Notes to tenants
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OFFER & HOLDING DEPOSIT
Before we put your offer to the Landlord, you will be
required to pay a holding deposit. This will consist of ONE
WEEK’S RENT together with a tenant reference/assessment
fee of £100.00 per person (if required, one guarantor
reference is carried out free with each further reference at
£100.00 each). Paying a deposit is the first step to securing
your new home (subject to contract and reliant on us
receiving satisfactory references).
The holding deposit or assessment fees are NON-
REFUNDABLE and will be forfeited, should any applicant
decide to withdraw from proceeding with the tenancy for
any reason, not complete the reference/assessment form
within 24 hours of this form being signed, not meet the
minimum referencing criteria set by Let Alliance, provide
inaccurate information on the reference/assessment form,
change the commencement date of, or the term of the
tenancy or deviate from the terms stated on the offer
confirmation in any way.
However should the Landlord decline your offer; the
holding deposit (which includes the tenant assessment fee)
will be refunded in full as soon as administratively possible.
To avoid any doubt, if your offer is being made subject to
any conditions, please state these clearly on this form
before paying any money. The Landlord reserves the right
to decline requests made after your offer has been agreed
(subject to contract and references).
If you are a smoker or have a pet, please be advised that
unless this is disclosed prior to your offer being made, you
are likely to forfeit your deposit.
OFFER ACCEPTANCE (subject to contract and references)
Once the terms of your offer have been accepted by the
Landlord, we will carry out the tenant assessment and
offset one week rent, paid as part of the holding deposit,
against the first month’s rent.
TENANT ASSESSMENT
To be considered a suitable tenant, you need to meet
some basic requirements. These will vary depending on
your circumstances and some landlords may ask for
additional information and guarantors may be required.
Credit searches should not show any adverse
credit history.
Satisfactory landlord’s reference (if applicable)
You must be employed with your gross annual
income confirmed as at least 2.5 times the annual
rent. If it is a joint application, this ratio will apply to
joint income.
You must be able to provide proof of your current
address and Photo ID or other documentary
evidence of your right to enter the UK. Ideally this
would be a UK Driving Licence and a valid
passport. For a full list of acceptable documents,
please ask your lettings negotiator.
Depending on your personal circumstances (i.e. contract
workers, those who are self employed or directors of a
limited company) there may be further requirements. Your
letting negotiator will go through these at the time you
make your application. For more information please visit
www.letalliance.co.uk
ACCEPTANCE
Upon acceptance of your references, you will be
expected to sign our standard tenancy agreement; your
lettings negotiator will be able to explain any clauses you
have a query about. A copy of our draft tenancy
agreement is attached to this document. Should you (the
tenant) wish to make any changes to our standard
tenancy agreement, or provide your own agreement,
Martyn Gerrard reserves the right to charge an
administration charge of up to £300+VAT for reviewing the
document. There is no fee charged to sign our standard
agreement.
We strongly advise you and the Landlord to sign the
contracts as soon as possible, as until then; your tenancy is
not secured. On signing of the tenancy agreement you
would be required to pay the outstanding balance of
funds as listed in this document. This amount will be equal
to the first months’ rent, minus rent already received,
together with the dilapidations deposit (which is normally
made up of six weeks rent).
TENANCY DEPOSIT PROTECTION
The deposit will be protected with one of the approved
Tenancy Deposit Schemes. For more information please
speak to your lettings negotiator and refer to the tenancy
agreement.
IMPORTANT INFORMATION REGARDING YOUR TENANCY
We highly recommend that the tenant takes out adequate
contents insurance to cover their own and the landlord’s
possessions. This is not a compulsory requirement; however,
it may protect your deposit in cases of accidental
damage.
It is the responsibility of the tenant(s) to arrange for Water,
Gas, Electricity, Telephone and Council Tax to be
transferred into their name at the commencement of the
tenancy the supplier must not be changed without the
express prior written permission of the landlord, which will
not be unreasonably withheld; doing so may incur an
administration charge.
We recommend that an Inventory is prepared on
commencement of the tenancy, by an independent
inventory company, noting the contents and their
condition. This will help protect your dilapidation deposit.
The cost of this will be borne by the Landlord; the Tenant/s
will be liable to bear the cost of the Check-out, at the end
of the Tenancy. The cost of this will vary between £140 and
£190 depending on the size of the property. You will be
asked to sign the inventory and return it to the
Landlord/Agent noting any inaccuracies within 10 days of
your move in. Failure to do so will confirm acceptance of
the independent inventory clerk’s notes as accurate.
If any breakage or damage are noted at the time of the
checking-out report / final inspection; or the property be
left in an unsatisfactory condition, deductions may be
made from the dilapidation deposit (excluding fair wear
and tear). The property should be left in as good a state as
you found it in and the Landlord’s furniture and fixtures and
fittings, etc, must be left in the same room as noted on the
inventory.
Unless we are managing your property, any problems
relating to the maintenance at the property should be
reported to your Landlord/s directly. You must therefore
contact your Landlord as soon as possible, should any
issues arise. Contact numbers will be provided on request
at the commencement of the tenancy, or will be noted in
the Tenancy agreement.
Where Martyn Gerrard are managing your property, you
will be supplied with the number of your dedicated
property manager, who you should contact about any
maintenance issues. The Landlord will require us to carry
out periodic inspections; we will of course contact you to
arrange a convenient time, although we will be allowed
access if necessary with keys, if contact cannot be made,
or in the case of an emergency.
Should the Tenant(s) propose a change of one or more
occupants during the tenancy there will be a charge of
£250.00 plus VAT for each new occupant payable by the
Tenant(s) to the Agent to supervise the change of
occupant(s). This application will be subject to references
and consent from the Landlord.
Non Optional Fees
Where there is an option to terminate the contract early,
this option would be subject to a penalty fee which shall
not exceed 12% of the remaining rent.
£100 per tenant reference fees
£140 – £190 inventory check-out fee
£0 Contract Fees
£0 Administration Fees
£0 Renewal Fees
STATEMENT OF FUNDS REQUIRED
One weeks rent £
Reference / Tenant Assessment Fee £
Total up front balance required as
HOLDING DEPOSIT
£
6 week dilapidation deposit
£
First month’s rent (minus rent already
paid as part of the holding deposit)
£
BALANCE DUE
(prior to commencement of tenancy)
£
CONFIRMATION OF OFFER
I accept Martyn Gerrard E/A terms, as noted in this
document and would like to make an offer “subject to
contract” to rent the property on the following terms:
Property Address:
Tenancy start date:
Rent (per calendar month):
Term (in months):
No. of occupants:
Pets: Y/N
Smokers: Y/N
Additional Information:
I confirm that I have received a draft copy of the standard
tenancy agreement and a copy of the energy
performance certificate.
Name:
Signed:
Date: