance with Section 75 of the Planning and Development Act 2005,

amend Town Planning Scheme No. 3 as follows: a. Zone the unzoned portions of the following lots to ‘Educational’:

• Lot 1 on D6269 • Lot 400 on P33694 • Lot 151 on D30924 All of which form part of the Scotch College campus at 31 Shenton Road, Swanbourne.

b. Modify the portions of the following lots that are currently zoned ‘Educational’ to ‘Local Reserves – Recreation’: • Lot 900 on P48900 • Lot 11098 on P016084 (R40523) which are located immediately north of The Cedus, Swanbourne.

c. Remove the present “Local Reserves - Recreation’ from the portion of Lot 1063 on P222328 that is intended to be formalised as a road reserve and that forms the intersecting area of Devon Road, Mitford Street and Fern Street.

d. Modify the following lots from ‘Residential’ to ‘Local Reserves – Recreation: • Lot 440 on P59604 (R49882) • Lot 441 on P59604 (R49882) Which are adjacent to Swanway Crescent, Swanbourne.

e. Remove the present ‘Residential’ zone from the following road reserves within the Lakeway Estate, Swanbourne: • Swanway Crescent


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• Glenway Crescent • Eastway Crescent • Aceway Lane • Melway Lane

f. Zone the unzoned portion of Lot 63 on PS002835 (88 Davies Road, Claremont) ‘Residential’ and apply a density code of ‘R30’.

2. That proposed Amendment No. 134 to Town Planning Scheme No. 3 be treated as a ‘standard amendment’ for the purposes of the Planning and Development (Local Planning Schemes) Regulations 2015, based on the following criteria: a. the amendment will make the scheme consistent with a region planning

scheme, and is not a basic amendment b. the amendment would have minimal impact on land in the scheme area

that is not the subject of the amendment c. the amendment does not result in any significant environmental, social,

economic or governance impacts on land in the scheme area.”

Statutory Considerations The Town is able to amend its current Town Planning Scheme under section 75 of the PDA. Scheme amendments are required to be undertaken in accordance with the LPS Regs. Amendment No. 134 has been advertised as a ‘standard’ scheme amendment. This required advertising for a period of no less than 42 days (closing on 10 April 2017). Council has 60 days from this date (9 June 2017) to make a final recommendation to the Minister for Planning. The recommendation must state that Council either: 1. Supports the amendment without modification 2. Supports the amendment with proposed modifications to address issues

raised in the submissions, OR 3. Does not support the Amendment. Council’s recommendation will be forwarded to the Minister for Planning for final endorsement. If endorsed, the amendment will come into effect following gazettal and advertising in a local newspaper.

Consultation The application was advertised in accordance with Local Planning Policy LG525. 119 neighbours were consulted and two submissions were received. A summary of the submission has been provided as follows:

Submissions Received Address: 88 Davies Road, Claremont (strata company) Submission Officer Comment Agree that unzoned portion of 88 Davies Road should be zoned ‘Residential R30’.

Noted


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Address: 37 Fern Street, Swanbourne Submission Officer Comment

Disappointed that Lot 90 Fern Street was not included.

Lot 90 Fern Street was not included in the amendment as the property did not directly relate to the MRS amendment and the issues surrounding this property are more complex and involve a number of strategic financial considerations (see details below).

A full copy of the submissions are attached to this report.

Discussion Lot 90 Fern Street One of the submissions raised the question of Lot 90 Fern Street. Lot 90 is currently zoned ‘Residential R20’ and is owned in freehold by the Town. While no rezoning of this lot is currently proposed, it was considered in the initial report to Council, as follows: Lot 90 Fern Street is owned by the Town in freehold. It appears that the land was acquired for the purpose of allowing a road connection through to Mitford Street however was ultimately not required for this, and the road was constructed under its present alignment to the immediate west. The land has been treated as public open space by local residents and contains a number of mature trees. The site is valued by members of the local community, many of whom have successfully sought to retain the site as vacant land when Council previously considered its sale. The lot is 685m2 in area and has a likely value of in the order of $1m if sold on the open market (a formal valuation has not been sought). Reserving this lot as ‘Local Reserves - Recreation’ would mean the lot will remain as parkland in the future. In determining whether to include this lot into the amendment, Council should consider the relative benefits to the community of retaining the land as is or selling it and using the proceeds to improve other facilities in the Town. There may however be some potential for this land to be swapped with other State owned land. This would require detailed investigation and could be considered in the future should Council wish to pursue the application of a Local Open Space reservation on the land at another time. Rezoning of Lot 90 could be incorporated into Amendment No. 134 as a modification (although readvertising would be required), however this is not recommended as the property has a significant role to play in the Town’s long term financial management (as detailed above). If Council wishes to consider rezoning of this lot it should be done separately, fully taking into account these matters in a strategic manner. The Cedus A final review of Amendment No. 134 has revealed that an additional ‘tidy-up’ zoning change should have been incorporated when the amendment when initiated. The road reserve of The Cedus is currently zoned ‘Residential’ whereas road reserves are typically left unzoned in local planning schemes. Technically Council cannot alter the amendment at this stage except in response to a submission; however in this instance it is recommended that Council make a second resolution to request that the Minister incorporate this change. Re-advertising of this modification is unlikely to be


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necessary as it is of no real consequence to the main issues being addressed in the amendment.

Summary Amendment No. 134 was initiated by Council to resolve several zoning issues under TPS3 resulting from MRS Amendment No. 1275/57 on land surrounding Lake Claremont. The amendment has been advertised for public comment and it is recommended that no modifications be made to the amendment resulting from submissions received. A minor modification is however recommended to remove the zoning from The Cedus road reserve.


OFFICER RECOMMENDATION THAT Council: 1. Support Scheme Amendment No. 134 without modification addressing

submissions received. 2. Further, request to the Minister for Planning to modify Amendment No.

134 to remove the Residential’ zoning from The Cedus road reserve without advertising.


FINAL ADOPTION OF SCHEME AMENDMENT 134 – REZONING AND RESERVING OF LAND IN THE

VICINITY OF LAKE CLAREMONT

SCHEME AMENDMENT 134

16 MAY 2017


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TOWN PLANNING SCHEME 3 – SCHEME AMENDMENT 134

REZONING AND RESERVING OF LAND IN THE VICINITY OF LAKE CLAREMONT

NOVEMBER 2016

2 Town Planning Scheme 3 | Amendment 134

Form 1C

Planning and Development Act 2005

Resolution Deciding to Amend a Town Planning Scheme

Town of Claremont

Town Planning Scheme 3

Amendment 134

Resolved that Council, in accordance with Section 75 of the Planning and Development Act 2005, amend Town Planning Scheme 3 as follows:

1. Zone the unzoned portions of the following lots to ‘Educational’:

• Lot 1 on D6269

• Lot 400 on P33694

• Lot 151 on D30924

All of which form part of the Scotch College campus at 31 Shenton Road, Swanbourne.

2. Modify the portions of the following lots that are currently zoned ‘Educational’ to ‘Local Reserves – Recreation’:

• Lot 900 on P48900

• Lot 11098 on P016084 (R40523)

which are located immediately north of The Cedus, Swanbourne.

3. Remove the present “Local Reserves - Recreation’ from the portion of Lot 1063 on P222328 that is intended to be formalised as a road reserve and that forms the intersecting area of Devon Road, Mitford Street and Fern Street.

4. Modify the following lots from ‘Residential’ to ‘Local Reserves – Recreation:


• Lot 440 on P59604 (R49882)

• Lot 441 on P59604 (R49882)

Which are adjacent to Swanway Crescent, Swanbourne.

5. Remove the present ‘Residential’ zone from the following road reserves within the Lakeway Estate, Swanbourne:

• Swanway Crescent

• Glenway Crescent

• Eastway Crescent

• Aceway Lane

• Melway Lane

6. Zone the unzoned portion of Lot 63 on PS002835 (88 Davies Road, Claremont) ‘Residential’ and apply a density code of ‘R30’.

Dated this 15th day of November 2016.

___________________________

S Goode

Chief Executive Officer


Scheme Amendment Report

Proposal to Amend a Town Planning Scheme

Local authority: Town of Claremont

Description of Town Planning Town Planning Scheme No.3

Scheme:

Type of scheme: Local Planning Scheme

Serial number of amendment: Amendment No.134

Proposal: Rezoning and Reserving of Land in the Vicinity of Lake Claremont

Report By: Town of Claremont

Summary Scheme Amendment No. 134 proposes minor changes to the scheme maps to land surrounding Lake Claremont. The amendment is in response to the recently approved Metropolitan Region Scheme (MRS) Amendment No. 1275/57 which altered the MRS Parks and Recreation Reserve and in part applied an Urban MRS zone over land in locality, which now requires a zone to be applied under TPS3. Council supported the MRS amendment at its meeting on 18 March 2014 and made a commitment to review several related zoning issues once the MRS amendment was finalised. The MRS Amendment was gazetted on 8 July 2016 and TPS3 now requires modifications.


Previous Decisions of Council

Ordinary Council Meeting 18 March 2014, Resolution No. 33/14: In addition to supporting MRS Amendment No. 1275/57 Council determined the following: 3. Upon finalisation of the Metropolitan Region Scheme Central Districts

Omnibus Amendment No. 4, Council is to consider an amendment to Town Planning Scheme No. 3 to include the following: a) Rezoning the Reserve for Recreation contained on Lot 11098 on

Plan 16084 directly north of The Cedus as Local Reserves – Recreation.

b) Define the road reserve in the vicinity of the junction of Mitford Street, Fern Street and Devon Road and add and remove associated remnant land developed as public open space surrounding the junction of these roads.

c) The removal of Lot 90 (39) Fern Street from the residential zone and add the lot to Local Reserves for Recreation to preserve the natural bushland and amenity of the property as an adjunct to the Lake Claremont parklands for the future benefit and enjoyment of the local community.

Statutory Considerations

The MRS amendment 1275/57 was gazetted on 8 July 2016. Council is required to initiate action to amend TPS3 to reflect the changes contained in the MRS amendment in accordance with section 124 of the Planning and Development Act 2005 (PDA). Section 126(1) of the PDA automatically gives effect to inclusion of the new reservations in TPS3. Where the MRS amendment zones land ‘Urban’, a new zone or local reserve is required to be applied to TPS3 over the ‘Urban’ MRS zones. Amendments are required to be undertaken in accordance with Part 5 of the new Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs). This amendment is classed as ‘standard’ based on the following criteria as set out in the LPS Regs:

a) The amendment will make the scheme consistent with a region planning scheme, and is not a basic amendment

b) The amendment would have minimal impact on land in the scheme area that is not the subject of the amendment

c) The amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area.


Discussion

The proposed changes to the TPS3 maps include: 1. Zone parts of the Scotch College playing fields from ‘unzoned’ to

‘Educational’. 2. Rezone the ‘Educational’ zoned playing fields to the north of The

Cedus to ‘Local Reserves - Recreation’. 3. Remove the zone and reserve portions over the road reserve at the

intersection of Devon Road, Mitford Street and Fern Street to reflect its use as a local road.

4. Rezone the bushland to the north of the Lakeway Estate from ‘Residential R20’ to ‘Local Reserves - Recreation’.

5. Remove the Residential zone over the road reserves within the Lakeway Estate.

6. Zone the unzoned portion of 88 Davies Road ‘Residential’ and apply a density code of ‘R30’ to match the remainder of the site.

In addition, there is discussion on Lot 90 Fern Street, Swanbourne and several road reserves affected by MRS Amendment 1275/57. It is not proposed to change the zoning of these areas. 1 - Scotch Playing fields The MRS ‘Parks and Recreation’ reserve boundary for the Scotch College playing fields has been realigned to match the lot boundaries. This is simply a tidying of boundaries and is not intended to have any effect on the use or development of the land. The resultant unzoned land is proposed to be zoned ‘Educational’ to match the remainder of the affected lots. The land is owned by Scotch College. The affected lots are:

• Lot 1 on D6269 • Lot 400 on P33694 • Lot 151 on D30924.

2 – The Cedus Land to the north of the Cedus was originally zoned ‘Educational’ as part of the development of that estate. The intent was to retain part of the old oval as a school playing field and to ensure the land was retained as open space. The land is owned by the Town and while school sports may be played on the land there are no restrictions on its use by the public and therefore it is more appropriate to reserve the land as ‘Local Reserves - Recreation’ under TPS3. The affected lots are

• Lot 900 on P48900 • Lot 11098 on P016084 (R40523)

3 – Devon Road Mitford Street and Fern Road Intersection


The as-constructed intersection of Devon Road, Mitford Street and Fern Street is not reflected in the zoning or cadastral boundaries of the land. The majority of the intersection is zoned under TPS3 as ‘Local Reserves - Recreation’. The MRS amendment extended the MRS boundary up to what should be the eastern edge of the road reserve in this location. It is proposed to un-zone the land that the road is built on, leaving approximately 400m2 of parkland (Local Reserve – Recreation) to the south of the intersection. It is intended to formally dedicate the land used as a road reserve at some point in the future. The proposed reserve boundaries reflect this future arrangement and will clarify the intended use of the land in the mean time. The boundaries of the reserve are based on drawings by the Town’s Engineering Services and the Department of Lands. 4 – Lakeway Estate Bushland The bushland to the north of the Lakeway Estate is currently zoned ‘Residential’. It contains high quality native vegetation and serves a drainage function for the area. The existing ‘Residential’ zoning of this land resulted from the change of use from the old drive-in-theatre that used to occupy the site. When the land was redeveloped by the Town the whole site was zoned ‘Residential’ with a ‘R20’ coding, so as not to constrain the final design. Now that the development of the estate is complete, reserving this land as ‘Local Reserves - Recreation’ under TPS3 is recommended to reflect its environmental qualities. 5 – Lakeway Estate Roads Similar to point 4 above, the roads within the Lakeway Estate should be unzoned now that the development of the estate is complete. 6 – Lot 66 (88) Davies Road An anomaly exists in that the majority of this property is currently unzoned under TPS3. The lot is 3586m2 in area and approximately 2150m2 of this is unzoned with the remainder being ‘Residential’ with an ‘R30’ coding. The property has been developed with 10 grouped dwellings, despite this anomaly. It is proposed to zone the unzoned portion of this lot ‘Residential’ with a density code of ‘R30’ to match the remainder of the lot. This density code is comparable to the existing density of the development. Unzoned Road Reserves Several streets were removed from MRS reserves by the MRS Amendment No. 1275/57. As road reserves are generally unzoned under local planning schemes, it is proposed to leave the affected parts of the following streets unzoned and not apply a zoning under TPS3:

• Shenton Place • Davies Road • Lapsley Road


• Elliot Road (all formerly ‘Parks and Recreation’ Reserve); and

• Gugeri Street (formerly ‘Railways’ Reserve) Lot 90 Fern Street Rezoning of Lot 90 (39) Fern Street from ‘Residential R20’ to ‘Local Reserves - Recreation’ may also be considered by Council in accordance with Council’s resolution 33/14 dated Meeting 18 March 2014 to preserve the natural bushland and amenity of the property as an adjunct to the Lake Claremont parklands for the future benefit and enjoyment of the local community. Lot 90 Fern Street is owned by the Town in freehold. It appears that the land was acquired for the purpose of allowing a road connection through to Mitford Street however was ultimately not required for this, and the road was constructed under its present alignment to the immediate west. The land has been treated as public open space by local residents and contains a number of mature trees. The site is valued by members of the local community, many of whom have successfully sought to retain the site as vacant land when Council previously considered its sale. The lot is 685m2 in area and has a likely value of in the order of $1m if sold on the open market (a formal valuation has not been sought). Reserving this lot as ‘Local Reserves - Recreation’ would mean the lot will remain as parkland in the future. In determining whether to include this lot into the amendment, Council should consider the relative benefits to the community of retaining the land as is or selling it and using the proceeds to improve other facilities in the Town. There may however be some potential for this land to be swapped with other State owned land. This would require detailed investigation and could be considered in the future should Council wish to pursue the application of a Local Open Space reservation on the land at another time. No rezoning of this land is proposed.

Summary Scheme Amendment No. 134 is required to zone the portions of the Scotch College playing fields that have been left unzoned under TPS3 by the recent MRS amendment 1275/57. The additional changes will resolve a number of zoning issues surrounding Lake Claremont but are not expected to lead to changes in the development or use of the affected land.


Form 1B

Planning and Development Act 2005

Town of Claremont Town Planning Scheme 3

Amendment 134

The Town of Claremont under and by virtue of the powers conferred upon it in that behalf by the Planning and Development Act 2005 hereby amends the above local planning scheme by:

[insert amendment text once Council has adopted following advertising]

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N

LegendCadastre with Lot numberR Codes

LPS ZonesDevelopment

EducationalEDResidential

Special zone - restricted use

LPS ReservesLocal reserves - recreation

Existing Region Scheme ReservesParks and recreationPublic purposes - Water Authority of WA

Planning Scheme No. 3

Amendment No. 134

Town

EXISTING SCHEME MAP

Produced by GeoSpatial Research and Modelling,Department of Planning, Perth WABase Information supplied by Western Australian Land Information Authority LI 782-2015-3

R20

65

89

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PROPOSED SCHEME AMENDMENT MAP

Town of Claremont0 100 200 300 400

metres

N

LegendCadastre with Lot numberR Code amendments

LPS Zones and Reserves AmendmentsEducationalLocal reserves - recreationNo zone

Residential

Planning Scheme No. 3

Amendment No. 134

TownProduced by GeoSpatial Research and Modelling,Department of Planning, Perth WABase Information supplied by Western Australian Land Information Authority LI 862-2016-1


Adoption Adopted by resolution of the Council of the Town Claremont at the Ordinary Meeting of Council held on 15 November 2016 .

___________________ __

J Barker

Mayor

__________________ __

S Goode


Final Approval Amendment supported by resolution of the Town of Claremont at the Ordinary Meeting of Council held on ______________________________. The seal of the Town of Claremont was hereunto affixed by the authority of a resolution of the Council in the presence of:

__________________ __

J Barker

Mayor

__________________ __

S Goode

[Town of Claremont Seal] Chief Executive Officer

Recommended/submitted for final approval The Western Australian Planning Commission (Delegated under s.16 of the Planning and Development Act 2005)

Final Approval Granted


Page 15

13.3 CORPORATE AND GOVERNANCE

13.3.1 DELEGATED AUTHORITY REVIEW

File Ref: COM00031 Attachments: Delegations Register Responsible Officer: Les Crichton

Executive Manager Corporate and Governance Author: Katie Bovell

Governance Officer Proposed Meeting Date: 16 May 2017

Purpose Report presents the revised Delegated Authority Register for Council review and approval.

Background Once in each financial year the Council has a duty to review delegations that it has made. The last review was approved at the Ordinary Council Meeting of 19 April 2016. The Local Government Act 1995 allows Council to delegate to the Chief Executive Officer the exercise of any of its powers or the discharge of any of its duties under the Act other than a small number of functions which may not be delegated. All delegations made by the Council must be by absolute majority decision. The benefit of approving Delegated Authority is to assist with efficient and effective decision making and implementation of services. The delegated authority register is reviewed in accordance with the Act on an annual basis. The Act allows for the Chief Executive Officer to delegate any of his powers to another employee, which must be done in writing. The Chief Executive Officer may place conditions on any delegations if required.

Past Resolution Ordinary Council Meeting 19 April 2016, Resolution 60/16: Annual Delegated Authority Review. Ordinary Council Meeting 15 September 2015, Resolution 159/15: Revocation of DA2 – Appointment of Acting CEO. Ordinary Council Meeting 21 April 2015, Resolution 62/15: Annual Delegated Authority Review. Ordinary Council Meeting 17 March 2015, Resolution 35/15: DA22 Determination of Planning Related Matters. Ordinary Council Meeting 15 October 2013, Resolution 294/13:


Page 16

Annual Delegated Authority Review. Ordinary Council Meeting 3 April 2012, Resolution 41/12: Adoption of DA22A relating to assessment of Planning Applications (Certain Commercial Uses). Ordinary Council Meeting 3 April 2012, Resolution 43/12: Revocation of Delegations DA25 Authority Relating to Building Provisions, DA28 Dangerous Buildings and DA34 Certificates of Classification and adoption of Delegation DA25 Authority Relating to Building Provisions. Ordinary Council Meeting 20 March 2012, Resolution 28/12: Review of Delegated Authority Register including addition of DA33 Issuing Strata Titles, DA34 Certificates of Classification, and DA35 Illegal Development: Direction to Stop Work.

Discussion The there have been no changes to the delegations register since it was last adopted at its annual review at the Ordinary Council Meeting 19 April 2016. The following new delegations and amendments to existing delegations included in this review are recommended for approval by Council. New Delegations DA13 - Multiple Dog Applications The Town’s Dog Local Law 2012 limits the number of dogs which may be kept on any premises for the purpose of section 26(4) of the Dog Act 1976 to two dogs over the age of three months and the young of those. Council can however, if satisfied that the provisions of the Act relating to approved kennels need not be applied to a premise, grant an exemption, with conditions, to allow up to six dogs above 3 months to be kept at the premises. Applications for exemptions involve an extensive review of the applicant submission and require the Town to canvass comments/submissions from neighbouring properties. In the last three years, three applications have been considered by Council. With the low number of applications for exemption of limitation of number of dogs received each year and the extensive consultation required, it is recommended Council delegate to the Chief Executive Officer authority to approve the multiple dog applications subject to no adverse submissions being received and limited to four dogs at any one premises. Amendments DA22 – Determination of Planning Matters Planning delegations were last reviewed in March 2015. Since that time, the delegations have worked well to assist in the efficient turn-around of planning related matters, with very few “call-ups” to Council for consideration. The delegation does however require review to:


Page 17

• Correctly reference legislation modifications (Town Planning Scheme No. 3 (TPS3) now overwritten by the deemed provisions under Schedule 2 of the Planning and Development (Local Planning Schemes) Regulations 2015; and State Administrative Tribunal reviews (not appeals).

• Include matters dealt with under the Dividing Fences Act 1961 and Strata Titles Act 1985, as matters which are not considered a ‘relevant planning matter’.

• Provide clarity on the exclusions from the delegation, to not include matters where:

o An objection has been received if the objection has been addressed to the satisfaction of the Town by the application of conditions of approval or refusal of the application.

o Application for Council approval has been received for minor alterations to plans or conditions are proposed to existing Metropolitan West Joint Development Assessment Panel approvals.

o Any subdivision proposal producing more than two lots is consistent with an existing Development Approval or Local Development Plan (renamed from former Detailed Area Plan under the LPS Regs).

