NOTICE OF ANNUAL GENERAL MEETING 1997 · 2019-08-29 · NOTICE OF 2019 ANNUAL GENERAL MEETING...

NOTICE OF 2019 ANNUAL GENERAL MEETING

Notice is hereby given to members of Local Government Managers Australia (Qld)

Inc. that the seventieth Annual General Meeting of Local Government Managers

Australia Queensland will be held at The Ville Resort-Casino, Townsville,

Queensland, and will commence at

3.00pm on Wednesday, 11 September 2019

AGENDA

1. Welcome and Apologies

2. Confirmation of Minutes of the 2018 Annual General Meeting

3. Presentation of the 2018/2019 Financial Statements

4. Appointment of Auditor

5. President’s Address

6. Local Government Professionals Australia (National)

7. Declaration of Office Bearers

8. Recognition of Membership

9. General Business

• Policy Platforms

LGMA Queensland Inc. 2 AGENDA – 2019 AGM

11 September 2019


LGMA President, Susan Jarvis will open the meeting.

Apologies

The President will present apologies received from members for the meeting. An

attendance list will also be circulated for completion by attendees.

Vale

A minute’s silence will be observed for the passing of members over the past year.

2. Confirmation of Minutes

The minutes of the 2018 Annual General Meeting, held on Wednesday 12

September 2018 at the Novotel Twin Waters, are attached (Attachment 1).

Recommendation:

It is recommended that the minutes of the 2018 Annual General Meeting held on

Wednesday 12 September 2018 on the Sunshine Coast be accepted as a true and

accurate record of proceedings.


The 2018/2019 Financial Statements are attached in Attachment 2. These will be

formally presented by the CEO in the absence of the Treasurer, Ray Burton.

The Management Letter will also be tabled.

In addition to the Financial Statements tabled, members should also note that

LGMA Queensland administers the Local Government Management Foundation

which is a trust created to support research into matters affecting the sector. In

2018/2019, there were no transactions associated with the trust other than the

accrual of interest. Financial statements for the Foundation are attached

(Attachment 3).

Recommendation:

It is recommended that the Financial Statements for 2018/2019 be adopted as

presented.


Specialised Audit and Assurance Services (SAAS Audit) was appointed in 2017 to

undertake the 2017-18 audit and continued in 2018-19. The service is considered

satisfactory. It is recommended that SAAS be re-appointed as Auditor for the

2019/20 financial year.

Recommendation:

That SAAS be appointed as LGMA Queensland auditors for the 2019/2020

financial year.

LGMA Queensland Inc. 3 AGENDA – 2019 AGM

11 September 2019


The President, Susan Jarvis’ address will be presented at the meeting. Recommendation:

That the President’s report on the 2018/2019 year be accepted.


Local Government Professionals Australia President and Queensland Director,

Mark Crawley will provide an update on activities at the national level over the

course of the past year.


The results of the Board elections will be officially declared by the Returning

Officer.


Recognition of Membership Certificates will be presented to members who have

held membership for 20, 30 and 40 years.

9. General Business

Policy Platforms

LGMA Queensland publishes a suite of policy platforms which are reviewed

annually. The current platforms are tabled in Attachment 4 for information and

confirmation.

Note:

Members wishing to propose a change to the LGMA Queensland Policy Platforms

are requested to provide advice to the CEO prior to the meeting so appropriate

changes can be drafted and tabled.

Recommendation:

That the LGMA Queensland Policy Platforms be noted.

Members are invited to table items of general business.

Meeting Close

Attachment 1

2018 ANNUAL GENERAL MEETING

Twin Waters, Queensland

3.15pm on Wednesday 12 September 2018

MINUTES


Susan Jarvis opened the meeting at 3.15pm and welcomed all members and the International Manager

Exchange attendees. Susan also acknowledged the Traditional Owners of the land on which this meeting

is being conducted.

Susan Jarvis asked that all attendees complete the attendance list being circulated. She noted that a

number of apologies had been received and asked that any additional be recorded on the apologies list.

Susan invited members to stand to observe a minute’s silence for members who had passed away in the

past 12 months: Charlie Grant, Bernie Mead, Todd Sleeman, Simon Benham, Keith Stuckey, Ken Ryan,

Chris Lawson and John Smith.

2. Confirmation of Minutes of the 2017 Annual General Meeting

Susan Jarvis confirmed that members had received copies of the minutes of the 2017 Annual General

Meeting, held on Wednesday, 13 September 2017 on the Gold Coast. She sought confirmation that the

minutes offered a true and accurate reflection of proceedings.

RESOLVED:

That the minutes of the 2017 Annual General Meeting held on Wednesday, 13 September on the Gold

Coast be accepted as a true and accurate record of proceedings.

Moved: Matthew Magin

Seconded: Brett de Chastel

Carried: Yes


The 2017/2018 Financial Statements were circulated to members via email and made available on the

LGMA Queensland website. The Treasurer, Ray Burton, presented the 2017/2018 Financial Statements

highlighting the following:

1. The unqualified audit was presented, and he offered his congratulations to Peta Irvine for a job

well done

LGMA Queensland Inc. MINUTES OF THE 2018 AGM

12 September 2018

2

2. There was a total surplus of $280 which was slightly down on budget and related largely to

treatment and calculation of long service leave accruals

3. Revenue was down slightly compared to prior year high

4. Variation from the budget was small

5. Auditor signed off on the financials on the 27th July 2018 and recognised that records are well

maintained and that the Board had good oversight of the financials

6. The Management Foundation account has been inactive with the exception of interest, however, a

Foundation project is currently being developed.

