NOTICE INVITING TENDER For Setting up a Rooftop Grid ... · C LIST OF RCF APPROVED BANKERS FOR BANK...

RCF/Mktg/CRM/NIT/ROOFTOP-Goudahalli-Kolar 2017

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NOTICE INVITING TENDER

For

Setting up a Rooftop Grid Synchronized Solar

Power Generation with Battery Backup Facility

Atop

Soil Testing Laboratory, RCF LTD,

Goudahalli village, Sugatur Hobli, Kolar Taluk, Kolar District,

(Karnataka).

TENDER NO. : RCF/CRM/Mktg/NIT/ROOFTOP- Gaudahalli, Kolar Dt. 12.06.2017

TENDER CLOSING DATE & TIME: 26.06.2017 UPTO 16:00 HRS. IST

TENDER OPENING (Technical) DATE & TIME: 26.06.2017 AT 16:30 HRS. IST

(TENDER TO BE SUBMITTED IN TWO BID SYSTEM)

SEALED TENDER DULY SUPERSCRIBED WITH “TENDER NO. AND SUBMISSION DATE”.

TO BE ADDRESSED TO:

Sr. Manager (CRM Mktg.)

RASHTRIYA CHEMICALS & FERTILIZERS LTD.,

Priyadarshini, 8th Floor, Eastern Express Highway, Sion, Mumbai-400022

Contact No: 022-25523044/3022


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TABLE OF CONTENTS

SR.

NO.

DESCRIPTION Page No.

1. INTRODUCTION 3

2. DEFINITIONS 4

3. GENERAL TERMS AND CONDITIONS 4 - 9

4. SPECIAL TERMS AND CONDITIONS 9 - 18

5. ANNEXURES

A TECHNICAL DATA SHEET. 19

B FORMAT FOR BANK GUARANTEE TOWARDS SECURITY DEPOSIT AND PERFORMANCE GUARANTEE

20 - 22

C LIST OF RCF APPROVED BANKERS FOR BANK GUARANTEES 23 - 25

D PROFORMA FOR PRICE BID 26

E FORMAT FOR SOLVENCY CERTIFICATE 27

F BID ABSTRACT SHEET 28

G ECS FORM 29

H INDEMNITY BOND 30 -31


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1.0 INTRODUCTION

RCF invites offer for Design, supply, erection, testing, commissioning with

associated warranties and including 3 years Total Maintenance of Grid

synchronized Rooftop Solar PV power generation System having capacity of 5

KWp with associated battery backup.

1.1 Rashtriya Chemicals & Fertilizers Ltd, Mumbai, is operating a soil testing lab at

Goudahalli village, Sugatur Hobli, Kolar Taluk, Kolar District, (Karnataka)

& it is 10.0 km from Kolar city. Power supply is 230Volts, 50Hz, single phase

from BESCOM. The power supply is erratic and during many occasions power

supply is not available during day time from 10.00 AM to 6.00 PM. In order to

overcome the power problems, it is proposed to set up a 5KW (Peak) solar

power plant on the roof top.

1.2 Total Terrace area 1200 Sq. Ft. Effective area available for installation of solar

panels is around 600 Sq. Ft. Bidders are advised to visit the site and acquaint

themselves with the area/ location where the Solar Power Plant is to be installed.

1.3 Local Conditions:

It will be imperative on Bidder to have full information of all local conditions and

factors which may have any effect on the execution of the works. The Bidder

shall be deemed to have collected all the relevant information regarding the

proposed place of works/ SITES, its local environment, approach road and

connectivity etc. and be well acquainted with actual working and other

prevailing conditions.

If required, the Bidder should pre-visit the SITES during bidding stage at his own

cost. RCF shall not entertain any request of Bidder for clarifications related to

such local conditions and shall bear no responsibility in this regard.


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2.0 DEFINITIONS

RCF shall mean Rashtriya Chemicals and Fertilizers Limited.

BIDDER shall mean the organization responding to RCF’s Notice Inviting Tender

herein contained and shall include its legal representatives, successors and

assignees.

COMMISSIONING: shall mean the day the PLANT starts generating AC power.

CONTRACT shall mean the agreement signed between RCF and the

CONTRACTOR incorporating the Terms & Conditions.

CONTRACTOR shall mean the BIDDER whose Bid has been accepted by RCF for

the award of the Agreement and shall include such successful BIDDER's legal

representatives, successors and permitted assigns.

FINAL ACCEPTANCE shall mean that date of installation, commissioning of the PLANT followed by Successful completion of the PR test as specified in clause no. 4.2.7 wherein the CONTRACTOR has demonstrated PERFORMANCE RATIO of PLANT to be equal to or more than 75%.

KWp shall mean Kilowatt Peak

IEC: International Electro-technical Commission

IS: Indian Standards

MNRE: Ministry of New and Renewable Energy

PV shall mean Photo Voltaic

PLANT/Solar PV plant shall mean Grid synchronized rooftop solar power

generation facility Completely Designed, Engineered, Supplied, Installed, Tested

& Commissioned having installed capacity of minimum 5 KWp consisting of

Solar PV modules, Power Conditioning Unit (Inverter with all accessories/

features), Battery with associated items such as mounting structures, Junction

Boxes, PVC Pipes, Cables/Wires including connectors/plugs/fuses, ACDB(A.C.

Distribution box), Suitable Lightning Arrestor/EarthLink etc.

3.0 GENERAL TERMS AND CONDITIONS

3.1 Submission of Bid

Every bid shall be made out in English. All amounts shall be indicated by

BIDDERS both in words as well as in figures. In case of difference between prices

quoted in figures, and words, corresponding amount quoted in words shall

prevail.


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Bids are to be submitted in triplicate and should be type written. Bids are to be

submitted in triple sealed covers as follows:

a) First Envelop - Technical part of bid

The first sealed envelope should contain all copies of technical details of the bid.

The cover should be clearly marked “Technical part of bid”.

b) Second Envelop - Unpriced Commercial part of Bid.

The second sealed envelope should contain Copies of Unpriced commercial part

of bid. The cover should be clearly marked “Unpriced Commercial part of Bid”.

c) Third Envelop - Commercial Bid with Price.