• Add the following new exclusions to the delegation: o Any planning related application referred to an advisory committee of

the Council. o Any application to remove a heritage listed property from the Town’s

TPS3 Heritage List or Local Government Inventory, or demolish the heritage listed property (unless the officer recommendation is for refusal due to non-compliance with the requirements of Council’s Local Planning Policy 2/2015 – Retention of Heritage Places, Heritage Areas and Heritage Precincts).

DA33 – Issuing Strata Titles – Certificate of Local Government This delegation has been amended to reflect removal of reference to clause 23 of the Strata Titles Act 1985.

Financial and Staff Implications The coordination of the review of the delegations is undertaken by internal resources.

Policy and Statutory Implications Local Government Act 1995 Section 5.42 - Local Government may delegate powers to CEO. Local Government Act 1995 Section 5.43 - Limits on delegations to CEO. Local Government Act 1995 Section 5.44 - CEO may delegate some powers to other officers. Local Government Act 1995 Section 5.46(2).


Page 18

Community / Consultation The Delegations Register is an internal document that does not require external publicity. The exercise of any delegated authority must be recorded in a publicly available register. The Town’s register is administered by the Executive Manager Corporate and Governance and reviewed monthly by the Chief Executive Officer.

Strategic Community Plan Governance and Leadership We are an open and accountable local government that encourages community involvement and strives to keep its community well informed.


Urgency The Town’s Delegated Authority Register is an important document that enables the effective delegation of power from the Council to the CEO. The review of this document is required once in each financial year.

Voting Requirements ABSOLUTE MAJORITY DECISION OF COUNCIL REQUIRED.

Officer Recommendation That Council 1. Adopts the following delegations as outlined in Attachment 1 –

Delegations Register DA1 Affixing Common Seal DA3 Appointment of Authorised Persons DA4 Disposing of Property DA5 Local Government Elections & Other Polls DA6 Objection to the Rate Record DA7 Power to defer, negotiate a settlement, waive or write off debts DA8 Rates Record DA9 Payment of Accounts DA10 Tenders for Goods and Services DA11 Variation to Capital Works & Operating Costs DA12 Investments DA13 Multiple Dog Applications (new) DA21 Administration of Local Laws DA22 Determination of Planning Related Matters (as amended) DA23 Authorisation to do things on land that is not property of the Local Government DA24 Authorisation to require certain things to be done by Owner / Occupier of Land DA25 Authority Relating to Building Provisions DA 26 Closure of Thoroughfares DA27 Control of Certain Unvested Facilities DA28 Issue and Revocation of Building Orders DA29 Declaration of Dangerous Dogs


Page 19

DA30 Impounding Goods in Certain Circumstances DA31 Parking and Parking Restrictions DA32 Reserves under the Control of a Local Government DA33 Issuing Strata Titles – Certificate of Local Government DA34 Issue and Extension of Occupancy Permits and Building Approval Certificate DA35 Illegal Development – Direction to Stop Work DA36 Approval of Signage

CORPORATE

DELEGATED AUTHORITY REVIEW

DELEGATIONS REGISTER

16 MAY 2017

ATTACHMENT 1

Updated 16 May 19 April 2016 1 | P a g e

Town of Claremont

Delegated Authority Register


OVERVIEW

Delegations of authority are required in order to provide the Chief Executive Officer of the Town with the power to exercise duties and make determinations. It is essential that the Town’s delegations are performed in a manner that is in accordance with the adopted governance framework and is compliant with the relevant legislation. The Town is required to keep records on the exercise of its delegations.

Under the Local Government Act both the Council and the Chief Executive Officer are given certain functions and duties to be discharged. Council may delegate authority to perform some of its functions and duties to the Chief Executive Officer.

The Chief Executive Officer may delegate to any other officer the authority to perform functions and duties that are exercisable by the Chief Executive Officer under the Act or that have been delegated to the Chief Executive Officer by the Council.


Contents CORPORATE ................................................................................................................................. 4

DA1 Affixing Common Seal ............................................................................................................. 4

DA3 Appointment of Authorised Persons ....................................................................................... 6

DA4 Disposing of Property .............................................................................................................. 7

DA5 Local Government Elections & Other Polls ............................................................................. 8

DA6 Objection to the Rate Record .................................................................................................. 9

DA7 Power to defer, negotiate a settlement, waive or write off debts ....................................... 10

DA8 Rates Record.......................................................................................................................... 11

DA9 Payment of Accounts ............................................................................................................ 12

DA10 Tenders for Goods and Services .......................................................................................... 13

DA11 Variation to Capital Works & Operating Costs .................................................................... 14

DA12 Investments ......................................................................................................................... 15

DA13 Multiple Dog Aplications ..................................................................................................... 16

PLANNING AND DEVELOPMENT ................................................................................................. 17

DA21 Administration of Local Laws .............................................................................................. 17

DA22 Determination of Planning Related Matters ...................................................................... 18

DA23 Authorisation to do things on land that is not property of the Local Government ............ 21

DA24 Authorisation to require certain things to be done by Owner / Occupier of Land ............. 22

DA25 Authority Relating to Building Provisions ............................................................................ 23

DA 26 Closure of Thoroughfares ................................................................................................... 24

DA27 Control of Certain Unvested Facilities ................................................................................. 25

DA28 Issue and Revocation of Building Orders ............................................................................ 26

DA29 Declaration of Dangerous Dogs ........................................................................................... 27

DA30 Impounding Goods in Certain Circumstances ..................................................................... 28

DA31 Parking and Parking Restrictions ......................................................................................... 29

DA32 Reserves under the Control of a Local Government ........................................................... 30

DA33 Issuing Strata Titles – Certificate of Local Government ...................................................... 31

DA34 Issue and Extension of Occupancy Permits and Building Approval Certificate ................... 32

DA35 Illegal Development – Direction to Stop Work ................................................................... 33

DA36 Approval of Signage ............................................................................................................. 34

CORPORATE ................................................................................................................................. 4

DA1 Affixing Common Seal ............................................................................................................. 4

DA3 Appointment of Authorised Persons ....................................................................................... 5


DA4 Disposing of Property .............................................................................................................. 6

DA5 Local Government Elections & Other Polls ............................................................................. 7

DA6 Objection to the Rate Record .................................................................................................. 8

DA7 Power to defer, negotiate a settlement, waive or write off debts ......................................... 9

DA8 Rates Record.......................................................................................................................... 10

DA9 Payment of Accounts ............................................................................................................ 11

DA10 Tenders for Goods and Services .......................................................................................... 12

DA11 Variation to Capital Works & Operating Costs .................................................................... 13

DA12 Investments ......................................................................................................................... 14

PLANNING AND DEVELOPMENT ................................................................................................. 15

DA21 Administration of Local Laws .............................................................................................. 15

DA22 Determination of Planning Related Matters ...................................................................... 16

DA23 Authorisation to do things on land that is not property of the Local Government ............ 19

DA24 Authorisation to require certain things to be done by Owner / Occupier of Land ............. 20

DA25 Authority Relating to Building Provisions ............................................................................ 21

DA 26 Closure of Thoroughfares ................................................................................................... 22

DA27 Control of Certain Unvested Facilities ................................................................................. 23

DA28 Issue and Revocation of Building Orders ............................................................................ 24

DA29 Declaration of Dangerous Dogs ........................................................................................... 25

DA30 Impounding Goods in Certain Circumstances ..................................................................... 26

DA31 Parking and Parking Restrictions ......................................................................................... 27

DA32 Reserves under the Control of a Local Government ........................................................... 28

DA33 Issuing Strata Titles – Certificate of Local Government ...................................................... 29

DA34 Issue and Extension of Occupancy Permits and Building Approval Certificate ................... 30

DA35 Illegal Development – Direction to Stop Work ................................................................... 31

DA36 Approval of Signage ............................................................................................................. 32

CORPORATE

DA1 Affixing Common Seal

Power delegated Council delegates to the Chief Executive Officer the power to


affix the common seal of the Town to a document that requires the Town’s common seal to be legally effective and that is within one or more of the following categories –

1. documents required to satisfy conditions of subdivision and/or development approval;

2. documents required to effect the transfer of land as part of a settlement transaction (sale and purchase);

3. documents required to secure the repayment of a loan granted by the Town, a loan granted to the Town by a third party and/or to secure the pre-funding of infrastructure works by the Town;

4. documents required to effect the grant of leasehold interests in the land either by the Town to a third party, or by a third party to the Town;

5. documents required to effect the grant of a licence either by the Town to a third party, or by a third party to the Town;

6. documents required to effect the subdivision of land, including the strata titling of land;

7. documents which are capable of registration and/or lodgement at Landgate (WA Land Titles office); and

8. documents that are necessary or appropriate to enable the CEO to carry out his functions under any written law.

Delegator Council of the Town of Claremont

Delegate Chief Executive Officer

Sub Delegation to

Conditions The document must not be inconsistent with a Council policy or resolution.

Statutory references Local Government Act 1995 Sections 5.42 and 9.49A(2)


DA3 Appointment of Authorised Persons

Power delegated Council delegates its power to the Chief Executive Officer under Section 9.10 of the Local Government Act to appoint persons or classes of persons to be authorised for the purpose of performing particular functions, and to issue a certificate to persons so appointed stating that the person is authorised (for that purpose).



Sub Delegation to

Conditions

Statutory references Local Government Act 1995 – Section 9.10

Town of Claremont Local Laws

Such other legislation administered by the Town where the appointment of an authorised person can be lawfully delegated to the CEO.


DA4 Disposing of Property

Power delegated Council delegates to the Chief Executive Officer its power to dispose of Town of Claremont property, in accordance with section 3.58 of the Local Government Act, to the value of $100,000.00.

A disposition of property with a market value of less than $20,000 is not required to comply with the disposal of property requirements under section 3.58 of the Local Government Act (see regulation 30(3)(a) of the Local Government (Functions and General) Regulations 1996.



Sub Delegation to

Conditions Compliance with the Council’s budget and any Council resolution relating to the matter.

Does not extend to disposal of real property.

Statutory references Local Government Act 1995 – Section.3.58


DA5 Local Government Elections & Other Polls

Power delegated Council delegates its power to the Chief Executive Officer under Section 4.9(1)(b) of the Local Government Act to fix the day on which a poll is held for an extraordinary election if the Mayor has not already done so.



Sub Delegation to

Conditions Compliance with the Local Government (Elections) Regulations 1997.

Statutory references Local Government Act 1995 Part 4.9


DA6 Objection to the Rate Record

Power delegated Council delegates to the Chief Executive Officer its power under section 6.76 of the Local Government Act to:

• Extend for such a period of time as thought fit for a person to make an objection to the rate record (s.6.76(4));

• Promptly consider any objection received to the rate record and to either disallow it wholly or in part (s.6.76(5));

• Serve upon the person who made the objection, written notice of the decision and the grounds for that decision (s.6.76(6)).



Sub Delegation to CEO to Executive Manager Corporate & Governance

Conditions None



DA7 Power to defer, negotiate a settlement, waive or write off debts

Power delegated Council delegates to the Chief Executive Officer under Section 6.12 of the Local Government Act its power to defer, negotiate a settlement, waive or write off debts of money that is owed to the Town of Claremont, up to a limit of $500.



Sub Delegation to

Conditions



DA8 Rates Record

Power delegated Council delegates to the Chief Executive Officer its power to:

a) Under Section 6.40 of the Local Government Act, reassess the rates and service charges if the rateable value of, the rateability of, or the rate imposed on, any land is amended in the rate record and give notice of changes to the land owner.

b) Carry out the requirements of Section 6.40(3) and (4) and 6.44 of the Local Government Act where there is a refund or an increase as a consequence of any reassessment.

c) Under Section 6.41 Local Government Act, give a rate notice to the owner of rateable land and the owner or occupier of land on which a service charge is imposed.




Conditions

Statutory references Local Government Act 1995 Section 6.40 - 6.41


DA9 Payment of Accounts

Power delegated 1. Council delegates its power to the Chief Executive Officer to develop procedures for cheques, credit cards, computer encryption devices and passwords, purchasing cards and petty cash systems and to develop procedures for the approval of accounts (Regulation 11).

2. Council delegates its power to the CEO to make payments from the municipal fund and the trust fund [Regulation 12].




Conditions Monthly report of all payments made under this delegation to a meeting of Council.


Local Government (Financial Management) Regulations 1996


DA10 Tenders for Goods and Services

Power delegated Council delegates to the Chief Executive Officer its power under Part 4 of the Local Government (Functions & General) Regulations.



Sub Delegation to

Conditions The power to accept a tender, or to enter into a contract with the chosen tenderer, may be exercised by the CEO only if the consideration under the contract is, or is expected to be, no more, than $250,000.

Notification to Elected Members That the Chief Executive Officer informs Elected Members about any tender for which Delegation DA13 is to be exercised, and provides Elected Members with details in relation to the tender, submissions, assessment including selection criteria, and scoring outcomes. Elected Members are to be notified of all tenders for which Delegation DA10 is to be exercised and be given 72 hours in which to comment. Any one Elected Member can in writing stating reasons, call for an application to be referred to a formal OCM for determination prior to exercising of Delegation DA10.

Statutory references Part 4 – Tenders for Providing Goods and Services of the Local Government (Functions and General) Regulations 1996.


DA11 Variation to Capital Works & Operating Costs

Power delegated Council delegates to the Chief Executive Officer its power under the Local Government Act Section 2.7(2)(a), in relation to a specific project or operating costs items, to approve variations to capital works and operating costs to a level plus/minus 15% of the adopted budget for the specific project or operating costs item to the total value of $500,000.



Sub Delegation to

Conditions

Statutory references Local Government Act 1995 Section 2.7(2)(a)


DA12 Investments

Power delegated Council delegates its power to the Chief Executive Officer to invest assets of the Town in accordance with Investment Policy LG511.




Conditions An investment Report is to be submitted to a Council meeting at least quarterly.

Statutory references Local Government Act 1995 Section 6.14

Local Government (Financial Management) Regulations 1996 cl.19


DA13 Multiple Dog Applications

Power delegated Council delegates power under Section 26(3) of the Dog Act 1976 to grant an exemption from the provisions relating to the approved kennel establishments for a premises seeking to keep more than two dogs.



Sub Delegation to

Conditions An exemption ;

• be granted only where no adverse submissions received in relation to an application.

• applies only to the dogs specified in the exemption • be limited to the keeping of up four dogs that have reached three

months of age.

Notification to Elected Members That the Chief Executive Officer informs Elected Members about any exemption application for which Delegation DA13 is to be exercised, and provides Elected Members with details in relation to the proposal and consultation responses.

Elected Members are to be notified of all applications for determination and be given 72 hours in which to comment. Any one Elected Member can in writing stating reasons, call for an application to be referred to a formal OCM for determination prior to exercising of Delegation DA13.

Statutory references Dog Act 1976 Section 26

Town of Claremont Dog Local Law 2012 cl. 3.2



DA21 Administration of Local Laws

Power delegated Council delegates to the Chief Executive Officer its power under the Local Government Act Part 9 to administer its Local Laws and initiate legal action if considered necessary.



Sub Delegation to

Conditions Regard to be taken of any Council resolution or policy in respect to the particular Local Law and Part 9 of the Local Government Act 1995.

Statutory references Local Government Act 1995 Part 9


DA22 Determination of Planning Related Matters

Power delegated Council delegates to the Chief Executive Officer its power under Section 5.42 of the Local Government Act 1995 (LG Act) to determine:

1) All planning related matters inclusive of determination of developmentplanning applications for all residential, commercial, light industrial, community and recreational development in accordance with the provisions of the Residential Design Codes, Town Planning Scheme No. 3 (TPS3) and any planning related Council Policy or Local Law;

2) Any other planning related matters including preparation of documentation and responses for applications, comments and recommendations to the Western Australian Planning Commission (inclusive of clearances for subdivision conditions), Department of Planning, Swan River Trust, State Heritage Office of Western Australia, and any other government department and instrumentality on matters associated with subdivision/amalgamation and/or the development of land.



Sub Delegation to Executive Manager Planning and Development

Conditions Notification to Elected Members That the Chief Executive Officer informs Elected Members about any planning application for which Delegation DA22 is to be exercised, and provides Elected Members with details in relation to the proposal, consultation responses, the validity of any objection, the way in which any objection has been addressed and variations to standards required.

The following applications may be determined under this delegation without prior notification to Elected Members, providing a list of the determinations is provided to Elected Members within one week of the delegation being exercised: • Applications for clearance of subdivision conditions and plans; • Applications for Section 40 Certification of liquor licences; • Applications for residential development where an automatic refusal

is issued due to a lack of discretion (or State Administrative Tribunal review appeal right) to approve the application under TPS3, the Residential Design Codes or a Council Local Law;

• Recommendations in regard to an application which is to be determined by another authority where refusal is to be issued due to a lack of discretion (or State Administrative Tribunal review appeal


right) to approve the application under TPS3, the Residential Design Codes or a Council Local Law, and

• Any application which is substantively the same as an application which has been previously determined by Council.

Elected Members are to be notified of all other applications for determination and be given 72 hours in which to comment. Any one Elected Member can in writing stating reasons, call for an application to be referred to a formal OCM for determination prior to exercising of Delegation DA22.

Relevant and Non-Relevant Planning Matter(s) for Consideration For the purposes of this Delegation, the following matters are a ‘relevant planning matter(s)’: a) Matters to be considered by Council under the Schedule 2 deemed

provisions (cl.67) 86(2) of the Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs.)TPS3;

b) Any development standard or requirement in TPS3; c) Any design element in the Residential Design Codes where the

application calls for consideration of the design principles; or d) Any clarification in a Planning Policy adopted under the

requirements of TPS3 or Local Law gazetted under the LGocal Government Act.

For the purposes of this Delegation, the following matters are not a ‘relevant planning matter(s)’: a) Impacts on property price; b) Matters that are usually dealt with under a building permit, including

(but not limited to) the Dividing Fences Act 1961 and Strata Titles Act 1985.;

c) Matters of personal hardship or compassionate issues unrelated to amenity impact and orderly and proper planning;

d) Incorrect assumptions on technical planning matters; e) Any design element in the Residential Design Codes where the

application achieves the deemed-to-comply requirements of the Residential Design Codes and the impacts of that design element are not considered to have a detrimental affect the amenity of the locality in accordance with the Schedule 2 deemed provisions (cl.67) 86 of the LPS RegsTPS3;, or

f) Any claim for adverse possession of land.

Exclusions

Delegations 1 and 2 above are subject to the following exclusions and accordingly these matters are to be referred to Council for determination: a) Any development where an objection containing a ‘relevant

planning matter’ has been received and the objection has not been resolved or addressed to the satisfaction of the Town by


modifications to the plan, or by the application of conditions of approval, or by refusal of the application;

b) Any development planning application or request for reconsideration which is to be referred to the Metropolitan West Joint Development Assessment Panel (not including minor variations to plans or conditions of approval determined by Council under Regulation 17A of the Planning and Development (Development Assessment Panels) Amendment Regulations 2016;

c) Any planning application resulting from an application for review to the State Administrative Tribunal where the initial determination was made by Council; and

d) Any subdivision application comment to the Western Australian Planning Commission for proposals producing more than two lots or any subdivision of two lots or more which is not consistent with a Council Development Approval or an approved Structure Plan or Local Development Plan/Detailed Area Plan;

e) Any planning related application referred to an advisory committee of the Council;

d)f) An application to remove a heritage listed property from the Town’s TPS3 Heritage List and Local Government Inventory, or demolish the heritage lists property (unless the officer recommendations is for refusal due to non-compliance with the requirements of Council’s Local Planning Policy 2/2015 – Retention of Heritage Places, Heritage Areas and Heritage Precincts).

Statutory references

Local Government Act 1995 Section 5.42

Schedule 2 deemed provisions (cl. 81-84) of the LPS Regs.Town Planning Scheme No 3 clause 98.


DA23 Authorisation to do things on land that is not property of the Local Government

Power delegated Council delegates its power to the Chief Executive Officer to do any of the things prescribed in Schedule 3.2 even though the land on which it is done is not local government property and the Town does not have consent to do it. The things prescribed are:

[Section 3.27(1)] 1. Carry out works for the drainage of land. 2. Do earthworks or other works on land for preventing or reducing

flooding. 3. Take from land any native growing or dead timber, earth, stone,

sand, or gravel that, in its opinion, the local government requires for making or repairing a thoroughfare, bridge, culvert, fence, or gate.

[Section 3.36 applies.] [Section 3.27(3) applies.]

4. Deposit and leave on land adjoining a thoroughfare any timber, earth, stone, sand, gravel, and other material that persons engaged in making or repairing a thoroughfare, bridge, culvert, fence, or gate do not, in the local government’s opinion, require.


5. Make a temporary thoroughfare through land for use by the public as a detour while work is being done on a public thoroughfare.


6. Place on land signs to indicate the names of public thoroughfares. 7. Make safe a tree that presents serious and immediate danger,

without having given the owner the notice otherwise required by regulations.

8. Obliterate graffiti that is visible from a public place and that has been applied without the consent of the owner or occupier. [Schedule 3.2 amended by No. 17 of 2009 s. 47.]



Sub Delegation to CEO to Executive Manager Infrastructure Services

Conditions

Statutory references Local Government Act 1995 - Schedule 3.2

http://www.austlii.edu.au/au/legis/wa/consol_act/lga1995182/s3.36.html






http://www.austlii.edu.au/au/legis/wa/consol_act/lga1995182/s47.html


DA24 Authorisation to require certain things to be done by Owner / Occupier of Land

Power delegated Council delegates its power to the Chief Executive Officer in respect to the issue of notices pursuant to s.3.25 of the Local Government Act and enforcement of notices pursuant to s.3.26.



Sub Delegation to

Conditions Subject to the express provisions contained in the Local Government Act 1995, regulations, council policies and resolutions of Council.

Persons served with a notice being advised of their objection and / or appeal rights.