The Treasurer said overall it is a positive operating result for the year and the balance sheet looks strong.

Ray Burton tabled the Auditors Management Letter which shows an unqualified result and no significant

items for noting. He invited questions from the floor. In the absence of questions, he moved that the

statements be adopted as presented.

RESOLVED:

That the Financial Statements for 2017/2018 be adopted as presented.

Moved: Ray Burton

Seconded: Mark Crawley

Carried: Yes


Treasurer, Ray Burton, moved that the SAAS Specialised Audit and Assurance Services be retained as

the auditor for the 2018/19 financial year

RESOLVED:

That SAAS Specialised Audit and Assurance Services be retained as Auditor for the 2018/2019 year.

Moved: Ray Burton

Seconded: Evan Pardon

Carried: Yes


The President, Susan Jarvis, had tabled her report with the Agenda. She highlighted that the reputation

of the sector has taken a hit in 2017/18 and something to work on into the future.

RESOLVED

That the President’s report on the 2017/2018 year be accepted.

Moved: Liza Perrett

Seconded: Mark Watt

Carried: Yes


12 September 2018

3


Mark Crawley, the Queensland representative and Treasurer on the National Board of LG Professionals

Australia, extended an apology from the President Tony De Fazio on his inability to attend the Annual

Conference. Mark provided an update on Local Government Professionals Australia National activities.

• The National body has relocated from Melbourne to Canberra

• There are a number of Goals set out for the national body including:

1. Advocate on behalf of members

2. Engage with key stakeholders

3. Member (federation partners) to develop members professionally

4. Increase revenue to support advocacy activities

5. Be renowned

6. Create value for members

7. Adopt the right governance structures and processes

8. Create a strong national office that supports a collaborative approach between all

members of the federation

• The International Mentor Programme connects young leaders in Nepal and Cambodia with

professionals in Australia. Over 200 community projects have been implemented including

a mobile library for children.

• The International Professional Exchange Programme offers members an opportunity to

attend international conferences and exchanges with international affiliates.

• In 2018, 100 teams participated in the Management Challenge, an increase from 86 teams

in 2017.

• The National Congress took place in Canberra with over 300 attendees participating

7. Rules of Association – Proposed Amendment

The LGMA Qld Board is proposing an amendment to the Rules as outlined in the papers. Susan Jarvis

outlined that with the introduction of member ‘join online’ facilities, the traditional requirement for

nominating members to have two current members endorse their nomination via signature is

cumbersome and time consuming. It is proposed that this requirement be removed on the basis that

LGMA can quickly and easily check local government credentials (i.e. the requirement to be employed

in a council at the time of nomination and the role held) in order to verify the nominee is eligible.

At the same time, it is proposed that clause 6.8 be amended to allow the Board to approve membership

under a different category where eligibility criteria require it. It is not uncommon for members to

indicate the incorrect category and this is currently resolved with a phone call but also requires

resubmission of the application. By making the amendment to the Rules of Association as proposed,

resubmission would not be required.


12 September 2018

4

RESOLVED

That the Rules of Association be amended to facilitate online member applications by dropping the

requirement for member endorsements and replacing with an internal verification process.

Moved: David Keenan

Seconded: Mark Crawley

Carried: Yes

RESOLVED

That the Rules of Association be amended to allow LGMA to reclassify membership applications to the

appropriate class and approve accordingly.

Moved: Warren Collins

Seconded: Daniel Bradford

Carried: Yes

Peta Irvine, the Returning Officer, assumed the Chair


Peta Irvine provided the following election report:

Four Board positions were vacant this year. These were the position of President, Central

Queensland Director, Southern Queensland Director and Director at Large.

Current Wording Proposed Wording

6.7 Application for Membership

An application for membership, or for a change in class of

membership, must be:

(a) in writing, in the form decided by the Board; and

(b) signed by the applicant and:

Two (2) current Ordinary Members; or

Two (2) current Fellows; or

Two (2) current Life Members who have not

retired from employment; or

a combination of any two of a current Ordinary

Member, a current Fellow, or a Life Member who

has not retired from employment.

6.7 Application for Membership

An application for membership, or for a change in class

of membership, must be in writing, in the form decided

by the Board.

Applications will be verified to ensure that the nominee

is eligible for membership.

6.8 Admission and Rejection of Members

…

3) If the Board decides to accept the application,

the applicant must be accepted as a Member to

the class of membership specified in the

application.

…

6.8 Admission and Rejection of Members

...

3) If the Board decides to accept the application,

the applicant must be accepted as a Member to

the class of membership appropriate to their

position.

…


12 September 2018

5

The following nominations were received:

Position Nominated Nominee

President Susan Jarvis

Director (CQ) Liza Perrett

Director (SQ) Warren Collins

Director (at large) Brett de Chastel

In accordance with Rule 11.7 (1) (b) of the LGMA Qld Rules of Association, where there is

only one valid nomination for each position, the nominated persons are taken to be elected to

that position.