The third sealed envelope should contain all copies of the Commercial part of the

bid with Price details. The cover should be clearly marked “Commercial part of

bid with Prices”.

All the three envelopes should be put into an outer envelope duly sealed. All

these envelopes should be properly super scribed with our “Bid No. and

Submission Date and the Name and Address of the CONTRACTOR for proper

identification.

3.2 Bid opening

Bids will be opened in two stages

Part I – Technical & Unpriced Commercial part of the bid.

Part II – Commercial part of the bid with prices.

Initially only the Technical and Unpriced Commercial part of bid (part-I) will be

opened for evaluation. The Commercial part of bid with Prices (part-II) shall be

opened for those bidders meeting the PQ Criteria and after seeking clarifications

as may be required so as to bring the bids at part technically.

3.3 Bid Information

Bids should include inter alia the following information:

a) Technical part of BID

Complete description of equipment/material supported by data sheets,

brochure, catalogue and/or other descriptive standard documents.

Lay out drawings of sketched with (approximate) dimensions of equipment and

indications of limits of supply.

Certificate that the technical BID is in total conformity with NIT and any

Deviation will not be considered.

Details of Similar work/projects handled successfully as per format at

Annexure- F. The BIDDER shall also provide the name of parties for whom

orders have been executed with address and dates of works executed starting

from latest, scope and value of such work, Key person contacts of these projects.

A copy “Work Order”/ “completion certificate”, etc. shall be submitted as

documentary evidence in support of the work experience.


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Bidder shall submit Copy of Annual Reports/ PAN, TAN Certificates, and Copies

of Registration Certificates of Trade tax / Sales tax/ Service Tax/GST.

Certificate that company has not been debarred / blacklisted by any Govt.

Department, Agency, PSUs / Institution / Agencies / Autonomous Organizations.

b) Unpriced Commercial part of BID.

Certificate that quotation is valid for 120 days from the last date of submission of

offers.

Certificate that the quotations are firm and not subject to any change whatsoever

including all taxes, service tax, duties, levies etc. Any revision in tax, duties, levies

etc. after price BID opening till contractual time will be to RCF’s account. Any

changes in the same beyond the contractual period, including delays due to the

fault of the CONTRACTOR will be to BIDDER’s account.

Copies of commercial part of bids with all prices duly blanked out. However a

tick mark () shall be provided against each item of the price bid format to

indicate that there is a quote against this item in the Price bid.

c) Commercial bid with prices

A certificate showing that the prices will be firm and valid during the Contract

period and not subject to any escalation whatsoever.

The BIDDER shall quote fees as per format provided in Annexure E of NIT. The

BIDDER shall quote lump-sum fees, indicating all the applicable taxes and duties.

The price so quoted should be all-inclusive and no claim for extras will be

entertained.

3.4 Validity of Bids

All bids should be kept valid for acceptance for 120 days from the last date of

submission of BID. BIDs of lesser validity period may not be considered.

3.5 SECURITY DEPOSIT CUM PERFORMANCE BANK GUARANTEE

i. The successful Bidder shall submit to RCF within 15 days of Work Order,

Security Deposit cum Performance Bank Guarantee of 10% of the total contract

value in form of Demand Draft in favour of RCF Ltd, Mumbai or in form of Bank

Guarantee & shall be valid for a period of 42 months from date of work order

towards faithful performance of the contract.

ii. The Bank Guarantee shall be as per the proforma given in Annexure B. The list

of approved Banks is enclosed at Annexure C.

iii. In the event of breach of any of the terms and conditions of the contract RCF shall

have the right to draw from the security deposit cum performance bank

guarantee whole or part of the value of security deposit cum performance bank


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guarantee. The amount so drawn shall not in any way affect any remedy to which

RCF may otherwise be entitled or any liability incurred by contractor under the

contract or any law for the time being in force relating thereto or bearing here

upon. This security-cum-performance deposit shall be refunded after CONTRACT

has been successfully completed and FINAL ACCEPTANCE certificate has been

issued by RCF.

In the event of any breach of any of the terms and conditions of the Contract or

the CONTRACTOR neglects, delays or fails to perform the CONTRACT, RCF shall

have the right to forfeit the Security Deposit cum Performance bank Guarantee.

3.6 Taxes and Duties

All taxes and duties should be shown separately in the bid where ever applicable.

RCF is registered under Central Sales Tax Act as well as Maharashtra Sales Tax

Act. Central or Maharashtra Sales Tax as applicable should be stated in the

quotation. Excise duty as applicable should also be clearly and separately shown

in the bid. CONTRACTOR shall submit all original documents for payment of

Excise Duty, Customs Duty, Octroi, etc.

3.7 GST

The bidder, shall provide the GST Migration / Registration number details if

already migrated / registered under GST on Solar Power Generation contract. If

not migrated / registered under GST, the bidder shall give an undertaking stating

that he will comply and complete the statutory obligation / requirement which is

mandatory to obtain / migrate under GST and will provide the desired details of

GST to RCF once it is Migrated / Registered under GST and obtain GST

registration before implementation of GST. The following is proposed to be

added in the Work Order.

“The bidder shall furnish the GST registration number before implementation of

GST and shall co-operate with RCF with respect to GST and DBT transactions

during execution of contract.”

3.8 Right of cancellation of CONTRACT.

RCF reserves the right to cancel this CONTRACT or any part thereof and shall be

entitled to rescind the CONTRACT wholly or in part forthwith by a written notice

to the CONTRACTOR if:

The CONTRACTOR does not adhere to any terms and conditions of the

CONTRACT including General Terms & Conditions & Special Terms & Conditions.

The CONTRACTOR fails to execute the job in time.

The quality of the supply/part supply received is poor or not in conformity with

the requirement.

The CONTRACTOR attempts for any corrupt practices.

The CONTRACTOR becomes bankrupt or goes into liquidation.


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Upon receipt of said cancellation notice; the CONTRACTOR shall discontinue all

work on the CONTRACT and matters concerned with it. RCF in that event will be

entitled to get the job executed from any sources and recover the excess

payment over the CONTRACTOR’S agreed price, if any, from the CONTRACTOR.

RCF also reserves the right to cancel the CONTRACT due to Force Majeure

conditions and the CONTRACTOR will have no claim of compensation

whatsoever.

