NORTH SYDNEY COUNCIL · 2016-11-07 · NORTH SYDNEY COUNCIL . Council Chambers . 3 November 2016 ....

NORTH SYDNEY COUNCIL

Council Chambers 3 November 2016

I wish to inform you that a Meeting of the GOVERNANCE COMMITTEE will be held in the Supper Room at 6pm on Monday 7 November 2016 when your attendance is requested. Your attention is directed to the accompanying statement of the business proposed to be transacted at such meeting. ROSS MCCREANOR ACTING GENERAL MANAGER

BUSINESS 1. Minutes

Confirmation of Minutes of the previous Meeting held on 12 September 2016. (Circulated)

Governance Committee – 7/11/16 Page No 2

2. G01: Contract Variations Report Report of John Thomson, Manager Corporate Contract This report provides details of the status of variations as compared to the Contract Contingency sum for the various contracts Council is engaged in which were incomplete as at 27/10/2016. It includes only one off type contracts (such as streetscaping, drainage etc.) not term contracts which run over a defined period (such as waste collection, cleaning etc.) Recommending: 1. THAT Contract Variations report be noted.

3. G02: Voting at Sydney Coastal Council Group meetings Report of Ian Curry, Manager Governance and Committee Services At its meeting on 21 September 2015, Council considered a report on the Appointment of Council Representatives on Community Committees, Boards and Trusts and resolved, in part, 4. THAT Councillor Baker be appointed NSC representative for the Sydney Coastal Councils Group and if any other Councillor expresses an interest to the General Manager that it be delegated accordingly to appoint a representative on Council’s behalf. Council is entitled to two representatives on the Sydney Coastal Councils Group. Recommending: 1. THAT the Manager Environmental Services be appointed as an alternate delegate to the Sydney Coastal Councils Group, to vote at meetings when a councillor is unavailable to attend.

4. G03: Appointment of Council Representatives on Community Boards, Committees and Trusts Report of Ian Curry, Manager Governance and Committee Services North Sydney Council holds positions on or participates in other groups or committees external to the Council. The following Committees and Trusts require Council to nominate representatives:

• Crows Nest Centre - 3 representatives • Northern Suburbs Regional Organisation of Councils (NSROC) - The

Mayor, 1 representative and 1 alternate • North Sydney Retirement Trust (James Milson Village) - 2

representatives • Nutcote Trust - 3 representatives and 1 alternate • Shorelink Committee (Library Network) - 1 representative and 1

alternate • Sydney Coastal Councils Group - 2 representatives

Recommending: 1. THAT Council appoint representatives to the bodies listed in the Table 1 of this report.

Governance Committee – 7/11/16 Page No 3

2. THAT Councillor Marchandeau be re-appointed as Council’s representative for the NSW Metropolitan Public Libraries Association Inc. (NSW MPI-A), together with the Manager Library Services. 3. THAT Council write to the bodies to inform them of Council’s representatives for 2016/17.

5. G04: Youth Councillor Mentor Program Report of Ian Curry, Manager Governance and Committee Services Council resolved at its meeting on 19 October 2015: 1. THAT Councillor Gibson be nominated as mentor for the Youth/Councillor Mentor Program. 2. THAT a report be submitted to Council after the next Local Government election asking for interested councillors to nominate to be involved in the Program. 3. THAT Councillor Baker be congratulated for her participation in the Youth/Councillor Mentor Program and doing an excellent job of mentoring Ms Sophia Wakeling. This report addresses part 2 of the resolution. Recommending: 1. THAT Council determine the involvement of interested councillors in the 2017 Youth Councillor Mentor Program.

