Notice is hereby given that a meeting of the Regulatory and Planning Committee will be held in the Council Chambers, 29 Civic Avenue, Gore, on Tuesday 19 April 2016, following the Operations Committee meeting.

Stephen Parry

Chief Executive

13 April 2016

Agenda 1. Animal control activities report for February and March

Pages 1-3 2. Building Control activities report

Pages 4-9

3. Schedule of building consents Pages 10-13

4. Schedule of landuse consents

Pages 14–16 5. Business to be considered pursuant to the Local Government Official Information

and Meetings Act 1987:

Stopping unnamed paper roads at Otamita

REGULATORY AND POLICY COMMITTEE AGENDA TUESDAY 19 APRIL 2016

1. ANIMAL CONTROL ACTIVITIES REPORT FOR FEBRUARY AND MARCH

(Memo from the Animal Control Officer – 06.04.16) There were 72 reported incidents in February. In February I started uplifting dogs for non-registration with Animal Control Officer Carol Miller and the Police. Patrols were carried out at Hamilton Park and education provided to dog owners on their obligations. The three lambs that had been impounded were not claimed.

February customer requests - monthly statistics Total

Animals – Dog Attacks 0

Animals – Dog Enquiries 6

Animals – Dogs Barking 14

Animals – Dogs Lost/ Found 17

Animals – Dogs rushing 0

Animals – Dogs Wandering 22

Animals - Stock 13

Animals rehomed 0

Dogs Impounded 10

Stock Impounded 3 Lambs

Infringement notices 2

Total 87

There were 67 reported incidents in March. It has been a quiet month in March with the number of reported incidents lower than normal. We continued to uplift dogs for non-registration with both Animal Control Officer, Carol Miller and the Police. I attended a dog behaviour training course run by Gary Jackson in Invercargill which was very good. I also attended an Animal Control Officer’s health and safety meeting. More patrols were carried out in Hamilton Park.

1

March customer requests - monthly statistics Total

Animals – Dog Attacks 0

Animals – Dog Enquiries 4

Animals – Dogs Barking 11

Animals – Dogs Lost/ Found 14

Animals – Dogs rushing 2

Animals – Dogs Wandering 26

Animals - Stock 10

Animals rehomed 4

Dogs Impounded 18

Stock Impounded 0

Infringement notices 8

Total 97

RECOMMENDATION

THAT the report be received.

2

Animal Control Monthly Statistics over the last 12 months

Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Jan Feb Mar

Dog Attacks 1 1 2 4 1 1 1 0 1 1 2 1 0 0

Dog Enquiries 5 7 13 11 16 10 13 8 14 15 10 12 6 4

Dogs Barking 20 12 10 12 17 9 11 15 5 6 6 21 14 11

Dogs Lost/Found 26 11 12 22 24 9 14 11 12 11 12 12 17 14

Dogs Rushing 1 0 0 2 0 3 0 2

Dogs Wandering 37 38 38 37 31 36 41 27 26 39 21 28 22 26

Stock 14 7 10 14 13 4 12 14 24 16 11 8 13 10

Rehomed 0 0 0 0 2 1 5 4 4 1 1 0 4

Dogs impounded 23 24 12 15 19 17 23 17 22 13 11 10 18

Livestock impounded 2 Calves 7 sheep 2 sheep 37

Calves 5 lambs 3 lambs 0

Infringement Notices 14 8 1 3 2 8

Total 103 76 85 100 102 90 111 110 117 124 77 105 87 97

3

2. BUILDING CONTROL ACTIVITIES FOR FEBRUARY AND MARCH 2016 (Report from Building Control Manager – 07.04.16) BCA activity The months of February and March have seen a huge variance in the volume and dollar value of building consent applications processed. My previous report indicated the same trend but in reverse, a greater volume and value before Christmas and a lower volume processed in January. Residential activity continues to be the bread and butter of our daily workloads, construction for several large alterations and new dwellings has commenced in the current calendar year after being submitted and processed in the latter half of 2015.

The Southern Field days absorbed a lot of my time in early February, being on site on an almost daily basis to assess the construction of many temporary structures and marquees before the gates opened to the public was the top priority. The Council’s role for this event was to take charge of the overall construction monitoring of the structures that would normally require a building consent, and to ensure that site safety for the exhibitors and general public was to a high standard before and during the SFD event. A comprehensive report was prepared recently and forwarded to the SFD committee as a guide towards trying to enhance the level of service even further in future events.