3.9 Termination of CONTRACT

RCF may by written notice sent to the CONTRACTOR, terminate the CONTRACT,

in whole or in part, at any time for their convenience. The Notice of termination

shall specify that termination if for RCF’s convenience, the extent to which

performance of work under the CONTRACT is terminated and date upon which

such termination becomes effective.

The work that is complete, at the time of receipt of notice of termination shall be

taken over by RCF at the CONTRACT terms and prices.

3.10 Jurisdiction of Court

The CONTRACT shall be deemed to have been entered into at Mumbai, INDIA and

all causes of action in relation to the CONTRACT will thus be deemed to have

been arisen only within the jurisdiction of the Mumbai Courts.

The Tenderer shall comply with the provision of contract labour. (Regulation and

Abolition) Act 1970, minimum wages Act. 1948, payment of the wages Act. 1963

Workmen’s Compensation Act. 1961, the contract labour (Regulation and

Abolition) Act, 1979 and all other related Acts and any modification thereof or

any law relating thereto and rules made there under from time to time.

3.11 Force Majeure.

Neither the CONTRACTOR nor the RCF shall be considered in default in the

performance of their contractual obligations under the order so long as such

performance is prevented or delayed for reasons, such as Acts of God, severe

earthquake, typhoon or cyclone (except monsoon) floods, lightning, landslide,

fire or explosion, plague or epidemic, strikes, lockouts lasting more than 14

consecutive calendar days sabotage, blockages, war, riots, invasion, act of foreign

enemies, hostilities, (whether war be declared or not), civil war, rebellion,

revolution, insurrection, or military usurped power or confiscation or trade

embargoes or destruction or requisition by order of any Government or any

public authority.

The mere shortage of labour, materials or utilities shall not constitute force

majeure unless caused by circumstances, which are themselves, force majeure.


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3.12 Patent Rights.

The CONTRACTOR shall fully indemnify RCF, its customers and users, against

any action, claim or demand, costs or expenses, arising from or incurred by

reason of any infringement or alleged infringement of letters, patent, trademark

or name, copyright or other protected rights in respect of any materials supplied.

All royalties and the like payment, if any, shall be paid directly by the

CONTRACTOR. Notwithstanding any other provisions under this Tender, the

liabilities arising on account of above shall be unlimited and to the account of the

CONTRACTOR.

3.13 Disputes and Arbitration

In the event of any question, dispute or difference arising under the CONTRACT,

the same shall be referred to the sole arbitration of a person appointed to the

Arbitrator by CMD, RCF. There will be no objection that the arbitrator is in

service of RCF that he had to deal with the matters to which the CONTRACT

relates or that in the course of his duties as an employee of the RCF he had

expressed views on all or any of the matter in dispute or difference. The award

of arbitrator shall be final and binding on the parties to the CONTRACT. The

venue of arbitration shall be Mumbai.

4.0 SPECIAL TERMS AND CONDITIONS

4.1 PRE-QUALIFICATION CRITERIA

(i) The BIDDER should have completed at least one single installation of 5 KWp

of solar grid interactive facility with battery backup. The BIDDER shall submit

successful completion certificate from the Client as documentary evidence of

the same.

(ii) The Average annual financial turnover during the last three years ending 31st

March of 2017 should be at least Rs. 15.27 lakhs/- per annum, supported

by audited profit & loss account & balance sheet.

(iii) The BIDDER/ firm / company must not have been debarred / blacklisted

by any Govt. Department, Agency, PSUs / Institution / Agencies /

Autonomous Organisations. The bidder shall submit a self-certification by an

authorized person to this effect.

(iv) Latest (i.e. from 1/1/2017 onwards) Solvency certificate of Bank for

minimum value of Rs. 1.53 Lakhs (Proforma for Solvency Certificate

attached as Annexure E).


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4.2 SCOPE OF WORK

Scope of Supply & Work includes design, engineering, manufacture, procurement

& supply of equipment, and materials, testing at manufacturers works,

inspection, packing and forwarding, supply, unloading at site, associated civil

works, services, permits, installation and incidentals, insurance at all stages,

erection, testing and commissioning of 5 KWp Grid Connected Solar PV Power

Plant with associated equipment’s and materials on turnkey basis atop Soil

Testing Lab, Goudahalli, Sugtur Hobbali, Kolar Taluka, Dist: Kolar, (Karnataka)

and Total Maintenance of the Solar PV plant for a period 2 years i.e. one year

after the date of FINAL ACCEPTANCE.

It shall be on the basis of single point CONTRACTOR’s responsibility, completely

covering all the specifications and requirements including statutory approvals

for completion of the system to achieve the final intent of the contract.

4.2.1 Solar Power Unit Design and its requirements

Following technical details, load details mentioned below should be taken into

account while designing the 5KWp solar power unit.

Work starts at 10.00 AM and continues up to 6.00 PM. Solar power generated

from early morning until evening will be charging the battery and it will be

feeding the load once the work starts at around 10.00 A.M. If BESCOM supply

gets restored during working hours it should run in parallel with BESCOM

supply. There should not be any export of power to BESCOM. During night time

solar goes in sleeping mode and if BESCOM supply is available it should be

charging the battery. On Sundays/holidays solar will be charging the battery and

there should not be any export of power to BESCOM.

Proper scheme to be designed and line diagram to be submitted for the above

requirement. Also details of the solar panels, inverter make, single/multiple,

battery details to be submitted.

4.2.2 Load Details

The proposed site is a testing lab and hence load is mainly instruments and the

details are mentioned below

1) PH meter

2) Conductivity meter

3) Digital flame Photometer

4) Visible Spectrophotometer

5) Distillation Unit

6) Automatic Absorption unit

7) Oven


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8) Shaker

9) 1.5 Ton Air Conditioner

10) Tube Light ( 17 fittings)

11) Fan (5 Nos.)

12) Computer & Printer ( 1 No each)

Meters at Sr. nos. 1 to 4 consume very less power. Distillation unit (Sr no 5)

consume 3KW and it will run for 2 to 3 hours in a day. Absorption unit consume

around 600Watts and used for 2 to 3 hours. Oven with minimum 750Watts may

be used for half an hour. Lighting load, fan, PC, power consumption is less. AC

will be running as per requirement. (For 4 to 6 Hours /day)

Based on the load and its operating cycle it is proposed to install 5KW (peak)

solar power unit with the following specifications.

