NOT FOR SALE Tanzania Procurement Journal -...

ISSN: 1821 - 6021 Vol V - No. 9 February 28, 2012 Free with Daily News every Tuesday

Tanzania

Procurement Journal

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Tanzania

Procurement Journal

Tanzania

Procurement Journal

www.ppra.go.tzNOT FOR SALE

Procurement JournalProcurement Journal

Procurement opportunities

page ... 3

Procurement audit reports

page ... 5

Awarded contracts

page ... 8

Procurement Journal

Geita district council urged to improve on contract administrationW

eak contract administration

has been found to be among

the main reasons for councils’

failure to achieve value for money in

public procurement. The observation

was made during a five-day tailor made

training for Geita District Council’s ten-

der board and its secretariat conducted

from 13th to 17th February 2012, TPJ

has learnt.

Opening the training on behalf of the

Regional Administrative Secretary for

Mwanza, Geita District Executive

Director, Mr. Tatala called upon all par-

ticipants to concentrate on the training

PPRA has agreed to provide following

the council’s poor performance as

reported in the Value for Money audits

results released recently. Mr. Tatala said,

“I am not happy at all with this perform-

ance, and we must make sure this does

not repeat in future.” He told the partici-

pants that it was important to understand

and admit their weaknesses and they

should take the rare opportunity availed

by PPRA to increase knowledge in pub-

lic procurement in general and contract

administration in particular.

Geita is one of the districts that per-

formed poorly with an overall perform-

ance of just 50 percent established from

an assessment of ten projects. The dis-

trict was particularly weak in contract

administration where it scored only 36

percent.

Delivering the training on public pro-

curement, facilitators from PPRA, Dr.

Laurent Shirima and Ms. Hoza Hamisi

insisted on the need for good systems for

preparation of tender documents, super-

vision of contracts, record keeping and

cost control. Dr. Shirima said, “Looking

at the audit results, it seems the council

has no capacity to supervise works con-

tracts. We shall therefore dedicate more

time than we had allocated earlier to dis-

cuss in more details issues relating to

contract administration where you failed

miserably.” He further said, “If you

carry out the tendering process well up

to the point of getting a contractor and

think the job is done, then you are

wrong. It is only when the contract is

The function of Procurement Management Unit (PMU) has beenenhanced in PPA 2011 in which it is required to prepare and submit tothe management meeting, quarterly reports on the implementation ofthe annual procurement plan.

Did you know ?

Ilala and Kinondoni Municipal

councils are losing the opportu-

nity to achieve value for money

in projects due to inadequate

surveys, designs and specifica-

tions, it has been learnt. This

was disclosed in the value for

money audits conducted by

PPRA for the FY 2010/11. Fail-

ure to achieve value for money is

attributed to the need for

rescoping work items, leading to

multiple and sometimes haphaz-

ard variations and associated

costs.

Accounting officers of the two

councils were summoned by

PPRA recently to discuss about the

audit results and the way forward,

in which an almost similar pattern

of weaknesses in Local Govern-

ment Authorities (LGAs) were

found. Problems in survey, design

and specifications were among the

major issues raised in audit results

of every council, thus suggesting

that there might be a serious prob-

lem that needs to be tackled by the

Ministry responsible for LGAs.

Other issues raised during the

audits surround contract adminis-

tration in general, particularly, non

enforcement of contractual clauses

and councils delays in paying con-

tractors, as well as poor quality of

works and overpayment to con-

tractors.

Ilala’s overall performance was 70

percent while Kinondoni scored

67 percent. However, under con-

tract administration, Ilala and

Kinondoni scored 43 percent and

40 percent, respectively, which in

the opinion of PPRA is very low

bearing their strategic position in

Dar es Salaam and in the country.

The value for money audit report

on the two municipal councils

starts on page 5 of this edition of

TPJ.

Inadequate designs and lack of specifications rampantin Ilala and Kinondoni projects

A cross section of participants to the tailor-made training conducted by PPRA to Geita District

Council executives recently.

properly executed in terms of quality, time

and cost, then one can talk of value for

money, because this is when the actual expen-

diture takes place.”

During the training, participants were also

taken through the salient features of the Pub-

lic Procurement Act of 2011 which will

become operational in the near future. The

role of the Council’s Committee for Finance

and Planning and the more strict punishment

for those found guilty of breach of the Act

were among provisions that were intensively

discussed.

22 Tanzania Procurement JournalTuesday, Sept 29, 20092 Tanzania Procurement Journal Tuesday December 28, 2010Tanzania Procurement Journal Tuesday February 28, 2012

PROCUREMENT NEWS

WARAKA KWA TAASISI ZOTE ZA UNUNUZI KUHUSU KUTANGAZA ZABUNI

KWENYE JARIDA LA MANUNUZI NA TOVUTI YA MATANGAZO YA ZABUNI

Taasisi za Ununuzi zina wajibu wa kuhakikisha kwamba zinatoa fursa kwa wazabuni wengi kushiriki katika zabuni ili kuleta ushindani na

kuzingatia usawa wa wazabuni kushiriki kwenye zabuni. Wajibu huu umeainishwa chini ya kifungu 43 cha Sheria ya Ununuzi wa Umma, Sura

410.

Kamati ya Kitaalam ya Kiufundi ya Bodi ya Wakurugenzi ya Mamlaka (Technical Commettee) ya Ununuzi wa Umma katika kikao chake cha

17 cha kawaida kilichofanyika Octoba, 2011 kilijadili kwa kina ripoti za ukaguzi ambazo zilionyesha kuwa ni taasisi chache tu ambazo

zinatangaza matangazo yao ya zabuni kwenye Jarida la manunuzi (Tanzania Procurement Journal) na tovuti ya matangazo ya zabuni

(http://tender.ppra.go.tz). Kikao kiliagiza kuwa taasisi zote za Umma zipelekewe waraka kuhusu wajibu wao katika utekelezaji wa sheria na

kanuni zake hasa katika utangazaji wa zabuni kwenye tovuti na jarida la ununuzi.