Peta congratulated returning President, Susan Jarvis, new incoming Director, Liza Perrett and

returning Directors Warren Collins and Brett de Chastel.

RESOLVED

That the Election report for 2018 be received and the successful candidates taken as elected.

Moved: Peta Irvine


Carried: Yes

Susan Jarvis assumed the Chair


Susan Jarvis stated that it was her pleasure to recognise members who have shown an ongoing

commitment to LGMA Queensland and the sector over many years through the presentation of

Recognition of Membership Certificates.

Certificates were awarded to the following members:

20 Years 30 Years 40 Years 50 Years

Ken Timms Norm Garsden Rick Adamson George Bavinton

George Frangos Craig Manson Philip Spencer Gordon Wallace

Bill Simpson Dale Dickson

Michael Whittaker Dan Mulcahy

Mark Watt

Mark Watt was present to receive his Certificate at the AGM and all other Certificates were awarded in

absentia.


12 September 2018

6

9. General Business

Members were invited to table items of general business.

Policy Platforms

Susan Jarvis advised that the suite of policy platforms was tabled at the AGM for member information and

comment. The Platforms are reviewed each year and capture a range of critical issues for the profession

and professionals working in the industry. They represent a good reference point for members as well as

for other stakeholders such as the Department of Local Government and LGAQ.

No amendments have been proposed at this time, however members were encouraged to propose changes

and Susan invited questions from the floor.

RESOLVED

That the LGMA Queensland Policy Platforms be endorsed.

Moved: David Keenan


Carried: Yes

Member Club

LGMA launched the new Member Club. The Member Club provides members with access to a range of

discounted services and support. This is in addition to the EAP programme which was introduced earlier

this year.

Meeting Close

In the absence of any other General Business, the meeting closed at 3.37pm and Susan Jarvis thanked

everyone for their attendance.


12 September 2018

7

Attendance

Name Organisation Name Organisation

Ian Badham Retired David Keenan Southern Downs Regional Council

Dan Bradford Cassowary Coast Regional

Council

Leon Love Diamantina Shire Council

Terry Brennan Burdekin Shire Council Matthew Magin Balonne Shire Council

Dave Burges Quilpie shire Council Scott Mead Mead Perry Group

Ray Burton Locum CEO John Oberhardt Redland City Council

Linda Cardew Cook Shire Council Evan Pardon Rockhampton Regional Council

Andrew Chesterman Redland City Council Craig Patch South Burnett Regional Council

Nick Clarke Mead Perry Group Rosemary Pennisi Hinchinbrook Shire Council

Deb Colledge Council Business Solutions Liza Perrett Isaac Regional Council

Warren Collins Cherbourg Aboriginal Shire

Council

Ed Perry Qld Ombudsman Office

Justin Commons Tablelands Regional Council John Perry Mead Perry Group

Mark Crawley Mount Isa City Council Mark Pitt South Burnett Regional Council

Graham Cray Lockyer Valley Regional

Council

Bruce Ranga Torres Strait Island Regional Council

Brett de Chastel Noosa Council Chris Rose Crest Performance

Casey De Pereira Quilpie Shire Council Ash Saward Noosa Council

Kim Driver Sunshine Coast Council Gurbindar Singh Cassowary Coast Regional Council

Allan Hazell Noosa Council Brett Walsh Barcaldine Regional Council

Peta Irvine LGMA Mark Watt Mead Perry Group

Susan Jarvis Blackall-Tambo Regional

Council

Guests


Michele Wallace LGAQ Cindy Donald LGMA

Apologies


Rick Adamson Retired Rob Noble Noble Works

Ray Currie Retired Herb Oliver Retired

Cale Dendle Queensland Government Bryan Ottone Retired

Dale Dickson City of Gold Coast Glen Potter City of Gold Coast

Noel Gorrie Retired Gary Stevenson Isaac Regional Council

Gary Kellar Reinforcements Warren van Wyk Logan City Council

Mark Kelleher Queensland Government Graham Webb Reinforcements

Attachment 2

Local Government Managers Australia

(Qld) Inc.

ABN 97 968 931 841

Financial Statements

For the Year Ended 30 June 2019

Contents For the Year Ended 30 June 2019

Page

Financial Statements

Statement of Profit or Loss and Other Comprehensive Income 1

Statement of Assets and Liabilities 2

Notes to the Financial Statements 3

Statement by Members of the Board of Management 9

Independent Audit Report 10

Local Government Managers Australia (Qld) Inc. ABN 97 968 931 841

Local Government Managers Australia Qld Inc. – Audited Statements 2019 1

Statement of Profit or Loss and Other Comprehensive Income For the Year Ended 30 June 2019

2019 2018

Note $ $

Revenue 4 1,204,324 1,106,966

Employee benefits expense (562,740) (577,003)

Administration support (19,289) -

Depreciation and amortisation expense (2,088) (2,355)

Conferences and event expenses (180,979) (180,692)

Professional development and training

expenses (159,520) (134,524)

Members servicing costs (86,358) (118,310)

Other expenses (85,600) (89,331)

Profit before income tax

Income tax expense

Profit from continuing operations

Profit for the year

Other comprehensive income for the year, net of tax

Total comprehensive income for the year

The accompanying notes form part of these financial statements.