4.2.3 Technical Specifications

The solar power unit should consist of the following.

a) Solar Power Modules with module mounting structure, hard wares for fixing.

b) Battery of suitable capacity, voltage with necessary hard wares like inter

connectors, cables etc.

c) Smart inverter to charge the battery, feed the load, operation in parallel with

BESCOM supply.

d) Miscellaneous items for commissioning the solar power unit.

(i) Solar PV Module

PV modules shall be MNRE approved.

The modules shall be Polycrystalline Silicon PV Modules with fixed type

mounting system.

The PV modules must conform to the latest edition of any of the following IEC

/ equivalent BIS Equivalent IS Standards for PV module design qualification

and type approval: Crystalline Silicon Terrestrial PV Modules : IEC 61215 /

IS14286.

PV panels Wattage: Minimum 280Wp

The modules should be provided with junction box with degree of protection

of IP 65.

The frame material shall be anodized aluminum alloy. Front cover should be

tempered with low iron glass. No. of Bypass diodes to be mentioned by the

BIDDER.

Suitable no of modules to be selected to deliver 5KWp.

IDENTIFICATION AND TRACEABILITY

Each PV module must use a RF identification tag (RFID), which must contain

the following information:

a. Name of the manufacturer of PV Module


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b. Name of the Manufacturer of Solar cells

c. Month and year of the manufacture (separately for solar cells and

module)

d. Country of origin (separately for solar cells and module)

e. I-V curve for the module

f. Peak Wattage, Im, Vm and FF for the module

g. Unique Serial No and Model No of the module

h. Date and year of obtaining IEC PV module qualification certificate

i. Name of the test lab issuing IEC certificate

j. Other relevant information on traceability of solar cells and module as per

ISO 9000 series.

RFID can be inside or outside the module laminate.

Technical details like open circuit voltage, current, temp, capacity & no of

modules etc. shall be submitted along with the Bid.

(ii) Battery

Battery should be Exide/Amaron make, maintenance free suitable for solar

application with 5 years warrantee.

Battery capacity should be 200AHR, Battery Voltage - 96V, No. of cells – 8 Nos.

each of 12 volt. It should be suitable for 5KWp solar power unit.

Battery should be supplied along with all necessary hard wares for

commissioning the unit. Battery Isolation switch to be provided to facilitate

maintenance jobs.

(iii) Power conditioning unit (INVERTER)

Power generated from the solar is stored in the battery and then same is fed to

the load as and when required. The inverters should be smart and use the grid

power optionally to keep the load running when power from solar and battery

are not sufficient to cater to the total load. Smart logic of the inverter will ensure

that uninterrupted supply is available with minimum use of grid power.

Changeover of supply/operating parallel should be automatic and proper

scheme to be designed such that export of power to the grid will not take place.

Inverter should be suitable to run in parallel with grid supply.

The inverter offered should be suitable for 5KWp solar power unit with output

pure sine wave. Output voltage should be 230 Volts +/- 5%, 50Hz. Overload

capacity should be 150% for 30 secs. It should be provided with charge

controller (PWM). Protections like over heat protection, over current, earth fault,

short circuit protection, charging current protection, over/under voltage

protection should be available.


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Inverter should have indications of output voltage, current, DC voltage, current,

charging current, generation in watts, temp etc.

PCU/inverter shall be capable of complete automatic operation including wake-

up, synchronization & shutdown.

The power conditioning units / inverters should comply with applicable IEC/

equivalent BIS standard for efficiency measurements and environmental tests as

per standard codes IEC 61683 and IEC 60068 2(6,21,27,30,75,78).

The charge controller/ (Maximum Power Point Tracker) MPPT units should

qualify IEC 62093 and IEC 60068 2 (6, 21, 27, 30, 75, 78). The junction boxes/

enclosures should be IP 65(for outdoor)/ IP 54 (indoor) and as per IEC 62208

specifications.

The PCU/ inverters should be tested from the MNRE approved test centres /

NABL/BIS accredited testing- calibration laboratories. Certificates to this effect

shall be submitted.

Make – SMA/Delta/Sukam/Emerson/Neowatt/Olympus/Schneider/Microtech

(iv) Array Structure:

Module mounting structure (Fixed Type) made of MS with galvanized coating or

epoxy painting to be supplied. It should be fixed with necessary civil jobs and

modules to be mounted in a proper direction for optimum generation.

The structures provided shall be of flat-plate design with combination of I, C and

L sections as per structure design requirement to withstand 200kph wind speed.

All hardware considered for fastening modules with structure should be of very

good quality of stainless steel (SS304).

The structures shall be designed to allow easy replacement of any module.

(v) Cables and Connections

All the necessary cables for inter connecting modules, connection with battery,

inverter to be supplied and connections to be done. All the cables should be of

copper. The cables used in the system should be ISI marked.

Make – Finolex/ KEI/ Polycab

(vi) Meter

The PLANT shall have a multifunction bi directional digital meter to study the

various electrical parameters, voltage, current, frequency power factor, energy

generated, instant energy generation, harmonic content, etc. The meter shall be

installed on MSEB supply side.

Make: Conserve / Satic/ Rushabh/ Elmeasure/ Meco.


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(vii) Safety Features:

Earthing of all outdoor equipment and provision of associated earthing systems,

Electrodes and connections shall be done in accordance with the

recommendations in the latest IEEE. All metal casing/shielding of the plant shall

be thoroughly grounded to ensure safety of the power plant.

(viii) Protection Features

Over-voltage protection to be provided by using varistors at the output of the

inverter.

For lightning protection a set of varistors to be provided at the input of

inverter.

Suitable measures for protection against over current both at input & output,

Over/under grid frequency, over temperature, Short circuit, Surge voltage

induced at output due to external source etc. shall be provided.

4.2.4 The BIDDER shall carry out appropriate water proofing and grading of the

building rooftop (used for the PLANT) after installation of structures.