DECISION OF 3684th COUNCIL MEETING HELD ON 19 SEPTEMBER 2016

262. CoS05: Governance Committee - Minutes 12 September

2016 Report of Ian Curry, Manager Governance and Committee Services This report presents the recommendations in the reports of the last meeting of the Governance Committee scheduled for 12 September 2016, for Council adoption. The meeting did not have a quorum so the items are submitted to Council for consideration. Local Government Act 1993: Section 23A Guidelines - Council Decision Making During Merger Proposal Period The Guidelines have been considered in the preparation of this report and are not applicable Recommending: 1. THAT the amended Fraud and Corruption Prevention Policy be adopted. 2. THAT the Credit Card Surcharge report be received. 3. THAT Council supports the termination of the 1% surcharge on credit card transactions. 4. THAT the General Manager’s Expense Claims – 1 January 2016 to 30 June 2016 report be received. 5. THAT the Mayor and Councillors Facilities and Benefits Policy be readopted by Council. 6. THAT should Council have any amendments to the Policy, it be placed on public exhibition for 28 days. A further report will be prepared for Council’s consideration should Council receive any submissions. Should Council receive no submissions, Council consider the Amended Mayor and Councillors Facilities and Benefits Policy as adopted at the end of the closing period for submissions. 7. THAT the date of the October Council meeting be changed from 17 to 24 October 2016. 8. THAT the Councillor Professional Development Plan 2016/17 report be received.

Voting was as follows: For/Against 8/0

Councillor Yes No Councillor Yes No Gibson Y Beregi Y Reymond Absent Barbour Y Clare Y Morris AbsentBaker Y Marchandeau Y Carr Y Bevan Y

RESOLVED: 1. THAT the amended Fraud and Corruption Prevention Policy be adopted. 2. THAT the Credit Card Surcharge report be received. 3. THAT Council supports the termination of the 1% surcharge on credit card transactions. 4. THAT the General Manager’s Expense Claims – 1 January 2016 to 30 June 2016 report be received. 5. THAT the Mayor and Councillors Facilities and Benefits Policy be readopted by Council. 7. THAT the date of the October Council meeting be changed from 17 to 24 October 2016. 8. THAT the Councillor Professional Development Plan 2016/17 report be received.

ITEM CoS05 REPORTS 19/9/16

N O R T H S Y D N E Y C O U N C I L R E P O R T S

Report to General Manager Attachments:

1. Governance Committee reports 12 September 2016 SUBJECT: Governance Committee - Minutes 12 September 2016 AUTHOR: Ian Curry, Manager Governance and Committee Services ENDORSED BY: Sandra Moore, Acting Director Corporate Services EXECUTIVE SUMMARY: This report presents the recommendations in the reports of the last meeting of the Governance Committee scheduled for 12 September 2016, for Council adoption. The meeting did not have a quorum so the items are submitted to Council for consideration. FINANCIAL IMPLICATIONS: Nil Local Government Act 1993: Section 23A Guidelines - Council Decision Making During Merger Proposal Period The Guidelines have been considered in the preparation of this report and are not applicable RECOMMENDATION: 1. THAT the amended Fraud and Corruption Prevention Policy be adopted. 2. THAT the Credit Card Surcharge report be received. 3. THAT Council supports the termination of the 1% surcharge on credit card transactions. 4. THAT the General Manager’s Expense Claims – 1 January 2016 to 30 June 2016 report be received. 5. THAT the Mayor and Councillors Facilities and Benefits Policy be readopted by Council. 6. THAT should Council have any amendments to the Policy, it be placed on public exhibition for 28 days. A further report will be prepared for Council’s consideration should Council receive any submissions. Should Council receive no submissions, Council consider the Amended Mayor and Councillors Facilities and Benefits Policy as adopted at the end of the closing period for submissions. 7. THAT the date of the October Council meeting be changed from 17 to 24 October 2016. 8. THAT the Councillor Professional Development Plan 2016/17 report be received.

Report of Ian Curry, Manager Governance and Committee Services Re: Governance Committee Minutes 12 September 2016

(2)

LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 5. Our Civic Leadership Outcome: 5.3 Council is ethical, open, accountable and transparent in its decision

making BACKGROUND In accordance with Council’s Code of Meeting Principles and Practices: Clause 50.6 - the minutes of a Committee meeting may only be confirmed and adopted by resolution of that Committee, passed at a subsequent meeting of that Committee. Clause 50.7 - the recommendations arising at Committee meetings are to be submitted to the next available Council meeting for adoption. CONSULTATION REQUIREMENTS Community engagement is not required. SUSTAINABILITY STATEMENT The sustainability implications are of a minor nature and as such did not warrant a detailed assessment. DETAIL This report presents the recommendations in the reports of the last meeting of the Governance Committee scheduled for 12 September 2016, for Council adoption.