107,750 4,751

(10,461) (4,471)

97,289 280

97,289 280

- -

97,289 280


Notes to the Financial Statements



Statement of Assets and Liabilities As At 30 June 2019






The financial statements cover Local Government Managers Australia (Qld) Inc. as an individual entity. Local Government

Managers Australia (Qld) Inc. is a not-for-profit Association incorporated in Queensland under the Associations

Incorporation Act (QLD) 1981 (as amended by the Associations Incorporation and Other Legislation Amendment Act (QLD) 2007) ('the Act').

The principal activities of the Association for the year ended 30 June 2019 were to provide education, advocacy and

information services to members.

The functional and presentation currency of Local Government Managers Australia (Qld) Inc. is Australian dollars.

Comparatives are consistent with prior years, unless otherwise stated.

1 Basis of Preparation

In the opinion of the Board of Management, the Association is not a reporting entity since there are unlikely to exist

users of the financial statements who are not able to command the preparation of reports tailored so as to satisfy

specifically all of their information needs. These special purpose financial statements have been prepared to meet the

reporting requirements of the Act.

The financial statements have been prepared in accordance with the recognition and measurement requirements of

Australian Accounting Standards and Accounting Interpretations.

The financial statements have been prepared on an accruals basis and are based on historical costs.

Significant accounting policies adopted in the preparation of these financial statements are presented below and are

consistent with prior reporting periods unless otherwise stated.

2 Summary of Significant Accounting Policies

(a) Revenue and other income

Revenue is recognised when the amount of the revenue can be measured reliably, it is probable that economic

benefits associated with the transaction will flow to the Association and specific criteria relating to the type of

revenue as noted below, has been satisfied.

Revenue is measured at the fair value of the consideration received or receivable and is presented net of

returns, discounts and rebates.

Income from conferences, events, training and professional development

Revenue from conferences and other events (including related sponsorship income) is recognised in the period

in which the conference or event is held. Any income received in advance of the conference or event is

included within other liabilities.

Subscriptions

Revenue from the provision of membership subscriptions is recognised on a straight line basis over the

subscription period. That portion of the subscription relating to the subsequent financial period is included within

other liabilities. Admission fees are recognised when received.

If the outcome cannot be reliably estimated then revenue is recognised to the extent of expenses recognised

that are recoverable.






(a) Revenue and other income

Interest revenue

Interest revenue is recognised when receivable.

(b) Income Tax

Only non member income of the association is assessable for tax, as members income is executed under the principle of mutuality. The income tax expense/(revenue) for the year comprises current income tax expense/(income) and deferred tax expense/(income). Current income tax expense charged to the profit or loss is the tax payable on taxable income calculated using applicable income tax rates enacted, or substantially enacted, as at the end of the reporting period. Current tax liabilities/(assets) are therefore measured at the amounts expected to be paid to/(recovered from) the relevant taxation authority.

(c) Leases

Lease payments for operating leases, where substantially all of the risks and benefits remain with the lessor, are charged as expenses on a straight-line basis over the life of the lease term.

(d) Goods and services tax (GST)

Revenue, expenses and assets are recognised net of the amount of goods and services tax (GST), except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). Receivables and payable are stated inclusive of GST.

(e) Plant and equipment

Plant and equipment is carried at cost less, where applicable, any accumulated depreciation and impairment. Depreciation

Plant and equipment is depreciated on a straight-line basis over the assets useful life to the Association, commencing when the asset is ready for use. The depreciation rates used for each class of depreciable asset are shown below:

Fixed asset class Depreciation rate

Office Equipment 30%

At the end of each annual reporting period, the depreciation method, useful life and residual value of each asset is reviewed. Any revisions are accounted for prospectively as a change in estimate.






(e) Plant and equipment

Depreciation

Gains and losses on disposals are determined by comparing proceeds with the carrying amount. These gains or losses are included in the statement of profit or loss and other comprehensive income.

(f) Cash and cash equivalents

Cash and cash equivalents comprises cash on hand, demand deposits and short-term investments which are readily convertible to known amounts of cash and which are subject to an insignificant risk of change in value. Term deposits with original maturities of more than three months are classified as other cash investments.

(g) Employee benefits

Provision is made for the Association's liability for employee benefits arising from services rendered by employees to the end of the reporting period. Employee benefits that are expected to be wholly settled within one year have been measured at the amounts expected to be paid when the liability is settled. Employee benefits payable later than one year have been measured at the present value of the estimated future cash outflows to be made for those benefits. The board of management do not make any adjustments related to expected pay increases or the time value of money as the net effect of these factors is not considered significant. Changes in the measurement of the liability are recognised in profit or loss. Employee benefits are presented as current liabilities in the statement of financial position if the Association does not have an unconditional right to defer settlement of the liability for at least 12 months after the reporting date regardless of the classification of the liability for measurement purposes under AASB 119.