4.2.5 On completion of the work, the CONTRACTOR shall submit 2 sets of “As Executed

Report” to RCF which will include photographs, drawings and as executed

reports of various systems containing details of erection form the point of view

of future maintenance of the installed systems. This report must also contain all

Technical Details, Detailed Circuit Diagram of the Electronic/Electrical

components of all the system.

4.2.6 BIDDER shall impart at site training to our personnels during commissioning

regarding operation, maintenance & fault diagnosis of the system. BIDDER

should confirm of providing periodical servicing visit by their service engineers

during warranty period.

4.2.7 PERFORMANCE RATIO (PR) TEST

The CONTRACTOR shall demonstrate the Performance Ratio of the PLANT

immediately after COMMISSIONING. The solar plant will be accepted only after

successful demonstration of PR tests.

Any special equipment, instrumentation, tools and tackles required for the

successful demonstration of the PERFORMANCE RATIO shall be arranged by the

CONTRACTOR at his own cost. A calibrated Pyranometer for PR Test shall be


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arranged by the CONTRACTOR at the SITE. Contractor shall submit the test

report for the calibration of Pyranometer. The measurements made during the

PR test shall be inclusive of all instrument tolerances.

Performance ratio of a Solar PV grid connected plant shall be calculated for the

total duration of the PR test period using the following formula:

=Energy Measured at invertor output in KWh

Solar Irradiance (kWhm2 ) X Active area of PV module (m2) X PV module efficiency

The time and period of the PR tests shall be mutually decided.

For performance ratio calculations effect due to variation of meteorological

parameters e.g. ambient temperature, wind Speed, humidity etc. shall not be

considered.

For FINAL ACCEPTANCE of the plant, the PR calculated as above shall be equal to

or more than 75%.

4.2.8 GUARANTEES AND WARRANTIES

All the equipments except battery supplied should have guarantee for minimum

one year from the date of successful commissioning. The battery to be supplied

shall have only 5 years warrantee. In case of failures, damages it should be

replaced during the guarantee period.

4.2.9 Warranty

i. PV modules shall be warranted for their output peak watt capacity, which should

not be less than 90% at the end of 10 years and 80% at the end of 25 years. PV

modules shall be warranted for any manufacturing defect of bad workmanship

for a period of 25 years. This warranty shall be backed up in the form of

manufacturer’s warranty.

ii. All the Warranties provided by manufacturer’s /suppliers/shall be passed on to

RCF.

iii. The Warranty Certificates to the above effects must be furnished by the

CONTRACTOR along with the delivery of these equipments at SITE. Any defect

noticed during warranty period should be rectified/replaced by the

CONTRACTOR free of cost upon due intimation by RCF or as deemed necessary.

4.3 Total Maintenance Contract (TMC):

The BIDDER shall be responsible for Maintenance of the PLANT/facility so as to

maintain the PLANT in good operating conditions. The maintenance shall include


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monthly preventive maintenance service visits till the completion period of

maintenance contract.

During TMC following jobs to be carried out:

1) Cleaning of the panels to obtain maximum generation. At least once in a

month cleaning to be done.

2) Checking the battery connections, voltage etc. once in a month keeping the

battery healthy.

3) Attending failures, trippings ,mal operation, and restoring power generation

4) Proper repainting, re-coating of exposed surfaces to prevent rusting &

replacement of worn out parts shall be carried out along with the

maintenance of the PCU, SPV Array, etc.

5) Any problems like cable failures or any other problems to be attended.

6) Apart from this any complaint registered or service calls received or faults

notified, the CONTRACTOR’s service personnel should reach the site within 2

days and attend to the defects or faults and rectify the same or replace the

faulty systems if needed within shortest possible time.

4.4 PERIOD FOR THE COMPLETION OF THE CONTRACT.

A) Time is the essence of the CONTRACT. The CONTRACTOR shall complete all the

work as per the scope defined under clause 4.2, within 90 Days from the date

issue of Work Order.

B) Total Maintenance period of the PLANT shall be for 2 years and shall begin 1

year after the date of FINAL ACCEPTANCE of the PLANT.

4.5 PAYMENT TERMS.

A. The total payable fee (as mentioned at Annexure D Sr. No II ) towards

installation, commission, successful demonstration of PR test and associated

warranty shall be made as per following milestones:

70% upon INSTALLATION and COMMISSIONING of the Solar PV Power Plant.

30% upon FINAL ACCEPTANCE by RCF.

Applicable taxes will be deducted at the time of releasing the payment.

B. The charges towards maintenance (as mentioned at Annexure D Sr. No III)

towards 2 years maintenance period shall be made in equal installments on bi-

annual basis, i.e. at the end of every six months.

4.6 MUTUALLY AGREED DAMAGES (MAD) for Delay in FINAL ACCEPTANCE

The time stipulated in the clause no 4.4 A, for the execution and completion of

the works shall be deemed to be of utmost importance of the CONTRACT. In the

event the CONTRACTOR fails to execute, complete and deliver the Works due to

the reasons for which CONTRACTOR is liable under CONTRACT within the time


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specified in the CONTRACT to achieve FINAL ACCEPTANCE then the

CONTRACTOR shall pay to the RCF as MAD at the rate of 0.5 % (half percent) of

the total contract price per week of delay or part thereof subject to a maximum

of 10% of the total CONTRACT PRICE.

In the event of extension of time being granted by the RCF in writing for

completion of the WORKS, this clause will be applicable after expiry of such

extended period. Mutually Agreed Damages represent, without prejudice to the

respect of the contractual obligation under the CONTRACT by CONTRACTOR, the

sole and exclusive remedy of RCF for such delay.

The Mutually Agreed Damages, for delay, shall be recovered from any amount

payable to the CONTRACTOR including the balance payments and / or Security

Deposit cum Performance Bank Guarantee. In case of deduction from the

Performance Bank Guarantee, the BIDDER shall immediately replenish the Bank

Guarantee to the value equivalent to 10% of the Total Contract Value.