DA25 Authority Relating to Building Provisions

Power delegated Council delegates to the Chief Executive Officer its power to approve or refuse on behalf of Council applications for Building and Demolition Permits under the provisions of the Building Act 2011 under Sections 20, 21, 22 and 127; pursuant to s110 to take whatever action is deemed necessary, so far as practical, to make Building Orders in relation to building work, demolition work and existing building or incidental structures and s117 to revoke Building Orders; to approve, extend the period of duration, modify or refuse applications for a Grant of Occupancy Permit and Building Approval Certificate, submitted under Sections 58,65; and to appoint such officers or agents as deemed necessary as Authorised Persons to undertake the duties and functions of the local government under the Building Act 2011.



Sub Delegation to

Conditions a) Building Permits comply with: • The Building Code of Australia • Council Policies • Planning Approval (where applicable) • Residential Design Codes.

b) Demolition Permits where the building, which is the subject of the Demolition Permit, is not included on Council's Municipal Inventory

c) Building Certification services for any uncertified application for a Class 1or 10 building is to be provided by a Registered Building Surveyor Practitioner in accordance with the Building Act 2011.

d) Persons served with a Building Order being advised of their objection and appeal rights.

e) Refer Notices to Council's Solicitors where it is considered appropriate.

f) Determine that an Order remains in effect in accordance with Section 117 (2) of the Building Act 2011where it is appropriate.

Statutory references Building Act 2011 - Sections 20, 21, 22, 58, 65, 110, 117 and 127.


DA 26 Closure of Thoroughfares

Power delegated Council delegates its power to the Chief Executive Officer under Sections 3.50 to 3.52 (inclusive) of the Local Government Act 1995 in relation to the closure of thoroughfares.



Sub Delegation to CEO to Executive Manager Infrastructure Services

Conditions

Statutory references Local Government Act 1995 - Sections 3.50 – 3.52


DA27 Control of Certain Unvested Facilities

Power delegated Council delegates to the Chief Executive Officer its power under the Local Government Act Section 3.53 to control and manage unvested facilities within its district.



Sub Delegation to

Conditions Unvested facilities means thoroughfare, bridge, jetty, drain or watercourse belonging to the Crown where responsibility is not vested in any person other than under Section 3.53 of the Local Government Act 1995.



DA28 Issue and Revocation of Building Orders

Power delegated Council delegates to the Chief Executive Officer its power under the Building Act 2011 s110 to take whatever action is deemed necessary, so far as practical, to make Building Orders in relation to building work, demolition work and existing building or incidental structures and s117 to revoke building orders.



Sub Delegation to Executive Manager Planning & Development Services

Building Administration Coordinator

Conditions a) Persons served with a Building Order being advised of their objection and appeal rights.

b) Refer Notices to Council's Solicitors where it is considered appropriate.

c) Determine that an Order remains in effect in accordance with

Section 117 (2) of the Building Act 2011 where it is appropriate.

Statutory references Building Act 2011 - Sections 110 and 117


DA29 Declaration of Dangerous Dogs

Power delegated Council delegates to the Chief Executive Officer its power to Declare Dangerous Dogs pursuant to Section 33E of the Dog Act 1976.



Sub Delegation to CEO to Executive Manager Corporate & GovernanceCommunity Services

Conditions None

Statutory references Dog Act 1976 Section 33E

Local Government Act 1995 - Section 5.42


DA30 Impounding Goods in Certain Circumstances

Power delegated Council delegates to the Chief Executive Officer its power to:

1. Appoint an employee for the purpose of removing and impounding goods pursuant to Section 3.39 of the Local Government Act 1995

2. Undertake the functions and duties required under Part 3- Subdivision 4 – (Impounding of Goods) of the Local Government Act 1995;



Sub Delegation to

Conditions

Statutory references Local Government Act 1995 – Sections 3.39, 3.40, 3.40(a), 3.42, 3.44, 3.46, 3.47, 3.47(a), 3.48


DA31 Parking and Parking Restrictions

Power delegated The Council delegates its power to the Chief Executive Officer under the Parking and Parking Facilities Local Law 2009:

1. to authorise persons or classes of persons to perform any of the functions of an authorised person under this Local Law,

2. to prohibit or regulate by signs or otherwise, the stopping or parking of any vehicle or class of vehicle in any part of a parking region (but must do so consistent with the provision of this Local Law), and

3. all other functions necessary for the implementation of the Local Law.



Sub Delegation to

Conditions

Statutory references Town of Claremont Parking and Parking Facilities Local Law 2009 and Section 9.10 of the Local Government Act 1995.


DA32 Reserves under the Control of a Local Government

Power delegated Council delegates its power to the Chief Executive Officer pursuant to section 3.54 of the Local Government Act to manage and control land vested in or placed under the control and management of the Town of Claremont.



Sub Delegation to

Conditions


Parks & Reserves Act 1895 - Section 5


DA33 Issuing Strata Titles – Certificate of Local Government

Power delegated Each of the functions conferred on local governments, and exercisable by the Town of Claremont, under the Strata Titles Act 1985 (other than the functions conferred by sections 23(3) and 24 of that Act.




Conditions Does not apply to functions under sections 23(4) and 24 of the Strata Titles Act.


Strata Titles Act 1985, s243(4)

THE COMMON SEAL of the Town of Claremont is affixed in the presence of - Chief Executive Officer

Mayor



DA34 Issue and Extension of Occupancy Permits and Building Approval Certificate

Power delegated Council delegates to the Chief Executive Officer its power to approve, extend the period of duration, modify or refuse applications for a Grant of Occupancy Permit and Building Approval Certificate, submitted under Section 58, 65 and 127 of the Building Act 2011.




Building Administration Coordinator

Conditions None


Building Act 2011 – Sections 58, 65 and 127.


DA35 Illegal Development – Direction to Stop Work

Power delegated Council delegates to the Chief Executive Officer under the Planning and Development Act 2005 its power to give a written direction to the owner or any other person undertaking a development, or any part of a development, which is in contravention of the Town of Claremont planning scheme, to stop, and not recommence, the development or that part of the development that is undertaken in contravention of the planning scheme.

Delegator Council of Town of Claremont


Sub delegate to Nil

Conditions The Chief Executive Officer must report the exercise of this delegation to the Council no later than to the next occurring ordinary meeting of the Council.

Statutory reference Planning and Development Act 2005 Section 214(2)

Local Government Act 1995 Section 5.42(1)(b).


DA36 Approval of Signage

Power delegated Council delegates to the Chief Executive Officer under the Local Law- Relating to Signage its power to give a written determination on applications for Sign Permit.

Delegator Council of Town of Claremont


Sub delegate to Executive Manager Planning and Development

Conditions Notification to Elected Members Where an application for signage proposes a variation to the Local Law – Relating to Signs, or the exercise of discretion under the Council Policy PS202 – Town Centre Zone Signage, the Chief Executive Officer or Executive Manager Planning and Development informs Elected Members about any signage application for which Delegation DA36 is to be exercised, and provides details in relation to the proposal, consultation responses, the validity of any objection, the way in which any objection has been addressed and variations to standards required. Elected Members are to be given 72 hours in which to comment. Any one Elected Member can in writing stating reasons, call for an application to be referred to a formal OCM for determination prior to exercising of Delegation 36.

Statutory reference Local Government Act 1995 Section 5.42(1)(a).


Page 20

13.3.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIODS ENDING 31 MARCH 2017

File Ref: FIM/0062-02 Attachments: Statement of Financial Activity for period ending

31 March 2017 Infrastructure Assets – 2016-17 Schedule of Works

Responsible Officer: Les Crichton Executive Manager Corporate and Governance

Author: Hitesh Hans Finance Manager

Proposed Meeting Date: 16 May 2017

Purpose For Council to note the Statement of Financial Activity for the month ending 31 March 2017.

Background The Monthly Financial Report is presented in accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996.

Discussion The Financial Statements to 31 March 2017 represent the first eight months of operation within the 2016-17 financial year and compares year-to-date expenditure and revenue against the corresponding budget. The budget figures incorporate all 2015-16 carry-forwards approved as part of the June 2016 end of year report and mid-year budget review adopted by council on 21 February 2017. Overall the financial situation is sound and the Town is operating in accordance with the approved budgets. The closing surplus of $5,881,049 compares favourably against the budgeted surplus of $4,793,455. The surplus is the product of revenue received less expenditure and includes both operating and capital items. The budgeted surplus is estimated based on when income is expected to be received and expenditure to occur. Often the variations in timing account for much of the difference between budgeted surplus and actual reported. Detailed below, the $1,087,594 variance is comprised of operating revenue $25,442 above budget; operating expenditure (excluding non cash items) $686,708 under budget; capital revenue and capital expenditure $9,201 and $384,644 under the budget respectively.


Page 21

Table 1: Operating revenue - $17,962 above budget,

Revenue Budget

Revenue Actual

Variance

Fees and charges 2,796,172 2,849,072 52,900

Reimbursements 111,228 133,264 22,036

Rates 13,916,445 13,893,284 (23,161)

The reasons for operating revenue variations are:

• $52,900 increase in fees and charges is mainly due to increased income from Food Act Fees along with increase in income from Parking services and Aquatic Centre due to timing.

• $22,036 increase in reimbursements in mainly due to EHO services to Town of Mosman Park.

• $23,161 decrease in rates income is due to timing of interim rates invoicing.

Important revenue indicators are:

Rates (including Arrears, ESL & other charges) totals $16.724M with collection of $16.405M representing a 98% collection rate. This compares to 96% collection in the previous financial year for this period.

Debtors show +90 days outstanding of $7K which is mainly relate to health fees and charges. Most of these accounts are now being sent to debt collection agency for further follow up.

Table 2: Operating expenditure - $637,642 under budget

Expenditure Budget

Expenditure Actual

Variance

Employee Cost 5,198,482 5,084,024 114,458

Material & Contracts 4,346,389 3,854,576 576,606

The reasons for operating expenditure variations are: • $130,403 due to timing of expenditure on staff recruitment and training

($20K), superannuation ($31K) along with staff vacancies and timing of EBA salary changes.

• $576,606 due to timing difference across materials and contracts services $306K, consultancy $173K and office expenses $111K.


Page 22

The reduced operating expenditure is due to timing and does not represent a budget saving. Some of the more significant timing variances are: IT expenses – budgeted $294 with expenditure to date being $223K which is under budget. The remaining $71K will be spent on software and licensing. Waste Management Services - budgeted $1,272K with expenditure to date being $1,119. This is mainly due to delays between services provided and invoices received and processed. Some small savings identified. Strategic Plans – Consultancy budgets for Swanbourne activity centre plan ($46K), Recycle Water study ($39K), drainage strategy ($25K) and Bike Plan ($5K) are yet to be implemented/progressed. Capital revenue – $9,201 below budget Minor variance is due to timing of proceeds from fleet replacement program. Capital expenditure – $384,644 under budget As detailed within the capital works schedules (Note 10), the capital expenditure comprises; • $324K below budget in infrastructure works due to timing. Attachment 3

provides further detail on the projects and variance explanation. • $45K under budget on transfers to reserves due to timing of interest

income on reserve investment.

Past Resolutions Ordinary Council Meeting 21 March 2017, Resolution 37/17: That Council notes the Financial Statement of Activity for the period 1 July 2016 to 31 January 2017. That Council notes the Financial Statement of Activity for the period 1 July 2016 to 28 February 2017.

Financial and Staff Implications Resource requirements are in accordance with existing budgetary allocation.

Policy and Statutory Implications Local Government Act 1995. Local Government (Financial Management) Regulations 1996. Town of Claremont Investment Policy LG511 - Current investment holdings are outside Council’s Investment Policy LG511 with 49% investment with NAB due to significant interest income benefit. The policy limits funds with one institution at 45% however the risk of investments with NAB was considered low given it has an excellent credit rating.


Page 23

Communication / Consultation N/A

Strategic Community Plan Governance and Leadership We are an open and accountable local government that encourages community involvement and strives to keep its community well informed.


• Maintain long term financial stability and growth.


Officer Recommendation That Council notes the Financial Statement of Activity for the period 1 July 2016 to 31 March 2017.

CORPORATE

MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR PERIOD ENDING 31 MARCH 2017


16 MAY 2017

ATTACHMENT 1

1

Town of Claremont

MONTHLY FINANCIAL REPORT

For the Period Ended 31 March 2017

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

2

Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b)Note 4 3 3

Operating Revenue $ $ $ $ %Grants, Subsidies and Contributions 5.1.1,8 521,611 428,038 422,649 (5,389) (1.3%)Fees and Charges 5.1.3 3,501,599 2,796,172 2,849,072 52,900 1.9% Reimbursements 5.1.6 139,815 111,228 133,264 22,036 16.5% Interest Earnings 5.1.7 664,469 397,929 391,486 (6,443) (1.6%)Other Revenue 5.1.8 205,005 54,035 39,534 (14,501) (36.7%)

Total (Excluding Rates) 5,032,499 3,787,402 3,836,004 48,602Operating ExpenseEmployee Costs 5.2.1 (7,154,469) (5,198,482) (5,084,024) (114,458) (2.3%)Materials and Contracts 5.2.2 (6,932,282) (5,021,145) (4,444,539) (576,606) (13.0%)Utilities Charges 5.2.3 (530,799) (398,143) (404,620) 6,477 1.6% Depreciation (Non-Current Assets) 5.2.4 (3,455,400) (2,591,550) (1,954,155) (637,395) (32.6%) Interest Expenses 5.2.5 (368,826) (185,387) (185,545) 158 0.1% Insurance Expenses 5.2.5 (255,192) (256,692) (253,683) (3,009) (1.2%)Loss on Asset Disposal 5.2.7 (59,208) (26,844) (22,412) (4,432) (19.8%)Elected Member Expenses (255,602) (191,694) (188,756) (2,938) (1.6%)Other Expenditure 5.2.8 (235,514) (275,338) (279,006) 3,668 1.3% Internal Allocation 540,970 374,459 287,375 87,084 (30.3%)

Total (19,247,292) (14,145,275) (12,816,740) (1,328,535)Funding Balance AdjustmentAdd Back Depreciation 3,455,400 2,591,550 1,954,155 637,395 (32.6%)Adjust (Profit)/Loss on Asset Disposal 10 59,208 26,844 22,412 4,432 (19.8%)Adjust Provisions and Accruals 0

Net Operating (Ex. Rates) (10,700,185) (7,739,479) (7,004,168) 735,311Capital RevenuesGrants, Subsidies and Contributions 8 724,139 202,590 202,590 (0) (0.0%)Proceeds from Disposal of Assets 10 204,064 138,064 128,864 (9,200) (7.1%)Proceeds from New Debentures 1,838,589 0 0 0Transfers from/to Restricted Assets (5,299) 0 0 0Non Current Reclassications 0 0 0 0Transfer from Loan Account - Restricted Assets 0 0 0 0Transfer from Reserves 9 2,020,394 0 0 0

Total 4,781,887 340,654 331,453 (9,201)Capital ExpensesLand and Buildings 10 (1,509,379) (257,253) (240,155) (17,098) (7.1%)Plant and Equipment 10 (697,938) (486,478) (486,700) 222 0.0% Infrastructure Assets - Other 10 (4,215,297) (2,849,137) (2,525,099) (324,038) (12.8%)Repayment of Debentures (1,972,403) (65,850) (66,755) 905 1.4% Transfer to Reserves 9 (1,238,154) (183,705) (139,070) (44,635) (32.1%) Total (9,633,171) (3,842,423) (3,457,779) (384,644)Net Capital (4,851,284) (3,501,769) (3,126,325) 375,444

Total Net Operating + Capital (15,551,469) (11,241,248) (10,130,494) 1,110,754

Rate Revenue 13,936,445 13,916,445 13,893,284 (23,161) (0.2%)Opening Funding Surplus(Deficit) 2,118,258 2,118,258 2,118,258 0 0.0%

Closing Funding Surplus(Deficit) 3 503,234 4,793,455 5,881,049 1,087,593 22.7%

Town of ClaremontSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 March 2017 (Nature or Type)

3

Revised Annual Budget

YTD Budget

(a)

YTD Actual

(b)Var. $

(b)-(a)Var. %

(b)-(a)/(b) Var.Note 4 3 3

Operating Revenue $ $ $ $ %General Purpose Funding 823,462 542,481 551,003 8,522 1.6% Governance 37,710 30,394 20,520 (9,874) (32.5%)Law, Order and Public Safety 19,800 18,625 22,640 4,015 21.6% Health 104,864 93,411 127,587 34,176 36.6% Education and Welfare 352 0 0 0Community Amenities 400,500 355,563 352,167 (3,396) (1.0%)Recreation and Culture 1,305,204 977,650 985,359 7,709 0.8% Transport 1,274,148 937,192 944,722 7,530 0.8% Economic Services 1,063,050 831,186 831,416 230 0.0% Other Property and Services 3,409 900 591 (309) (34.3%)

Total (Excluding Rates) 5,032,499 3,787,402 3,836,004 48,602Operating ExpenseGeneral Purpose Funding (586,298) (416,775) (349,973) (66,802) (16.0%)Governance (1,477,121) (1,025,223) (983,124) (42,099) (4.1%)Law, Order and Public Safety (404,438) (292,236) (245,064) (47,172) (16.1%)Health (437,835) (317,361) (313,785) (3,576) (1.1%)Education and Welfare (202,069) (177,284) (262,057) 84,773 47.8% Community Amenities (2,676,050) (1,949,051) (1,945,994) (3,057) (0.2%)Recreation and Culture (5,806,890) (4,281,917) (3,630,629) (651,288) (15.2%)Transport (5,658,656) (4,246,029) (3,557,741) (688,288) (16.2%)Economic Services (2,008,827) (1,425,527) (1,351,862) (73,665) (5.2%)Other Property and Services 10,892 (13,872) (176,511) 162,639 1172.4%

Total (19,247,292) (14,145,275) (12,816,740) (1,328,535)Funding Balance AdjustmentAdd back Depreciation 3,455,400 2,591,550 1,954,155 (637,395) (24.6%)Adjust (Profit)/Loss on Asset Disposal 10 59,208 26,844 22,412 (4,432) (16.5%)Adjust Provisions and Accruals 0 0

Net Operating (Ex. Rates) (10,700,185) (7,739,479) (7,004,168) 735,311Capital RevenuesGrants, Subsidies and Contributions 724,139 202,590 202,590 (0) (0.0%)Proceeds from Disposal of Assets 10 204,064 138,064 128,864 (9,200) (6.7%)Proceeds from New Debentures 1,838,589 0 0 0Transfers from Restricted Assets (5,299) 0 0 0Transfer from Loan Account - Restricted Assets 0 0 0 0Transfer from Reserves 9 2,020,394 0 0 0

Total 4,781,887 340,654 331,453 (9,201)Capital ExpensesLand and Buildings 10 (1,509,379) (257,253) (240,155) (17,098) (6.6%)Plant and Equipment 10 (697,938) (486,478) (486,700) 222 0.0% Infrastructure Assets - Other 10 (4,215,297) (2,849,137) (2,525,099) (324,038) (11.4%)Repayment of Debentures (1,972,403) (65,850) (66,755) 905 1.4% Transfer to Reserves 9 (1,238,154) (183,705) (139,070) (44,635) (24.3%) Total (9,633,171) (3,842,423) (3,457,779) (384,644)Net Capital (4,851,284) (3,501,769) (3,126,325) 375,444

Total Net Operating + Capital (15,551,469) (11,241,248) (10,130,494) 1,110,754

Rate Revenue 13,936,445 13,916,445 13,893,284 (23,161) (0.2%)Opening Funding Surplus(Deficit) 2,118,258 2,118,258 2,118,258 0 0.0%

Closing Funding Surplus(Deficit) 503,234 4,793,455 5,881,049 1,087,594 22.7%

Town of ClaremontSTATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31 March 2017 (Statutory Reporting Program)

4

1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement offinancial activity are:

(a) Basis of AccountingThis statement is a special purpose financial report, prepared in accordance with applicable AustralianAustralian Accounting Standards, other mandatory professional reporting requirements and the LocalGovernment Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting EntityAll Funds through which the Council controls resources to carry on its functions have been included in thisstatement.

In the process of reporting on the local government as a single unit, all transactions and balancesbetween those funds (for example, loans and transfers between Funds) have been eliminated.

(c) Rounding Off FiguresAll figures shown in this statement, other than a rate in the dollar, are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other ContributionsRates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the assets comprising the contributions. Control over assets acquired from rates isobtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services TaxIn accordance with recommended practice, revenues, expenses and assets capitalised are stated netof any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash EquivalentsCash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readilyconvertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included asshort-term borrowings in current liabilities.

(g) Trade and Other ReceivablesTrade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value andsubsequently measured at amortised cost using the effective interest rate method, less any allowance foruncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectibleare written off when identified. An allowance for doubtful debts is raised when there is objective evidencethat they will not be collectible.

(h) InventoriesGeneralInventories are valued at the lower of cost and net realisable value. Net realisable value is the estimatedselling price in the ordinary course of business less the estimated costs of completion and the estimatedcosts of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be raised in the next 12 months.

Town of ClaremontNOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


5

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)Land Held for ResaleLand purchased for development and/or resale is valued at the lower of the cost and net realisable value.Cost includes the cost of acquisition, development and interest incurred on the financing of that land duringits development. Interest and holding charges incurred after development is complete are recognised asexpenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council'sintentions to release for sale.

(i) Fixed AssetsEach class of fixed assets within either property, plant and equipment or infrastructure, is carried at cost or fair value as indicated less, where applicable, any accumulated depreciation and impairment losses.

Mandatory Requirement to Revalue Non-Current AssetsEffective from 1 July 2012, the Local Government (Financial Management) Regulations were amended and the measurement of non-current assets at Fair Value became mandatory.

In 2013, Council commenced the process of adopting Fair Value in accordance with the Regulations.

RevaluationIncreases in the carrying amount arising on revaluation of assets are credited to a revaluation surplus in equity. Decreases that offset previous increases of the same asset are recognised against revaluation surplus directly in equity. All other decreases are recognised in profit or loss.

Land Under ControlIn accordance with Local Government (Financial Management) Regulation 16(a), the Council was required to include as an asset (by 30 June 2013), Crown Land operated by the local government as a golf course, showground, racecourse or other sporting or recreational facility of state or regional significance.

Upon initial recognition, these assets were recorded at cost in accordance with AASB 116. They were then classified as Land and revalued along with other land in accordance with the other policies detailed in this Note.Whilst they were initially recorded at cost (being fair value at the date of acquisition (deemedcost) as per AASB 116) they were revalued along with other items of Land and Buildings at30 June 2014 and now form part of Land and Buildings to be subject to regular revaluation as detailed above.