Taasisi za Ununuzi zinatakiwa kwa mujibu wa Kanuni za Ununuzi wa Umma (Tangazo la Serikali Na.97 na 98 ya mwaka 2005) kuhakikisha

kwamba matangazo ya zabuni yanatangazwa katika Jarida la Manunuzi yaani “Tanzania Procurement Journal”, Tovuti ya PPRA na magazeti

ya ndani ambayo mtandao wake ni mpana. (Tafadhali rejea Kanuni ya 9(a) ya Tangazo la Serikali Na. 97 la mwaka 2005 na Kanuni 7(a) ya

Tangazo la Serikali Na 98 la mwaka 2005). Jukumu hili pia limepewa msisitizo chini ya Kanuni 65(3) ya Tangazo la Serikali Na 97 na Kanuni

ya 24 na 49(1) ya Tangazo la Serikali Na. 98.

Kanuni za Ununuzi wa Umma pia zinatoa jukumu kwa Taasisi za Ununuzi kutangaza matokeo ya zabuni kwenye Jarida la Manunuzi, Tovuti

ya Mamlaka na katika gazeti moja au mawili yenye mtandao mpana (Rejea Kanuni ya 21(3), 97(12) na 67(3) ya Matangazo ya Serikali Na.

97 na 98 ya mwaka 2005).

Hivyo basi, ili kuzingatia matakwa ya Sheria ya Ununuzi wa Umma na Kanuni zake kama yalivyoainishwa hapo juu, PPRA inatoa maeleke-

zo uwasilishe kwake taarifa zifuatazo:

(a) Matangazo yote ya zabuni zitakazoitishwa na taasisi yako yakijumuisha taarifa zifuatazo:

(i) Jina la Taasisi;

(ii) Namba ya Zabuni;

(iii) Maelezo ya Zabuni husika (Tender descriptions);

(iv) Wazabuni wataotakiwa kushiriki (Eligible tenderers);

(v) Aina ya Ununuzi (Method of Procurement);

(vi) Anwani/Mawasiliano (Contact address); na

(vii) Tarehe na Saa ya mwisho ya kupokea zabuni (deadline for submission of tender).

Ili kuwezesha uchapishaji wa matangazo ya zabuni kwenye Jarida la Manunuzi, kila tangazo litalipiwa na Taasisi husika Shilingi 250,000/=

(Shilingi Laki Mbili na Nusu tu). Vile vile utatakiwa ulete nakala ya tangazo kwa ajili ya kuweka kwenye tovuti ya Matangazo ya Zabuni

(http://tender.ppra.go.tz).

(b) Taarifa kuhusu matokeo ya zabuni ambazo utakuwa umeingia mikataba na wazabuni kama ifuatavyo:

(i) Jina la Taasisi;

(ii) Namba ya mkataba;

(iii) Maelezo ya mkataba husika (Contract Descriptions);

(iv) Jina la Mzabuni aliyeshinda zabuni (Tenderer awarded the contract);

(v) Gharama na sarafu ya mkataba (Currency and contract amount); na

(vi) Tarehe ya kutoa zabuni (Date of award).

Tafadhali kumbuka kwamba kwa mujibu wa kifungu 87 (1) (f) cha Sheria ya Ununuzi wa Umma Sura 410 ni kosa la jinai iwapo utashindwa

kutekeleza matakwa ya Sheria ya Ununuzi wa Umma na Kanuni zake. Hivyo unahimizwa kuzingatia matakwa ya sheria na kuwasilisha taar-

ifa husika PPRA kama ulivyoelekezwa ndani ya waraka huu.

Utekelezaji wa waraka huu uliaanza kutumika rasmi tarehe 1 Novemba, 2011.

Dr. R. S. Mlinga

AFISA MTENDAJI MKUU

Tuesday December 21, 2010 Tanzania Procurement Journal 3

GOODSProcuring entity: Tanzania Institute of

Accountancy

Tender No: PA/094/2011-12/G/01

Tender Name: Supply of ICT Equipment

Source of Fund: Government of Tanzania

Eligible Firms: National

Method of Procurement: NCB

Price of Bid Document: Tshs. 100,000

Contact Address: The Secretary TB, Tanzania

Institute of Accountancy, P. O. Box 9522, Dar

es Salaam

Deadline: 19th March, 2012, 14:00 hours

Procuring entity: Tanzania Institute of

Accountancy

Tender No: PA/094/2011-12/G/16

Tender Name: Supply of Motor Vehicles







es Salaam


Procuring entity: Tanzania Revenue Authority

Tender No: TMP/PG/11/01

Tender Name: Supply, Installation and

Commissioning of Customized Feedback Kiosk

Solution






Revenue Authority, P.O. Box 11491, Dar es

Salaam.


WORKSProcuring entity: Bariadi District Council

Tender No: LGA/111/2011-2012/W/26, 23

Tender Name: Works for Routine, Spot and

Emergence and Periodic Maintenance Projects

of Bariadi Roads



Method of Procurement:NCB


Contact Address: The Secretary TB, Bariadi

District Council, P.O. Box 109, Bariadi

Deadline: 20th March, 2012, 10:30hours

Procuring entity: Mvomero District Council

Tender No: LGA/081/2011-12/W/07

Tender Name: Works for Rehabilitation of

Dakawa Irrigation Scheme Pump Station, Civil

and Site Works Improvement





Contact Address: The Secretary TB, Mvomero

District Council, P. O. Box 663, Morogoro


Procuring entity: Babati Urban Water Supply

and Sewerage Authority

Tender No: AE/30/2011-12/HQ/ GWND/02

Tender Name: Construction of Orkesumet

Water Supply Project –Immediate Work

(Simanjiro District)





Contact Address: The Secretary TB, Babati

Urban Water Supply and Sewerage Authority,

P.O. Box 245, Babati-Manyara

Deadline: 23rd March, 2012, 10:00 hours

Procuring entity: Kiteto District Council

Tender No: KDC/IFB01/11/12

Tender Name: Works for.