4.7 Insurance

i. The goods supplied under the CONTRACT shall be fully insured against loss or damage incidental to manufacture or acquisition; transportation and the expenses shall be borne by the BIDDER.

ii. The CONTRACTOR shall arrange security & storage of their materials to avoid any theft or losses during execution of work. RCF will, in no case, shall be responsible for providing any security/storage for the materials & equipments lying at SITES during execution of work. Under the contract CONTRACTOR shall be responsible for any loss or damage until the systems/ supplies are taken over after successful completion of job.

iii. Before commencement of the WORK, the BIDDER will ensure that all its employees and representatives are covered by suitable insurance against any damage, loss, injury or death arising out of the execution of the work or in carrying out the CONTRACT.

iv. CONTRACTOR shall also take appropriate insurance cover, under its third party liability, for damages if any to the existing property/structure (at SITE) during the execution of CONTRACT.

In additions to Specifications given elsewhere in this NIT, BALANCE OF SYSTEM items

should meet following standards:

Applicable BIS /Equivalent IEC Standard Or MNRE Specifications

BOS Item / System Standard Description Standard Number

Charge

Controller/MPPT

Environmental Testing

IEC 60068-2 (1,2,14,30)

/ Equivalent BIS Std.


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Units

Power Conditioners/

Inverters**including

MPPT and Protections

Efficiency Measurements

Environmental Testing

IEC 61683/IS 61683

IEC 6068-2

(1,2,14,30)/Equivalent BIS

standard

Cables General Test and Measuring

Method PVC insulated cables

for working voltage up to and

including 1100 V and UV

resistant for outdoor

installation

IEC 60227 / IS 694

IEC 60502 / IS 1554 (Pt. I & II)

Switches/Circuit

Breakers

/Connectors

General Requirements

Connectors –safety

A.C. /D.C.

IEC 60947 part I,II, III /

IS 60947 Part I,II,III

EN 50521

**In case if the Charge controller is in-built in the inverter, no separate IEC 62093 test is

required and must additionally conform to the relevant national/international Electrical

Safety Standards wherever applicable.

Dr. B. Banerjee

Sr. Manager (CRM Mktg)


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Annexure – A

TECHNICAL DATA SHEET

(Point no.10 of PV Module & 5, 6 of Inverter to be filled by the Bidder)

NO Description Requirement

PV MODULE

1 OUTPUT POWER 280 and above

2 No of modules 18 Nos

3 Open circuit voltage 44.0V

4 Maximum Power voltage 280W

5 Short circuit current 8.247A

6 Max Power current 7.636A

7 Temp Coefficient -0.44%/0C at pmax

8 Total Area Required 1966 x 982 each

9 Make of the PV cell “Q” Cell

10 Make of the module ----------------------------(PV module

should be MNRE approved)

BATTERY

1 Make Exide/Amaron

2 Type of the Battery Maintenance Free suitable for

solar application

3 Battery Capacity 200Ahr

4 Battery Voltage 96V

5 No of Cells 8 Nos. each 12 volt

6 Guarantee/Warrantee 5 years

INVERTER

1 OUTPUT POWER 5KWp

2 No of inverters & capacity 1No & 5KW

3 Make SMA/Delta/Sukam/Emerson/

Neowatt/Olympus/Schneider/

Microtech

4 Output voltage 230 Volts,50 Hz, single phase

5 Output current

6 Over load capacity

7 Protections available Short Circuit, Over

Voltage/c/p/olp

8 Suitability to run in parallel

with grid sharing the load.

YES


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Annexure - B

FORMAT FOR BANK GUARANTEE TOWARDS SECURITY DEPOSIT AND

PERFORMANCE GUARANTEE

(To be submitted on Rs. 500/- non judicial stamp paper)

Bank Guarantee No. __________ dated ________

M/s Rashtriya Chemicals & fertilizers Ltd, ………………….,

………………….. Dear Sirs,

In consideration of M/s Rashtriya Chemicals and Fertilizers Limited, [hereinafter referred to as

‘RCF’, which expression unless repugnant to the context and meaning thereof shall include its

successors and assigns], having agreed to exempt, M/s

__________________________________having its registered/principal office at

______________________________________________ [hereinafter referred to as ‘Supplier /

Contractor’ which expression unless repugnant to the context and meaning thereof shall include

its successors and assigns], from depositing with RCF a sum of Rs.___________ towards

security / performance guarantee in lieu of the said Supplier / Contractor having agreed to

furnish an irrevocable bank guarantee for the said sum of Rs. _________ as required under the

terms and conditions of Contract / Work Order / Purchase Order no. ______________________

dated __________ [hereinafter referred as the ‘Order’] placed by RCF on the said supplier /

contractor, we, ____________________________________________ [hereinafter referred to as

‘the Bank’ which expression shall include its successors and assigns] do hereby undertake to

pay RCF an amount not exceeding Rs. ______________ [Rupees _________________ ] on

demand made by RCF on us due to a breach committed by the said Supplier / Contractor of

the terms and conditions of the Order.

1. We ____________ the Bank hereby undertake to pay the amount under the guarantee

without any demur merely on a demand received in writing from RCF stating that the Supplier /

Contractor has committed breach of the term(s) and/or condition(s) contained in the Order

and/or failed to comply with the terms and conditions as stipulated in the Order or amendment(s)

thereto. The demand made on the Bank by RCF shall be conclusive as to the breach of the

term(s) and/or condition(s) of the Order and the amount due and payable by the Bank under this

guarantee, notwithstanding any dispute or disputes raised by the said Supplier / Contractor

regarding the validity of such breach and we agree to pay the amount so demanded by RCF

forthwith and without any demur. However, our liability under this guarantee shall be restricted to

an amount not exceeding Rs. ______________ [Rupees _________________ ].

2. We, ______________ the Bank further agree that this irrevocable guarantee herein contained

shall remain in full force and effect during the period that would be taken for the performance of

the said Order and that it shall continue to be enforceable till all the dues of RCF under or by

virtue of the said Order have been fully paid and its claim satisfied or discharged or till RCF

certifies that the terms and conditions of the Order have been fully and properly carried out by

the Supplier / Contractor and accordingly discharge the guarantee.

3. We ________________ the Bank, undertake to pay to RCF any money so demanded

notwithstanding any dispute or disputes raised by the said Supplier / Contractor in any suit or


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proceedings pending before any court or tribunal relating thereto as our liability under this

present being absolute and unequivocal. The payment so made by us under this Guarantee shall

be valid discharge of our liability for payment there under and the said Supplier / Contractor

shall have no claim against us for making such payment.