3 Critical Accounting Estimates and Judgments

The board of management make estimates and judgements during the preparation of these financial statements regarding assumptions about current and future events affecting transactions and balances. These estimates and judgements are based on the best information available at the time of preparing the financial statements, however as additional information is known then the actual results may differ from the estimates. The significant estimates and judgements made have been described below. Key estimates - receivables

The value of the provision for impairment of receivables is estimated by considering the ageing of receivables, communication with the debtors and prior history. Key estimates - income tax provision

Some of the Association's income is taxable. Judgement is required in determining the provision for income tax. The Association recognises a tax liability based upon its current understanding of tax law. Where the final tax outcome is different from initial estimate, such differences will impact the tax charge and provision in the period in which determination is made.





4 Revenue

2019

$

2018

$

- Member subscriptions and admission fees 252,252 219,566

- Provision of member services 71,398 77,545

- Interest income 29,455 21,548

- Conferences and events income 381,784 374,234

- Professional development and training 469,417 413,678

- Other trading revenue 18 395



Statement by Members of the Board of Management

The board of management has determined that the Association is not a reporting entity and that this special purpose

financial report should be prepared in accordance with the accounting policies outlined in Note 2 to the financial statements.

In the opinion of the board the financial report as set out on pages 1 to 9:

1. Presents fairly the financial position of Local Government Managers Australia (Qld) Inc. as at 30 June 2019 and its

performance for the year ended on that date.

2. At the date of this statement, there are reasonable grounds to believe that Local Government Managers Australia (Qld)

Inc. will be able to pay its debts as and when they fall due.

This statement is made in accordance with a resolution of the board and is signed for and on behalf of the board by:

President .................................................................. Treasurer ..................................................................

Susan Jarvis Ray Burton

Dated:

Sixth day of August 2019



Local Government Managers Australia (Qld) Inc.

ABN 97 968 931 841

Independent Audit Report to the members of Local Government Managers

Australia (Qld) Inc.

Report on the Audit of the Financial Report

Opinion

We have audited the accompanying financial report, being a special purpose financial report of Local Government

Managers Australia (Qld) Inc. (the Association), which comprises the statement of assets and liabilities as at 30 June 2019,

the statement of profit or loss and other comprehensive income for the year then ended, and notes to the financial

statements, including a summary of significant accounting policies, and the statement by members of the board of

management.

In our opinion, the accompanying financial report of the Association for the year ended 30 June 2019 presents fairly, in all

material respects, the financial position of the Association as at 30 June 2019, and of its financial performance for the year

then ended in accordance with in accordance with the financial reporting requirements of the Associations Incorporation Act

(QLD) 1981 (as amended by the Associations Incorporation and Other Legislation Amendment Act (QLD) 2007).

Basis for Opinion

We conducted our audit in accordance with Australian Auditing Standards. Our responsibilities under those standards are

further described in the Auditor's Responsibilities for the Audit of the Financial Report section of our report. We are

independent of the Association in accordance with the auditor independence requirements of the ethical requirements of the

Accounting Professional and Ethical Standards Board's APES 110 Code of Ethics for Professional Accountants (the Code)

that are relevant to our audit of the financial report in Australia. We have also fulfilled our other ethical responsibilities in

accordance with the Code.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Emphasis of Matter - Basis of Accounting

We draw attention to Note 1 of the financial report, which describes the basis of accounting. The financial report is prepared

to assist the Association in complying with the reporting requirements of the Associations Incorporation Act (QLD) 1981 (as

amended by the Associations Incorporation and Other Legislation Amendment Act (QLD) 2007. As a result, the financial

report may not be suitable for another purpose. Our opinion is not modified in respect of this matter.

Responsibilities of Management and Those Charged with Governance

Management is responsible for the preparation and fair presentation of the financial report in accordance with the

Associations Incorporation Act (QLD) 1981 (as amended by the Associations Incorporation and Other Legislation

Amendment Act (QLD) 2007), and for such internal control as management determines is necessary to enable the

preparation of the financial report is free from material misstatement, whether due to fraud or error.

In preparing the financial report, management is responsible for assessing the Association's ability to continue as a going

concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless

management either intends to liquidate the Association or to cease operations, or has no realistic alternative but to do so.

Those charged with governance are responsible for overseeing the Association's financial reporting process.





ABN 97 968 931 841

Independent Audit Report to the members of Local Government Managers

Australia (Qld) Inc.

Auditor's Responsibilities for the Audit of the Financial Report

Our objectives are to obtain reasonable assurance about whether the financial report as a whole is free from material

misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable

assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the Australian

Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error

and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic

decisions of users taken on the basis of this financial report.

A further description of our responsibilities for the audit of the financial report is located at the Auditing and Assurance

Standards Board website at: http://www.auasb.gov.au/auditors_responsibilities/ar4.pdf. This description forms part of our

auditor's report.

SAAS Audit Pty Ltd (Authorised Audit Company number 458246)

James Kenward Director

138 Juliette Street

Greenslopes QLD 4120

Dated:

Local Government Management Foundation – Audited Statements 2019

Attachment 3

Queensland Local Government Management Foundation Financial Statements For the Year Ended 30 June 2019

Contents For the Year Ended 30 June 2019

Page Financial Statements

Income Statement 1

Statement of Financial Position 2

Notes to the Financial Statements 3

Trustee's Declaration 5

Compilation Report 6



1



2


3


4


5

Sixth day of August 2019


6

LGMA Policy Platforms 1

Attachment 4

POLICY PLATFORMS Introduction

LGMA Queensland leads, advocates for and supports local government managers through actively contributing to the advancement of local government in the state. In fulfilling this role, LGMA:

▪ advocates for the interests of members through representation to government, industry and other stakeholders;

▪ maintains watching briefs on issues of interest to members; and

▪ facilitates communication and the provision of information and expert advice to members, government and stakeholders.