Lot 1: Exploratory Drilling, Air Lifting Pump

Test, Water Sample Testing and

Reporting.

Lot 2: Reming, Borehole Development,

Capping and Casing of Boreholes.





Contact Address: The Secretary TB, Kiteto

District Council, P.O. Box 98, Kibaya Kiteto,

Manyara Region

Deadline: 21st March, 2012, 10:00 hours

Procuring entity: Ilala Municipal Council

Tender No: LGA/015/IMC/2011-12/W/19

Tender Name: Works for

Lot 1: Transmission Line, Supply and

Installation of Pump, Construction of

Pump House and Fencing.

Lot 2: Distribution Network.





Contact Address: The Secretary TB, Ilala

Municipal council, P.O. Box 20950, Dar es

Salaam

Deadline: 23rd March, 2012, 14:30 hours

Procuring entity: Mbeya City Council

Tender No: LGA/069/2011-12/MCC/W/06

Tender Name: Works for Construction of

Hostel - Phase Two





Contact Address: The Secretary TB, Mbeya

City Council, P.O. Box 149, Mbeya


Procuring entity: Rombo District Council

Tender No: LGA/041/BW/2011/2012/01

Tender Name: Work for Construction of

Mortuary Building at Karume H.C





Contact Address: The Secretary TB, Rombo

District Council, P.O. Box 52, Rombo


CONSULTANCYProcuring entity: Ministry of Health and Social

Welfare

Tender No: ME/007/2011-12/HQ/C/32

Tender Name: Provision of Consultancy

Services for Health Workforce Initiative Project

on Behalf of the Workforce Coordinating Team


Eligible Firms: National and International

Method of Procurement: NCS

Price of Bid Document: N/A

Contact Address: The Secretary TB, Ministry

of Health and Social Welfare, P.O. Box 9083,

Dar es Salaam


Procuring entity: Mvomero District Council

Tender No: LGA/081/2011-12/C/08

Tender Name: Conducting Environmental

Impact Assessment (EIA) for Lukenge

Irrigation Scheme




Price of Bid Document:

Contact Address: The Secretary TB, Mvomero

District Council, P. O. Box 663, Morogoro


Procuring entity: Road Fund Board

Tender No: IE/02/2011-12/C/11

Tender Name: Expression of Interest for

Consultancy Services to Broaden Revenue Base

for the Roads Fund Board




SPrice of Bid Document: N/A

Contact Address: The Secretary TB , Road

Fund Board, P.O. Box 12497, Dar es Salaam

Deadline: 21st March, 2012, 10:00 hours

Procuring entity: Ministry of Energy and

Minerals

Tender No: ME/008/SMMRP/C/19

Tender Name: Expression of Interest for

Provision of Consulting Services for

Preparation Environmental and Social

Management Information System



Method of Procurement:NCS

Price of Bid Document: N/A

Contact Address: The Secretary TB, Ministry

of Energy and Minerals. P.O. Box 2000, Dar

es Salaam


NON-CONSULTANCYProcuring entity: Tanzania Institute of

Accountancy

Tender No: PA/094/2011-12/N/13

Tender Name: Provision of Internet Bandwidth

Services for .

Lot 1: DSM Campus.

Lot 2: Mbeya Campus.

Lot 3: Singida Campus.

Lot 4: Mtwara Campus.

Lot 5: Mwanza Campus.

Lot 6: Kigoma Campus







es Salaam

Deadline: 19th March, 2012, 14:00 shours

Procuring entity: Same District Council

Tender No: LGA/049/N/2011-12/06

Tender Name: Uwakala wa Ukusanyaji wa

Madeni na Kuuza Mali kwa Naiaba ya

Halimashauri





Contact Address: The Secretary TB, Same

District Council, P.O. Box 138, Same,

Kilimanjaro


Procuring entity: Same District Council

Tender No: LGA/049/N/2011-12/03

Tender Name: Uwakala wa Kukusanya Madeni

kwa Niaba ta Halimashauri





Contact Address: The Secretary TB, Same

District Council, P.O. Box 138, Same,

Kilimanjaro

This section provides summaries of open tender opportunities in Procuring Entities (PEs). More details of the tenders may be found on PPRA web-

site www.ppra.go.tz. Prospective bidders are required to confirm the information provided hereunder or seek further details from respective PEs.

PROCUREMENT OPPORTUNITIES

Tuesday December 28, 2010 Tanzania Procurement Journal 3Tuesday February 28, 2012 Tanzania Procurement Journal 3

Continues on page 4


PROCUREMENT OPPORTUNITIES


Procuring entity: Tanzania Electric Supply

Company Limited

Tender No: PA/001/11/LZN/N/003

Tender Name: Pre - Qualification of Garage for

Repair and Maintenance of Company Motor

Vehicles / Cycles at Lake Zone





Contact Address: The Secretary, Zonal Tender

Board, P.O. Box 812, Mwanza.


Procuring entity: Government Procurement

Services Agency [GPSA]

Tender No: AE/005/HQ/FA/2012/2013/NC/25,

26, 27, 28, 29, 30

Tender Name: Provision of

25 : Service and Maintenance of Elevators

26 : Service and Maintenance of Fire Security

System

27 : Hiring Photocopying Services Using

Vendor Management Inventory System

28 : Transport and Handling Services

29 : Service and Maintenance of Office

Equipment

30 : Service and Maintenance of Fire Fighting

Equipment





Contact Address: The Secretary TB,

Government Procurement Services Agency, P.O.

Box 9150, Dar es Salaam

Deadline: 12th March, 2012, 10:00hours

Continued from page 3

Editorial Board of TanzaniaProcurement Journal

Dr. Ramadhan S Mlinga... Chairman

Dr. Laurent M. Shirima...Member

Eng. Ayub O. Kasuwi ... Member

Mr. Peter M. Shilla ...Member

Mr. Christopher E. Mwakibinga ... Member

Eng. Mary M. Swai ...Member

Eng. Eva Lupembe ... Member

Mrs. Coleta D. Mnyamani ... Secretary

Eng. H.N Ilahuka ... Editor

TPJ is published by PPRA every Tuesday

Contacts:

Public Procurement Regulatory Authority

(PPRA), PPF Tower, 8th Floor,

PO Box 49, Dar es saalam.