Minute Book Page No 14

This is Page No 14 of the Minutes of the Governance Committee Meeting of the North Sydney Council held on 12 September 2016.

NORTH SYDNEY COUNCIL

REPORT OF GOVERNANCE COMMITTEE

SUBJECT: PROCEEDINGS OF COMMITTEE AT MEETING HELD IN THE SUPPER ROOM AT THE COUNCIL CHAMBERS, NORTH SYDNEY, ON MONDAY 12 SEPTEMBER 2016 AT 6.00PM.

PRESENT

Councillor Gibson in the Chair, Councillors Baker, Beregi, Bevan, Carr, Marchandeau.

Staff: Ross McCreanor, Acting General Manager Adrian Panuccio, Chief Operating Officer

Sandra Moore, Acting Director Corporate Services Ian Curry, Manager Governance & Committee Services Rosie Schulz, Governance Officer

Visitors: Nil

Apologies were received from Councillors Barbour, Clare and Morris.

At the commencement of business (6.04pm) Councillors present were – Councillor Gibson in the Chair, Councillors Baker, Bevan, Carr, Marchandeau.

14. Minutes

Confirmation of Minutes of the previous Meeting held on 27 June 2016 is notrequired as there was no quorum for this meeting.

15. G01: Amendment of Fraud and Corruption Prevention Policy

Report of Jon Paul Agnew, Risk ManagerAmendment to Council’s Fraud and Corruption Prevention Policy D5-21, withstreamlined and consistent wording.Additional training costs are yet to be estimated, but funding will be provided fromsurplus revenue if needed.Funding for the project is appropriate.Recommending:1. THAT the amended Fraud and Corruption Prevention Policy be adopted.

The Motion was moved by Councillor Bevan and seconded by Councillor Marchandeau.

ATTACHMENT TO CoS05 - 19/09/16 Page 3

GOVERNANCE COMMITTEE – 12/09/16 Page No 15


Voting was as follows: For/Against 5/0

Councillor Yes No Councillor Yes No Gibson Y Beregi Absent Reymond Absent Barbour Absent Clare Absent Morris Absent Baker Y Marchandeau Y Carr Y Bevan Y

Resolved to Recommend 1. THAT the amended Fraud and Corruption Prevention Policy be adopted.

16. G02: Credit Card Surcharge

Report of Garry Ross, Manager Financial Services Consistent application of credit card surcharges across all Council services. The related financial implications will result in a reduction of income. The associated cost savings will contribute towards this shortfall. Funding for the project is appropriate. Recommending: 1. THAT the Credit Card Surcharge report be received. 2. THAT Council supports the termination of the 1% surcharge on credit card transactions. The Motion was moved by Councillor Marchandeau and seconded by Councillor Bevan. Voting was as follows: For/Against 5/0


Resolved to Recommend 1. THAT the Credit Card Surcharge report be received. 2. THAT Council supports the termination of the 1% surcharge on credit card transactions.

17. G03: General Manager’s Expense Claims – 1 January 2016 to 30 June 2016

Report of Garry Ross, Manager Financial Services Manager The Oversight and Liaison with the General Manager Policy adopted by Council at the meeting of 15 September 2014, requires a report on the General Manager’s expenses be presented to Council. All expenses have been authorised and have been processed in accordance with the policy and Council’s accounting requirements. This financial information is consistent with the guidelines as published by the OLG - NSW Office of Local Government, Department of Premier and Cabinet. Recommending: 1. THAT the General Manager’s Expense Claims – 1 January 2016 to 30 June 2016




report be received. The Motion was moved by Councillor Baker and seconded by Councillor Marchandeau. Voting was as follows: For/Against 5/0


Resolved to Recommend 1. THAT the General Manager’s Expense Claims – 1 January 2016 to 30 June 2016 report be received. 6.10 pm Cr Beregi arrived at the meeting during the following item

