NOTICE OF MEETING - City of Victor Harbor · PDF fileVictor Horbor DATE: Contact for ... July...

26 August 2016

Dear Member

NOTICE OF MEETING

Notice is hereby given pursuant to Section 87(4) of the Local Government Act, 1999, asamended that a meeting for the Horse Train Committee has been called for:-

city ofVictor Horbor

DATE:

Contact for Apologies: Planning Administration OfficerPhone: (08) 8551 0570

Email: local ov victorsa. ovau

TIME:

Encounter Room, I Bay Road, Victor HarborP LAC E :

Please find enclosed a copy of the Agenda for the meeting

Yours faithfully

I SEPTEMBER 2016

9:30am

Kate Je epACTING CHIEF EXECUTIVE OFFICER

^^,//,/

Please be advised that filming, photography and audio recording may take place at thismeeting when the public and media are not lawfulIy excluded under Section 90 of the LocalGovernment Act 7999

City of Victor Harbor

Index

I.

2.

3.

3.1

4.

5.

5.1

5.2

5.3

5.4

5.5

6.

7.

8.

9.

P RES E N T .......................................................................................... ........... 2

AP O LOG I E S ................................................................................................. 2

CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................... 2

Confirmation of Previous Special Meeting Minutes - 11 August 2016. 2

Busi N Ess ARIsi N G ..................................................................................... 3

GENERAL BUSINESS .................................................................................. 4

Horse Train Operations Report 4

Horse Train Horse Husbandry Report 6

Training and Agistment monthly report .. 10

Commitee Member Representative Items 15

Media Request. . 24

CONFI DENTIAL ITEMS .............................................................................. 26

MATTERS OF URGENCY ........................................................................... 26

N ExT M EETi N G .......................................................................................... 26

C Los U RE ................................................................................................... 26

Horse Train Committee 01/09/2016


I. PRESENT

APOLOGIES

3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

3.1 Confirmation of Previous Special Meeting Minutes - 11 August 20.6

Committee Horse Train Committee

01/09/2016Meeting Held

From Amelia Timpano

File Reference GoV9.14,015

RECOMMENDATION

That the minutes of the previous Horse Train Committee special meeting held 11 August 2016be received and confirmed as a correct record of the meeting.

INFORMATION

The minutes of the previous Horse Train Committee special meeting held 11 August 2016have been distributed to committee members and were received and endorsed by Council atits Ordinary Council meeting held 22 August 2016. Amendments to the Committee Terms ofReference were endorsed. The amended version of the Terms of Reference will be

distributed to all members.

RISK ASSESSMENT

None associated with receipt of the Minutes.

REFERENCES

City of Victor Harbor Community Plan 2022:

4 Leadershfy:), Services Delivery and Organisational Management thatunderpins our strategic directions.

4.19 Development planning, business and resource management processes tosupport contihuous improvement and excellent service delivery.

Horse Train Committee 01/09/2016 2


BUDGET IMPLICATION

None associated with receipt of the Minutes

CONSULTATION

Attendees at the Horse Train Committee special meeting held 11 August 2016

Attendees at the Ordinary Council meeting held 22 August 2016

4. BUSINESS ARISING

Nil



5.

5.1

GENERAL BUSINESS

Horse Train Operations Report

Horse Train Committee

01/09/2016

Committee

Meeting Held

From

File Reference

RECOMMENDATION

That the Committee receive and note the Horse Train Operations Report

Adrian Cox

Gov9.14.015

INFORMATION

Asset Maintenance

The Train Barn had a complete external repaint and replacement of external signage as wellas replacement of the gutters.

Train office roof work was delayed by weather but is expected to be completed by end ofmonth.

Ticket sales

The severe weather policy was put to the test over July/August with 7 full days and 3 partdays service closure.

July school holiday conductor takings were $17,369 compared to $19,595 for the sameperiod last year, however we ran 3 days less this year due to bad weather.

Media and Marketing

Totally Wild, a Network 10 nationally released children's television show (in its 25th year),spent the morning at the train filming for an upcoming slot to be aired this year.

RISK ASSESSMENT

No risk to the committee in receiving the report.