4. We ________________ the Bank further agree that RCF shall have full liberty, without our

consent and without affecting in any manner our obligation hereunder to vary any of the terms

and conditions of the Order or to extend time of performance by the said Supplier / Contractor

from time to time or to postpone, for any time or from time to time, any of the powers exercisable

by the RCF against the said Supplier / Contractor and to forbear or enforce any of the terms

and conditions relating to the Order and shall not be relieved from our liability by reason of any

such variation or extension being granted to the said Supplier / Contractor or for any

forbearance, act or omission on the part of RCF or any indulgence by RCF to the Supplier /

Contractor or by any such matter or thing whatsoever which under the law relating to sureties

would but for this provisions have effect of so relieving us.

5. In order to give full effect to this guarantee, RCF will be entitled to act as if the BANK were the

principal debtor and the BANK hereby waives all rights of surety ship.

6. Our liability under this bank guarantee is restricted to Rs. _________ [Rupees

__________________] and shall remain in force up to _______________ and thereafter till the

expiry of the extended period, if any, (hereinafter Validity period). Unless a demand is made

under this guarantee on us in writing at any time from the date of issue of the guarantee till the

expiry of the Validity period, we shall be discharged from all liabilities under this guarantee

thereafter.

7. The claim, if any, under this guarantee, shall be lodged at (address of BANK & Branch)

_________________________________________.

8. This guarantee will not be discharged due to change in the constitution in the Bank or the said

Supplier / Contractor or the provision of the contract between Supplier / Contractor and RCF.

9. The BANK hereby agrees that the Courts in Mumbai shall have exclusive jurisdiction in any

matter of dispute between RCF and the Bank and the Bank hereby agrees to address all the

future correspondence in regard to this bank guarantee to Chief Finance Manager (Mktg.),

Rashtriya Chemicals and Fertilizers Limited, “Priyadarshini”, 8th Floor, Eastern Express

Highway, Sion, Mumbai- 400 022, INDIA.

10. We have the power to issue this Guarantee in your favour under the Charter of our Bank and

the undersigned has full power to execute this Guarantee under the Power of Attorney granted to

him by the Bank.

11. We, _____________ the Bank lastly undertake not to revoke this guarantee during

its currency except with the previous consent of the RCF in writing.

SIGNED AND DELIVERED ON THIS _______________ DAY OF ________

Yours faithfully,

For and on behalf of _____________________. (Bank)


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Signature of Authorized Official of bank

Name of the Official:

Designation of the Official:

Name of Bank:

Branch:

Address of Branch:

Telephone / Mobile No:

Fax No:

Email Id:


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Annexure C

LIST OF RCF APPROVED BANKERS FOR BANK GUARANTEES

A) STATE BANK OF INDIA AND IT’S ASSOCIATE BANKS:

1. State Bank of India,

2. State Bank of Bikaner & Jaipur,

3. State Bank of Hyderabad,

4. State Bank of Mysore,

5. State Bank of Patiala,

6. State Bank of Travancore.

B) NATIONALISED BANKS:

1. Allahabad Bank,

2. Andhra Bank,

3. Bank of Baroda,

4. Bank of India,

5. Bank of Maharashtra,

6. Canara Bank,

7. Central Bank of India,

8. Corporation Bank,

9. Dena Bank,

10. Indian Bank,

11. Indian Overseas Bank,

12. Oriental Bank of Commerce,

13. Punjab & Sind Bank,

14. Punjab National Bank,

15. Syndicate Bank,


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16. UCO Bank,

17. Union Bank of India,

18. United Bank of India,

19. Vijaya Bank.

C) OTHER BANKS:

1. Catholic Syrian Bank Ltd

2. City Union Bank Ltd

3. Kotak Mahindra bank Ltd.,

4. South Indian Bank Ltd.,

5. Tamilnad Merchantile Bank Ltd.,

6. The Federal Bank Ltd.,

7. The Jammu & Kashmir bank Ltd,

8. The Karnataka Bank Ltd,

9. The Karur Vyasa Bank Ltd,


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FOREIGN BANKS:

1. American Express Bank Ltd,

2. Bank of American National Trust & Saving Association,

3. Bank of Tokyo – Mitsubishi UFJ Ltd,

4. Barclays Bank PLC

5. BNP Paribas

6. Calyon Bank

7. Citibank N.A.,

8. Deutsche Bank,

9. Development Bank of Singapore (DBS)

10. Hong Kong & Shanghai Banking Corporation Ltd,

11. JP Morgan Chase Bank,

12. Royal Bank of Scotland

13. Standard Chartered Bank,

F) PRIVATE SECTOR BANKS:

1. Axis bank Ltd

2. HDFC Bank Ltd

3. ICICI Bank Ltd

4. IDBI Bank Ltd

5. ING Vyasya Bank Ltd

6. Yes Bank Ltd


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Annexure D

PROFORMA FOR PRICE BID

“Grid synchronized 5 KWp (each) Roof Top Solar PV Power Plant as per enclosed scope of work and

Technical Specifications.

Sr.

No.

ITEM DESCRIPTION LUMPSUM

PRICE IN INR

(Figures)

LUMPSUM PRICE IN INR (Word)

1 Supply of Rooftop Solar PV Power Plant having capacity of 5

KWp at site as per Scope of Works and Technical specification.

2 Design, Engineering, Installation, Testing, Commissioning for the

above PLANT.

I TOTAL COST (1+2)

3 Service Tax/GST, @.... on 2

4 Other Taxes, if any @..... (Please specify) on ‘……’

5 LESS SUBSIDY @--------------% rate

II CAPITAL COST (1+2+3+4 - 5)

Annual charges towards Total maintenance of the PLANT

6 Comprehensive Maintenance charges for 1st Year Under Warranty

7 Comprehensive Maintenance charges for 2nd Year

8 Comprehensive Maintenance charges for 3rd Year

A Sub Total

9 Service tax/GST @..... on “A”

III Charges towards Total Maintenance Contract (7+8+9) 10 TOTAL PROJECT COST (II+III)

Note:

* As subsidy is given by Ministry of Renewable Energy (MNRE) for this type of work, the

benefit of the same shall have to be passed on by the bidder to RCF. The total payment to

be made to the CONTRACTOR shall be after consideration of subsidy. Availing the subsidy

shall be in the scope of Bidder.