6

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(j) Depreciation of Non-Current AssetsThe depreciable amount of all fixed assets including buildings but excluding freehold land, aredepreciated on a straight-line basis over the individual asset’s useful life from the time the assetis held ready for use. Leasehold improvements are depreciated over the shorter of either theunexpired period of the lease or the estimated useful life of the improvements.The current expected useful lives are:Asset Class Expected Residual

Useful Life (Years) ValueBuildings: Buildings 40-80 Buildings fixtures/fittings 10-15Furniture & Equipment: Furniture 10Plant & Equipment: Motor Vehicle 5-8 Construction vehicles (e.g wa 7-10 Other Plant & Equipment 3-10Electronic Equipment: Computers & peripherals 3-5 Other electronic equipment 3-10Software Website 4-5 Other Software 4-5Infrastructure: Road/ Car Park Pavement 40-50 Road/ Car Park Formation 20-30 Footpaths 30-50 Drainage 90-100 Parks & Reserves 20-40 Street Furniture 10-20 Street Lights 20-30 Public Art Collection 40-50 Reticulation 20-25The assets residual values and useful lives are reviewed, and adjusted if appropriate, at the endof each reporting period.

An asset’s carrying amount is written down immediately to its recoverable amount if the asset’scarrying amount is greater than its estimated recoverable amount.

Gains and losses on disposals are determined by comparing proceeds with the carryingamount. These gains and losses are included in profit or loss in the period which they arise.

When revalued assets are sold, amounts included in the revaluation surplus relating to thatasset are transferred to retained surplus.

Capitalisation ThresholdExpenditure on items of equipment under $2,000 is not capitalised. Rather, it is recorded on an asset inventory listing.



7

(k) ImpairmentIn accordance with Australian Accounting Standards the Council's assets, other than inventories, areassessed at each reporting date to determine whether there is any indication they may be impaired.Where such an indication exists, an estimate of the recoverable amount of the asset is made inaccordance with AASB 136 "Impairment of Assets" and appropriate adjustments made.An impairment loss is recognised whenever the carrying amount of an asset or its cash-generating unitexceeds its recoverable amount. Impairment losses are recognised in the Income Statement.For non-cash generating assets such as roads, drains, public buildings and the like, value in use isrepresented by the depreciated replacement cost of the asset.At the time of preparing this report, it is not possible to estimate the amount of impairment losses (if any).

In any event, an impairment loss is a non-cash transaction and consequently, has no impact on theMonthly Statement of Financial Position from a budgetary perspective.

(l) Trade and Other PayablesTrade and other payables are carried at amortised cost. They represent liabilities for goods and servicesprovided to the Municipality prior to the end of the financial year that are unpaid and arise when theMunicipality becomes obliged to make future payments in respect of the purchase of these goods andservices. The amounts are unsecured and are usually paid within 30 days of recognition.

(m) Employee BenefitsThe provisions for employee benefits relates to amounts expected to be paid for long service leave, annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected tobe settled within 12 months represents the amount the municipality has a present obligation to pay resulting from employees services provided to balance date. The provision has been calculated at nominal amounts based on remuneration rates the Council expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)The liability for long service leave is recognised in the provision for employee benefits and measured as the present value of expected future payments to be made in respect of services provided by employees up to the reporting date using the project unit credit method. Consideration is given to expected future wage and salary levels, experience of employee departures and periods of service. Expected future payments are discounted using market yields at the reporting date on national government bonds with terms to maturityand currency that match as closely as possible, the estimated future cash outflows. Where Council does not have the unconditional right to defer settlement beyond 12 months, the liability is recognised as a current liability.

(n) Interest-bearing Loans and BorrowingsAll loans and borrowings are initially recognised at the fair value of the consideration received lessdirectly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortisedcost using the effective interest method. Fees paid on the establishment of loan facilities that areyield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defersettlement of the liability for at least 12 months after the balance sheet date.

Borrowing CostsBorrowing costs are recognised as an expense when incurred except where they are directly attributableto the acquisition, construction or production of a qualifying asset. Where this is the case, they arecapitalised as part of the cost of the particular asset.



8

(o) ProvisionsProvisions are recognised when: The council has a present legal or constructive obligation as a result ofpast events; it is more likely than not that an outflow of resources will be required to settle the obligation;and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlementis determined by considering the class of obligations as a whole. A provision is recognised even if the likelihood of an outflow with respect to any one of item included in the same class of obligations may besmall.

(p) Current and Non-Current ClassificationIn the determination of whether an asset or liability is current or non-current, consideration is given to thetime when each asset or liability is expected to be settled. The asset or liability is classified as currentif it is expected to be settled within the next 12 months, being the Council's operational cycle. In thecase of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,such as vested long service leave, the liability is classified as current even if not expected to be settledwithin the next 12 months. Inventories held for trading are classified as current even if not expected to berealised in the next 12 months except for land held for resale where it is held as non current based onCouncil's intentions to release for sale.

(q) Nature or Type Classifications

RatesAll rates levied under the Local Government Act 1995. Includes general, differential, specific arearates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and ContributionsRefer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and ContributionsAmounts received specifically for the acquisition, construction of new or the upgrading of non-current assets paid to a local government, irrespective of whether these amounts are received as capital grants, subsidies, contributions or donations.

Profit on Asset DisposalProfit on the disposal of assets including gains on the disposal of long term investments.Losses are disclosed under the expenditure classifications.

Fees and ChargesRevenues (other than service charges) from the use of facilities and charges made for local government services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale of goods or information, fines, penalties and administration fees. Local governments may wish to disclose more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.



9


(q) Nature or Type Classifications ( Continued)

Interest EarningsInterest and other items of a similar nature received from bank and investment accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Other Revenue / IncomeOther revenue, which can not be classified under the above headings, includes dividends, discounts, rebates etc.

Employee CostsAll costs associated with the employment of person such as salaries, wages, allowances, benefits such as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses, worker's compensation insurance, training costs, conferences, safety expenses, medical examinations, fringe benefit tax, etc.

Materials and ContractsAll expenditures on materials, supplies and contracts not classified under other headings. These include supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases, postage and freight etc. Local governments may wish to disclose more detail such as contract services, consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)Expenditures made to the respective agencies for the provision of power, gas or water. Exclude expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

InsuranceAll insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposalLoss on the disposal of fixed assets.

Depreciation on non-current assetsDepreciation expense raised on all classes of assets.

Interest expensesInterest and other costs of finance paid, including costs of finance for loan debentures, overdraft accommodation and refinancing expenses.

Other expenditureStatutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set ofoperational and financial objectives. These objectives have been established both on an overallbasis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientatedactivities/programs:

For the Period Ended 31 March 2017NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Town of Claremont

10


(r) Statement of Objectives (Continued)

GENERAL PURPOSE FUNDINGRates - the amount raised is determined by Councils budget "shortfall" that is known income anddesired expenditure.

General purpose grants - are the grant amounts paid to the shire from Federal Government funding asdetermined by and via the Western Australian Local Government Grants Commission.

Interest - interest earned on monies invested or deposited by Council.

LAW, ORDER, PUBLIC SAFETYSupervision of animal control, dog pound operations, local law control and state emergency services (SES).

HEALTHPublic places health and safety, food safety and health compliance.

EDUCATION AND WELFAREPre-schools, aged and disabled , senior citizens, welfare administration, donations to welfare organisations.

COMMUNITY AMENITIESRubbish collections, recycling, litter control, public litter bins, town planning control/studies.

RECREATION AND CULTUREPublic halls, civic centres, swimming pool, golf course, parks, sports grounds, sports groups, community recreationprograms, library, community arts program, youth activities, heritage and museum.

TRANSPORTRoads, footpaths, cycleways, right of way, drainage, road verges, median strips, street lighting, street cleaning,street trees, traffic surveys, parking services, traffic management and underground power.

ECONOMIC SERVICESBuilding services, strategic planning and activities involving the Royal Agricultural Society and Anzac Cottage.

OTHER PROPERTY & SERVICESPublic works overheads, plant/vehicle operations, private works and other property.

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITYFor the Period Ended 31 March 2017

Town of Claremont

11



Note 2 - Graphical Representation - Source Statement of Financial Activity

For the Period Ended 31 August 2012

Comments/Notes - Operating Expenses

Comments/Notes - Operating RevenuesThe operating revenue does not include income from rates.

0

500

1000

1500

2000

2500

3000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Amou

nt $

( '0

00s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2016-17 Actual 2016-17

0

100

200

300

400

500

600

700


Amou

nt $

( '0

00s)

Budget Operating Revenues -v- Actual


12



Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Capital Expenses

Comments/Notes - Capital Revenues

-100

-50

0

50

100

150

200

250

300


Amou

nt $

( '0

00s)

Month ending

Budget Capital Revenue -v- Actual


0

200

400

600

800

1000

1200


Amou

nt $

( '0

00s)

Month ending

Budget Capital Expenses -v- Actual


13

Note 3: NET CURRENT FUNDING POSITION

For the Period Ended 31 March 2017 Note This Period Last Period $ $

Current AssetsCash Unrestricted 7,241,313 3,673,870Cash Restricted 0Investments 12,488,449 12,349,379Receivables - Rates and Rubbish 318,506 183,203Receivables - Other 145,783 204,232Inventories 0 0

20,194,052 16,410,684

Less: Current LiabilitiesPayables (821,609) (944,375)Current Loan Liability (333,814) (333,814)Provisions (1,002,945) (998,671)

(2,158,368) (2,276,860)Less: Restricted AssetsCash Restricted (12,488,449) (12,349,379)Inventories 0 0

Plus: Loan Liability 333,814 333,814

5,881,049 2,118,258

2016-17



Positive=Surplus (Negative=Deficit)

0

2

4

6

8

10

12

14

16

18


Mill

ion

s

Note 3 - Liquidity Over the Year

2014-15 2015-16 2016-17

14

Note 4: CASH AND INVESTMENTS

Deposit Interest Municipal Reserves Trust Total Institution MaturityNo. Rate $ $ $ Amount $ Date

(a) Cash Deposits 1.65% 201,692 201,692 NAB At Call1.75% 1,528,416 1,528,416 Bankwest At Call

(b) Term Deposits300 2.95% 1,053,504 1,053,504 NAB 19/09/2017304 2.73% 2,075,289 2,075,289 NAB 27/06/2017305 2.75% 1,059,292 1,059,292 Suncorp 15/05/2017307 2.90% 75,958 75,958 NAB 23/06/2017308 2.90% 12,149 12,149 NAB 23/06/2017309 2.90% 39,739 39,739 NAB 23/06/2017310 2.90% 389,594 389,594 NAB 23/06/2017311 2.95% 22,409 22,409 NAB 23/06/2017314 2.88% 80,000 80,000 NAB 23/06/2017315 2.88% 30,000 30,000 NAB 23/06/2017316 2.88% 59,417 59,417 NAB 23/06/2017317 2.88% 118,142 118,142 NAB 23/06/2017318 2.88% 248,821 248,821 NAB 23/06/2017319 2.90% 817,421 817,421 NAB 18/04/2017320 2.90% 1,155,737 1,155,737 NAB 18/04/2017

(c) Investments 324 2.65% 649,949 649,949 Suncorp 18/10/2017325 2.65% 3,208,307 3,208,307 ANZ 26/06/2017326 2.65% 1,351,112 1,351,112 ANZ 26/06/2017327 2.66% 899,188 899,188 NAB 28/06/2017328 2.55% 1,027,123 1,027,123 NAB 9/05/2017328 2.47% 2,000,000 2,000,000 Suncorp 18/10/2017

0 18,103,260 0 18,103,260Total

Comments/Notes - InvestmentsCurrent investment holdings are outside Council’s Investment Policy LG511 with 50% investment with NAB due to significant interest income benefit.



15

Note 4A: CASH INVESTMENTSComparative rate

Up to 30 31-60 61-90 91-120 120+

Average Interest time of deposit

Interest Rate at time of Report

Annual Budget

Year to Date Actual Var.$

General Municipal4182530 14/11/2016 Suncorp 182 2.75% 14,525 1,059,292 1,059,292

44-597-46 18/04/2016 Bankwest At Call 1.75% - 1,528,416 1,528,416 Subtotal 14,525 1,528,416 - - - 1,059,292 2,587,708 -

Restricted9732-35404 4/01/2017 ANZ 173 2.65% 40,297 3,208,307 3,208,307 9732-35279 4/01/2017 ANZ 173 2.65% 16,970 1,351,112 1,351,112 77-223-8027 28/04/2016 NAB 243 2.73% 37,719 2,075,289 2,075,289 14-111-5231 22/06/2016 NAB 366 2.90% 2,209 75,958 75,958 14-111-1660 22/06/2016 NAB 366 2.90% 353 12,149 12,149 14-111-1564 22/06/2016 NAB 366 2.90% 1,156 39,739 39,739 14-111-5098 22/06/2016 NAB 366 2.90% 11,329 389,594 389,594 83-796-9593 22/06/2016 NAB 366 2.95% 663 22,409 22,409 83-796-9593 21/07/2016 NAB 337 2.88% 2,127 80,000 80,000 83-796-9593 21/07/2016 NAB 337 2.88% 798 30,000 30,000 83-796-9593 21/07/2016 NAB 337 2.88% 1,580 59,417 59,417 83-796-9593 21/07/2016 NAB 337 2.88% 3,141 118,142 118,142 83-796-9593 21/07/2016 NAB 337 2.88% 6,616 248,821 248,821 83-796-9593 21/07/2016 NAB 271 2.90% 17,600 817,421 817,421 83-796-9594 22/07/2016 NAB 271 2.90% 24,885 1,155,737 1,155,737 14-079-9555 4/01/2017 NAB 175 2.66% 11,468 899,188 899,188 77-426-0025 19/12/2016 NAB 274 2.95% 23,330 1,053,504 1,053,504

4184768 24/08/2016 Suncorp 180 2.65% 26,137 2,000,000 2,000,000 8/02/2017 NAB 90 2.55% 6,458 1,027,123 1,027,123

4186258 22/12/2016 NAB 300 2.65% 14,156 649,949 649,949 083-817 156849553 26/04/2013 NAB At Call 201,692 201,692

Subtotal 242,904 201,692 - 1,027,123 - 14,286,736 15,515,552 -

- - - - - - - - - -

Total Interest Expected on Funds Invested 257,429 1,730,109 - 1,027,123 - 15,346,028 18,103,260 - - -

NAB14-111-5231 22/06/2016 366 2.95 75,958 14-111-1660 22/06/2016 366 2.90% 12,149 14-111-1564 22/06/2016 366 2.90% 39,739 14-111-5098 22/06/2016 366 2.90% 389,594 83-796-9593 22/06/2016 366 2.95% 22,409 083-817 156849553 26/04/2013 At Call 2.65% 201,692 14-079-9555 4/01/2017 175 2.66% 899,188 77-223-8027 28/04/2016 243 2.73% 2,075,289 77-426-0025 19/12/2016 274 2.95% 1,053,504 83-796-9593 21/07/2016 337 2.88% 80,000 83-796-9593 21/07/2016 337 2.88% 30,000 83-796-9593 21/07/2016 337 2.88% 59,417 83-796-9593 21/07/2016 337 2.88% 118,142 83-796-9593 21/07/2016 337 2.88% 248,821 83-796-9593 21/07/2016 271 2.90% 817,421

0 8/02/2017 90 2.55% 1,027,123 83-796-9594 22/07/2016 271 2.90% 1,155,737

4186258 22/12/2016 300 2.65% 649,949 Subtotal 8,956,133 49%

Suncorp4182530 14/11/2016 182 2.75% 1,059,292 4184768 24/08/2016 180 2.65% 2,000,000

Subtotal 3,059,292 17%ANZ9732-35404 4/01/2017 173 2.65% 3,208,307 9732-35279 4/01/2017 173 2.65% 1,351,112

Subtotal 4,559,419 25%

Bankwest44-597-46 26/04/2013 At Call 1.75% 1,528,416 8%

Subtotal 1,528,416 100.0%

Total Funds Invested 18,103,260

Percentage of Portfolio

Deposit Ref

Deposit Date Institution

Term (Days)

Invested Interest rates

Expected Interest

Deposit Ref Term (Days)

Invested Interest

rates

Town of ClaremontMonthly Investment Report


Budget v Actual Amount Invested (Days)

Total

50%

0%

17%

25%

8%

Portfolio Diversity NAB Bendigo Suncorp ANZ Bankwest

-

2

4

6

8

10

12

14

16

18

Up to 30 31-60 61-90 91-120 120+

Mill

ions

Investment Maturity Timing

16

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCESComments/Reason for Variance

5.1 OPERATING REVENUE (EXCLUDING RATES)

5.1.1 GRANTS, SUBSIDIES AND CONTRIBUTIONSMinor Variance due to timing5.1.2 PROFIT ON ASSET DISPOSALNo Budget or Actual5.1.3 FEES AND CHARGESMinor Variance due to timing

5.1.6 REIMBURSEMENTSMinor Variance due to timing5.1.7 INTEREST EARNINGSMinor Variance due to timing

5.1.8 OTHER REVENUEMinor Variance due to timing

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTSMinor Variance due to timing5.2.2 MATERIAL AND CONTRACTSMinor Variance due to timing5.2.3 UTILITY CHARGESMinor Variance due to timing5.2.4 DEPRECIATION (NON CURRENT ASSETS)Variance due to timing5.2.5 INTEREST EXPENSESMinor Variance due to timing5.2.6 INSURANCE EXPENSESMinor Variance due to timing5.2.7 LOSS ON ASSET DISPOSALMinor Variance due to timing5.2.8 OTHER EXPENDITUREMinor Variance due to timing

5.3 CAPITAL REVENUE5.3.1 GRANTS, SUBSIDIES AND CONTRIBUTIONSOn Budget5.3.2 PROCEEDS FROM DISPOSAL OF ASSETSMinor variance due to timing5.3.4 TRANSFER FROM/TO RESTRICTED ASSETSNo budget or actual for Mar 175.3.7 TRANSFER FROM RESERVES (RESTRICTED ASSETS)No budget or actual for Mar 17

5.4 CAPITAL EXPENSES

5.4.2 LAND AND BUILDINGSRefer to note 105.4.3 PLANT AND EQUIPMENTRefer to note 105.4.6 INFRASTRUCTURE ASSETS - OTHERRefer to note 105.4.8 REPAYMENT OF LOANSNo budget or actual for Mar 175.4.10 TRANSFER TO RESERVES (RESTRICTED ASSETS)Variance due to timing of budget transfers

Town of Claremont


17

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCESComments/Reason for Variance

Town of Claremont


5.5 OTHER ITEMS

5.5.1 RATE REVENUEVariance due to timing of interim rates billing

5.5.2 OPENING FUNDING SURPLUS(DEFICIT)Opening surplus finanlised after completiong of 2015-16 audit.

18

Note 6: BUDGET AMENDMENTSAmendments to original budget since budget adoption. Surplus/(Deficit)

GL Account Code Description

Council Resolution

No Change -(Non Cash

Items) Adjust.

Increase in Available

Cash

Decrease in

Available Cash

Amended Budget

Running Balance

$ $ $ $

Budget Adoption -Closing Balance 79,050EOY report - Carry forward project and new budget items 133/16 165,904 244,954Mid Year Budget Review 14/17 430,513 675,467Stickland Street and Glouceter st Path 16/17 (20,083) 655,384Lake Claremont and Lake Claremont Surrounds 28/17 (40,000) 615,384CBD Bore (net of OH) 36/17 (56,667) 558,717Gugeri St Landscape Res (net of OH) 36/17 (107,458) 451,259Contribution from Claremont Quarter 36/17 51,975 503,234

0 648,392 (224,208) 503,234



19

Note 7: RECEIVABLESReceivables - Rates, ESL Levy, Rubbish and other charges. Current Previous Total Receivables - General Current 30+ Days 60+ Days 90+Days

2016-17 2015-16 $ $ $ $$ $ $ 100,689 33,594 7,465 7,413

Opening Arrears Previous Years 183,203 147,481 183,203 Total Outstanding 149,161Rates Levied this year 16,541,584 15,940,045 16,541,584Less Collections to date (16,405,370) (15,904,323) (16,405,370) Amounts shown above include GST (where applicable)Equals Current Outstanding 319,417 183,203 319,417

Net Rates Collectable 319,417% Collected 98.09%

0

Comments/Notes - Rates Comments/Notes - Receivables General



Rates charges include interim rates of $93,548.62. $103,582 of 30+, 60+ and 90+accounts have been paid since last report.