The local government sector encompasses a wide range of interests and issues. Some are of direct relevance to the role of local government officers, some relate only to elected members, some are relevant to specific technical areas and some overlap many areas or affect the operation of local government as a sector. LGMA Queensland is conscious of the fact that there will be a diversity of views amongst members. In undertaking to represent its members, LGMA Queensland seeks to represent the collective view of members and will therefore consult widely with members in the development of submissions, briefs and policy statements. LGMA Queensland is not a political entity and does not approach its representation from a political angle. Specifically, LGMA Queensland is not an industrial advocate and does not seek to represent individual members in employment matters, although it will advocate about general employment conditions in the interests of ensuring professional managers are attracted and retained in the sector. In the interests of transparency, the Board of LGMA Queensland has determined to publish the key policy platforms which LGMA Queensland seeks to promote and achieve for local government in the state. These platforms reflect the preferred position of LGMA Queensland on current issues facing local government practitioners. Through the implementation of the positions identified, LGMA Queensland seeks to create the most effective and appropriate working environment for local government officers and best practice in local government. This may be through legislative, funding, operational and/or other elements of local government. The overarching principles applying to the development of these platforms ensure that future advocacy and representation is appropriate to member needs and enhances LGMA Queensland’s credibility as a professional, member-representative organisation. They provide stakeholders with a clear understanding of LGMA Queensland’s stance. These policy platforms sit under the LGMA Queensland Strategic Plan as adopted by the Board of Directors in November 2014 and as amended from time to time. The Policy Platforms will be reviewed and amended on a regular basis to reflect the changing nature of Queensland local government and the needs of LGMA Queensland members. They are not exhaustive and LGMA may undertake lobbying activities in areas not listed in order to respond to emerging issues and challenges. For ease of understanding, Policy Platforms have been divided into three categories: ▪ Sector-Wide Context –issues impacting on the wider operation of local government.

▪ Legislative framework –the legislative environment within which local governments officers

operate.

▪ Officer environment –issues which directly affect well-being and quality of working life.


1.0 Sector Wide Context

The business of local government covers many areas and disciplines and it is incumbent on officers to keep abreast of best practice initiatives and trends. However, local government

officers are the experts in their own fields and through LGMA Queensland have a key role to play in shaping and developing those best practice initiatives as applied to the sector. Therefore, LGMA Queensland will represent members’ knowledge and experience across a range of issues to ensure that initiatives support better operation, recognising the innovative and effective solutions developed within the sector.

LGMA Queensland will monitor and advise on national and international trends that may affect the operation of local government in Queensland. Issues such as climate change, skills and labour shortages, constitutional reform and cost shifting, can all have significant impacts on the delivery of local government services.

The position of LGMA Queensland in relation to such issues is outlined in the table below and reflects the key objective of supporting and developing a dynamic, accountable, responsive and effective local government system in Queensland.

Theme Element Adopted Position

1.1

Continuous

Improvement

1.1.1 Collaboration 1.1.1.1 LGMA Queensland supports formal and informal arrangements between neighbouring Councils which aim to

provide efficiencies in service delivery and improve effectiveness of decision making.

1.1.1.2 LGMA Queensland supports the notion that Local Government is a key stakeholder in regional development and

should be a key partner in initiatives of either the Commonwealth or State Governments.

1.1.2 Local Government Reform

1.1.2.1 LGMA Queensland facilitates members’ continued input into reform processes through information and

exploration sessions.

1.1.2.2 LGMA Queensland establishes communications with the Government and the Opposition on reform issues.

1.1.2.3 LGMA Queensland advocates for sufficient resources to effectively manage the impact of reform on local

government officers.

1.1.3 Governance 1.1.3.1 LGMA Queensland supports the coordinated delivery of training to officers in contemporary corporate governance

practice by the Department of Local Government as a complement to the training delivered by LGMA

Queensland and notes that, where possible co-delivery is a preferred option.

1.1.3.2 LGMA Queensland supports LGAQ and others in efforts to improve skills and knowledge of Councillors,

particularly relating to the suite of contemporary corporate governance responsibilities.

1.1.4 Cost Shifting 1.1.4.1 LGMA Queensland advocates for the full funding of mandates and other responsibilities shifted from

Commonwealth and State Governments to local government.


1.1.5 Constitutional

Recognition 1.1.5.1 LGMA Queensland advocates for recognition of Local Government in the Constitution of Australia.

1.1.6 Performance

measurement and reporting

1.1.6.1 LGMA Queensland supports appropriate and consistent measurement and reporting of the performance of local

government.

1.1.6.2 LGMA Queensland supports the publication of reports and data that enable more informed judgements about the

comparative performance of local government by interested parties.

1.1.7 Labour Market Equity/Gender Balance

1.1.7.1 LGMA Queensland advocates for merit-based appointments to vacancies in local government.

1.1.7.2 LGMA Queensland supports the principles of Equal Employment Opportunity.

1.1.7.3 LGMA Queensland advocates that gender balance issues in local government should be addressed.

1.1.8 Financial Self-Sufficiency

1.1.8.1 LGMA Queensland believes that local governments should seek to increase own-source revenue and to become

less reliant on government funds to cover operating expenditure.