REFERENCES




3.7 Encourage a vibrant community culture.

BUDGET IMPLICATION

No budget implication in receiving the report

CONSULTATION

Manager Economic Development & Tourism



5.2

Committee

Horse Train Horse Husbandry Report

Meeting Held

From

File Reference


01/09/2016

RECOMMENDATION

Adrian Cox

That the Committee receive and note the Horse Husbandry Report

Gov9.14,015

INFORMATION

Trimming is happening every 3 weeks, last done on I I August so due again onI September. Good progress with most cracks decreasing but still some flaring of hoof walls.No soreness apart from occasional impact with stones.

Vet check by Lindsay Young on 4 August, a report is forthcoming. Annual vet check reportsare attached to this report.

Mac has recently had surgery for the removal of the growth on his shoulder. It has healedwell and the stitches were removed on 15 August. Some minor expected swelling isdecreasing and he will stay off work until it has gone.

Some flooding occurred through the lower paddocks so horses have been isolated from thewetter areas. Clean up still in progress with some branches still to be removed and somefencing repairs/maintenance ongoing

RISK ASSESSMENT

No risk to the Committee in receiving and noting this report.

REFERENCES


Encourage a vibrant community culture.

BUDGET IMPLICATION

No budget implication in receiving and noting the report. All activities are within currentbudgets.

3.7



CONSULTATION




City of Victor HatVictor Harbor T antvay

Hors. e Stock

Annual Veterinary Iris^con

Coinrerts

Singed



of V or Harbor

Viceo a. v, TramwnyHorso Stock

Velerinary I pealon

Horse

Isebe!!a

^., . ,^,^!~ ~ C, .\

Age\\oco

011

Dronelad

2010

\tunay

RaspTeeth

I

10

51Lt

Tetanus mm cone!1100

Strong 1-1 flu 9, ScoreBusier mobili,

o1

\ .J.

20.1

Digby

e~

2010

2008

Dous

men's

3.5"

2010

VOIDffna, !all'a

e. .

merits

S

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Dale 66

01/09/2016 9


5.3

Committee

Training and Agistment monthly report

Meeting Held

From

File Reference


01/09/2016

RECOMMENDATION

That the training and agistment monthly report from Caversham Clydesdales be received andnoted

Vivienne Holloway

Gov9. , 4,015

INFORMATION

As a requirement of the Horse Training and Agistment service agreement the contractor is toprovide a monthly report on the horses health and training, as well as to conduct monthly vetchecks. The agreement also provides for sourcing of potential horses for training as well assale of unsuitable horse stock.

The July report from Caversham Clydesdales is below. The vet assessment for the month isattached.

July Report on agisted horses at Caversham Clydesdales.

The horses arrived on Wednesday 29th June. Murray, Is abella, Enjott, Digby and Douglassettled in well in a paddock sheltered from wind and molement weather. They are fed topquality meadow hay and are checked twice daily. Is abella arrived with a little dermatitiswhich has now cleared up.

An hour after arrival F1hnis was observed to be unwe//. Dr Ross Lockwood (vet) was calledimmediately, and advised, after consulting with Vivienne Holloway, that he be transported toMomhetteville Equine Clinic. Subsequently he was found to have untreatable colic and waseuthanised.

Murray and Enjott were transported to John Patterson, in Flemington, Melbourne on 72thJuly for initial harness training.

Discussions with John Paterson and Adrian Cox have concluded that Digby, Douglas andIsabe//a are unsuitable to be tram horses and will be sold.

Two horses have been sourced from Victoria. They have been carriage horses in EChuca.Adrian Cox will go to assess them.

Ross Lockwood checked all the horses on 2nd August and a report will be sent



RISK ASSESSMENT

No risk to the Committee in receiving and noting the report

REFERENCES

City of Victor Harbor Community Plan 2022

4.19 Development planning, business and resource management processes tosupport continuous improvement and excellent service delivery

BUDGET IMPLICATION

No budget implication in receiving and noting the report

CONSULTATION

Director Planning & Regulatory Services



Mr & Mrs Howard & Susan Moss

Caversham ClydesdalesP. 0. Box , , 33

Mount Barker SA 5251

OW, ER

NAME

BREED

DEeCRiPnO"

MICROCHP

WOODrr

I DR Rosa LOCKwooo usvE TED A FLLL CLINICAL

Ex^co, , ON 1808EL^ d, 000gyc016 I usvE For1:10

ISOBELLA To BE F^E rR^, ANY ILLN^s OR n, JURY.