0.00%

20.00%

40.00%

60.00%

80.00%

100.00%

120.00%


Note 7 - Rates % Collected

Last Year 2015-16 This Year 2016-17

Current 67%

30+ Days 23%

60+ Days 5%

90+Days 5%

Note 6 - Accounts Receivable (non-rates)

20

Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2016-17 Recoup StatusGL Yes Budget Received Not Received

No YTD(Yes/No) $ $ $

Claremont Nowop Specified Area Rates BID Yes 120,000 120,207 (207)

General Purposeop Grant Commission WALGCC Yes 160,149 160,148 1op Pensioners Deferred Interest Grant Dept of Finance Yes 5,000 4,771 229

0Governance 0

Op Member Contribution for employee well being LGIS Yes 7,000 7,000 0Op Statutory Outgoings SMH FORM Yes 5,000 5,000 0

0Recreation and Culture 0

op Contribution to Museum Peppermint Grove Council Yes 0op Donation to Museum/Library Yes 775 908 (133)op Stronger Community Grant - Museum Dept of Infrastructure Yes 5,299 5,299 0

0TRANSPORT 0

Op Grants Commission - roads WALGCC Yes 75,193 75,193 00

Op Local Road Grant WALGCC Yes 24,122 24,122 0Non Op Road Project & R2R Grant Main Roads Yes 202,590 202,590 0

0COMMUNITY DEVELOPMENT 0

Op Community Events Lotterywest 20,500 20,000 5000

TOTALS 630,628 625,238 5,390

Comments - Grants and Contributions



21

Note 9: Cash Backed Reserve

NameOpening Balance

$ $ $ $ $ $ $ $ $Pool Upgrade 469,594 13,456 0 80,000 0 (300,000) 0 263,050 469,594Underground Power 2,587,438 54,063 20,376 500,000 0 (150,000) 0 2,991,501 2,607,814Plant Replacement 75,958 2,209 0 0 0 0 0 78,167 75,958Bore Replacement 22,409 0 0 20,000 0 0 0 42,409 22,409Public Art res 356/13 59,417 1,278 0 20,000 0 0 0 80,695 59,417Cashin lieu Reserve 917,421 0 0 0 0 (299,112) (300,000) 618,309 617,421Parking 0 8,545 727 0 300,000 300,000 308,545 300,727Administration Building 248,821 6,616 0 0 0 (251,791) 0 3,646 248,821Future Fund 6,884,549 108,351 102,520 264,687 0 (1,041,238) 0 6,216,349 6,987,070Golf Course Land 69,739 0 0 0 0 0 0 69,739 69,739Aged Transport Subsidy 12,149 0 0 0 0 0 0 12,149 12,149Claremont Joint Venture 883,740 19,125 15,447 0 0 0 0 902,865 899,187Claremont NOW 118,142 0 0 0 0 0 0 118,142 118,142

12,349,379 213,643 139,070 884,687 0 (1,742,141) 0 11,705,568 12,488,448

102,520

(612,949)

-612949

-332113.9



Budget Interest Earned

Actual Interest Earned

Budget Transfers

In (+)

Actual Transfers

In (+)

Budget Transfers

Out (-)

Actual Transfers

Out (-)

Budget Closing Balance

Actual YTD Closing Balance

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

Note 8 - Year To Date Reserve Balance to End of Year Estimate

Opening Balance Budget Closing Balance Actual YTD Closing Balance

9A RESERVES - CASH/INVESTMENT BACKED (CONTINUED)

In accordance with council resolutions in relation to each reserve account, the purpose for whichthe funds are set aside are as follows:

(a) Aged Transport Subsidy

(b) Plant Reserve- to provide for the replacement of major items of heavy plant.

(c) Golf Course Land

(d) Parking

(e) Cash in lieu- to provide for the purchase of land for car parking in accordance with Clause 33(2).

(e) Public Art- to assist with the programmed purchase and development of Public Art assets throughout the Town.

(f) Future Fund

(g) Claremont Joint Venture - to provides for traffic modifications/road works within the Town Centre zone and the surrounding roads.

(h) Pool Upgrade.- to fund major maintenance of the Claremont Pool.

(i) Claremont Now- to fund promotion and publicity of claremont CBD.

(j) Building - to provide for building renewal in accordance with Council’s Asset Management Plans.

(k) Underground Power- To provide for the undergrounding of power lines within the balance of the Town not already.Serviced with underground power.

(l) Bore Replacement- to be used for the replacement of Park bores.

- to receive proceeds of Lakeway Subdivision sales and to provide for the future planning and undertaking of capital and infrastructure works in the Town.

- to provide a subsidy to the Shine Community Services regional service for aged patrons transport.

- to provide for the future major maintenance of the Lake Claremont Golf Course.

- provide for the purchase, upgrade or renewal of parking infrastructure.

23

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Valuation as at 01 July

2016 Accum Depr ProceedsProfit(Loss) Budget Actual Variance

$ $ $ 0 $ $ $Plant replacement Program (4,917) 0 4,917

22,727 0 19,091 (3,636) PE367 Holden Captiva 7 1EMM298 (3,636) (3,636) (0)19,727 0 15,455 (4,273) PE352 Mazda CX-5 1EJC143 (4,273) (4,273) 020,000 0 15,455 (4,545) PE359 Honda CRV (SW) 1EFD956 (4,545) (4,545) (0)40,818 (0) 38,409 (2,409) PE369 Jeep CEO - 1EPP243 (2,409) (2,409) (0)18,000 0 12,500 (5,500) PE362 Holden Captiva Pool Man1EII647 (5,500) (5,500) 018,181 (1,515) 16,136 (530) PE345 Caddy VanTdi 1DYY 835 Rangers (46) (530) (484)14,818 (1,482) 11,818 (1,518) PE350 Holden Captiva 7 SX - 1EAM 046 (1,518) (1,518) 0

154,272 (2,997) 128,864 (22,411) Totals (26,844) (22,411) 4,433

Comments - Capital Disposal

Grants Reserves Borrowing TotalAnnual Budget Actual Variance

$ $ $ $ $ $ $Property, Plant & Equipment

0 0 0 0 Land and Buildings 1,509,379 240,156 (1,269,223) 0 0 0 0 Plant & Equipment 697,938 488,228 (209,710) 0 0 0 0 Furniture & Equipment 0 0 0

Infrastructure0 0 0 0 Roadworks 1,158,719 680,032 (478,687) 0 0 0 0 Footpath & Cycleways 1,869,612 1,297,846 (571,765) 0 0 0 0 Parks, Gardens & Reserves 1,036,967 435,111 (601,856) 0 0 0 0 Other Infrastructure 150,000 112,109 (37,891)

0 0 0 0 Totals 6,422,614 3,253,482 (3,169,132)

Grants Reserves Borrowing TotalAnnual Budget Actual Variance

$ $ $ $ $ $ $14-15 Disability Access Upgrade Various Bu 96,227 78,591 (17,636)15-16 CBD Public Toilet 250,000 (250,000)15-16 Meals on Wheels Upgrade 26,052 1,602 (24,450)16-17 CCH Upgrade Disable Access 10,000 7,900 (2,100)16-17 Anzac Cottage Upgrade 10,000 4,228 (5,772)Aquatic Centre Upgrade 300,000 116,548 (183,452)16-17 Claremont Water Wall 50,000 (50,000)16-17 Mrs Herbert Park Toilet 200,000 (200,000)16-17 Claremont Park Toilet Screen 20,000 11,187 (8,813)16-17 Freshwater Bay Museum Revitalizatio 500,000 3,000 (497,000)Golf Course Upgrade 016-17 Station Master's House 17,100 17,100 016-17 333 Strirling Hwy Aircon Replacemen 30,000 (30,000)

0 0 0 0 Totals 1,509,379 240,156 (1,269,223)Comments - Land & Buildings

Contributions

Profit (Loss)


Land & Buildings Current Budget


Profit(Loss) of Asset DisposalDisposals

Current BudgetContributions InformationSummary Acquisitions

24

Note 10: CAPITAL DISPOSALS AND ACQUISITIONS



Grants Reserves Borrowing TotalAnnual Budget Actual

Variance (Under)Over

$ $ $ $ $ $ $CEO Vehicle 63,000 62,901 (99) EMP Vehicle 36,960 38,410 1,450Aquatic Centre Manager Vehicle 29,200 29,178 (22)Christmas Lighting 19,336 8,647 (10,689)Vehicles for (EMI, Coordi Maint & Asset Offic 115,100 55,427 (59,673)Vehicles for (3 utes for filed officers) 56,000 (56,000)Computer Replacement Prog (30K), Softwar 172,000 102,710 (69,290)Point of Sale - Aquatic Centre 5,000 5,000 0Health Software 10,000 5,356 (4,644)Ranger Vehciles 57,000 56,983 (17)Varianble Message board 134,342 123,617 (10,725)

0 0 0 0 Totals 697,938 488,228 (99)

Comments - Plant & Equipment

Grants Reserves Borrowing TotalAnnual Budget Actual

Variance (Under)Over

$ $ $ $ $ $ $0 Road Works0 Intersections 658,559 612,849 (45,710)

Roadworks 500,160 67,184 (432,976)

0 Footpath, Car Park & Cycleways 00 Other works 1,869,612 1,297,846 (571,765)

0 Parks, Gardens & Reserves 00 Lake Claremont Park Development - Stage 2 121,500 49,756 (71,744) 0 Other Parks 915,467 385,355 (530,112) 0 Other Infrastructure 150,000 112,109 (37,891)

0 0 0 0 Totals 4,215,297 2,525,099 (1,690,199)

Comments - Other Infrastructure

Contributions Other Infrastructure Current Budget

This Year

Capital works expenditure remain within the full year budget

Plant & Equipment Current Budget

This YearContributions

25

Note 11: TRUST FUND

12 Funds held at balance date over which the Council has no control and which are not included in this statement are as follows:

Opening Balance Amount Amount

Closing Balance

1-Jul-16 Received Paid 31-Dec-16$ $ $ $

BCITF Fees 7,280 98,039 (101,530) 3,790Build Services Levy 5,655 78,188 (80,536) 3,308DAP Fees 0 13,357 (13,357) 0Damage Bond Residenial 819,199 250,430 (227,500) 842,129Damage Bond Demolition 204,500 28,000 (39,000) 193,500Damage Bond Lakeway 17,500 0 0 17,500Damage Bond Commercial 156,300 133,500 (45,500) 244,300Damage Bond Verge Usage Bond 5,300 0 (150) 5,150Damage Bond Performance Bond 87,368 5,000 0 92,368Other Trust Bonds 2,852 25,217 (24,468) 3,601

1,305,954 631,732 (532,041) 1,405,645



CORPORATE


INFRASTRUCTURE ASSETS 2016-17 SCHEDULE OF WORKS

16 MAY 2017

ATTACHMENT 2

2016-17 Infrastructure Works - March 2017 31/03/2017

DescriptionReviewed

Budget Actual Comments

Infrastucture Works11-12 Stirling Highway/Queenslea Drive - Intersection 40,000 35,900 Completed12-13 River Foreshore - Erosion Control 13,883 Designs in progress13-14 Street Trees Replacement Program 35,484 On going14-15 Loch/Gugeri/Railway 30,000 Ongoing, works to begin June 201714-15 Footpath Renewal 10,000 10,797 Completed14-15 Claremont Park Stage 2 73,992 Paths14-15 Foreshore Stage 1 Management Plan 41,515 2,160 Designs in progress14-15 Interpretive Sign - Lake Claremont 44,535 In progress14-15 Graylands & Lapsley Rd Intersection 70,000 Works proposed to begin May 201714-15 Davies Rd Car Park 470,000 446,598 CompletedGolf Course Upgrade 969,478 788,993 Ongoing16-17 Rowe Park BBQ and Picnic Table 25,000 21,340 Completed16-17 Lakeway Street Parking 5,000 Will commence soon16-17 Davies Road Parking Area 3,000 Not proceeding - Council decision16-17 Drink Fountain at Lake Claremont 16,000 20,861 Completed16-17 John & Jean Mulder Park sports node 10,000 additional funding of $25,000 in 2017-1816-17 SD Controller at Rowe and Claremont Park 8,000 2,294 Completed16-17 Bollards at Golf Course 3,000 Completed16-17 Princess Rd Shared Path 60,000 57,487 Completed16-17 Barnfield Road median works across Dean St 20,000 3,637 Completed, sorting invoices16-17 Landscaping 40 St Quentins 59,600 Works began Apr 2017, to be completed by May 201716-17 Bernard St Modification 68,000 Works proposed to begin May 201716-17 Mitford St Intersection Reshape 65,000 5,023 Completed, waiting invoices16-17 Second Ave Parking Modification 3,000 Yet to decide15-16 Victoria Ave- Resheet 30,000 27,559 Completed15-16 Stirling Hwy Northside Foothpath 1,400 1,380 Completed15-16 Stirling Rd Park Extend carpark 52,000 Works to begin on 1 May 201715-16 Lake Claremont - Create Swale at Henshaw Lane Out 40,780 5,318 Section 18 with Department of Aboriginal Affairs

15-16 Museum Carpark Resheet 81,712 Part of Museum development15-16 Shenton PL/Cedus St Street Light Replacement 85,000 2,520 Design with Western Power for approval15-16 Drainage Improvement 27,933 Ongoing15-16 Remove Various Slab Foothpaths 27,936 17,313 Ongoing16-17 Airlie St Resheet 200,000 168,422 Completed16-17 Mitford St Resheet 103,025 1,056 Completed, waiting invoices16-17 Wood St Resheet 158,412 101,308 Completed16-17 Gloucester Stesheet 81,375 62,789 Completed16-17 Cliff Way Resheet 71,500 2,413 Completed, waiting invoices16-17 Saladin St Resheet 110,000 102,790 Completed16-17 Central Ave Resheet 166,530 165,743 Completed16-17 Links Ct Resheet 50,000 47,343 Completed16-17 Mengler Ave Resheet 104,676 102,545 Completed16-17 Stirling Hwy Brown to Walter Footpath 110,000 109,165 Completed16-17 Stirling HwyLangsford to Vaucluse Footpath 65,000 64,124 Completed16-17 Stirling Hwy Church to Avion Footpath 49,410 77,315 Completed16-17 Servetus St Footpath 25,024 7,917 Completed16-17 Mary St East Footpath 24,288 20,114 Completed - Removal and reintatement of the verge16-17 Anstey St South Footpath 16,560 Works proposed to begin May 201716-17 Turf replacement Maclagan Park 41,000 42,012 Completed16-17 Strickland to Gloucester Path replacement 119,100 864 Yet to schedule16-17 Alfred Rd between Rochdale & Mayfair 31,200 City of Nedlands16-17 CBD bore and reticulation connection 68,000 Initial discussion with contractors16-17 Gugeri St median - landscape 128,950 Initial discussion with contractors

Total Infrastruture 4,215,297 2,525,099

()


Page 24

13.3.3 LIST OF PAYMENT 1-30 APRIL 2017

File Ref: FIM/00062-02 Attachments: List of Payments for April 2017

Responsible Officer: Les Crichton

Executive Manager Corporate and Governance Author: Edwin Kwan

Senior Finance Officer Proposed Meeting Date: 16 May 2017

Purpose For Council to note the payments made in April 2017.

Background Council has delegated to the CEO the exercise of its power to make payments from the Municipal Fund or Trust Fund. The CEO is required to present a list to Council of those payments made since the last list was submitted.

Discussion Attached is the list of all accounts paid totalling $1,018,481.72 during the month of April 2017.

The attached schedule covers:

• Municipal Funds electronic funds transfers (EFT) $ 632,947.51 • Municipal Fund vouchers (39519-39521) $ 508.12 • Municipal Fund direct debits $ 358,248.81 • Trust Fund electronic funds transfer (EFT) $ 26,777.28 • Trust Fund vouchers $ 0.00 All invoices have been verified, and all payments have been duly authorised in accordance with Council’s procedures.

Past Resolutions Ordinary Council Meeting 18 April 2017, Resolution 55/17: That Council notes all payments made for March 2017 totalling $2,779,370.83 comprising;

Municipal Funds electronic funds transfers (EFT) $ 2,139,242.85 Municipal Fund vouchers (39514-39518) $ 27,642.98 Municipal Fund direct debits $ 529,539.39 Trust Fund electronic funds transfer (EFT) $ 82,945.61 Trust Fund vouchers $ 0.00


Page 25

Financial and Staff Implication Resource requirements are in accordance with existing budgetary allocation.

Policy and Statutory Implications Local Government (Financial Management) Regulations 1996, Regulations 12- 13. Town of Claremont Delegation Register – DA9 Payment of Accounts.

Communication / Consultation N/A

Urgency The Schedule of Payments is to be presented to the next ordinary meeting of Council after the list has been prepared.


Officer Recommendation That Council notes all payments made by the CEO under Delegation DA9 for April 2017 totalling $1,018,481.72 as detailed in Attachment 1 comprising;

Municipal Funds electronic funds transfers (EFT) $ 632,947.51 Municipal Fund vouchers (39519-39521) $ 508.12 Municipal Fund direct debits $ 358,248.81 Trust Fund electronic funds transfer (EFT) $ 26,777.28 Trust Fund vouchers $ 0.00

CORPORATE

LIST OF PAYMENTS 1-30 APRIL 2017

SCHEDULE OF PAYMENTS APRIL 2017

16 MAY 2017

ATTACHMENT 1

SCHEDULE OF PAYMENTS 1-30 APRIL 2017

Page 1

ELECTRONIC FUNDS TRANSFERS APRIL 2017 - MUNICIPAL FUNDDate Ref. Name Details Amount

20/04/2017 EFT01434 AAA PRODUCTION SERVICES Production DJ & fashion show ARTTRA 3,107.96$ 27/04/2017 EFT01435 ACCESS WITHOUT BARRIERS Repair Meal on Wheel's roof from break in&kindergarten (around skylight) 4,220.54$ 13/04/2017 EFT01432 ACCORD SECURITY PTY LTD Security/night patrol ARTTRA 2017 9,081.60$ 13/04/2017 EFT01432 ACTORS MANAGEMENT INTERNATIONAL Paparazzi actors for ARTTRA 1,500.00$ 20/04/2017 EFT01434 ADAM NALAPRAYA Graphic design of ART TRA program & map, videographer 1,500.00$

6/04/2017 EFT01430 ADVANCE PRESS Print both sides vinyl banner for End of School Pool Party 319.00$ 20/04/2017 EFT01434 ADVANCE PRESS ARTTRA two plastic banners 319.00$ 13/04/2017 EFT01432 AKASHIC GARDENS Herb garden maintenance invoiced 16 March 2017 90.00$ 13/04/2017 EFT01432 ALL FENCE U RENT Fence hire for SMH March to April 2017 295.63$

6/04/2017 EFT01430 ALLCOOL WINDOW FILMS Window tint at gym 68,252.00$ 27/04/2017 EFT01435 ALLIED EXPRESS TRANSPORT PTY LTD Freight charge Balcatta to Claremont for ARTTRA 37.78$ 13/04/2017 EFT01432 ALLPEST WA Removal of infested insulation at CCH 1,295.00$ 20/04/2017 EFT01434 ALLPEST WA Pest control (cockroaches) at 327 Stirling Hwy 295.00$ 27/04/2017 EFT01435 ALSCO Feminine hygiene unit sleeves for various venues provided on March 387.68$ 13/04/2017 EFT01432 AMGROW AUSTRALIA Ant treatment for 2x greens at golf course 330.00$ 13/04/2017 EFT01432 APPLE PTY LTD Ipad pro 9.7 WIFI CL 32GB gold for Health 985.60$ 13/04/2017 EFT01432 APRA Fitness - classes tariff A fees invoiced for April to June 2017 158.94$ 27/04/2017 EFT01435 ARBORLOGIC Trees assessment at Wilson St, Queen St, Renown Ave & Riley Rd 1,265.00$

6/04/2017 EFT01430 ARMAGUARD Bank charges for Aquatic Centre 581.07$ 13/04/2017 EFT01432 ATLAS PEARLS AND PERFUMES ARTTRA business grant used for window display, after hours staffing 220.00$ 13/04/2017 EFT01432 AUDIOVAULT INDUSTRIES PTY LTD Claremont Art Festival remaining 50% payment 1,363.31$ 27/04/2017 EFT01435 AUSTRAL MERCANTILE COLLECTIONS P/L Legal costs associated with rates debt recovery 914.65$ 20/04/2017 EFT01434 AUSTRAL POOL SOLUTIONS PTY LTD Replace worm pace clock motor - eyeline 249.26$ 27/04/2017 EFT01435 AUSTRALIA POST - 623462 Postage/mail charges 444.14$ 20/04/2017 EFT01434 AUSTRALIA POST - 673027 Postage/mail charges 1,826.72$ 13/04/2017 EFT01432 AUSTRALIAN TAXATION OFFICE PAYG withholding ending 4 April 2017 - Payroll 45,586.00$ 27/04/2017 EFT01435 AUSTRALIAN TAXATION OFFICE PAYG withholding ending 18 April 2017 - Payroll 48,582.00$

6/04/2017 EFT01430 AUTO MASTERS COTTESLOE Vehicle service for Ranger's car 1,043.00$ 6/04/2017 EFT01430 B & B WASTE CONTRACTORS PTY LTD Remove illegal dumping at Davies Rd & Richardson St 352.00$

13/04/2017 EFT01432 B A & C L PORTER Refund rates credited due to settlement adjustment 72.77$ 13/04/2017 EFT01432 BARRY HARRINGTON Reimburse 50% of staff's phone bill for March 2017 32.60$ 27/04/2017 EFT01435 BILLIE H. SUPPER WINE BAR ARTTRA business grant used for flowers & DJ set up 220.00$

6/04/2017 EFT01430 BIRDLIFE WA Presenter for bird talks and walks 250.00$ 13/04/2017 EFT01432 BOTANIC LANDSCAPES Landscaping completed at 16 Saunders St in March 2017 3,008.50$

6/04/2017 EFT01430 BOYAN ELECTRICAL SERVICES Supply & install vocus power for CCH & Op Centre 917.40$ 20/04/2017 EFT01434 BOYAN ELECTRICAL SERVICES Upgrade plant room lights - supply & install 3 weatherproof fluro lights 753.50$ 13/04/2017 EFT01432 BROOKLYN LOUNGE CLAREMONT VIP function for ARTTRA 2017 1,815.00$ 13/04/2017 EFT01432 BUNNINGS Tools and Equipment 177.10$

6/04/2017 EFT01430 BURGESS RAWSON (WA) PTY LTD Water usage for SMH 382.50$ 20/04/2017 EFT01434 BURGESS RAWSON (WA) PTY LTD Water usage for SMH 74.58$ 13/04/2017 EFT01432 CHADWICK MODELS Model press shot for ARTTRA 768.90$ 27/04/2017 EFT01435 CHADWICK MODELS Models for STM ARTTRA show 5,950.00$ 13/04/2017 EFT01432 CHILD SUPPORT AGENCY Child support from employee April 2017 - Payroll 636.77$ 27/04/2017 EFT01435 CHILD SUPPORT AGENCY Child support from employee April 2017 - Payroll 628.23$

6/04/2017 EFT01430 CITY OF NEDLANDS Rent Mt Claremont depot&Broome St/building, swimming pool assessments 11,696.44$ 27/04/2017 EFT01435 CLAREMONT CONCERT BAND Annual grant to concert band 1,500.00$

6/04/2017 EFT01430 CLAREMONT NEDLANDS LIONS CLUB (INC.) Parking Night on Bayview, deliver 5000 postcards Christmas in Claremont 1,200.00$ 20/04/2017 EFT01434 CLAREMONT NEWSPAPER DELIVERY SERVICE Newspapers delivery 27 November 2016 to 18 March 2017 for library 580.40$