Tanzania

Tel: +255 22 2121236;

Fax: +255 22 2121238;

email: [email protected];

Website: www.ppra.go.tz

THE UNITED REPUBLIC OF TANZANIA

INSTITUTIONAL SUPPORT PROJECT FOR GOOD GOVERNANCE II

TENDER NO AE/O18/2011-12/HQ/C/6 FOR THE PROVISION OF CONSULTANCY SERVICES FORTRAINING ON ASSET TRACING AND RECOVERY FOR INVESTIGATORS OF THE PREVENTION

AND COMBATING OF CORRUPTION BUREAU

REQUEST FOR EXPRESSION OF INTEREST

1. This Request for Expression of Interest follows the General Procurement Notice (GPN) for this project which

appeared in the UN Development Business Issue No 801 of 30th June, 2011 and in the local newspaper of The

Guardian of Tuesday 14th June 2011, the Daily News of Wednesday 15th June 2011, the Citizen of Thursday 16th

June, 2011 and East African of Monday 20th June, 2011.

2. The Public Procurement Regulatory Authority through the Ministry of Finance (hereinafter called ‘’the Borrower’’)

has received financing from African Development fund (ADF) (hereinafter called ‘’the Bank’’) towards the cost of the

Institutional Support Project for Good Governance II and intends to apply part of the proceeds of the loan to cover

eligible payments under the Contract for the Provision of Consultancy Services for Training on Asset Tracing and

Recovery for Investigators of the Prevention and Combating of Corruption Bureau (PCCB).

3. The objective of the project is to enhance the capacity of PCCB in analyzing, investigating and prosecuting interna-

tional money laundering and /or bribery cases. Most importantly, the programme will assist the Bureau in enhanc-

ing its staff to handle international requests and to succeed in cooperation with foreign jurisdictions in fighting

money laundering and repatriating stolen assets. The procedures for gathering evidence and acquiring proceeds of

corruption are fulfilled by investigators in the requesting country in collaboration with those of the requested coun-

try. It is therefore essential for investigators in Tanzania to be aware with stages and techniques to be employed in

collecting evidence and challenges arising during the process. Therefore the consultant is expected to train investi-

gators on ways to identify, freeze, confiscate and repatriate assets acquired through money laundering.

4. The Public Procurement Regulatory Authority (PPRA) now invites eligible consulting firms to indicate their interest

in providing the services. Interested consultants must provide information indicating that they are qualified to per-

form the services (brochures, description of similar assignments, experience in similar conditions, availability of

appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications.

5. A consultant will be selected in accordance with the procedures set out in the African Development Bank’s Rules and

Procedures for the Use of Consultants.

6. Interested consultants may obtain further information to the Secretary of Tender Board, Public Procurement

Regulatory Authority, PPF Tower, Junction of Ohio/Garden Avenue, 8th Floor, Wing 801, P. O. Box 49, Dar es salaam,

Tel: +255 22 2121236, Fax: +255 22 2121238, email: [email protected] during office hours (08.30 to 15.00 hours local

time).

7. Expression of Interest must be addressed and delivered to the Secretary of PPRA Tender Board at the address indi-

cated under para 6 above on or before 10:00 hours local time on Wednesday 29th February 2012. Letters of

Expression of Interest shall be opened immediately in public and in the presence of consultant’s representatives who

will choose to attend the opening ceremony in the Conference Room of the PPRA at the physical address indicated

below.

8. Late submitted Expression of Interest shall not be accepted for evaluation irrespective of the circumstances.

Telegraphic, telex, telefax and e-mail submitted Expression of Interest shall not be accepted.

9. Late submitted bids shall not be accepted for evaluation irrespective of the circumstance. The telegraphic, telex, tele-

fax, and E-mail submitted bids shall not be accepted.

CHIEF EXECUTIVE OFFICER

PUBLIC PROCUREMENT REGULATORY AUTHORITY

PPF TOWER, JUNCTION OF OHIO/GARDEN STREETS, 8TH FLOOR, WING 801

P.O. BOX 49, DAR ES SALAAM, Tel: +255 22 2121236, Fax: +255 22 2121238,

Email: [email protected]

Tuesday December 21, 2010 Tanzania Procurement Journal 5

PROCUREMENT REPORTS

Tuesday December 28, 2010 Tanzania Procurement Journal 5Tuesday February 28, 2012 Tanzania Procurement Journal 5

KINONDONI MUNICIPAL

COUNCIL

1. Introduction

1.1 Section 7 (j)(ii) & (iii) of the Public

Procurement Act, No. 21 of 2004

(PPA 2004) gives the Public Procure-

ment Regulatory Authority (Authori-

ty) mandate to institute contract and

performance audits during and/or

after the completion of contract in

respect of any procurement as may be

required. On the basis of this mandate,

the Authority, during the FY 2010/11,

carried out contract and performance

audits (value for money audits) in 136

construction projects/contracts in 30

entities one of them being Kinondoni

Municipal Council.

1.2 Generally, the audits sought to deter-

mine whether contracts were imple-

mented in accordance with stipulated

contract terms and conditions and

whether value for money was

achieved in spending public funds on

selected construction projects. To that

end, the audit covered aspects related

to planning, procurement, contract

administration and quality of works

with the view to establishing whether

value for money was attained or not.

1.3 Six projects were audited including

two building projects, three road proj-

ects, and one water project. Three of

the audited projects were completed,

one suspended, and two were on-

going. The total value of the sampled

projects was Tshs. 2,412,389,820.

2. Performance

The overall performance was assessed to

be 67% signifying that the funds ear-

marked for selected projects were fairly

spent.

Out of the six audited projects, two per-

formed well (above 75%), and the

remaining four performed fairly (between

50% and 75%). The performance was

evaluated in four areas whereby planning

scored 70% rated as fair; procurement

scored 92% rated as good; contract

administration scored 40% rated as poor;

and the quality of works scored 67% rated

as fair.