Certificate of Health

IsebeUa

Horse

NO MMOcli, p

PE"OR"ED BY:

Dr Ross Lock\Load

GREE"CROSS STMrHALBY" 0810m2016

CONTACT NULBER8:

Flyr, e (08) 83889116Emdl eav~. ham?, 51th florid fryn

Email hmmss180248@ginad. coinFAX (08) 83889737




Caversham ClydesdalesP. 0. Box I, 33

Mount Barker SA 525,

OAhER

NamE

BREED

DESCRirr, ON

MICROCHP

WOODrr

I DR Ross LOCKwooo HAVE TED A FLLL QINICAL

Exam NATION ON on BY on Carom2016. IruvE FcoNO DIGaY ToBE FREE FROM ANY RutES6 or, INJLRY.


Digby

F10rse

140 Microchip

PERroR"EO BY:

01' Ross Lock wood

GREENCRoas SERATHALaY" 08/08/2016

CORTACT ,. UMBERS.

Home (08) 83889116Emall carers, Bin2@b, qpond. corn

Email hrr, OSs180248@ginail. coniFAX (08) 83889737




Caversham ClydesdalesP. 0. Box , , 33

Mount Barker SA 525,

OWNER

NAME

BREED

DESC"PT, ON

MICROCHr

WBGHT

I DR Rose LOCKwooo ,^^ co A FLLL CLINICAL

EXA. InnTro" ON ^to^a ON 0210"201 6.1 HAVE For1/@

DOUGLAS To BE FREE FROM ANY U, ^s OR IN


00,191as

Horse

NO MgOchp

PaveR"ED BY:

Dr Ross Lock\. cod

GREENCRoas STMr^Eru 0810gy2016

COMACT "UUBERa:

Flyne (08) 83889116anali

Emaa hmmss180248@g

FAX (08) 83889737

corn



5.4

Committee

Commitee Member Representative Items

Meeting Held

From

File Reference


01/09/2016

RECOMMENDATION

I. That the Committee receive and note the Committee Working Sheet, comprisingactions and responsibilities for committee members.

2. That the Committee receive the presentation from P Lewis regarding a Marketing Plan.3. That the Committee receive and note the three briefing/discussion papers (dated 25

August 2016, , 3 August 2016 and 26 April2016) as submitted by Cr T Andrews.

Graham Pathuis

GoV9.14,015

INFORMATION

The following items have been presented by Committee members for consideration anddiscussion at this meeting:

I ) Working Sheet and Long Term Agenda

The following table has been prepared by Mr Brian Hockney as a draft program detailingproposed actions and responsibilities for the Committee in progressing the workload detailedin the Committee Terms of Reference.

ACTIO N

I. . Operational Structure review.

2. Public relations I press I transparency decisions andinformation to public

3. Horse Train Management Structure Review;

4. External outsource process management;

5. Review of current contracts;

6. Budget analysis review and comparisons;

7. Horse Husbandry and management, Agistment review;

8. Tram Operations;


RESPONSIBILITY

Group. Chair Carol S.

CEO, Mayor.

Terry A, Peter L

Group. Chair Carol S

01/09/2016

Brian H, CS

Brian H and CS

Peter L, Terry A, Kirsty C

Kirsty C

15


9. Marketing & Sponsorship Funding;

1.0. Recommendation Report; compilation

1.1. Committee Co-opted members and consultants;

2) Marketing Plan

Mr Peter Lewis will be providing a presentation to the Committee and sharing his ideas withregard to a Marketing Plan.

3) Sponsorship, Marketing, Structure and Communications

Cr Terry Andrews has submitted 3 briefing/discussion papers comprising his views andthoughts regarding various aspects of the horse train operation, including sponsorship,marketing, structure and communications. These are provided as an attachment to thisreport.