Refer to Southern Field Days 2016 “site cover” report attached.

Another highlight for me was having some involvement with the marquees erected for the inaugural Farmlands Cup rugby match on the site adjacent to the Southern Field Days property on Waimumu Road. The three large marquees were inspected as part of a building consent and the site looked absolutely fantastic when checked at lunch time on game day, I couldn’t help but sneak a couple of memorable photos of the field and from within the Highlanders changing room marquee before the game commenced.

Counter enquiries have started to ramp up again; it seems the general public at large are far more aware of their responsibilities when a property is listed for sale, or when they are considering a building project. The BCA administration staff handles a

4

constant volume of counter enquiries on a daily basis and consult with technical staff only if they are available to assist at that time, otherwise an appointment is arranged to suit both parties.

Consent statistics A total of 19 building consents were granted for issue during February, albeit with a paltry value of work figure of $201,650 and an average of 2.8 days to be granted. The dollar value leapt to $2,730,700 during March when 34 consents were processed and granted. The March statistics included several projects of considerable value and took an average of 5.4 days to be granted. Several other statistics are listed to reference

February March

BCs granted 19 34

BCs lodged but not issued 25 20

BC - 12 month lapse 0 0

BC - 24 month lapse (total number) 32 31

- 22-23 months 14 17

- 23-24 months 1 2

- 24 months plus 17 12

CCCs in progress 6 2

CCCs determined 27 39

Current consent applications There were 20 consent applications lodged for processing when the end of March figures were recorded. All but six of those applications have been placed on hold awaiting further information to be submitted. The estimated value of building work for this category is just in excess of $2 million so it represents a significant portion of forward construction once approved. This provides some comfort in a time where the market is suffering a down turn in some sectors which is highlighted by the drop in the dairy pay out to milk suppliers. This alone contributes to a shock wave of uncertainty amongst many of the service industry companies that rely on a buoyant dairy industry to survive.

General Several larger construction projects within the district are nearing completion or have recently been finished. Examples include the Alliance Mataura upgrade of buildings and facilities, the Farmsource retail farm supply outlet, the Hokonui Rununga rebuild and the Transport Repairs new workshop and offices. The commercial building sector appears to boom in cycles and at the moment there would seem to be a bit of a lull in commercial activity, however additions to the RSA complex and earthquake strengthening of other premises within the Gore CBD area are in focus.

The BUPA site continues to progress at a steady rate but not at the level of intensity that was indicated prior to the project commencing. The buildings included in Stage

5

one are at an advanced stage now where almost all are either partially or fully enclosed for interior lining, some are getting the interior final fit, and others are completed with several units habited by residents. At the time of writing this report it was not known when the second and third stages of this project would be submitted to the Council for building consent approval.

The focus for the BCA team over the next three months is to become even more familiar with the combined QA procedures manual that we adopted in October last year. Staff have been encouraged to get involved by offering any suggestions and to embrace any further enhancements that may be agreed to by the four BCAs who now share the same QA procedures in the Southern region. This is one of the initiatives that have been implemented in an effort to gain a level of consistency between neighbouring BCAs that share a lot of common construction clients in the south.

RECOMMENDATION

THAT the report be received.

6

Southern Field Days 2016

“Site cover” report 23/03/2016

This informal arrangement between the SFD committee and the Gore District Council was

instigated after the 2008 SFD event where it was mutually agreed that some type of building

control inspection regime should be introduced for the marquees and structures that would

normally require a building consent to construct. A “site cover” package has been in effect

since then, much the same as adopted by Selwyn District Council for the Lincoln Field days.

In the months prior to the 2016 Southern field days event, myself as manager of the

building control department of Council (in liaison with Sharon Paterson - SFD secretary)

updated the marquee and structure pdf forms to be made available on the SFD website.

This was done due to some inconsistencies experienced during the 2014 SFD event which

were brought to my attention whilst trying to inspect all the marquees (> 100m2 area) and

building structures. It was apparent that the literature available for exhibitors was either

difficult to understand, or the exhibitors chose to ignore the request to forward all marquee

and structure forms back to the SFD secretary with their registration documents.

Approximately one week before the event opening there were only about 20

marquee/structure forms returned to the SFD office with registrations, so it would appear

that nothing has changed even though the public information has been altered to assist the

exhibitors.