In order to collect information about pos-

sible symptoms of corruption in the pro-

curements carried out by PE’s, the spe-

cially developed Red Flags checklist was

used. The average score on Red Flags

detected was 24% indicating the likeli-

hood of corruption on the procurement of

selected projects especially on the Reha-

bilitation of x-ray room at Magomeni

Health Centre which scored 24%, Con-

struction of pipe culvert and open drain at

India High Commission which also

scored 24%, Construction of five class-

rooms at Mbweniteta – Lot 5 (34%), and

completion of Water Supply Scheme at

Makuburi and Mwenge Mlalakua (32%).

3. Directives of the Technical

Committee

3.1 On the basis of audit results, the Tech-

nical Committee of the Board of

Directors of PPRA at its 9th Ordinary

Meeting held on Tuesday 25th Octo-

ber 2011, discussed the findings of the

audit and was not satisfied with the

performance of Kinondoni Municipal

Council. Pursuant to section 16 of

PPA 2004, the Committee decided to

summon the Accounting Officer

before the Board of Directors of

PPRA. Purpose of the summon being

to discuss with the Accounting Officer

about the audit result and the way for-

ward.

3.2 The Committee also directed Kinon-

doni Municipal Council to organize a

tailor made training for its staff on

contracts administration, cost estima-

tion, and procurement planning to be

conducted by the Authority. Further-

more, Kinondoni Municipal Council

was directed to ensure that all weak-

nesses which led the organization to

score below 75% are addressed before

the next audit. Kinondoni Municipal

Council was also required to imple-

ment the specific audit recommenda-

tions and submit the status of imple-

mentation to the Authority within

three months from the date of commu-

nicating the audit results.

3.3 The audit report together with the

decision of the Committee were com-

municated to Kinondoni Municipal

Council on 3rd November 2011 vide

letter with Ref. No.

PPRA/LGA/017/39.

4 Key findings

4.1 Inadequate surveys and designs neces-

sitating for rescoping of works items.

4.2 Awarding contracts beyond tender

validity period due to inefficiencies in

the procurement process specifically

on communicating award decisions.

For the sampled contracts, the average

time used from opening of tenders to

contract signing was 88 days. The

average time used to communicate

award decisions after approval by ten-

der board was 25 days.

4.3 Delays in signing the contracts by the

Municipal Mayor. The average time

from communicating award decision

to contract signing was 42 days.

4.4 Unsound contract administration char-

acterized by delays in paying the con-

tractors and consultants, non-enforce-

ment of contractual clauses upon

delays by contractors, incomplete

payment certificates, delays in issuing

site instructions.

4.5 Weak contract supervision resulting to

poor quality of works under the con-

tract for pipe culvert and open drain at

India High commission, and for the

construction of 5 classrooms at

Mbwenitata.

4.6 Shortage of staff within the DE’s

office.

5. Recommendations

5.1 The DE should ensure that detailed

and complete designs and drawings

are prepared on major and new con-

struction.

5.2 The Council should ensure that con-

tracts are signed within contract valid

period.

5.3 Contracts should be signed within the

stipulated time after communicating

award decisions i.e. within 28 days as

provided under Regulation 97(2) of

GN. No. 97 of 2005.

5.4 Council should ensure there is a sound

contract administration in all projects.

5.5 The DE’s office should be staffed to

an appropriate level with qualified

staff.

5.6 Staff in the PMU and user depart-

ments should attend training on pro-

curement planning, cost estimation

and contract administration.

5.7 The Council should ensure that the

DE’s office is provided with adequate

quality control tools.

ILALA MUNICIPAL COUNCIL

1. Introduction

1.1 Section 7 (j)(ii) & (iii) of the Public

Procurement Act, No. 21 of 2004 (PPA

2004) gives the Public Procurement

Regulatory Authority (Authority) man-

date to institute contract and perform-

ance audits during and/or after the

completion of contract in respect of

any procurement as may be required.

On the basis of this mandate, the

Authority, during the FY 2010/11, car-

ried out contract and performance

audits (value for money audits) in 136

construction projects/contracts in 30

entities one of them being Ilala Munic-

ipal Council.

1.2 Generally, the audits sought to deter-

mine whether contracts were imple-

mented in accordance with stipulated

contract terms and conditions and

whether value for money was achieved

in spending public funds on selected

construction projects. To that end, the

audit covered aspects related to plan-

ning, procurement, contract adminis-

tration and quality of works with the

view to establishing whether value for

money was attained or not.

1.3 Five projects were audited including

two building projects, two road proj-

ects, and one bridge project. Three of

the audited projects were completed

while two projects were on-going. The

total value of the sampled projects was

Tshs. 3,648,664,457.15.

2. Performance

The overall performance was assessed to

be 70% signifying that the funds ear-

marked for selected projects were fairly

spent. Out of the five audited projects,

two performed well (above 75%), and the

remaining three performed fairly

(between 50% and 75%). The perform-

ance was evaluated in four areas whereby

planning scored 67% rated as fair; pro-

curement scored 78% rated as good; con-

tract administration scored 43% rated as

poor; and the quality of works scored

76% rated as good.

In order to collect information about pos-

sible symptoms of corruption in the pro-

curements carried out by PE’s, the spe-

cially developed Red Flags checklist was

used. The average score on Red Flags

detected was 13% indicating low likeli-

hood of corruption on the procurement of

selected projects.

3. Directives of the Technical

Committee

3.1 On the basis of audit results, the Tech-

Procurement audit follow up for FY 2010/11

Continues on page 6


PROCUREMENT REPORTS

nical Committee of the Board of Direc-

tors of PPRA at its 9th Ordinary Meet-

ing held on Tuesday 25th October 2011,

discussed the findings of the audit and

was not satisfied with the performance

of llala Municipal Council. Pursuant to

section 16 of PPA 2004, the Committee

decided to summon the Accounting

Officer before the Board of Directors of

PPRA. Purpose of the summon being to

discuss with the Accounting Officer

about the audit result and the way for-

ward.