RISK ASSESSMENT

No particular risk to the committee at this stage in noting and receiving these matters.However, the Committee should be mindful of risks that may eventuate with regard to someaspects of marketing and sponsorship (particularly in the form of commitments to thirdparties) should they advance ahead of a business model for the horse train operation. Suchrisks could include reputation, service delivery, contractual and legal risks

REFERENCES


Encourage a vibrant community culture.3.7

3.8 Promote Council services and activities.

Ensure that Council operates in a strategically planned environment.

4.13 Investigate and develop opportunities to diversify Council^ income stream to reducereliance on ratepayers for services and operations.

4.19 Develop planning, business and resource management processes to supportcontinuous improvement, innovation and excellent service delivery.

BUDGET IMPLICATION

Peter L, Terry A

Carol S Chair, group

Chair, Carol S, Group

4.6



No budget implications identified at this stage

CONSULTATION


Committee Members - individually in submitting items.



norse Tm, ,I Committee

Committee MembersOt cn inv

Alt \I'lls and perceptions regarding the riotse 'min moving font aru

Coin, nilicc Members, ^ou will sec froni lily first report about lire Horse Train lip 10 today' and especially'since I In\, c researcherI Horse Tmm Rcvie\\s I Operations etc I belie re that \\t need 10 I^VC a Ire\\, niodel oflooking after the total operations from norsc husbarKlr>. Inari. eiing and primioiions

I belie\. c liret one of our recommendations or question for tile council at this meeting silould be:Ti, :I\I. \\ 11:11 11/1uiU lie tile 1110cctiiii'c :111.1 1,111cnii:11 tillIC ri';1/11c ;1/1ti cosi of seiji, 18 uj, ora horse train community board , divorced from council but supporled by council,similar to the F1^C

Sponsorship and norkcting is an integral part or nuking the horse tram a successful. nowever, I don'tbelieve an> body in lire couireil administration has 801 tile d^. irc or Ihc skills or lime to seek o111 majorsponsorsliip deals, \\, illi Ihc possible exception of Mark Przibilla.

I note dial apparently 11rere jus been no SI>onec, rship for all least 3 years rind only n collplc of \. o111niccrs.

If we \rent do\\n theirack of having a coiniiiuniiy board \\^ could look at IN\. ing a pronioiionsI sponsorshiponicer willI lire express 1:1rgci or pulling logoiher spyrisorship packages from $2,500 to $20,000 with eithera bontiscs for reaching a goal of say $50,0000 sponsorship per ^car or c\, cn looking at commission on lop ofa basic salar>,.

However, in the meantimc if ^re choose 10 ask the council to revanipihc fan club for the horses \\.,: couldpossibly IL\c a cap \\ilh horse Inni supponers clulioiii^ made locally, 10 usskim identifying and promotingIhe voluiitcers cost about $10.00. for each volunteer 10 wear \\*'Iai on duty. .

I really bclic\13 that \relia\ e 10 promoic the horse train conmiittcc expertise in altositi\. c light 10 all sections' of Ing: coinmuniiy and I usgc our indel>endcni meltibcrs 10 bc prepared to Ire interviewc, I by Ihc 'nines,Soull, eni Cros I\,, or Radio.

Looking 16nLard 10 reading other incmbcrs reports.

I'~

25 August 2016

Cr Tern Andrcws

- --:::=^>.-^


110rse Tram Ovcn. jetv 25 Aug 16

01/09/2016 18


For A1:"rid, I of The Hone Trim Commitiee 13" August 2016

Briefing Paper for Discussion Regarding \, arkeiing and SnOnconhip

fire 1101sc Tram is s> nori> n, ous with Ginniic Island ami it is my belief as such will be better nunkcicd in the111cdia alld 10 cornealc btisincsses like (.:o013crs Bit:\rely, Ihc Banks. etc and \\ith the public, as the CroniicNullcl F10r>e Tnim rather than the \'ictor 11arbor 110rsc Train.