Event preparation

I was onsite for foundation inspections for 6 individual sheds in the two week period prior to

the event opening, plus various other times to check the marquees and structures during

construction. This included two full days checking the entire site to ensure marquees and

structures were adequately secured, safe for occupation by exhibitors and the general

public and that there were no obvious items that could pose a problem due to a sudden

change in the weather. I also spent most of the morning of the first day of the SFD event

checking the last of the marquees that were not completed and occupied in prior visits.

In total there were 55 marquees >100m2 that were recorded and checked. At least 50% of

these were not notified to the SFD secretary on the required marquee form and were only

discovered by myself while walking the site.

1. In addition there were 16 “structures” identified that required to be checked for

stability, restraint and suitability to be walked into, on or around by exhibitors

and/or members of the public. Of these 16, only 2 of the 6 shed buildings had

forwarded specific structural details, plans, producer statements etc prior to being

asked to produce them by myself while onsite. For me, this was the most

disappointing aspect of the site checks undertaken as the majority of exhibitors

7

spoken to did not seem to be aware of their responsibility to advise all relevant

details in advance. The site policy for all exhibitors to have at least one fire

extinguisher on the site did not appear to be widely known, except for the local

companies or those who have exhibited several times in the past.

Post Event

I have visited the site and spoken with Sharon Paterson at least twice since the SFD event

finished and nearly all equipment, buildings and structures had been removed within two –

three weeks. However, during one visit on 23 February it was noted that the Alpine pole

shed farm building had not been started to dismantle and remove, and a “container house”

was discovered onsite which was only noticed since the SFD event closed. Only one grain

silo now remains onsite at time of this report being completed.

2018 event planning

The items raised appear to be part of a re-occurring theme from previous SFD events so I

propose to initiate the following to assist the SFD committee for planning of future events;

1. My offer still stands to be involved in a de brief with SFD committee to discuss the

positives and negatives observed in the build up to, during and after the 2016 SFD

event, and to discuss some possible improvements that could be made for 2018 and

beyond.

2. I recommend that the public information package for exhibitors is scrutinised and

amended to have a separate flow path for the different types of exhibitors, eg those

in the Cowhouse Event centre, those on a site with a marquee <100m2, those on a

site with a marquee(s) => 100m2, those on a site that includes a specialist structure

and/or building, eg pole shed, grain silo, viewing platform, trailer mounted shed etc

3. If pole sheds and structures that normally require concrete foundations are to be

erected without the original engineered foundations, a site specific detail will be

required from the engineer to show how the structure will be restrained and/or

braced as a temporary build. A good example this year was for the Alpine pole shed

which was specifically designed for temporary restraint and to resist wind uplift.

(This could be dealt with as part of item 2)

4. It is also recommended that the flow path for each type of site is followed and all

documentation is supplied by a known cut-off date prior to the event. This would

especially assist with our inspections of concrete foundations and embedded shed

poles during the two weeks or so prior to the event. Currently the procedure is

untidy and I believe it is mainly due to the exhibitors not communicating with the

contractors erecting the structures for them.

8

5. There are several marquee hire companies and events experts that are generally

involved in setting up the larger and more advanced marquees and/or exhibitor

sites. I believe they should supply a comprehensive list of all the sites they are

responsible for, especially for marquees =>100m2 that would normally require a

building consent. This would assist GDC to plot the sites and complete the site visits

knowing that the marquee has been supplied and erected by a reputable company

who are well rehearsed in the construction and restraint of their own assets.

6. The policy that all sites are to have at least one fire extinguisher is an exhibitor

requirement and a SFD management issue to address. I feel this point needs a

higher profile in the exhibitor documentation although it is also included in the

Health and Safety template so it should be well known to all exhibitors. (I found it is

very difficult for GDC to check they are present when looking at an empty marquee

the day before the event opens, especially if a marquee form has not been provided)

Conclusion

My observations of the 2016 SFD event have indicated to me that the “site cover” package

entered into between the SFD committee and the Gore District Council is still an effective

way to bridge the gap between the requirements of the Building Act 2004 and the public

safety aspect that is most important for such a well-attended event. The alternative to this

would dramatically increase exhibitor costs as each consentable marquee and/or structure

would require individual building consents. I will review the scope of the site cover package

and also look into the legalities of what we currently do as an alternative to seeking

individual building consents.

Finally, I wish to commend the SFD committee for the ever present enthusiasm and

camaraderie shown prior to, during and in the wash up of such a great event. I was happy

to be a small part of that and was delighted to be invited into the new site office to browse

and check site documentation in an office environment.