6/04/2017 EFT01430 CLEAN CITY GROUP PTY LTD Sand top of picnic table at Mofflin Park to remove gouged graffiti scratches 110.00$ 13/04/2017 EFT01432 CLEAN CITY GROUP PTY LTD CBD cleaning 16-31 March & planter box stickers for ARTTRA 3,052.50$ 27/04/2017 EFT01435 CLEAN CITY GROUP PTY LTD Supply & install 35m2 Kikuyu grass to sandy areas of Mulder Park 539.00$ 27/04/2017 EFT01435 CLIFTON PERTH Light production ARTTRA 2017 10,125.72$ 13/04/2017 EFT01432 COCKBURN PARTY HIRE 20 assorted bean bags for ARTTRA (2 April) 535.00$

6/04/2017 EFT01430 COMMERCIAL AQUATICS AUSTRALIA Service gas chlorine equipment 104.50$ 13/04/2017 EFT01432 COMPU-STOR External records storage for March - April 2017 709.79$

6/04/2017 EFT01430 CORNERSTONE RENOVATIONS Extension of jewellery shop at Museum 1,980.00$ 27/04/2017 EFT01435 COTTESLOE PEST CONTROL Wasps treatment 187.00$ 13/04/2017 EFT01432 CRAZY SEXY COOL Promotional models for ARTTRA 2,390.85$

6/04/2017 EFT01430 CSR VIRIDIAN t/a JIM'S GLASS (PERTH) Broken window at male toilet 308 Stirling Hwy 469.00$ 27/04/2017 EFT01435 CSR VIRIDIAN t/a JIM'S GLASS (PERTH) Repair Meal on Wheel's broken window after break in 490.00$

6/04/2017 EFT01430 CTI COURIERS Courier expenses for February 2017 281.91$ 20/04/2017 EFT01434 CTI COURIERS Courier expenses for March 2017 292.33$

6/04/2017 EFT01430 D A CHRISTIE P/L T/A CHRISTIE PARKSAFE Spare battery for BBQ installation at Rowe Park 271.70$ 13/04/2017 EFT01432 DANIEL (DAN) MCCABE Artist for Art Contained ARTTRA 500.00$ 20/04/2017 EFT01434 DANIEL (DAN) MCCABE Artist service for project GAIA Golf (fully playable 6 hole mini golf course) 6,200.00$ 13/04/2017 EFT01432 DANIELS PRINTING CRAFTSMEN Printing of ARTTRA program 2,805.00$ 27/04/2017 EFT01435 DANIELS PRINTING CRAFTSMEN Printing of Curated by Claremont 1,897.50$ 13/04/2017 EFT01432 DAVID RONALD KENWORTHY Artist for Art Contained ARTTRA 1,100.00$


Page 2

Date Ref. Name Details Amount13/04/2017 EFT01432 DAWS DJ sky arts ARTTRA 700.00$ 27/04/2017 EFT01435 DEENA MANDER Library's cataloguing services for March 2017 123.75$ 27/04/2017 EFT01435 DEPARTMENT OF TRANSPORT Vehicle owner search fees March 2017 1,369.50$

6/04/2017 EFT01430 DIELECTRIC SECURITY SYSTEMS Various repairs and maintenance 433.73$ 13/04/2017 EFT01432 DIELECTRIC SECURITY SYSTEMS Various repairs and maintenance 231.00$ 20/04/2017 EFT01434 DIELECTRIC SECURITY SYSTEMS Various repairs and maintenance 115.50$

6/04/2017 EFT01430 DOCUPRINT (WA) PTY LTD Stationary ARTTRA art work (110gsm cartridge paper, A5, 240gsm matte) 218.35$ 27/04/2017 EFT01435 DONEGAN ENTERPRISES PTY LTD Inspection various playgrounds, replace safety chain infant swing seat 1,680.80$ 20/04/2017 EFT01434 DRAW ATTENTION Caricature design for ARTTRA 500.04$ 20/04/2017 EFT01434 DTX STUDIOS Roving performers for ARTTRA 2,200.00$

6/04/2017 EFT01430 DYLAN CLARK JAMES Live musical performer Avion ARTTRA 400.00$ 13/04/2017 EFT01432 ELLIOTTS IRRIGATION PTY LTD Various Irrigation 236.50$ 27/04/2017 EFT01435 ELLIOTTS IRRIGATION PTY LTD Various Irrigation 236.50$ 20/04/2017 EFT01434 ELOISE SARAH GILES ARTRA STM renaissance runway / backstage equipment 825.00$ 13/04/2017 EFT01432 ENVAR SERVICE PTY LTD A/c service at Aquatic centre 704.55$ 27/04/2017 EFT01435 ENVAR SERVICE PTY LTD Replace a/c pipe due to water leak in the manager's office 1,149.16$ 27/04/2017 EFT01435 ENVIRO SWEEP Extra sweep & blow Claremont Crs footpath29/3, sweep waste disposal Feb 4,525.07$ 27/04/2017 EFT01435 ESCAPE TRAVEL ARTTRA business grant 200.00$ 20/04/2017 EFT01434 EVENT HEALTH MANAGEMENT First aid/event health management for ARTTRA 1,270.61$ 27/04/2017 EFT01435 EVOLUTION TRAFFIC CONTROL Mitford St traffic control 4,415.95$ 13/04/2017 EFT01432 FAST FINISHING SERVICES Binding council minutes November 2016 95.70$ 13/04/2017 EFT01432 FEAST CAFE Franklin Covey catering group A & B on 14 March 246.00$ 20/04/2017 EFT01434 FEAST CAFE Franklin Covey catering group C on 22 March 123.00$ 27/04/2017 EFT01435 FLORAL IMAGE PERTH Council receptions - floral arrangement rental April to June 2017 164.45$ 27/04/2017 EFT01435 FOOD TECHNOLOGY SERVICES Food business inspections and follow up 4,576.82$

6/04/2017 EFT01430 FREO FIRE SERVICES PTY LTD Attend sites to turn off fire alarm, investigate & testing at CCH 1,413.50$ 27/04/2017 EFT01435 FRUIT AT WORK Fruit boxes 746.00$ 13/04/2017 EFT01432 FUNKYDORY Artist for Art Contained ARTTRA 1,000.00$ 20/04/2017 EFT01434 FUNKYDORY Artist for Art Contained ARTTRA 500.00$ 27/04/2017 EFT01435 GARRARDS PTY LTD 3 Maki Wrapped blocks 5.5kg for Environmental Health Services 295.12$ 20/04/2017 EFT01434 GEOFFREY & MARJORIE PEARSON Refund rates paid in error by land owner 187.27$ 13/04/2017 EFT01432 GOODALL’S BRICKPAVING & MINI BOBCAT Works on crossover at 11 Wilson St and footpaths repair 3,709.67$ 20/04/2017 EFT01434 GWT POWER MUSIC t/a POWER MUSIC ARTTRA outdoor speaker in Bayview Tce 330.00$

6/04/2017 EFT01430 GYM CARE Replace 6v battery for cross trainer 230.77$ 6/04/2017 EFT01430 HAWAIIAN MANAGEMENT PTY LTD Rental April 2017 779.94$

13/04/2017 EFT01432 HIGHBURY TILING Greenkeeper labour 67 hours 3,424.99$ 20/04/2017 EFT01434 HIT 92.9 Radio advertising ARTTRA 2,794.00$

6/04/2017 EFT01430 HORTWEST INDUSTRIES Various gardens work 6,726.01$ 13/04/2017 EFT01432 HORTWEST INDUSTRIES Traffic management for servicing median islands at various streets 2,084.07$ 27/04/2017 EFT01435 I.D. CONSULTING Yearly subscription fee for info resources March 2017-2018 4,400.00$ 27/04/2017 EFT01435 IXOM OPERATIONS PTY LTD Chlorine gas for pool 3,106.23$ 13/04/2017 EFT01432 J & V CONTRACTORS Various road works 28,519.70$ 20/04/2017 EFT01434 J & V CONTRACTORS Various road works 2,989.80$ 13/04/2017 EFT01432 JL & AA PTY LTD T/A POWERLUX WA Relocate car park light in Lapsley Rd & replace damaged light circuit 2,546.00$ 20/04/2017 EFT01434 JOANNA SULKOWSKI Artist for Art Contained ARTTRA 500.00$

6/04/2017 EFT01430 KELLY EMMA FLEMMING Artist for Art Contained ARTTRA 1,000.00$ 13/04/2017 EFT01432 KELLY EMMA FLEMMING Art contained final installment 500.00$

6/04/2017 EFT01430 KERB DOCTOR Install 10mm low mountable kerb at 11 Wilson St 654.50$ 27/04/2017 EFT01435 LANDGATE - MIDLAND Title search (River Reserve) certificate, GRV schedule G2017/5&6 440.74$

6/04/2017 EFT01430 LAURA JANE WILLIAMS Artist for Art Contained ARTTRA 1,000.00$ 13/04/2017 EFT01432 LAWN CULTURE Various mowing 264.00$ 13/04/2017 EFT01432 LAWN CULTURE Various mowing 528.00$

6/04/2017 EFT01430 LGRCEU LGRCEU - Employee deduction March 2017 164.00$ 27/04/2017 EFT01435 LGRCEU LGRCEU - Employee deduction April 2017 164.00$ 20/04/2017 EFT01434 LIANA BORCICH ARTRA STM renaissance runway / front of house manager 385.00$

6/04/2017 EFT01430 LOCK, STOCK & FARRELL LOCKSMITH Fit digital locks at Aquatic & SMH 676.65$ 20/04/2017 EFT01434 LOCK, STOCK & FARRELL LOCKSMITH Refit & handles on office door in Aquatic building 165.00$ 27/04/2017 EFT01435 LOCK, STOCK & FARRELL LOCKSMITH Service door lock in Manager's office at Aquatic 325.00$ 13/04/2017 EFT01432 LOTHBURY PTY LTD Catering for OCM dinner 4 April & replace lost bowl 729.95$

6/04/2017 EFT01430 LOVEGROVE TURF SERVICES PTY LTD 2x pallets of kikuyu roll for golf course 640.00$ 13/04/2017 EFT01432 LOVEGROVE TURF SERVICES PTY LTD 4x pallets of tuft roll at golf course 960.00$ 13/04/2017 EFT01432 MAGGIE T ARTTRA business grant 220.00$ 27/04/2017 EFT01435 MARKETFORCE Various advertising ARTTRA, Caravan & Camping, etc 5,871.26$

6/04/2017 EFT01430 MARTY SYMMONS Reimburse parking for bike blvd workshop 15.76$ 27/04/2017 EFT01435 MCLEODS Various legal services 11,413.11$ 13/04/2017 EFT01432 MICKEY J / MICHAEL JOHNSON Mime artist for ARTTRA 500.00$ 13/04/2017 EFT01432 MINUTEMAN PRESS PERTH Print 30 220mmx220mm ARTTRA stickers 107.69$ 20/04/2017 EFT01434 MINUTEMAN PRESS PERTH Printing of Art Contained signage 347.60$ 27/04/2017 EFT01435 MINUTEMAN PRESS PERTH Print ARTTRA street signs 781.00$


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Date Ref. Name Details Amount13/04/2017 EFT01432 MOORE STEPHENS Audit (roads to recovery - annual return for the year ended 30 June 2016) 2,508.00$ 20/04/2017 EFT01434 MOORE STEPHENS Provision of long term financial planning - consultancy services 2,453.00$ 20/04/2017 EFT01434 NATURE CALLS Portable toilets for ARTTRA 1,529.00$ 13/04/2017 EFT01432 NEVERFAIL SPRINGWATER LTD Water bottle for Council meeting room 40.45$

6/04/2017 EFT01430 NICHOLAS KING Reimburse parking for GHD safety seminar 25.20$ 20/04/2017 EFT01434 NICHOLAS KING 50% of phone bill reimbursed to staff 74.00$ 13/04/2017 EFT01432 OCE CORPORATE CLEANING Various cleaning for offices, public toilets, etc 12,745.95$ 20/04/2017 EFT01434 OCE CORPORATE CLEANING Clean carpet due to roof leak at Aspire fitness 165.00$

6/04/2017 EFT01430 OST (COUNCILFIRST) Support (update postcode table & licenses for active but logged out users 709.50$ 13/04/2017 EFT01432 OST (COUNCILFIRST) Software license for April 85.18$ 27/04/2017 EFT01435 OVEN SPARKLE Clean BBQ at various parks 591.25$ 27/04/2017 EFT01437 OVIDIUS NOMINEES PTY LTD Refund overpaid rates paid twice in error by ratepayer 3,028.99$ 13/04/2017 EFT01432 PALM SPRINGS Water bottle for Museum 6.29$ 20/04/2017 EFT01434 PERLU BOUTIQUE PTY LTD Dry-clean dresses runway show, business grant & paid social media ads 383.10$ 27/04/2017 EFT01435 PERTH PARTY HIRE Backdrop for ARTTRA fashion show 380.00$

6/04/2017 EFT01430 PHIL JOHNSON PLUMBING AND GAS Check & service various parks (BBQ gas) 840.00$ 20/04/2017 EFT01434 PHIL JOHNSON PLUMBING AND GAS Service toilet at Mrs Herbert's Park 117.00$ 27/04/2017 EFT01435 PHIL JOHNSON PLUMBING AND GAS Various plumbing works 388.00$ 20/04/2017 EFT01434 PHOTOGRAPHY PROJECT Professional photo for executive managers 897.60$ 20/04/2017 EFT01434 PICTON PRESS ARTTRA A2 & A3 posters 256.69$

6/04/2017 EFT01430 PIPELINE IRRIGATION Test/repair various retics at parks and gardens 14,908.30$ 20/04/2017 EFT01434 PRIESTMAN & SHARP SMASH REPAIR Insurance excess for company vehicle repairs 300.00$

6/04/2017 EFT01430 PROFESSIONAL TREE SURGEONS Mitford St trees trimming, falling tree at cnr Stirling/Walter tree 1,573.00$ 27/04/2017 EFT01435 PROFESSIONAL TREE SURGEONS Various tree works 594.00$ 27/04/2017 EFT01435 PROJECT BLAK Styling & chairs for launch, Art Contained, Renaissance fashion parade 11,275.00$ 20/04/2017 EFT01434 PROMAPP Software service licence for March 1,611.50$ 13/04/2017 EFT01432 PROTEC ASPHALT Various road works 3,789.50$ 20/04/2017 EFT01434 PROTEC ASPHALT Various road works 3,443.00$ 20/04/2017 EFT01434 R K ROACH Mitford St survey set-out for Mitford/Servetus intersection 726.00$ 20/04/2017 EFT01434 RCR RESOLVE FM PTY LTD Disability access upgrade, replace damaged ceiling in foyer (McKenzie Pav) 30,740.05$

6/04/2017 EFT01430 ROBERT WALTERS External contractor 1,056.00$ 13/04/2017 EFT01432 ROBERT WALTERS External contractor 1,056.00$ 20/04/2017 EFT01434 ROBERT WALTERS External contractor 1,056.00$ 27/04/2017 EFT01435 ROBERT WALTERS External contractor 1,056.00$ 20/04/2017 EFT01434 RYAN AMMON PHOTOGRAPHY Photographer for ARTTRA STM Renaissance Runway 150.00$ 13/04/2017 EFT01432 SEASHORE ENGINEERING Stage 1 methodology & peer review Chester Rd car park 1,980.00$ 27/04/2017 EFT01435 SHADE ENGINEERING PTY LTD Remove shade sails over 25m pool, toddlers pool & playground, etc 1,925.00$ 27/04/2017 EFT01437 SHAMROCK RETAINING Limestone retaining wall contribution to Tennis Club 4,800.00$ 27/04/2017 EFT01435 SHERIDAN TJHUNG FLORAL Floral arrangement for ARTTRA 2,378.97$ 13/04/2017 EFT01432 SIFTING SANDS Sand sifting due to smashed glass in sand pit at Cresswell Park 124.74$ 27/04/2017 EFT01435 SIFTING SANDS Clean playground sandpits at parks March 2017 3,552.78$ 27/04/2017 EFT01435 SKATE SCULPTURE ARTTRA space out youth event, Avion Way 7,107.10$ 27/04/2017 EFT01435 SNAP CLAREMONT Print 4x A3 posters for FOLC busy bee advertising 13.86$

6/04/2017 EFT01430 SPECIALISED SECURITY SHREDDING Destroy 22 archived boxes 33.15$ 13/04/2017 EFT01432 STACEY TOWNE Loch St Station Precinct structure plan 2,200.00$

6/04/2017 EFT01430 STAPLES (CORPORATE EXPRESS) Various stationary orders 159.21$ 13/04/2017 EFT01432 STAPLES (CORPORATE EXPRESS) Various stationary orders 255.11$ 20/04/2017 EFT01434 STAPLES (CORPORATE EXPRESS) Various stationary orders 922.55$

6/04/2017 EFT01430 STEVLEC ELECTRICAL PTY LTD Faulty BBQ at Maclagan Park 498.30$ 13/04/2017 EFT01432 STRO t/a ZOMP Business grant ARTTRA 220.00$ 27/04/2017 EFT01435 SUEZ RECYCLING & RECOVERY (PERTH) P/L Various domestic refuse March 2017 34,262.52$ 27/04/2017 EFT01435 SUSTAINABLE OUTDOORS Weed control at and around Lake Claremont for March 23,611.10$

6/04/2017 EFT01430 SWANBOURNE VETERINARY CENTRE Boarding and microchip fees 88.50$ 6/04/2017 EFT01430 SYNERGY Various electricity bills 4,213.10$

27/04/2017 EFT01435 SYNERGY Various electricity bills 19,488.90$ 13/04/2017 EFT01432 TASSIE DEVIL LINEMARKING Pavement marking for Princess Rd shared path 660.00$

6/04/2017 EFT01430 TELSTRA Various telecommunication & data bills 1,490.35$ 27/04/2017 EFT01435 TELSTRA Various telecommunication & data bills 3,594.34$ 20/04/2017 EFT01434 TEMPESTT FAMILY (ARTERY MEDIA SOLUTIONS) ARTTRA box art & robot art 1,210.00$ 27/04/2017 EFT01435 TESSA BEALE Interactive artwork workshop artist for Art Contained ARTTRA 500.00$

6/04/2017 EFT01430 THE ACADEMY ARTISAN COFFEE KITCHEN Cater volunteer function on December 2016 6,050.00$ 20/04/2017 EFT01434 THE FRUIT BOX GROUP Milk orders 273.25$ 27/04/2017 EFT01435 THE PAMPHLETEERS Deliver Pulse survey - community perception pamphlets 24 April 1,635.00$ 20/04/2017 EFT01434 THE PAPER COMPANY OF AUSTRALIA Stationary orders 310.75$ 27/04/2017 EFT01435 THE ROYAL AGRICULTURAL SOCIETY OF WA Electricity cost for Ashton Ave bore & irrigation 24 Jan to 31 Mar 2017 588.46$

6/04/2017 EFT01430 TIM'S GAS & HOME MAINTENANCE Repair roof leak at Aquatic Centre 120.00$ 27/04/2017 EFT01435 TOTAL EDEN PTY LTD Variation to golf reticulation installation, upgrade bore headwork size, etc 30,166.02$ 13/04/2017 EFT01432 T-QUIP Sharpen mower blades, adjust mower golf course & backlap mower 524.55$ 27/04/2017 EFT01435 T-QUIP Hire mower for golf course March 2017 4,400.00$


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Date Ref. Name Details Amount27/04/2017 EFT01435 TRISLEY'S HYDRAULIC SERVICES PTY LTD Replace faulty chlorine booster pump & service chlorine regulator 1,706.10$ 13/04/2017 EFT01432 TRISTAN JUD T/A ABLE NET DESIGN Photographer for ARTTRA 440.00$

6/04/2017 EFT01430 TRUCK CENTRE (WA) PTY LTD Repair water truck's damaged brake at weekend additional rates 7,777.71$ 13/04/2017 EFT01432 TURFWORKS WA PTY LTD Various mowing 14 March 3,812.57$ 27/04/2017 EFT01435 TURFWORKS WA PTY LTD Mow various parks & verges 5,159.20$ 13/04/2017 EFT01432 TUTTI FRUTTI CLAREMONT Business grant ARTTRA 200.00$ 13/04/2017 EFT01432 TWISTING FISH YOGA Business grant ARTTRA 218.20$ 13/04/2017 EFT01432 UNITED TILT TRAY SERVICE Tow abandoned vehicle at Airlie St 28 March 176.00$ 27/04/2017 EFT01435 WA RANGERS ASSOCIATION Renew membership 120.00$ 13/04/2017 EFT01432 WEST METROPOLITAN REGIONAL COUNCIL Waste services 30,506.88$ 20/04/2017 EFT01434 WESTBOOKS Various library acquisitions 551.96$ 27/04/2017 EFT01435 WESTBOOKS Various library acquisitions 1,735.75$ 13/04/2017 EFT01432 WILMA VAN BOXTEL-ZOETHOUT Artist for Art Contained ARTTRA 550.00$ 27/04/2017 EFT01435 WOODLANDS DISTRIBUTORS & AGENCIES 2x120l bins Lakeway, 1 bench Mulder & replace bin panel Creswell Park 7,461.30$ 27/04/2017 EFT01435 ZENITH MUSIC Vouchers for performers Avion Your Way ARTTRA 350.00$

Total EFT 700,869.51$ Total Number of EFT Transfers 221

CHEQUES ISSUED APRIL 2017 - MUNICIPAL FUNDDate Ref. Name Details Amount5/04/2017 39519 WATER CORPORATION Various water bills 308.37$ 5/04/2017 39520 ALINTA GAS Gas consumption for 288 Stirling Hwy supplied 124.75$ 26/04/2017 39521 FINES ENFORCEMENT REGISTRY Refund overpaid fines 75.00$ Total EFT 508.12$ Total Number of Cheques 3

DIRECT DEBITS APRIL 2017 - MUNICIPAL FUNDDate Ref. Name Details Amount

NAB / CBA Various bank fees 1,052.37$ PERTHWASTE Domestic waste collection 30,000.00$ PAYROLL Payroll and superannuation 318,885.44$ CALTEX Caltex card fuel expenses 3,655.59$ SHELL Shell card fuel expenses 2,416.96$ EXETEL Variable Message Signs (VMS) 265.32$ SG FLEET Lease of vehicle 648.21$ FINES ENFORCEMENT REGISTRY Unpaid infringement pursuit 232.00$ KYOCERA Printers Rental 1,092.92$ NAB PURCHASE CARDS Purchase card expenses (payment scheduled in May 2017) -$

Total Direct Debits 358,248.81$ Total Municipal payments for the month of April 2017

ELECTRONIC FUNDS TRANSFERS APRIL 2017 - TRUST FUNDDate Ref. Name Details Amount

6/04/2017 EFT01431 BCITF BCITF Levies Commission 3,636.65$ 6/04/2017 EFT01431 BUILDERS REGISTRATION BOARD OF WA BRB Levies Commission 3,140.63$

13/04/2017 EFT01433 M LODDING Refund of damage bond 1,000.00$ 13/04/2017 EFT01433 PERKINGS TPD PTY LTD Refund of damage bond 5,000.00$ 13/04/2017 EFT01433 PETER WILSON Refund of damage bond 5,000.00$ 27/04/2017 EFT01436 BELLA CASA DEVELOPMENTS Refund of damage bond 3,000.00$ 27/04/2017 EFT01436 JANE ERICKSON Refund of damage bond 1,000.00$ 27/04/2017 EFT01436 TONIA OXBROW Refund of damage bond 5,000.00$

Total EFT 26,777.28$ Total Number of EFT Transfers 8

CHEQUES ISSUED APRIL 2017 - TRUST FUNDDate Ref. Name Details Amount

Total Cheques -$ Total number of Cheques -$

Date Ref. Name Details AmountTOTAL TRUST PAYMENTS FOR THE MONTH OF APRIL 2017 26,777.28$

TOTAL ALL PAYMENTS FOR THE MONTH OF APRIL 2017 1,086,403.72$


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13.3.4 SHINE COMMUNITY SERVICES - DEED OF AGREEMENT

File Ref: COS/00034-03 Attachments: Draft Deed of Agreement Responsible Officer: Les Crichton

Executive Manager Corporate and Governance Author: Les Crichton

Executive Manager Corporate and Governance Proposed Meeting Date: 16 May 2017

Purpose Report recommends Council endorse the draft Deed of Agreement between the Towns of Claremont, Cottesloe, Mosman Park and the Shire of Peppermint Grove and SHINE Community Services for the provision of support services to aged persons and people with disabilities.