I suggest our corporalre marketing 31ki coiniiiuiii^. illvolveiiicnt \\. ill be by lying the duplex or tire HorseTrim and Grunte Island as one amiihc saline. Iryou have a ride on the horse tinm you will autontaticall ,bus. a reluni trip. Yoii \\, ill \. hit Ginniic Ichind. enjoy the witk grid see the \. ic\\ off inc rocks betoie thereltim hip

Corporate \larketing and all\ ertising is allout pulling a prickingc together to urine"I to 81 wide rungc orpotential clients and deli\ errs a In, !3.8, Be Ih"I stays in the ph} siC of the population i. e. the message or"for our children's children sake"jinme, lintel> appeals to 907" of 20 year o111$ plus

By bringing our I\co tourist icons together - Granite Island and the 110rsc Din\\n riniii IOUeilrer - we 11reselling coliust the excitement oraliorsc multide but alsoihe visit 10 an isIaixiaii, I with allihe naysiiqueIhai countlcss generation* or South AUSimlians reniembeis from Iheir own visii o111hc norsc Trollt and\\alkiiig around lite island and si\ills lint sariic pleasure and enjoymeni 10 their children and children'schildren.

The last 5 or 6 years has seen the operational cost go un Icyitli 1/1e IDr0,1101i, Inal, manrkcting andpatronage go dolln of this tourist attraction neonu*e in my viet, . Ihe pinilosoph> or our council habeen one onen. ice nther ihnn in innrk"ling, :hirericnce rind profit, just anthe Thornpqon TregerReport or 1999 will

I urn noi blaming the council howcvcr, I am asking you 10 understalkl the prtx MCI Ihai I belic\. e \\", areselling. 11is riot Ihciickci. it is the expcricncc of having a ride mille Horse I>rawn Tmm across tileCause\\'ay and bcing pulled by Mystic, 1/1c sc\cii >car o1<1 Clydesdalc \\110 loves 10 have his cars tickled. andI>econiing a incmb, :rothisIan club.

B, , using the right triggers we will have every second rainily on the South elmsl and PINSihl, . h"vin atleast one netson in that family as a poleniiul SUI, IN, riers clul, member ,, ho will bring Ihe family back10 \'jetorllarhor for Ihellorse'I'mni Ride experience

We can hn\ c infonnaiion I'veninss or tiny> 10 invite people to join our supports club for free in lite first 2\\*:cks uriaiinchingihc Ile^, look. po!^ibly including a comumie 10no on our Horse 'rinm 11niforii, personneland couvenir caps etc

B>' the way. I belie\. c the Horse I runt website is excclleni, bill can also be hashcned up.

For the oriober meeting I \\. o1/1<I like the administration 10 g VC us a briefing paper o111hc r<, ccss of seijiii ,11n a coinmiiniiy toriid similar io Ihc one now in operation will1111c F1<I\C for us 10 consider o101/8 withoilier options.

17'~,,,,,.^,^^'


Marketing Corporate 13, \us 16

19


,'o be tabled at the CouncilMeeting of 26" April2016A PCI, ,omit Horse Train 01enie, , by. Cr Tern Andrc, ,s - For Elected Members

reb: 0451 140 543

I*.\lang * nicerI'm 11/4!alem"iLcom

Over the last couplc of weeks or so, bccatisc of Ihc 1.1 S and The Tmm Push plus beingelected on 10 the Council's 1,101se Train Committee, I havc b(:cn involved with the horse

train, it's operations and looked at its potential and foilings, riotjusi as a councillor but as apotential businesses operator.

Quiic finikl>, I believe we arc underselling the operations and we all need to pick up o11rgame, the councillors, the administration and our tourist group. There is 110 real corporate orbusiness sponsorship, no real Inarketing stinteg>., no supporters net\40n<. In fact, the wholeoperation looks fairly amateurish, \viih no presentation or Ibiward thinking.

11 is also my opinion that we need 10 have $10,000 in this year's budget line to be used for a50150 sponsorship promotional activity with private enterprise. Start up a \, o1unieers Isupporters group io assist in up-keep, as soon aspossiblc and be able to gi\ c informativetalks to the nam passengers, as soon as possible.

I would like to move fon\, ard with a goal Inat over tile financial year 20/6/17 of bringingin S20,000 \\, orth of private and corporate sponsorsliip as a minimum, \, ia a seeding budgcilineihat will entice corpomie sponsors 10join us. i. e. a contra arrangement with businesses.

'11'1is is as well as having the stable I shed I office at the causeway 10 be given a forelif\ \in anonnal mainicnancc program, as soon as possible.