3.2 The Committee directed llala Munici-

pal Council to organize a tailor made

training for its staff on contracts admin-

istration, cost estimation, and procure-

ment planning to be conducted by the

Authority. Furthermore, the Council

was directed to ensure that all weak-

nesses which led the organization to

score below 75% are addressed before

the next audit. The Council was also

required to implement the specific audit

recommendations and submit the status

of implementation to the Authority

within three months from the date of

communicating the audit results.

3.3 The audit report together with the deci-

sion of the Committee were communi-

cated to llala Municipal Council on

22nd November 2011 vide letter with

Ref. No. PPRA/LGA/015/65.

4 Key findings

4.1 Inadequate designs for the construc-

tion of Miembeni Community roads,

and construction of box culvert at Ulon-

goni B along Ukonga road.

4.2 Lack of specifications for the construc-

tion of school classrooms (Msongola

Secondary School, Buyuni Secondary

School, and Ilala Secondary School).

4.3 Awarding tenders beyond tender valid-

ity period due to inefficiencies in the

procurement process e.g tender for con-

struction of Miembeni Community

roads, and Designing of the proposed

Kivule Hospital.

4.4 Delays in signing contracts by the

Municipal Mayor. For the sampled

contracts, delays ranged from 18 days

to 179 days. The analysis shows that

the average time from communicating

award decision to contract signing was

59 days.

4.5 Weak contract administration charac-

terized by delayed payments of contrac-

tors, inappropriate management of

advance payment and performance

guarantees e.t.c.

4.6 Poor quality of works for the construc-

tion of Ulongoni B box culverts - inad-

equate compaction of the approaches

and serious rusting of gabions and

handrails.

4.7 Shortage of staff within the DEs office.

5. Recommendations

In order to address the anomalies and

shortfalls observed, the following recom-

mendations were given:

5.1 The DE should ensure that detailed and

complete designs and drawings are pre-

pared on major and new construction.

5.2 Contracts should be signed within the

stipulated time after communicating

award decisions i.e. within 28 days as

provided under Regulation 97(2) of

GN. No. 97 of 2005.

5.3 Staff in the PMU and user departments

should attend training on procurement

planning, cost estimation, and contract

administration.

5.4 The DE’s office should be staffed to an

appropriate level with qualified staff.

5.5 The Council should ensure that the

DE’s office is provided with adequate

quality control tools.

Continued from page 5

Procurement auditfollow up ...

PROCUREMENT AND SUPPLIES PROFESSIONALS ANDTECHNICIANS BOARD

ONYO

KUFUTWA KWENYE ORODHA YA WATAALAM WA UNUNUZI NA UGAVIBodi ya Wataalamu wa Ununuzi na Ugavi (PSPTB), ilianzishwa chini ya sheria namba

23 ya mwaka 2007 kuchukuwa nafasi ya iliyokuwa Bodi ya Taifa ya Usimamizi wa

Vifaa (NBMM) inawakumbusha wataalamu wake na waajiri wote kuwa kwa mujibu

wa kifungu cha 11 hadi 14, watu wote wanaofanya kazi za Ununuzi na Ugavi nchini

Tanzania ni lazima wasajiliwe na Bodi. Kifungu cha 45 na 46 cha sheria kinaeleza

kuwa ni kutenda kosa kufanya kazi na kuajiri mtu asiyesajiliwa na PSPTB kufanya kazi

za fani ya ununuzi na Ugavi nchini Tanzania.

Aidha wataalamu wote wa ununuzi na ugavi ambao wanadaiwa ada za uanachama

kuwa kusudio la kuwafuta lipo pale pale, yaani ifikapo tarehe 9 Machi 2012 wale

wote wenye malimbikizo ya madeni watafutwa. Bodi inatahadharisha kuwa

watakaokuwa wamefutwa hawataruhusiwa kufanya kazi za ununuzi na ugavi na

kwa mwajiri yeyote atakayeendelea kuajiri mtu asiyesajiliwa au amefutiwa usajili

atapewa adhabu kwa mujibu wa kifungu cha 45 (b) cha sheria namba 23 ya mwaka

2007 na kanuni ya 85 ya mwaka 2009.

Atakayekuwa amefutwa katika zoezi hili atapashwa kuomba usajili upya ikiwa ni

pamoja na kulipa deni lote na tozo (fine) kabla ya kurejeshewa usajili.

Epuka usumbufu kalipe ada yako au deni lako sasa hivi kupitia benki zifuatazo:-

1. NBC- 011 103 017 252 2. NMB- 201 350 0374

Account Name: PSPTB Account Name: PSPTB

Branch: CORPORATE Branch: BANK HOUSE

Ukishalipia tafadhali tuma hati ya malipo ya benki pamoja na fomu ama

maelezo yanayohusu malipo hayo kwa:-

Mkurugenzi Mtendaji,

PSPTB,

S.L.P. 5993,

DAR-ES-SALAAM,

Simu: +255-22-2865860

Nukushi: +255-22-2862138

Barua pepe: [email protected] na [email protected]

Tuesday December 21, 2010 Tanzania Procurement Journal 7Tuesday December 28, 2010 Tanzania Procurement Journal 7Tuesday February 28, 2012 Tanzania Procurement Journal 7

PROCUREMENT REPORTS

PROCUREMENT AND SUPPLIES PROFESSIONALS ANDTECHNICIANS BOARD

PUBLIC NOTICE

WORKSHOP ON NEW PUBLIC PROCUREMENT ACT 2011.

Introduction

PSPTB has arranged one-day workshops for its professionals as one of the

Board’s CPD Programmes. The CPD hours attained will be considered dur-

ing the on-going registration exercise.

Schedule:

Target group:

• NBMM registered professionals,

• Practising procurement and supplies personnel,

• Newly registered professionals,

• Professionals aspiring for registration.

Topics for discussion:

• The salient features of PPA 2011,

• Professionals’ role towards ethical procurement process.

Award: 8 CPD Hours.