Background In 1997 the Town of Claremont entered an agreement for the provision of support services to aged persons and persons with disabilities with the Towns of Cottesloe and Mosman Park, the Shire of Peppermint Grove and the then Aged Persons‟ Support Service Inc. (“TAPSS”). TAPSS was funded and supported by the Councils of Claremont, Cottesloe, Mosman Park and Peppermint Grove together with Home and Community Care Program (HACC). In 2007 the agreement between the Combined Councils and TAPSS was assessed and a new agreement was created. This was endorsed by Council for a period of five years and renewed again in 2012. In 2014 TAPPS became known as SHINE Community Services. SHINE Community Services provides aged care and disability services to community members in the western suburbs. They actively support people in their own homes to lead full lives. SHINE also assists seniors and people with disabilities to remain as independent as possible. Each Council involved is represented by a Councillor who attends the SHINE Community Services Committee meetings. The budget is approved on an annual basis and the agreement on a five yearly basis. The agreement is initially approved by the Committee representatives and then it is taken to Council for approval. The Deed of Agreement outlines the obligations of the SHINE Community Services in the provision of support services and adherence to key performance indicators, the function and power of the SHINE sub-committee (Combined Council Committee), and describes the operation of the Committee.


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The existing Deed of Agreement expires on 30 June 2017 and a draft deed for the five year period 1 July 2017 to 30 June 2022 has been prepared for endorsement by each of the participating Councils.

Discussion The review of the draft Deed commenced late last year by the Combined Council Committee with considerable focus on further clarifying measurable Key Performance Indicators. Most other changes proposed except increasing public and professional liability insurance cover were administrative and minor in nature. Executive staff from each of the four member Councils have met to review the draft key performance indicators associated with the funding agreement and recommended that while they be agreed and referenced within the deed, the specific objectives be removed from the Deed. To respond to changing community and Council requirements, the KPI’s are to be prepared and submitted annually with the draft budget for the forthcoming year. The more significant changes in the draft Deed of Agreement include; • Inclusion of requirement for audit opinion on Council funding – cl. 3.1(h) • Reference to revised Key Performance Indicator development and reporting – cl.

3.2 & cl. 7 • Inclusion of Shine representative in quorum count – cl. 4.4 (c) • Increase in public and professional liability cover to $20,000,000 – cl. 9 • Notice period by post increased from two to seven days – cl. 15(1)(d)(i) • Acknowledgement of Council funding – cl. 3.1(i) The Draft Deed of Agreement has been recommended for adoption after review by the SHINE Community Services Combined Council Committee. Council relies heavily on the services of the SHINE Community Services as the majority of their aged care services are derived from this funding. The budget is approved at a Combined Council Committee Meeting on an annual basis. According to the 2011 Census statistics, the Town of Claremont has a total of 2771 residents (29%) that may be eligible for assistance through SHINE Community Services.

Past Resolutions Ordinary Council Meeting 5 June 2012, resolution 85/12, That Council approve the Combined Councils Aged Support Services Agreement as detailed in Attachment 1 to this report.

CARRIED (NO DISSENT)


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Ordinary Council Meeting 19 April 2005 Resolution 136/05: That Council: 1. Endorses the proposal that the management of TAPSS to be carried out jointly by

the Combined Councils Aged Support Services Committee and the TAPSS Management Committee till the planned restructure process is complete.

2. Ask the Town of Cottesloe to provide management services during the restructure period.

3. Agrees that during the restructure period costs, other than those that relate to Council staff not employed to work at TAPSS, be borne by TAPSS, and Council staff costs be borne by the Town of Cottesloe with the opportunity for the Town to seek reimbursement should these costs become excessive.

4. Ask the Town of Cottesloe to assume responsibility for the provision of staff requirements for TAPSS. The structure of TAPSS Management Committee, TAPSS Constitution and the Service Agreement be reviewed with respect to this proposed change.

CARRIED (NO DISSENT)

Financial and Staff Implications The SHINE Community Services draft 2017-18 Budget indicates a 1.5% increase in funding requirement from the four local governments. In preparing their 2017-18 draft budget, the CEO has sought input from the respective Council’s Executive prior to finalising and presentation to the Combined Council Committee. As required under the Deed, once endorsed by the Combined Council Committee (proposed late May 2017), the budget is then forwarded to each Council for ratification. The Town’s draft 2017-18 draft budget currently makes provision for a contribution of $102,000 (or $36.80 for each eligible resident), an increase from the 2016-17 Budget allocation of $101,000.

Policy and Statutory Implications Local Government Act 1995

Communication / Consultation SHINE Community Services Combined Council Committee

Strategic Community Plan People

We live in an accessible and safe community that welcomes diversity, enjoys being active and has a strong sense of belonging.

• Create opportunities for and access to social participation and inclusion in support of community health and well being.

• Develop a strategy for services and facilities for an ageing population.

• Improve the capacity of local community groups.


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Governance and Leadership

We are an open and accountable local government that encourages community involvement and strives to keep its community well informed.

• Identify strategic partnerships that align with the Town’s vision.

Urgency The Deed of Agreement will need to be in place prior to expiry of the current deed to ensure Council is able to continue to service seniors and disabled persons through aged care services within the Town. These services include the provision of (amongst other services) domestic assistance, personal care, in-home respite, social support, shopping bus, centre based day care, transport, podiatry, exercise classes and leisure outings.


OFFICER RECOMMENDATION THAT Council 1. Endorse the draft Deed of Agreement between the Towns of Claremont,

Cottesloe, Mosman Park and the Shire of Peppermint Grove; and SHINE Community Services for provision of support services to aged persons and persons with disabilities for the period 1 July 2017 to 30 June 2022 as attached, and

2. Authorise the Mayor and Chief Executive Officer to execute and assign the Town’s Common Seal to the Deed of Agreement.

CORPORATE

SHINE COMMUNITY SERVICES – DEED OF AGREEMENT

DRAFT DEED OF AGREEMENT

16 MAY 2017

ATTACHMENT 2

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THIS DEED is made on the ______ day of ______ June 2017

BETWEEN TOWN OF COTTESLOE of 109 Broome Street, Cottesloe, Western Australia (“Cottesloe”)

TOWN OF CLAREMONT of 308 Stirling Highway, Claremont, Western Australia (“Claremont”)

TOWN OF MOSMAN PARK of “Memorial Park”, Bayview Terrace, Mosman Park, Western Australia (“Mosman Park”)

SHIRE OF PEPPERMINT GROVE of Leake Street, Peppermint Grove, Western Australia (“Peppermint Grove”)

AND TAPSS COMMUNITY CARE (INC.) trading as SHINE COMMUNITY SERVICES of 81 Forrest Street, Cottesloe, Western Australia (“SHINE”)

RECITALS

A Cottesloe, Claremont, Mosman Park, and Peppermint Grove have, on the terms and conditions in this document, resolved to jointly provide support services to aged persons and persons with disabilities.

B It has been agreed that the day to day management of those support services to aged persons is to be undertaken by SHINE.

OPERATIVE PROVISIONS

1. INTERPRETATION

In this Deed, unless the context requires otherwise;

Business Day means all days Monday to Friday, unless designated as a public holiday;

Claim means an individual action that seeks to reclaim losses for which an agency is, or could be held, liable for;

Commencement Date means 1 July 2017;

Committee means the committee established as per clause 4;

Districts means the districts for which the local Governments are established pursuant to the Local Government Act 1995;

Host Local Government means the Town of Cottesloe;

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Insolvency Event means any event or combination of events that would lead to a legal entity being insolvent, as defined by the Corporations Act 2001 (Cth);

LEADR means the incorporated association, LEADR of level 1, 13-15 Bridge Street, Sydney – who specialize in dispute resolution and mediation;

Local Government means Cottesloe, Claremont, Mosman Park and Peppermint Grove, either jointly or singularly as the context requires;

Performance Indicators means the key performance indicators (KPIs) agreed to under clause 7;

Property means property purchased with money paid by the Local Governments pursuant to clause 6.5;

Support Service means the provision and administration, in association with State and Commonwealth departments and instrumentalities and welfare organisations, or support services in providing a variety of options to maintain and enhance quality of life in ways that are meaningful to each individual. Our programs are inclusive of adults of all ages, with disabilities and from culturally and linguistically diverse backgrounds.

Term means the period during which this documents continues in force as set out in clause 2.

2. TERM

The term of this Deed commences on 1 July 2017 and continues in force until the earliest of the following dates:

a) 30 June 2022

b) Unless the parties otherwise agree, 30 June in the year after any year in which a budget for the following year is not ratified by each of the Local Governments pursuant to clause 6;

c) Unless the parties otherwise agree, 30 June in the year after any

year in which Performance Criteria for the following year are not ratified by the Local Governments; or

d) 30 June which next follows the expiration of 12 months after the

giving of a notice in writing by a Local Government to all other parties of that Local Government’s intention to withdraw from the arrangement under this Deed.

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3. PROVISION OF SUPPORT SERVICES BY SHINE

3.1. SHINE’s Obligations to provide Support Services The care, control and day to day management of the Support Services shall be undertaken by SHINE which must; a) provide the Support Services; b) employ and if necessary terminate the employment of such

employees as are necessary to provide the Support Services; c) pay or otherwise discharge all expenditure in respect of the

provision of Support Services in accordance with budgets ratified by the Local Governments pursuant to clause 6;

d) hold money paid by the Local Government pursuant to clause 6.5

upon trust to apply that money only in the payment or discharge of the expenditure referred to in paragraph (c);

e) make available to the Local Governments all records kept in relation

to the provision of the Support Services; f) furnish to the Local Governments all such information in relation to

the provision of the Support Services as may from time to time be reasonably required;

g) comply with all directions of the Committee regarding the provision

of the Support Services and which are within the functions and powers of the Committee to give under clause 4.3;

h) furnish to the Local Governments on or before 30 September in

each year audited financial statements in respect of the payment or discharge of all expenditure in respect of the provision of Support Services during the financial year ending on the preceding 30 June. The audit of SHINE’s annual financial statement must provide an audit opinion on Council funding (separate from other sources of funding) and the KPIs.

i) acknowledge the Combined Councils funded contribution to SHINE

where considered appropriate and including display of the individual Council’s logos on promotional materials and acknowledgement of the funding on the SHINE website.

3.2. SHINE to adhere to Performance Criteria

In providing the Support Services, SHINE agrees with the Local Governments that SHINE must adhere to and comply with the Performance Criteria, as set out under clause 7.

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4. COMMITTEE

4.1. Formation of the Committee

During the Term there shall be a committee comprising;

a) One person appointed by Cottesloe;

b) One person appointed by Claremont; c) One person appointed by Mosman Park; d) One person appointed by Peppermint Grove; e) One person appointed by SHINE.

4.2. Appointment to Committee

Each party may in regard to its respective appointee at any time and from time to time;

a) appoint a deputy for each member who, unless an appointment is made pursuant to paragraph (b), may act as a member in the absence of the member for whom he or she is deputy and a deputy while so acting shall be deemed to be a member;

b) appoint a person to act temporarily as a member during the

absence of any other member and a person while so acting shall be deemed to be a member;

c) appoint another person to act as a member in place of a member

who resigns his office (which a member may do in writing signed by him and delivered to the Host Local Government); and

d) revoke an appointment and appoint another person in place of the

person whose appointment is revoked.

4.3. Functions of the Committee

The Functions of the Committee are;

a) to prepare budgets for submission to the Local Governments pursuant to clause 6;

b) to prepare a report to the Local Governments on the agreed Key

Performance Indicators for the previous 12 months and to make recommendations on changes to the Performance Criteria;

c) To advise the Local Governments on strategic and policy

developments in aged care that affect the services provided under this Deed.

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4.4. Operation of the Committee

The Committee shall operate in the following manner;

a) the Committee shall elect a chairperson who shall hold office for one year and preside at all meetings of the Committee;

b) the Committee shall also elect a deputy chairperson who shall hold

office for one year and preside at all meetings of the Committee at which the chairperson is not present;

c) the quorum necessary for the transaction of business of the

Committee shall be three, comprising three of the four Local Government appointees, and the SHINE representative;

d) each member shall be entitled to one vote on any decision and in

the event of a tied vote, the chairperson can exercise a casting vote; and

e) the Committee must meet at least once every year; f) the chairperson may convene a meeting of the Committee at any

time, but must convene a meeting of the Committee upon the request of at least one half of the members of the Committee to transact any business of the nature specified by those members in their request;

g) the Chief Executive Officer (or designated deputy) of the Host Local

Government (or another officer appointed by the Host Local Government for that purpose) shall act as secretary to the Committee and shall convene and attend all meetings of the Committee and keep minutes of all meetings of the Committee;

h) the Committee must produce and furnish to all parties as soon as

practicable after each meeting a report in writing of the proceedings of the meeting;

i) each party may appoint one employee of that party to attend any

meeting of the Committee as an advisor but the absence of any advisor does not affect the validity of the meeting;

j) the Committee may invite any person to attend any meeting of the

Committee; and k) otherwise, the Committee may prescribe its own procedure for the

day to day running of its affairs.

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5. HOST LOCAL GOVERNMENT

5.1. Services to be provided by the Host Local Government

The Host Local Government agrees to provide the secretarial services referred to in clause 4.4(g).

6. EXPENDITURE AND BUDGETING

6.1. Preparation of the Draft Budget

The Committee must prepare a budget in respect of all expenditure for each financial year and submit a draft of that budget to each party by 15th of April each year.

6.2. Amendments to Draft Budget

Each party’s comments on the draft budget shall be provided to the Committee which shall take those comments into account and then prepare a final draft budget.

6.3. Ratification of the Budget

The final draft shall be submitted to the Local Governments for inclusion in their annual budgets. Each Local Government must notify the Committee of the adoption of their budget (or otherwise) by 30 June each year during the Term. All four Local Governments must adopt the budget in order for it to be ratified.

6.4. Failure to Ratify

If a budget is not ratified as per clause 6.3 the budget for the previous year shall continue to apply and clause 2(b) shall apply, unless otherwise agreed by the parties.

If a Local Government or Local Governments adopt a contribution in the budget which is less than the amount agreed to in the draft budget, it can be taken that the budget has failed to be ratified and clause 2(b) shall apply, unless otherwise agreed by the parties.

6.5. Payment of Expenditure

All expenditure specified in a budget ratified pursuant to clause 6.3 shall be notified to the Local Governments by the Committee during the first week in June in each year and shall be borne by the Local Governments in the proportions of the populations of their respective Districts as determined by the census undertaken by the Australian Bureau of Statistics which is the latest in existence as at 30 June in the year immediately preceding the financial year to which the budget relates.

Each Local Government (including the Host Local Government) must pay its share of expenditure specified in the ratified budget to SHINE six monthly in advance on the first days of July and January in each year or, at the option of the Local Government, annually in advance.

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7. KEY PERFORMANCE INDICATORS

7.1. Preparation of the Draft Key Performance Indicators (KPIs) The Committee must develop a Key Performance Indictor (KPI) schedule in respect of services and use of funding for each financial year including forward forecast targets and submit a draft of the KPI schedule to each party by 15 April each year.

7.2. Amendments to Draft KPIs Each party's comments on the draft KPI schedule shall be provided to the Committee which shall take those comments into account and then prepare a final draft KPI schedule.

7.3 Ratification of the KPI’s

The final draft KPI schedule shall be submitted to the Local Governments for adoption. Each Local Government must notify the Committee of the Council resolution to adopt the KPI schedule by 30 June each year during the Term. All four Local Governments must adopt the KPI schedule in order for it to be ratified.

7.4 Failure to Ratify

If a KPI schedule is not ratified as per clause 6.3 the KPI schedule for the previous year shall continue to apply and clause 2(c) shall apply, unless otherwise agreed by the parties.

8. INDEMNITY

(1) SHINE is to be solely liable for, and must indemnify the Local Governments jointly and severally and at all times keep the Local Governments indemnified from and against, any Claim which may be commenced or brought against a Local Government or which a Local Government may suffer or incur in connection with:

a) any personal injury (which expression shall include illness) to, or

death of, any person arising out of or in the course of, or caused by, the provision of the Support Services or performance of any obligation under this Deed;

b) any loss, destruction of, or injury or damage to, any real or personal

property (including property of a Local Government) arising out of or in the course of, or caused by, the provision of the Support Services or the performance of any obligations under this Deed;

c) the termination of the employment of an employee of SHINE; or d) any breach or non-observance by SHINE of any terms and

conditions to be observed and performed by SHINE under this Deed,

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except to the extent such damage, loss or injury is caused or contributed to be any negligent act, willful default or breach of duty of or by a Local Government or its servants, agents, contractors or invitees.

(2) The indemnity under subclause (1) continues to operate regardless of the expiry of the Term or the termination of this Deed in respect of any cause of action arising prior to expiry of the Term or termination of the Deed.

9. INSURANCE

(1) SHINE must take out a valid and enforceable public liability insurance policy with a reputable insurer in Australia, which:

a) provides coverage of at least $20,000,000, or such higher amount as the Local Governments shall from time to time require, for each occurrence for which SHINE is responsible in connection with the provision of the Support Services or the performance of its obligations under this Deed;

b) requires the insurer to inform the Local Governments of any notice,

including any claim, it receives under or in connection with the policy;

c) covers SHINE’s liability to indemnify the Local Governments in

accordance with this Deed.

(2) SHINE must take out a valid and enforceable professional indemnity insurance policy with a reputable insurer in Australia, which:

a) provides coverage of at least $20,000,000, or such higher amount as the Local Governments shall from time to time require, for each occurrence for which SHINE is responsible in connection with the provision of the Support Services or the performance of its obligations under the Deed;

b) requires the insurer to inform the Local Governments of any notice,

including any claim, it receives under or in connection with the policy; and

c) covers SHINE’s liability to indemnify the Local Governments in

accordance with this Deed.

(3) SHINE must take up a valid and enforceable worker’s compensation insurance policy which complies with the provisions of Worker’s Compensation and Injury Management Act 1981 in respect of all its employees supplying the Support Services under this Deed.

(4) SHINE must maintain the insurance policies referred to in this clause throughout the Term.

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(5) SHINE must not alter the terms or conditions of any insurance policy taken out under this clause without the prior written approval of the Local Governments (such approval not to be unreasonably withheld).

(6) SHINE is to be responsible for any excess payable under an insurance policy taken out under this Deed.

(7) On each annual anniversary of the Commencement Date, SHINE must provide the Local Governments with a certificate of currency of each of the insurance policies referred to this clause.

(8) If, in the reasonable opinion of the Local Governments, the insurance of SHINE referred to in this clause is not adequate, the Local Governments may require SHINE to obtain and maintain further insurance.

(9) SHINE must ensure that it:

a) does not do anything which prejudices any insurance; b) if necessary, rectifies anything which might prejudice any insurance; c) reinstates any insurance policy if it lapses; d) does not cancel, vary or allow an insurance policy to lapse without

prior written consent of the Local Government (such consent not be unreasonably withheld);

e) immediately notifies the Local Governments in writing of any event

which may result in an insurance policy lapsing or being cancelled; and

f) gives full, true and particular information to the insurer of all matters

and things the non-disclosure of which might in any way prejudice or affect any such policy or the payment of all or any benefits under the insurance.

(10) If SHINES fails:

a) to produce for inspection a certificate of currency of a policy, or a copy of a policy under subclause (7); or

b) to take out or maintain a policy required by this clause,

a Local Government may, without prejudice to any other rights it may have, take out the insurance and the cost will be a debt due from SHINE to the Local Government.

10. PROTECTION OF PEOPLE AND PROPERTY

(1) Insofar as compliance with this Deed permits, SHINE must at all times when supplying the Support Services:

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a) take any measures necessary to protect people and property; and b) prevent nuisance and unreasonable noise and disturbance.

(2) If SHINE damages any property of another when supplying the Support Services under this Deed, SHINE must properly and promptly rectify the damage and pay all compensation that SHINE is required to pay.

11. COMPLIANCE WITH LEGISLATION

SHINE agrees with the Local Governments that for the duration of the Term, in providing the Support Services, it shall comply with and observe the provisions of all relevant statutes, regulations and local laws and of any notice, requisition or order made or given thereunder or by any competent authority or person, including (without limiting the generality of the foregoing) any of the Local Governments.

12. DEFAULT AND TERMINATION

12.1. Notice of default

Subject to clause 12.2, if a party fails to comply with any of its obligations under the Deed, the non-defaulting party may give the defaulting party a notice in writing specifying the default and requiring the default to be remedied within 10 Business Days after the notice is given to the non-defaulting party.