1.1.8.2 LGMA Queensland advocates for the removal of any legislative or policy barriers (e.g. rate pegging, or developer

contribution caps) that might inhibit own-source revenue generation.

1.1.8.3 LGMA Queensland supports local governments owning, investing in and/or operating, commercial, revenue-raising ventures provided that proper due diligence has been employed and decisions to proceed taken in the

overall public interest.

1.1.8.4 LGMA Queensland recognises that Queensland is a vast State and that circumstances apply differently in different

areas, particularly rural and remote locations.


1.1.9 Best Value Service Delivery

1.1.9.1 LGMA Queensland believes that local government services are most effectively delivered using a mix of in-house (day labour) staff and outsourced providers (contractors and consultants), but absolutely supports the right of individual local governments (or collectives representing local governments) having the freedom to determine the

best value means of delivering services to their communities.

1.1.9.2 To avoid doubt, the term "best value" recognises that individual local governments may choose criteria other than simply service cost or effectiveness/efficiency to determine a method of service delivery that is in the overall public

interest. For example, rural and remote communities might choose to favour local employment opportunity

through day labour services to ensure stability in the local population.

1.1.9.3 LGMA Queensland recognises that local government employees (including its own members) may be affected by

decisions of local governments to choose to deliver services by means other than employed staff and advocates that suitable protections (i.e. redundancy provisions) exist in industrial agreements and employment contracts to

compensate employees in such circumstances.


2.0 Legislative Framework

The broad objectives governing LGMA Queensland’s approach to the regulation of local government officers and activities are:

▪ Legislation should be principles-based and should not seek to micro-regulate the day-to-day activities of local government;

▪ Legislation should encourage best practice within local government and protect communities from ineffective or inappropriate practices;

▪ Legislation should be sufficiently flexible to recognise the vast diversity which exists in Queensland;

▪ Funding is a critical element of successful delivery of services;

▪ Regulation must clearly articulate roles and responsibilities of all parties;

▪ Local decision making is supported; and

▪ State government has a responsibility to coordinate services and resources to assist in service delivery and reduce impost on local government in dealing with overlapping

issues.


2.1

Legislation

2.1.1 Local Government

Act/Regulations 2.1.1.1 LGMA Queensland advocates for a significant review of the Local Government Act at least once every 15

years and for other minor changes as required.

2.1.1.2 LGMA Queensland supports the (Westminster-style) separation of powers and clarity of roles between Officers and Councillors and advocates for legislation that supports this principle to ensure consistency and

compatibility with respect to the unitary management role of the CEO.

2.1.1.3 LGMA Queensland advocates that the CEO be responsible for the appointment and management of all staff.

2.1.1.4 LGMA Queensland believes that effective management of local government best occurs when there is an

honest, robust and respectful relationship between elected member and officers.

2.1.1.5 LGMA Queensland advocates for a legislative and in-practice model whereby:

o Respective democratic roles are genuinely respected; and o Professional officers provide frank and fearless advice without fear of individual (or unreasonable)

penalty or sanction for making recommendations in good faith, with honesty and professionalism.

2.1.1.6 LGMA Queensland advocates for the legislative indemnity of officers and assurances that the presumption of

innocence is afforded when such indemnification might be sought.

2.1.1.7 LGMA Queensland does not support a requirement for CEOs to verify the accuracy of contents of the material

interest register for Councillors and officers.


2.1.2 Local Government

Electoral Act

2.1.3.1 LGMA Queensland supports changes to the Electoral Act as outlined in the attached submission. LGMA Qld 2012 Election Review letter.pdf

2.1.3.2 LGMA Queensland does not support a compulsory Code of Conduct for Candidates as its enforcement would

place an unnecessary burden on the CEO.

2.1.3.3 Where elections are run independent of a local government, then the body running the election should be

responsible for all matters pertaining to that election.

2.1.3 Associated

Legislation 2.1.3.4 LGMA Queensland will undertake consultation and provide input on behalf of our members in relation to

relevant legislation and particularly during legislative review processes.

2.1.4 Crime and Corruption Act and related

Acts/Regulations

2.1.4.1 LGMA Queensland supports the legislative imposition of proper responsibility and accountability on employers

in seeking to minimise Official Misconduct in the workplace.

2.1.4.2 LGMA Queensland acknowledges the specific responsibilities of CEO’s to ensure that the employers’

obligations are discharged.

2.1.4.3 LGMA Queensland supports initiatives by the CCC to streamline process and reporting of official misconduct

by employees.

2.1.4.4 To avoid frivolous and vexatious claims being made, LGMA Queensland advocates that a preliminary

assessment of allegations of misconduct be made to ensure a prima facie case exists before referrals or

investigations are commenced.

2.1.4.5 LGMA Queensland advocates that CEO's not be responsible for the investigation or determination of

complaints of misconduct against councillors.

2.1.4.6 LGMA Queensland advocates that complaints of corrupt conduct against local government CEOs are dealt

with by the CCC.