Well done to you all and also for the foresight to get the Farmlands Cup rugby match up

and running to such a high standard, it was awesome to be part of the crowd on the

embankment.

Russell Paterson Building Control Manager Gore District Council

9

3. SCHEDULE OF BUILDING CONSENTS

A schedule of building consents issued in March 2016 together with comparisons for the previous two years is attached. RECOMMENDATION THAT the information be received.

10

Building Consent Statistics (Includes Certificates of Acceptance)

2013-2014 2014-2015 2015-2016 No. of

Consents Value of Consents

$ No. of

Consents Value of Consents

$ No. of

Consents Value of Consents

$

July 30 30 2,689,278 2,689,278 27 27 1,114,300 1,114,300 26 26 3,625,600 3,625,600

August 32 62 1,434,665 4,123,943 47 74 3,688,714 4,803,014 30 56 6,881,762 13,207,362

September 26 88 3,162,100 7,286,043 42 116 2,370,419 7,173,433 34 90 1,504,891 14,712,253

October 35 123 5,063,898 12,349,941 26 142 1,261,100 8,434,533 27 117 1,961,582 16,673,835

November 40 163 3,093,966 15,443,907 30 172 1,922,650 10,357,183 26 143 2,655,500 19,329,334

December 28 191 6,374,388 21,818,295 27 199 2,885,599 13,242,782 35 178 3,983,711 23,313,045

January 14 205 1,120,222 22,938,517 13 212 1,010,600 14,253,382 15 193 242,000 23,555,045

February 21 226 1,969,861 24,908,378 25 237 2,748,681 17,002,063 19 212 201,650 23,756,695

March 36 262 2,720,679 27,629,057 29 266 2,994,050 19,996,113 34 246 2,730,700 26,487,395

April 37 299 1,531,900 29,160,957 29 295 4,657,500 24,653,613

May 42 341 2,449,175 31,610,132 24 319 473,963 25,127,576

June 32 373 1,664,486 33,274,618 39 358 3,827,065 28,954,641

* Italics indicate a running total

Consents issued over $40,000 Location Description of Work Value of Consent

110 Terry Road New 3 bedroom dwelling with attached garage 425,000

25 Ordsal Street, Gore Construct workshop extension and office/parts extension 750,000

171A Wentworth Street, Gore New 3 bedroom dwelling with attached garage 650,000

97-137 Cameron Road Extension to existing house consisting of a new kitchen, lounge, laundry, bathroom and entry 295,000

1845 Old Coach Road Alterations and extensions to existing dwelling 180,000

3 Lennox Street, Gore Remove existing bathroom/kitchen wall. Remove 2 windows replacing with 1 window, new kitchen and low pressure HWC

40,000

90 Ruia Street, Gore Construct 12m x 19.4m four bay gable farm storage shed 65,000

616A-616B Reaby Road Transportable house relocated onto new piles and carry out associated drainage work 46,000

185 Wentworth Street, Gore Construct a six bay gable farm shed and workshop 120,000

11

New dwellings (including relocated dwellings) (financial year)

2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012

32 38 35 34 33 40 31 32 34 30

2012-2013 2013-2014 2014-2015 2015-2016

36 39 24 37* * Includes 19 villa’s constructed in stage 1 - Bupa

Performance statistics

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Average days to grant 6.4 7.2 4.8 7.9 8.8 5.4 4.6 2.8 5.4

Number processed within 20 day limit 26 (100.0%)

30 (100.0%)

34 (100.0%)

27 (100%)

26 (100%)

35 (100%)

15 (100%)

19 (100%)

34 (100%)

Number in excess of 20 day limit 0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

0 (0.0%)

12

05

101520253035404550

Number of Consents & COA's Issued

2013-14

2014-15

2015-16

0

500000

1000000

1500000

2000000

2500000

3000000

Value of Consents & COA's Issued

13

4. SCHEDULE OF LANDUSE CONSENTS

A schedule of subdivision and landuse consents issued to 7 April 2016 is attached.

RECOMMENDATION

THAT the information be received.