Establishing pride in our horse Irun \\ith a group of \, o1untccr supporters that are preparedto jusisi in de\, eloping the strategies needed so that we move fon\, ard.

For Exaniple:I \\'e need a new or repaintcd roof2 Proper presentation boards in \\, ridows3 Sponsorship board for this >, ear sponsors4 SIait up a formal supporters club group network ?5 I, a\, e a working bee of voluniccrs to spruce up the place6 Set up a racebook page for each of the horses -

With an individual responsible for the updating of facebook infonnationat least \\, eekly

Horse Tram Committee 01/09/2016

I'~"

20


A historical booklet of the history or the Iranis and horses to present day developcd,which can also be sold at the Infonnaiion Centre and elsewhere for say $4.50.

A touch screen, 10 In illuie history of the Iruin and horses in 111e stable window forpeople to waicli whilst \\ajiing forthe train, possibly with a donation box slitin the \\all.

A drive to gain corporate and business sponsorshipAn ideas group to think of actual Marketing & Development ideas.

9

10

rite slippori groiip's nim could be:I ro assist in promoting the horse train, it's history, it's developincni and

'a ite Diesellt a?\' \\'Orkiil!;, S2 To assist with any astir. ity that will develop alliinderstandiiig or\\orking norses

(Clydesdnlcs)3 '1'0 assist in bringing in sponsorship. 00/11 corporate, busincss and individual4 ro ha\ e a working bcc from time to time in upgrading the workings of the

Ironi, its horses and associated ecjuipment/ fociliiies

I'hc supporters grotip seek endorsement from tile council and actively work to promotepositive outconics

rite supporters group to dcvclop an ethos in the community Inai 'Victor 01rcs' regalXIingIhc I 10'ses and tile I{orse Tmin Openiiioii

I will personally undertake 10 assist in sponsorship for the group and I am prepared to put$500 of my own councillors money into setting lip of such a groiip if it's required. Otherelected members who reel the salne w^, arc weiconie tojoiii me.Possil, IC Siriict, Irc or Slipportcrs Group

Supporters Club Consist of individuals and local businesses

Ivladc up or representaiives of coininunity groups,individuals. schools etc

nic>. receive a badge and certificate of acknowledgementIncir responsibilities arc divided into 3 areas

A 'lite paddocks group - norses wellbeiiigB The trolli barn and slable upkeep groLipC The Talkers - \vlio can talk aboui the histor> of the train -

the horses 10 passengers.

I'he sunporiers club will 11a\'e sponsored T-shirts, similar to lite Viciorlnformation Centreand other paraphcnialia.


I~~~I \

21


None of this is dependent o11 whetlierihe 110rse train is taken o\, er by private enterprise orleft in councils hand, rather it sho\\s that this council does care and \\, ants to move fonvard

with the community in getting the horse tmm operations riglit as soon as possible.

In my opinion delaying till after tile decisioii regarding a private IPublic enterprise possiblcarrangement is riot an option.

I 11a\, c 1101 looked at the paddocks or foed, I will leave that to Ihc Chair of 111e Horse TrainCommittee who is more competent than inc willI feed and housing concerning the hors4, sneeds etc. However I believe that \\e need 10 again develop a group of supporters I\, o1unteei*; to rig^ist that Ride of the operations. for at least the next 6 months until it isdecided \\heIhcr \\c arc leasing the horse train or rimning it ourselves.

From \\ hat I nave been able to understand this operaiion also has niajor concenis over norscreplacements in 1/1e near future. As well as no short tenn or long team snaregy

11 is my \, iew that a private enterprise, individual or company, would need thousands ofdollars 10 bring this operation back into a top class attraction that runs at a minimum loss oreven breaks even that Victorl{arbor can be instifiably pronCl of and promote as an icon.

Now Ihe council Inaybe leasing the horsc train operations to private enterprise however, ifwe don't kilo\\ the iris and outs of the operation 110\\' cait anyone be exj>coted to e\, aluate theoffers or business proposition. 1.10wcvcr the supporters gotip could start \\ithin a monthirrespective of\\ho owns, leeises or operates the horse train in the future.