2.1.5 Processes of

Legislative Reform 2.1.5.1 LGMA Queensland advocates adequate opportunity to advise State and Commonwealth Governments in early

stages of drafting bills and in the consideration of implications of legislative reform.


3.0 Officer Environment

LGMA Queensland monitors and makes representation on matters affecting members’ employment, working conditions, superannuation and personal and professional development. However, LGMA Queensland is not an industrially registered organisation and does not retain legal or financial services. Therefore, LGMA Queensland cannot act as a representative of individual member interests on legal, financial or industrial issues. However, LGMA Queensland does provide mentoring support, collective advice and will refer

individuals to experts for advice where appropriate. LGMA Queensland also takes a lead role in the development of local government as a profession and seeks to enhance the professionalism of the sector as a whole as well as that of its

individual members. The position of LGMA Queensland in relation to various member issues is outlined in the table below and reflects the key principles of interest to local government officers:

▪ appropriate working conditions, job security and remuneration; ▪ clear allocation of roles and responsibilities including freedom from inappropriate intervention by Councillors or government; ▪ indemnity for actions; and

▪ access to appropriate professional development and training.


3.1

Members’

Employment

3.1.1 Industrial Awards 3.1.1.1 LGMA Queensland is not a registered Union or Industrial Association and as such will not act as an industrial

advocate in relation to general Award matters and disputes.

3.1.1.2 LGMA Queensland advocates for appropriate employment protection and redundancy compensation for Members

particularly during periods of structural reform.

3.1.2 Contract

Employment

3.1.3.1 LGMA Queensland supports the use of contracts of employment for senior officers and endorses a Model

Employment Contract

3.1.3.2 LGMA Queensland supports the inclusion of appropriate performance management and review processes in the model contract, including a requirement for the employer to identify and document any performance issues that

need to be addressed.

3.1.3.3 LGMA Queensland advocates for the CEO and the Mayor and councillors to have the option of utilising

independent external assistance when conducting the performance review of the CEO.

3.1.3.4 LGMA Queensland does not support the legislative imposition of maximum contract terms or mandatory

advertising for CEO’s and Senior Officers’ roles.


3.1.3.5 LGMA Queensland advocates for the inclusion of "no fault" termination clauses in employment contracts with a

minimum severance equivalent to 12-months' salary.

3.2

Welfare

3.2.1 Remuneration 3.3.1.1 LGMA Queensland does not monitor remuneration benchmarking or trending.

3.3.1.2 LGMA Queensland supports the concept of labour market price and advocates that benchmarking should be

undertaken by employer and employee to ensure that proposed remuneration is within the market price range.

3.3.1.3 LGMA Queensland supports the definition of the ‘market’ to include local and state government’s both within

Queensland and nationally as well as the private sector for the purpose of remuneration benchmarking.

3.3.1.4 LGMA Queensland does not support any form of legislative constraint on remuneration for senior officers and

advocates for appropriate negotiation of contract terms between parties based on the specifics of the local

government area and the responsibilities.

3.2.2 Employment Practices

3.3.2.1 LGMA Queensland advocates the need for employers to adhere to professional employment practices for Senior

Managers and will support the legislative imposition of appropriate standards on employers.

3.2.3 Superannuation 3.3.3.1 LGMA Queensland monitors reforms relating to the Local Government superannuation scheme and may advocate

on behalf of its members with respect to any reforms.

3.3

Legal

obligations and

entitlements

3.3.1 Role of Officers 3.4.1.1 LGMA Queensland supports the separation and clarity of roles between Officers and Councillors and advocates for

legislative reform to support this and to ensure consistency and compatibility with respect to the unitary

management role of the CEO.

3.3.2 Liability/Indemnification

3.4.3.1 LGMA Queensland supports the legislative indemnification of Officers.

3.4.3.2 LGMA Queensland advocates for legislative reform to ensure that Officers subject to legal threat are afforded the doctrine of ‘innocence until proven guilty’ where indemnification is required in accordance with the entitlement

under the statutory indemnity.


3.4

Professional

Standards

3.4.1 Training and

Education 3.5.1.1 LGMA Queensland advocates for appropriate planning and resource allocation to meet training and skills needs of

officers.

3.4.2 Professional

Development 3.5.3.1 LGMA advocates for employer responsibility in resourcing required and reasonable professional development for

Officers.

3.5.3.2 LGMA Queensland advocates for employer recognition of genuine ‘Professional Development’ efforts by Officers.

3.5.3.3 LGMA Queensland recognises that the credibility of a peak professional body is strengthened by its members being

required to participate in a Compulsory Professional Development programme.

3.4.3 Certification and

Qualification 3.5.4.1 LGMA Queensland does not support the legislative imposition of mandatory certification for senior management

positions.

3.5.4.2 LGMA Queensland advocates for employers’ awareness of the need for appropriate qualifications for professional

and trade positions and members’ attainment of such qualifications.

3.5.4.3 LGMA Queensland advocates for employers’ recognition of LGMA membership status.

NOTICE OF ANNUAL GENERAL MEETING 1997 · 2019-08-29 · NOTICE OF 2019 ANNUAL GENERAL MEETING...

Documents

Transcript of NOTICE OF ANNUAL GENERAL MEETING 1997 · 2019-08-29 · NOTICE OF 2019 ANNUAL GENERAL MEETING...