14

LANDUSE & SUBDIVISION CONSENTS As at 7 April 2016

Reference Accepted Working Days Name Location Description Status

LU 2010/13 23 April 2010 C Smith Mandeville Rationalising airfield consents On hold

SC 11/2012

LU 2012/06 15 May 2012 G J & A C Caughey Rautea Street Subdivision to create 8 lots On hold pending further information

SC 25/2012 4 Oct 2012 GD & JM Hall Family Trust

13 Naumai Street To create 1 new lot On hold pending feedback from applicant on conditions

SC 02/2013 25 Jan 2013 Q W Whitehead& H J Blake

89 Charlton Road To subdivide create 2 rural lots On hold pending further information

LU 2015/182 16 Oct 2015

Awaiting written

approvals to be

submitted

A Osborne 53 Strauchon Road Renew a quarry consent On hold

SC 2015/190

part 2 18 Jan 2016 20 G J & A C Caughey 80 Ruia Street

Subdivision to create two

Residential lots Granted 15 February 2016

LU 2015/139

part 3 13 Jan 2015

Eastern Southland

YFC Southern Field

Days

610 Waimumu Road Variation to LU 2015/139 for a

sign Progressing

LU 2016/193 18 Jan 2016 11 J F Vellinga 155-157 Kana Street Erect a garage Granted 1 February 2016

LU 2016/194 9 Feb 2016 St John Hokonui Area

Committee 35 Charlton Road

Construct and operate a St John

building Progressing

SC 2016/195 28 Jan 2016 C and T Leith 12 Wilden Street Variation to subdivision consent

SC 14/2012 On Hold

SC 2016/196 1 Feb 2016 25 Sand C Allen 584 Reaby Road Subdivision to create two rural

lots Granted 4 March 2016

SC 2016/197 3 Feb 2016 12 C and T Leith 12 Wilden Street Erect a dwelling Grated 18 February 2016

LU 2016/198 3 Feb 2016 6 M Gardyne 29 Dungannon Street Erect a shed Granted 10 February 2016

SC 2016/199 8 Feb 2016 22 G Gerken 81 Racecourse Road Subdivision to create 3 rural lots Granted 8 March 2016

LU 2016/200 17 Feb 2016 13 S and C Allen 584 Reaby Road Erect a dwelling Granted 4 March 2106

15

Reference Accepted Working Days Name Location Description Status

LU 2016/201 7 March 2016 3 Abernethy

Contracting 209 River Road

Establish a commercial rock

quarry Granted 9 March 2016

SC 2016/202 24 Feb 2016 1 D Reynolds 82 - 84 Wigan Street S226 RMA Granted 24 February 2016

LU 2016/203 24 Feb 2016 1 D Reynolds 82 - 84 Wigan Street Carport Granted 24 February 2016

LU 2016/204 25 Feb 2016 GTM Developments

Limited 1 Irk Street

Demolition of scheduled

heritage building and

redevelopment of the site

Progressing

LU 2016/205 7 March 2016 4 J Carswell 21A Reaby Road Erect a garage Granted 10 March 2016

LU 2016/206 7 March 2016 8 G Gerken 81 Racecourse Road Erect dwellings Granted 16 March 2016

LU 2016/207 10 March 2016 10 A Caughey 21 Hokonui Drive Establish a commercial activity Granted 7 April 2016

LU 2016/208 10 March 2016 19 G Caughey 80 Ruia Street Removal of scheduled tree Granted 7 April 2016

LU 2016/209 14 March 2016 8 K Highsted 5 Gertrude Street BMX tower Granted 23 March 2016

LU 2016/210 Application

incomplete

Otatara Preschool

Trust

11, 13 and 15 Pomona

Street

Establish and operate a

preschool Returned under section 88

OUT 2016/19 28 Jan 2016 9 Aurecon New Zealand

Limited

High Peak -Waimea

Highway

Outline plan waiver for

telecommunication upgrade Granted 9 February 2016

SC 22/2013 part

2 9 March 2016 20

David Pope Builder

Ltd

65A, 65B, 67A and 67B

Broughton Street

Extending the time and staging

of an approved subdivision

consent

Granted 7 April 2016

16

EXCLUSION OF THE PUBLIC Cr Highsted to move I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items as listed below. The general subject of each matter to be considered while the public is excluded, the reason for passing the resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987, for the passing of this resolution are as follows: General Subject Matter Reason for passing this resolution

in relation to each matter Grounds under Section 48(1) for the passing of this Resolution

Stopping of unnamed paper roads

Maintain legal professional privilege and protect the privacy of natural persons, including that of deceased natural persons.

7 (2)(g) and 7(2)(a)