12.2. Default Events and termination

(1) In clause 12.2, Default Event means an event where:

a) a party fails to remedy a default in accordance with a notice given under clause 12.1;

b) a party suffers an Insolvency Event; c) a party fails to comply with its obligations under the Deed; d) a party, if it is so obliged, fails to comply with legislation; e) SHINE fails to provide the Support Services in accordance with the

Deed and the Performance Criteria; f) A party or its employees are guilty of any dishonesty, serious

misconduct or serious neglect in the discharge of their functions under this Contract;

g) SHINE refuses to comply with any reasonable request or direction

given by the Local Governments or the Committee;

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h) A party knowingly produces or gives the other party information under this Deed that is false;

i) The insurance required by clause 9 is not adequate to the

reasonable satisfaction of the Local Governments; or j) At any time during the term, the insurance required by clause 9

lapses, ceases or is suspended.

(2) If a Default Event occurs, and the non-defaulting party has given notice to the defaulting party and, where the Default Event is capable of remedy, the defaulting party has failed within the specified time (or if no time is specified, within a reasonable period of time) to remedy the default, the non-defaulting party may, subject to the Bankruptcy Act 1966 but without prejudice to any other powers, rights, authorities or remedies, by written notice to the defaulting party immediately terminate this Deed.

(3) If the Local Governments terminate the Deed pursuant to sub-clause (2), then:

a) any expenditure due to be paid under this Deed shall be proportionally adjusted for the actual period of the Deed and any payment already made to SHINE that has not been expended at the date of termination, shall be repaid to the Local Governments in the proportions specified in clause 6.5;

b) the rights and liabilities of the parties will be the same as they would

have been at common law had SHINE repudiated this Deed and the Local Government elected to treat this Deed as at an end and recover damages; and

c) SHINE is not released from liability for any previous breach or

failure to observe or perform the term or condition of the Contract.

13. ASSIGNMENT AND SUBCONTRACTING

SHINE shall not assign or subcontract responsibility for the Support Services, this Deed or any part of it, or any of its rights under this Deed without the prior written consent of the Local Governments (such consent not to be unreasonably withheld).

14. DISPUTE RESOLUTION

(1) If a dispute arises between the parties in connection with the Deed, then a party must give notice of the dispute to the other party identifying the dispute and providing details of it.

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(2) If the dispute is not resolved between the parties within 14 Business Days of a notice under subclause (1) being given, the parties must endeavour to settle the dispute by mediation to be conducted by a mediator independent of the parties, appointed by agreement of the parties within 28 days of a notice in subclause (1) being given, or, failing agreement, by a person appointed by the chair of LEADR or her or his nominee.

(3) The mediation rules of the Law Society of Western Australia are to apply to the mediation.

(4) It is a condition precedent to the right of any party to arbitrate or litigate a dispute under the Deed that it first has complied with the mediation process in accordance with this clause.

(5) Each party may be represented by a qualified legal practitioner or other representative in any mediation proceedings.

(6) The parties must continue to comply with their obligations under the Deed despite any dispute being referred to mediation, unless agreed otherwise the parties in writing.

15. NOTICES

(1) Any notice, direction or other communication which must or may be given in connection with this Deed:

a) must be in writing in order to be valid; b) is sufficient if executed by the party giving the notice or on its behalf

by any director, secretary, duly authorized officer or solicitor of that party and, in addition, in the case of a Local Government, by an officer of the Local Government;

c) in order to be valid must be given to a party as follows:

(i) delivered or sent by prepaid post to, or left at the address of,

that party as set out in this Deed; (ii) sent to the facsimile number of that party; (iii) sent to the email address of that party; or (iv) delivered or sent to another address or facsimile number as is

notified in writing by that party to the other parties from time to time; and

d) if given in accordance with subclause (1)(c), will be deemed to take

effect: (i) in the case of prepaid post, on the seventh business day after

the date of posting;

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(ii) in the case of email, on receipt of return email from the recipient acknowledging receipt of the email;

(iii) in the case of facsimile, on receipt of a transmission report

from the sending machine confirming successful transmission; (iv) in the case of delivery by hand, on delivery.

16. MISCELLANEOUS

16.1. Amendment

This document may only be varied or replaced by a document duly executed by all of the parties to this Deed.

16.2. Rights Cumulative

Subject to any express provision in this document to the contrary, the rights of a party under this document are cumulative and are in addition to any other rights of that party.

16.3. Further Assurance

Each party shall promptly execute all documents and do all things that any other party from time to time reasonably requires of it to effect, perfect or complete under the provisions of this Deed and any transaction contemplated by it.

16.4. Governing Law and Jurisdiction a) This document is governed by and is to be construed in accordance

with the laws in force in Western Australia. b) Each party irrevocably and unconditionally submits to the non-

exclusive jurisdiction of the courts of Western Australia and any courts which have jurisdiction to hear appeals from any of those courts and waives any right to object to any proceedings being brought in those courts.

16.5. Joint and Several Liability

An obligation of two or more persons binds them jointly and severally.

16.6. Reference to a party

A reference to a party includes that party, its successors, authorised representatives, permitted assigns, receivers, administrators, executors, substitutes and liquidators.

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EXECUTED by the parties

of TOWN OF COTTESLOE by authority ) of a resolution of the Council in the ) presence of; )

____________________________ Mayor

_____________________________ Chief Executive Officer


of TOWN OF CLAREMONT by authority ) of a resolution of the Council in the ) presence of; )

____________________________ Mayor



of TOWN OF MOSMAN PARK by authority ) of a resolution of the Council in the ) presence of; )

____________________________ Mayor



of SHIRE OF PEPPERMINT GROVE by authority ) of a resolution of the Council in the ) presence of; )

____________________________ Mayor


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of TAPSS COMMUNITY CARE (INC.) trading as ) SHINE COMMUNITY SERVICES by authority ) of a resolution of the Council in the ) presence of; )

____________________________ Chair

_____________________________ Executive Director


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13.4 INFRASTRUCTURE

13.4.1 FRESHWATER BAY PRIMARY SCHOOL - TWO SCHOOL CROSSINGS

File Ref: 4682 Attachment: Community Feedback Responsible Officer: Saba Kirupananther

Executive Manager Infrastructure Author: Nick King

Manager Engineering Services Proposed Meeting Date: 16 May 2017

Purpose For the Council to approve two children’s crossings, allocate funding in 2017-18 budget and to receive the Traffic Management Plan from the Freshwater Bay Primary School.

Background Freshwater Bay Primary School in March 2014 applied to the Children’s Crossing & Road Safety Committee (CC&RSC) to seek approval for two children’s crossings on Princess Road between Bay View Terrace and Chester Road, and Bay View Terrace between Park Lane and Princess Road. Both of these approvals were conditionally endorsed by the Town of Claremont, noting that the Town could not commit any funds towards the design or construction of the children’s crossing if approved by the CC&RSC. This was due to the fact that the final approval would need to be given by Claremont Council. No further action was taken once the final approval was given for both crossings, as Freshwater Bay Primary school changed the Principal around this time. The crossings were revisited in early 2016 when the administration was contacted by the School’s Principal at the time. After discussions between the school and the Town’s officers, it was decided that due to the lapsed time since the approval, it was best to have another onsite meeting with the CC&RSC. The onsite meeting concluded that the school crossing on Princess Road was reaffirmed, and should be installed as soon as practicable once Council approval was given. There was no further amendments to the proposed Bay View Terrace crossing, however it was confirmed that the original approval still stands. At the Ordinary Council Meeting on 15 November 2016, the Council voted in favour of both crossings and to consider funding as part of its mid-year budget review. There was also a “Request the school work with the Town to develop a Traffic Management Plan in time for the mid-year budget review”.


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Discussion Freshwater Bay Primary School in early 2014 applied for the two school crossings as it believed its students needed two safer crossing points to enter and exit school each day. The locations of the children's crossing are in front of the Freshwater Bay Primary School in Princess Rd (between Bay View Tce and Chester Rd) and also in Bay View Tce (between Princess Rd and Park Lane). Both crossings were approved as Type A Children’s crossings where for a primary school a minimum of 20 students and 200 vehicle movements occur within the hour immediately before and immediately after school. Both of the proposed crossings are within school zones with a speed limit of 40km/hour during school times. The speed limit signs are now upgraded to electronic flashing speed zone signs. The on road parking will be impacted near the crossing locations. The Town had concerns that loss of parking may have a significant negative effect on adjoining residents, business and school parent users. The final preferred locations were agreed between the school and the Town on site with the consent of the CC&RSC (the attached plan shows the preferred and agreed locations). In Princess Road nine bays will be lost during school start and finish times and three bays will be lost all day. In Bay View Terrace seven bays will be lost during school start and finish times and four bays will be lost all day. Public were consulted and the feedback is in the attachment. The feedback is mostly in favour and one against due to loss of parking. The standard practice through all Children’s Crossing installations around WA is that the local government approves the crossing locations in the road reserve approved by the CC&RSC and bears the whole cost of the design and installation, where Main Roads WA will maintain the infrastructure after installed, excluding the parking signage. The 85th percentile speed in Princess Road (between Bay View Terrace and Chester Road) and in Bay View Terrace (between Princess Road and Park Lane) during school times are 43.9km/h and 47.8km/h respectively and in other times are 54.5km/h and 54.3km/h. There are no reported accidents in the last five years in the above locations. As per current Australian Guidelines (Kidsafe), primary school children should be accompanied by parents, especially when crossing the road. Parents and the school should educate and create more child awareness for road crossing. The Traffic Management Plan submitted by the school is in the attachment.

Past Resolutions Ordinary Council Meeting [15 November 2016],


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That Council 1. Approve the children's crossing in front of the Freshwater Bay Primary School in Princess Rd (between Bay View Tce and Chester Rd) and in Bay View Tce (between Princess Rd and Park Lane) approved by the Children's Crossing & Road Safety Committee, 2. Consider funding the crossing as part of the mid-year budget review; 3. Inform the Freshwater Bay Primary School and Children's Crossing & Road Safety Committee about the Council decision. 4. Request the school work with the Town to develop a Traffic Management Plan in time for the mid-year budget review. Reason: To provide crossings for primary school students to safely cross the roads to access the primary school. CARRIED(184/16)

Financial and Staff Implications Two crossings are estimated to cost the Town approximately $50,000 in total. Funding to be considered in the 2017-18 budget.

Policy and Statutory Implications Parking Local Law 2016, Main Roads WA standards, A Parent’s Guide to Kidsafe Roads 2011edition - is a publication of the Child Accident Prevention Foundation of Australia (Kidsafe).

Communication / Consultation The Council consulted the street of Bay View Terrace between Park Lane and Princess Road, and Princess Road between Bay View Terrace and Chester Road. See attachment 1, showing feedback from affected residents.

Strategic Community Plan Liveability

We are an accessible community, with well maintained and managed assets, and our heritage preserved for the enjoyment of the community.

• Maintain and upgrade infrastructure for seamless day to day usage.

Urgency N/A Voting Requirements Simple majority decision of Council required.

OFFICER RECOMMENDATION That Council 1. Confirm the Approval of the children's crossing in front of the Freshwater

Bay Primary School in Princess Rd (between Bay View Tce and Chester


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Rd) and in Bay View Tce (between Princess Rd and Park Lane) approved by the Children's Crossing & Road Safety Committee, as per drawing number 15029-1-D.

2. Fund the crossings as part of the 2017-18 budget ($50,000).


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13.4.2 UPGRADE OF INFORMAL CAR PARK FOR GOLF COURSE AND ASPIRE GYM - LAPSLEY ROAD

File Ref: COP/00074 Attachment: Summary shown in spreadsheet

Areal Plan Individual comments

Responsible Officer: Saba Kirupananther Executive Manager Infrastructure

Author: Nick King Manager Engineering Services


Purpose For Council to consider the community comments and approve the upgrade of the informal car park, for the Golf Course and Aspire Gymnasium, off Lapsley Road, Claremont.

Background The golf course redevelopment was approved by Council as a confidential item at its OCM on 2 February 2016. Of the $1m allocated for the golf course upgrade, an amount of $85,000 was set aside for the car park upgrade works. This is to upgrade the informal parking area on the north east side of the golf course and gym building. Works began on the car park on Monday 10 March 2017, with the digging out of the informal parking area and replacing with a limestone base. Complaints were received from two residents on Lapsley Road, living opposite the car park, about the lack of consultation. Following these initial complaints, a few more complaints were also received, noting the lack of consultation and location of access to the car park. A site meeting was held with a few residents and owners. Works ceased immediately, so that consultation could be undertaken with all residents on Lapsley Road between Davies Road and Elliott Road. At the site meeting alterations to the existing on road and on verge parking restrictions on Lapsley Road were also discussed. It was agreed this will be reviewed in future with their comments taken on board. Letters were sent seeking comments from residents and owners on Lapsley Road on Thursday 13 April 2017, with residents given time until Friday 28 April 2017 to respond to the letters.


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Three options were noted in the letters as below; with residents having to choose which option they prefer.

Option 1 Option 2 Option 3 Parking Bays 25 21 18 Cost per Bay $3240 $4048 $7165 Total cost $81,000 $85,000 $129,000

Discussion The informal car parking area was previously used by staff and patrons of the gym and golf course, where it was accessed from Lapsley Road opposite numbers 15 and 17 Lapsley Road. Due to the informal nature of the car park there was no suitable surface or drainage which at times created dust and bogging issues. The three options sent to the residents were similar in using the same footprint of area to maximise parking bays and minimise cut and fill material to construct the car park. All three options include the same construction methodology using limestone as a base course, asphalt as a final wearing course and no drainage installation, with the idea that the water will flow west onto the existing grass area. Option 1 in the attachment shows the amount of bays being 25 (23 standard and 2 ACROD bays), with the total cost estimated at $81,000. This proposal included moving the existing entry/exit approximately by 5.0m to the west, to maximise the amount of parking bays. Option 2 shows the amount of bays being 21 (19 standard and 2 ACROD), with the total cost estimated at $85,000. This proposal uses the existing entry/exit, where four parking bays are lost due to the turning movement needed for entry and egress. Option 3 shows the amount of bays gained being 18 (23 total bays installed in car park with 21 standard and 2 ACROD, as well as 5 bays being lost), with the total cost estimated at $129,000 due to the additional earthworks and retaining needed between the existing car park and proposed car park. This proposal uses the entry/exit of the existing car park which will also need to be widened slightly. Three parking bays will be removed in the existing car park and two bays will be lost in the proposed car park. Total responses received from the consultation were eight of which two were in favour of option 1, none were in favour of option 2 and six were in favour of option 3. The attached plan shows the responses received with selected option by each house number.

Past Resolutions Golf course redevelopment adopted by Council at its OCM on 2 February 2016 (confidential item).

Financial and Staff Implications Available funding in the Golf Course redevelopment project for the proposed car park is $85,000.


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If option 1 or 2 are chosen, no further funds will be needed. If option 3 is chosen, a further $44,000 will need to be considered.

Policy and Statutory Implications Australian Standards.

Communication / Consultation Consultation undertaken previously. Council decision will be communicated to all owners and occupiers in Lapsley Road between Davies Road and Elliott Road.

Strategic Community Plan Liveability

We are an accessible community, with well maintained and managed assets, and our heritage preserved for the enjoyment of the community.

Urgency To complete the car park works by early June 2017.


OFFICER RECOMMENDATION That Council approves Option 1 proceed to construction, 23 standard bays and 2 acrod bays, at a total cost estimated at $81,000.

COUNCIL

UPGRADE OF INFORMAL CAR PARK FOR GOLF COURSE AND ASPIRE GYM – LAPSLEY ROAD

CONSULATION LETTER

16 MAY 2017

ATTACHMENT 1

PAGES 5


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14 ANNOUNCEMENTS BY THE PRESIDING PERSON


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15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

15.1.1 NOTICE OF MOTION – CR MEWS


Moved Cr Mews Location: Traffic light stop at South West Cnr Stirling Hwy and Queenslea Drive. That The Town of Claremont prepare a report to facilitate the following: a) Paint green, a portion of the road at Queenslea Drive a distance of one car

length back from the pedestrian crossing white lines in both lanes. b) Paint a Stylised bicycle in White over the green and a separate stylised

child between the white lines on the pedestrian section. c) Put a sign “ watch for left filter” or similar wording on the left hand traffic

light post Reasons.

1. Ensure optimum safety for pedestrians crossing Queenslea Dr and for cyclists waiting at the lights to cross or turn left into Stirling Hwy.

2. Allow motorists to be able to see the traffic light signals at the Queenslea Drive side.[SW corner]

3. To allow a separate buffer space for CCGS and MLC students, cyclists and pedestrians from the vehicles stopped at the intersection.

4. To eliminate the need for a Type ‘A’ crosswalk opposite 10 Queenslea Dr. Background: Currently, motorists stopped in this position can only see the traffic light at the other side of the intersection [North West Corner] this is because the traffic light is directly above the first vehicle in each lane and the green turn left arrow can’t be seen by the driver. Additionally, cyclists have no space when waiting for the signals to change and have to wait on the pedestrian section or in between and in front of, cars stopped at the lights.

Officer Comment: The Town’s officers met with Main Roads WA’s technical officer for our district, at the intersection of Stirling Highway, Queenslea Drive and Stirling Road, at 3 pm on Monday 13 Feb 2017, during the school closing time in the afternoon. The site meeting was mainly to assess the crossing issues and crossing pattern of students, the intersection upgrade and similar questions raised in the notice of motion. The officer was satisfied with the intersection upgrade with enhanced pedestrian crossing facilities completed in the last eighteen months jointly funded by Main Roads WA and the Town. Also the officer confirmed that there will be another “zebra crossing” on the north west side of the intersection.


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The officer commented that there is no need to shift the stop line by one car distance in Queenslea Drive. The first car driver could clearly see the traffic lights on the opposite side (north west) and the remaining cars could see both the traffic lights (south west and north west). The width of the east west crossing on the south side of the intersection is adequate for the number of students crossing and not dissimilar to other intersections in the Perth metro area. Also the officer commented regarding “watch for left filter” sign and said that this intersection is not dissimilar to other intersections in Perth metro. In addition this particular intersection has exclusive “green person” time for pedestrians to cross in the north south direction on the west side with red left turn arrow for cars. All the signs and line marking are under the jurisdiction of Main Roads WA, except for line marking and signage for parking. There will be a cost to Main Roads WA to modify the signage and line marking, paint in green with symbols, relocate the traffic detector loops and the traffic poles and lanterns. The Town has now written to Main Roads WA to review the issues raised in the “Notice of Motion”. The Council could decide to request the WA Police Minister to review the issues raised in the Notice of Motion”.


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15.1.2 NOTICE OF MOTION – CR WOOD


Moved Cr Wood That Council change the land use of Lot 90 Fern Street from residential to parks/recreation, to preserve the area for this purpose. Officer Comment The following comments are contained in the Amendment No. 134 report to Coumcil as part of Agenda Item 13.2.2.

Lot 90 Fern Street One of the submissions raised the question of Lot 90 Fern Street. Lot 90 is currently zoned ‘Residential R20’ and is owned in freehold by the Town. While no rezoning of this lot is currently proposed, it was considered in the initial report to Council, as follows: Lot 90 Fern Street is owned by the Town in freehold. It appears that the land was acquired for the purpose of allowing a road connection through to Mitford Street however was ultimately not required for this, and the road was constructed under its present alignment to the immediate west. The land has been treated as public open space by local residents and contains a number of mature trees. The site is valued by members of the local community, many of whom have successfully sought to retain the site as vacant land when Council previously considered its sale. The lot is 685m2 in area and has a likely value of in the order of $1m if sold on the open market (a formal valuation has not been sought). Reserving this lot as ‘Local Reserves - Recreation’ would mean the lot will remain as parkland in the future. In determining whether to include this lot into the amendment, Council should consider the relative benefits to the community of retaining the land as is or selling it and using the proceeds to improve other facilities in the Town. There may however be some potential for this land to be swapped with other State owned land. This would require detailed investigation and could be considered in the future should Council wish to pursue the application of a Local Open Space reservation on the land at another time.

Rezoning of Lot 90 could be incorporated into Amendment No. 134 as a modification (although readvertising would be required), however this is not recommended as the property has a significant role to play in the Town’s long term financial management (as detailed above). If Council wishes to consider rezoning of this lot it should be done separately, fully taking into account these matters in a strategic manner.

It is recommended that this matter be addressed separately subject to a report being presented to Council to analyse the financial implications of the proposed motion and further explore opportunities for a land exchange with the State Government. For


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example, the proceeds for the sale of the property for residential development could provide valuable funds to finance other strategic projects such as assisting in the provision of underground power in the area, or purchase (possibly including a land exchange) of other strategically important properties in the Town which may significantly benefit the Town’s asset position for both current and future residents. Amendments to TPS3 of this nature are often controversial, with competing views from both those adjacent who may benefit from securing the land as a local park, and those who consider the broader financial and strategic objectives for the Town as a whole. It is noted that once Council initiates an amendment to TPS3 on this matter, the final decision on whether to proceed with the amendment will be with the Minister for Planning. For this reason, should Council wish to progress this matter, it would be appropriate to informally advertise the proposal to gain a full appreciation of community views relative to an amendment prior to a formal resolution to initiate a scheme amendment.


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16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING

Item 17.1.1, Enterprise Agreement 2017 -2020.


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17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC

17.1 CHIEF EXECUTIVE OFFICER

17.1.1 ENTERPRISE AGREEMENT 2017 -2020

File Ref: PER00098 Attachments: Draft Enterprise Agreement Responsible Officer: Liz Ledger

Executive Manager People and Places Author: Liz Ledger

Executive Manager People and Places Jillian Sargeant Human Resources Advisor


Purpose It is proposed that the following item be considered in closed session.

OFFICER RECOMMENDATION That in accordance with Section 5.23 (2) of the Local Government Act 1995 the meeting is closed to members of the public with the following aspect of the Act being applicable to this matter: (a) A matter affecting an employee or employees.


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18 FUTURE MEETINGS OF COUNCIL

19 DECLARATION OF CLOSURE OF MEETING

NOTICE OF MEETING - Town of Claremont...2017/05/16 · FIT OUT AND USE OF SHOP FOR SALES AND...

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