SEMINAR FEE:

Tshs. 150,000/= per participant to cover for seminar materials, tea/coffee

and lunch. Payment should be done through our NBC Corporate Branch

A/C No. 0111 0301 7252 or NMB House Branch A/C No. 2013500374.

NB: Professionals are urged to attend at the nearby workshop centres.

For further details contact:

Executive Director,

PSPTB,

P.O. Box 5993,

DAR-ES-SALAAM.

Tel. No. 255-22-2865860

Fax. No. 255-22-2862138

Website: http://www.psptb.go.tz

E-mail: [email protected]

Date Centre Venue

17th March, 2012

Morogoro EDEMA

Kilimanjaro VETA

Mbeya Mzumbe University

24th March, 2012

Dodoma VETA

Mwanza MIDLAND HOTEL

Dar es Salaam

JAMHURI YA MUUNGANO WA TANZANIA

WIZARA YA FEDHA

WAKALA WA HUDUMA YA UNUNUZI SERIKALINI (GPSA)

TANGAZO

MWALIKO WA MAFUNZO JUU YA MFUMO WA UNUNUZI WAPAMOJA WA VIFAA NA HUDUMA MTAMBUKA KWA KUTUMIA

MIKATABA MAALUM

A. Kituo cha mafunzo: Mwanza mjini

B. Tarehe ya mafunzo: Mafunzo yatafanyika kwa muda wa siku tatu

(3) kuanzia tarehe 21/3/2012 – 23/3/2012.

C. Yaliyomo katika mafunzoi) Sheria ya ununuzi wa umma;

ii) Mfumo wa ununuzi wa pamoja wa vifaa na huduma mtambu-

ka;

iii) Namna ya kushiriki katika zabuni za vifaa na huduma mtam-

buka;

iv) Matumizi ya mtandao katika mfumo.

D. Faida za mafunzoWashiriki watapata faida zifuatazo:-i) Kuelewa matakwa ya sheria ya ununuzi wa umma juu ya

mfumo,

ii) Kujua faida za mfumo,

iii) Kuelewa majukumu ya Afisa masuuli, wajumbe wa bodi ya

zabuni, wakuu wa idara na watumishi katika kitengo cha

ununuzi,

iv) Kuelewa namna ya kushiriki na ujazaji wa nyaraka za zabuni,

v) Namna ya kupata taarifa kwa njia ya mtandao.

E. Walengwa wa mafunzoMafunzo yameandaliwa kwa ajili ya Afisa masuuli, wajumbe wa bodi

ya zabuni, wakuu wa idara, watumishi katika kitengo cha ununuzi,

wakuu wa vyuo, shule na taasisi za serikali, wafanyabiashara na

wote watakaopenda kushiriki ili kupata ufahamu wa mfumo huu.

F. Ada ya ushiriki na namna ya ulipajiKila mshiriki anatakiwa kulipia Tshs. 250,000.00. Malipo yote

yafanyike kwa fedha taslimu au hundi za benki (banker’s cheque)

kwa Mtendaji Mkuu, Wakala wa Huduma ya Ununuzi Serikalini,S.L.P 9150, Dar es salaam katika akaunti zifuatazo:- CRDB –A/CNa. 01J 1095100500 au NMB – A/C Na. 2011000064.

Wasiliana na Meneja wa Mkoa husika kwa ajili ya kujiandikisha kwa

kuonyesha ‘’pay in slip’’uliyolipia benki au tuma taarifa hiyo kwa njia

ya barua pepe, [email protected] au unaweza kuleta taarifa hizo

GPSA Makao Makuu eneo la viwanda, Keko Mwanga, Barabara ya

Nyerere.

WAHI UKAJIANDIKISHE MAPEMA, NAFASI NI CHACHE!

Kwa taarifa zaidi Wasiliana na:-

Mtendaji Mkuu,Wakala wa Huduma ya Ununuzi Serikalini [GPSA]

S.L.P 9150,Dar es Salaam.

Simu: +255 22 2861617/2866072Nukushi: +255 22 2866072


TENDER AWARDSName of PE Tender No. Tender description Firm awarded Currency and

amount

Date of

award

Medical

Store

Department

MSD/003/C-

NC/2011/12/84

Provision of

Accomodition and

conference room

Service

Living Stone Beach

Reort

US$ 33,540.00 11/24/2011

MSD/003/C-

NC/2011/12/77

Installtion of Security

Lock System to MSD

Locking Centre

Limited

15,591,163.00 10/27/2011

MSD/003/C-

NC/2011/12/58

Provision of

Advertisment

Services - Gordin

The Gurdian

Limited

883,000.00 10/24/2011

MSD/003/C-

NC/2011/12/59

Provision of

Advertirment Service

- Nopasne

The Gordian

Limited

7,828,300.00 10/24/2011

MSD/003/C-

NC/2011/12/4C

Provision of

Advertirment Service

Mwananchi

Communications

Limited

9,050,500.00 10/24/2011

MSD/003/C-

NC/2011/12/55

Installation of Security

Alam Sences

Ultimate Secirity

Limited

700,000.00 10/25/2011

MSD/003/C-

NC/2011/12/46

Provision of

Advertsment Service -

Business Times

Business Times

Limited

8,531,000.00 10/24/2011

MSD/003/C-

NC/2011/12/47

Provision of

Advertisement Service

- Majira

Business Times

Limited

6,562,500.00 10/24/2011

MSD/003/C-

NC/2011/12/56

Provision of

Advertisment Services

Puablic

Procurement

Regulatory

Authority

250,000.00 10/24/2011

MSD/003/C-

NC/2011/12/56

Repair and

Maintenance of SU

37516

Sopesdoll Treler

Manufacture Co. IT

Limted

US$ 1,886.23 11/22/2011

MSD/003/C-

NC/2011/12/85

Provision of

Conference Service

for evaluation Team

Lamada Hotels &

Apartments

3,890,608.00 11/21/2011

MSD/003/C-

NC/2011/12/83

Provision of

Advertiszement

Services

Mwananchi

Communications

Limited

1,790,000.00 11/21/2011

MSD/003/C-

NC/2011/12/88

Repair and

Maintenance of Motor

Vehicle Reg. No. SU

35402, SU 37431

Toyota Tanzania

Limited

4,894,774.19 11/5/2011

MSD/003/C-

NC/2011/12/91

Dotrid International

Training Institute

US$ 4,950 12/6/2011

MSD/003/C-

NC/2011/12/93

provision of mantance

of generator

Mantrac (T)