Some of the inforrnation \\, e need and should be aware of is:

How many conipanics I businesses have sponsored the horst, Injin over 1/1e jusi year?Over the last 3 >, ears? Over the last 5 years?A proj>er breakdown of tickets sold, weekly, daily, returns or singlcs

Why \\c have had to wait almost 4 weeks for adverts to go into the paper with a pressrelease, I do not understand, ajob \vliiclt silould have takenjusi a couple of hours, or at themost a day or uso taking almost 4 weeks.

I reitcrtitc, at the next council meeting I \\'ould like 10 sec some positive action nut in10 placeregarding a support net\\on: for Ihc horse train

I offer this overview 10 the council and public for its consideration and possibleendorsement so \\. e call move forward.


I'~'

22


I believe our previous Section 41 Committee and tourist staff could have been more on theball with the development of a SLIPporinci\\ork for the horse tram over the last I^\v y^Irs

Irany of the above report causes offcncc I am sorry btit Island by c\cryihing that I have saidin It.

I ha\ c tabled this report so that councillors, administration and the public cain read it, thinkabout it and decide whether they support the concepts within it.

I \\ill be moving a motion allhc next council meeting that:

A supp(Incls club be set up, either direct to the councilvia the Econoiiiic Derelopnient21 rill Trillri<ni Coin miltee or :1< nil ill, ICpeii, 10n I rig<nci:11in n.

'This is del>ending o11 1110 readback I receive over the next 3 weeks from Ihc public and thecouncillors.

Cr Tclry Andrc\vs,I^"'^'

110rsc Irum Report 24 Apr 16



5.5 Media Request


01/09/2016

Graham Pathuis

File Reference GoV9.14.015

Committee

Meeting Held

From

RECOMMENDATION

That the Horse Train Committee not give consideration to the media request from Mr LanceLibrandi until such time as it has developed and implemented a Communications Plan thathas been endorsed by Council.

INFORMATION

Request

The following media request has been received from Mr Lance Librandi:

Attention: Ms Kate Jesse0 640tino CEO)

Dear Kate,

Would it be possible to conduct an on camera Interview with the members of the HorseDrawn Committee, this would be a good way introduce them to our community.

Shot List

Cr Carol Sohofield (the chair person) would be introduced first, she may wish to makea statement about the aims and goals for the new committee.

All the other members would then be introduced with very brief statement about theirarea of expertise and aspirations for the Horse Drawn Train.

The wrap up would be back to Cr Carol Sohoneld (the chair person) for finalsummary statement.

Thanking you for your assistance in this matter.

Regards

Lance Librandi

The following response was provided to Mr Librandi by Council administration:

Dear Mr Librandi



Acting CEO Ms Kate Jessep and Director of Planning and Regulatory Services MrGraham Pathuis have discussed your request.

It is considered that this request should not be dealt with in isolation to anycommunication strategy work being undertaken or proposed by the Horse TrainCommittee. As such, your request will be referred to the Horse Train Committeeaccord^^91y. In considering the request, the Committee will need to bear in mind itsobligations under Council^ Media Policy and communications protocols.

Thank you for your interest in this matter.

Regards

SuziPrsa

Commentary

It would be appropriate for the Committee to consider the merit of this request in the contextof its broader communications planning and strategy work. In dealing with this, there arepolicy and procedural implications that the Committee will need to be mindful of. As such,any deviation from the requirements of the policy would need to be approved by Council

RISK ASSESSMENT

Research and Administration Officer

There are policy compliance risks associated with agreeing to this request without theendorsement of Council. Should the Committee wish to accede, it will need to make arecommendation to this effect to Council.

Opportunities for media promotion can serve to enhance reputation for the Committee andCouncil activities, however, this would be achieved within an appropriate communicationsframework. Consistency and quality of media messaging is at risk without such a framework.

REFERENCES

Community Plan 2022:

3.8

BUDGET IMPLICATION

Promote Council services and activities.

None identified at this stage.

CONSULTATION

Acting Chief Executive Officer, Kate Jessep



6. CONFIDENTIAL ITEMS

Nil

MATTERS OF URGENCY

Nil

NEXT MEETING

Nil

CLOSURE

Nil

7.

8.

9.


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