* Bidders shall quote separate charges against Sr. no. 1 & 2.

* The scheme is eligible for certain tax benefits, Bidders are advised to consider such

benefits while submitting their bids.

* The bids shall be evaluated on the basis of total cost of Solar PV Power Plant including

associated warranties and 3 years Maintenance.

* Price Bid should be invited exclusive of all applicable taxes and applicable rates of

GST/Service Taxes/Excise/VAT etc… for each line item under existing scenario and post

GST scenario. It has to be mentioned clearly that, if price bids opened pre- GST scenario,

then evaluation will be done under considering applicable taxes in Pre GST scenario, and if

price bids opened Post GST scenario, then evaluation will be done considering GST and

other taxes as applicable in post GST scenario.

* Tax deducted at source (TDS) under GST, if applicable, will be deducted from contract value

at the applicable rates under GST. TDS certificate shall be issued to supplier if TDS is

deducted from contract Value.

Signature

COMPANY SEAL


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Annexure E

(FORMAT FOR SOLVENCY CERTIFICATE)

(On Bank Letter Head)

REF NO:………………… DATE:……………,,,,,,,,,

To Whomsoever Concerned

This is to certify that to the best of our knowledge and information, M/s

___________________________ (Bidders name with complete address), a customer of

our bank, is respectable, and is capable of executing orders to the extent of

Rs_________ (Rupees________________________). M/s _________________ have been our

customer since ______ to date and has been granted the following limits, at present,

against various facilities granted by the Bank:

……………………… ……………..

……………………… ……………...

This certificate is issued without any guarantee, risk or responsibility on behalf of the

firm or any of its officials.

This certificate is issued at the specific request of the customer.

Yours faithfully,

(Bank Official’s Signature & stamp)


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Annexure F

BID ABSTRACT SHEET

( KINDLY FILL THIS SHEET AND SENT IT WITH YOUR QUOTATION)

ENQ. NO. BIDDER'S NAME:

NO DESCRIPTION COMMENTS

(Tick on the

appropriate place)

1 BID VALID FOR 120 DAYS FROM THE DUE

DATE OF TENDER

YES - NO

2 MUTUALLY AGREED DAMAGES (MAD) AS PER

CLAUSE NO. 4.6

AGREED - DISAGREED

3 ALL TAXES INCLUSIVE - EXCEPT SERVICE

TAX/GST

INCLUSIVE

4 CONFIRMED THAT THE OFFER IS IN TOTAL

CONFORMITY WITH THE TERMS AND

CONDITIONS AS SPECIFIED IN THE NIT. IF NOT

AGREED, THEN A LIST OF ALL

DEVIATIONS ARE TO BE GIVEN WITH PROPER

JUSTIFICATION

YES - NO

5 COPY OF PAN Card.

YES - NO

6 SERVICE TAX/GST REGISTRATION No. Or

INDEMENTITY BOND / AFIDAVIT IN ABSENCE

OF SERVICE TAX/GST REGISTRATION.

YES - NO

7 (SALES TAX) VAT REGISTRATION No. /GST No.

VAT TIN No.

YES - NO

8 DULY FILLED FORMAT ‘A’ SUBMITTED YES - NO


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Annexure G

FORMAT-A

REF: Date:

Sr. Manager (CRM),

Rashtriya Chemicals & Fertilizers Ltd,

Sub: Bank details for Electronic Payment.

Dear Sir,

With reference to your above enquiry, I/We are agreeable to receive the payments by direct

credit to our below mentioned bank account through RBI ECS or SBI Internet banking

facility.

Vendor Name

E-mail Id

RCF Vendor code No.

Phone No.

Fax No.

Particular of Bank Account:

Name of the Bank.

Branch code.

Address:

City Name

Telephone No. of Bank

Fax No. of Bank.

9 digit code No. of Bank & Branch

appearing on the MICR cheque issued

by your Bank.

Type of Account( for SB A/c=10

Current A/c-11 or CC=13

Account No (As appearing on cheque

book).

Income Tax PAN No.

The following are attached in authentication of above bank details.

1) A blank cancelled cheque /photocopy of a cheque.

2) A copy of Bank Pass Book first page containing name and address of A/c

holder.

I/We hereby declare that the particulars given above are correct and complete. If

the transaction is delayed or not effected at all for reasons of incomplete or

incorrect information, I/We would not hold the user institution responsible. I/We

agree to discharge the responsibility expected of me as a participant under the

scheme.

For and on behalf of


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Signature. COMPANY SEAL.

Annexure H

On Rs.200/- Stamp Paper

INDEMNITY BOND

The DEED OF INDEMNITY IS made on -------------------- day of------------------ 2014

between M/s.-----------------------------(hereinafter referred to as party of first part) and

M/s. RCF a Public Sector Undertaking having its Registered office at ---------------------

--- ( hereinafter referred to as PSU of other part).

WHEREAS

1. The party of first part has participated in bid for ---------------------------------------

contract floated by PSU of other part.

2. The party of first part has claimed that aggregate value of services in

preceding financial year has not crossed the threshold limit of Rs. 10.00 lakhs

during the preceding financial year and therefore they are not liable to pay

Service Tax on the activity undertaken by them.

3. The party of first part hereby undertakes to indemnity party of second part

from any liability or any penal action or financial loss occurring on account of

the said declaration shall be made good by the party of first part.

4. The party on first part hereby undertakes and indemnity party on second part

for the cost of litigation if any on account of such declaration which is found to

be incorrect subsequently.

IN WITNESS WHEREOF the party of first part has put his hand

Dated the day and year first mentioned herein above.

Signed and delivered by the

Within named party of first part

1.


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In the presence of------------------------------------

1.

2.

Signed and delivered by the

Within named party of second part

1.

In the presence of

1.

2.

NOTICE INVITING TENDER For Setting up a Rooftop Grid ... · C LIST OF RCF APPROVED BANKERS FOR BANK...

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Transcript of NOTICE INVITING TENDER For Setting up a Rooftop Grid ... · C LIST OF RCF APPROVED BANKERS FOR BANK...