Limited

3,267,219.00 12/6/2011

MSD/003/C-

SERV/86

E/2007/2008

Provision of Services

of warehouse equip-

ment

Port & Raid

Equipment (T)

Limited

2,190,000.00 12/2/2011

MSD/003/C-

NC/2011/12/89

provision of adver-

tisins services

Tanzania Standard

News Papers

1,610,110.00 12/5/2011

MSD/003/C-

NC/2011/12/94

Provision of repair

and maintancance of

motovehicles

Scania Tanzania

Limited

5,519,685.50 12/12/2011

MSD/003/C-

NC/2011/12/99

Provision repar and

Mantainance of Motor

vehicle

Diamond Motors

Limited

5,254,116.62 12/21/2011

MSD/003/C-

NC/2011/12/90

Provision of Training

Services

Koenig quotions

Pvt Limited

US$ 7,360 11/30/2011

MSD/003/C-

NC/2011/12/2

Provision of Support

and Administration

services

Simba Tecnology

Limited

31,860,000.00 12/8/2011

MSD/003/C-

SEPV/C6.E/200

7/08

Provision of Services

of Warehouse equip-

ment

The Achelis

(Tanganyika)

Limited

29,396,000.00 12/2/2011

MSD/003/C-

NC/2011/12/75

Provision of Sanitory

Service

Rentokil initial

Tanznaia limited

2,618,000.00 10/24/2011

MSD/003/C-

NC/2011/12/97


facilities on best sale

practice

Advance Institute

for management

training and devel-

opment

US$ 24,000 12/16/2011

MSD/003/C-

NC/2011/12/87


on Tendering and con-

tract management

Crown Agents, St.

Nicholas House

US$ 50,000 12/6/2011

MSD/003/C-

W/2011/12/02

Additional work for

drilling of boreholes

to MSD headqunters

Drilling and Dam

Construction

Agency

20,700,000.00 12/6/2011

MSD/003/C-

NC/2011/12/44

Provision of adver-

tisins services

Business Times

Limited

456,660.00 9/14/2011

MSD/003/C-

NC/2011/12/80

Repair and mainte-

nance of motor vehi-

cle

Scania Tanzania

Limited

19,908,406.36 11/9/2011

Name of PE Tender No. Tender description Firm awarded Currency and

amount

Date of

award

Medical

Store

Department

MSD/003/C-

NC/2011/12/57

Advertisment

Services - Buciness

Week

Eazt African

Business Week

7,525,000.00 10/24/2011

MSD/003/C-

NC/2011/12/51

Provision of

Advertisins services

Tanzania Standard

News Papers

7,737,350.00 10/24/2011

MSD/003/C-

NC/2011/12/60

Provision of

Advertisins services

The National

Medical Group

Limited

14,040,000.00 10/24/2011

MSD/003/C-

NC/2011/12/82

Repair and mainte-


cle

Scania Tanzania

Limited

5 ,108,095.46 11/8/2011

MSD/003/C-

NC/2011/12/79

Repair and mainte-


cle

Toyota Tanzania

Limited

867,623.00 11/7/2011

MSD/003/C-

NC/2011/12/81

Repair and mainte-

nance of Motor vehi-

cle

Scania Tanzania

Limited

9,182,221.18 11/8/2011

MSD/003/C-

NC/2011/12/74


Services

Resource

Development and

Management

Associates

7,000,000.00 10/25/2011

MSD/003/C-

NC/2011/12/76

Provision of

Accomodation and

Conference room

Kunduchi Bearch

Hotel and resort

US$ 16,885.80 10/25/2011

MSD/003/C-

G/2011/12/16

Supply of toner MFI Office

Solotions Limited

15,045,000.00 11/29/2011

MSD/003/C-

G/2011/12/14

Supply of Tshirts for

MSD Sports Team

Jec Printing General

Supplies Limited

1,675,000.00 11/29/2011

MSD/003/C-

G/2011/12/15

Supply of to Ner Pioneer Tanzania

Limited

26,089,800.00 11/29/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Serum Institute of

India Limited

USD 201,065.35 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Vital Health Care

Pvt. Limited

US$ 217,202.43 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Medopharm

Limited

EURO 16,125.13 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Microlab Limited US$ 23,376.00 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Clan's Life Sconco

Limited

1,177,497.92 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Novo Nordisk A/S US$ 280,745.00 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Shelys

Phamaceticals

US$ 502,324.10 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply Medical Hebei Onental

Pharm IE Corpura

hin

1,402,906.50 11/2/2011

IE -

009/2011/2012/

HQ/G/27

Supply

Phamanceticals

Harsh

Phamacenticals

Limited

US$ 215,030.44 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Astra Phama (T)

Limited

US$ 234,246.19 11/4/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamaceticals

Shelys

Phamaceticals

US$ 332,934.36 11/28/2011

IE -

009/2011/2012/

HQ/G/27

Supply of

Phamacetices

Shiji a zhuangn

Pharm Group

US$ 710,795.44 12/27/2011

MSD/003/C-

T/40/2010/11/12

supply of toner MFI Office

Solutions

31,470,600.00 10/27/2011

MSD/003/C-

T/40/2010/11/02

Supply of hand pallet

stacker and hand plal-

let truck

Quality Trade and

Distribution

Limited

US$ 923,097.30 10/21/2011

MSD/003/C-

G/40/2011/12/1

1

Supply of Toner SP Stationery &

paper Supplies

Limited

2,254,100.00 10/25/2011

MSD/003/C-

SP/G/2011/12/3

7

Supply of Oxygen

Regulatory

Crown Health Care US$ 1320 10/21/2011

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