18. G04: Review of Mayor and Councillors Facilities and Benefits Policy

Report of Ian Curry, Manager Governance and Committee Services Section 252 of the Local Government Act 1993 requires Council to adopt or amend a policy “concerning the payment of expenses incurred or to be incurred by, and the provision of facilities to, the mayor, the deputy mayor (if there is one) and the other councillors in relation to discharging the functions of civic office”. This must be done by 30 November each year. Council’s Mayor and Councillor Facilities and Benefits Policy has been reviewed and is presented for re-adoption in line with the requirements of the Local Government Act 1993. Recommending: 1. THAT the Mayor and Councillors Facilities and Benefits Policy be readopted by Council. 2. THAT should Council have any amendments to the Policy, it be placed on public exhibition for 28 days. A further report will be prepared for Council’s consideration should Council receive any submissions. Should Council receive no submissions, Council consider the Amended Mayor and Councillors Facilities and Benefits Policy as adopted at the end of the closing period for submissions. The Motion was moved by Councillor Baker and seconded by Councillor Marchandeau. Voting was as follows: For/Against 6/0

Councillor Yes No Councillor Yes No Gibson Y Beregi Y Reymond Absent Barbour Absent Clare Absent Morris Absent Baker Y Marchandeau Y Carr Y Bevan Y

Resolved to Recommend




1. THAT the Mayor and Councillors Facilities and Benefits Policy be readopted by Council. 2. THAT should Council have any amendments to the Policy, it be placed on public exhibition for 28 days. A further report will be prepared for Council’s consideration should Council receive any submissions. Should Council receive no submissions, Council consider the Amended Mayor and Councillors Facilities and Benefits Policy as adopted at the end of the closing period for submissions.

19. G05: October Council Meeting date

Report of Ian Curry, Manager Governance and Committee Services Council is scheduled to hold an Ordinary Meeting on 17 October 2016. Due to the LGNSW Conference being held 16-18 October 2016, 5 Councillors, including the Mayor, will not be able to attend this meeting. This report seeks Council’s consent to move the October Council meeting forward to Monday 24 October 2016. Recommending: 1. THAT the date of the October Council meeting be changed from 17 to 24 October 2016.

The Motion was moved by Councillor Baker and seconded by Councillor Beregi. Voting was as follows: For/Against 6/0


Resolved to Recommend 1. THAT the date of the October Council meeting be changed from 17 to 24 October 2016.

20. G06: Councillor Professional Development Plan 2016/17

Report of Ian Curry, Manager Governance and Committee Services This report summarises the training, briefing, workshops and conferences attended by Councillors during the 2015/16 financial year and recommends training for the 2016/17 financial year. Recommending: 1. THAT Council determine its training requirements for the remainder of the 2016/17 financial year.

The Motion was moved by Councillor Gibson and seconded by Councillor Marchandeau. Voting was as follows: For/Against 6/0





Resolved to Recommend 1. THAT the Councillor Professional Development Plan 2016/17 report be received.

The meeting closed at 6.15pm ____________________________ __________________________ CHAIRPERSON ACTING GENERAL MANAGER


Item G01 Governance Committee 7/11/16



Nil SUBJECT: Contract Variations Report AUTHOR: John Thomson, Manager Corporate Contract ENDORSED BY: Adrian Panuccio, Acting General Manager EXECUTIVE SUMMARY: This report provides details of the status of variations as compared to the Contract Contingency sum for the various contracts Council is engaged in which were incomplete as at 27/10/2016. It includes only one off type contracts (such as streetscaping, drainage etc.) not term contracts which run over a defined period (such as waste collection, cleaning etc.) FINANCIAL IMPLICATIONS: Nil RECOMMENDATION: 1. THAT Contract Variations report be noted.

Report of: John Thomson, Manager Corporate Contract Re: Contract Variations Report

(2)

LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 3. Our Economic Vitality Outcome: 5.2 Council is financially sustainable 5.3 Council is ethical, open, accountable and transparent in its decision

making BACKGROUND One of the major issues with the management of contracts for any organisation is the management of variations to the work under the contract. The Contract register can now report on the quantum of variations to contracts and compare this to the contingency sum allowed for in the original contract and voted on by Council. This report details council expenditure on variation of contracts for contracts incomplete as at 27/10/2016. CONSULTATION REQUIREMENTS Community engagement is not required. SUSTAINABILITY STATEMENT The sustainability implications are of a minor nature and did not warrant a detailed assessment. DETAIL The purpose of this report is to detail the status of Variations to the incomplete as at 27/10/2016 and compares the value of Variations to the original Contract Contingency Sum, Details of which are provided below.

Number of Contracts incomplete as at 27/10/2016. 32 Total Original Value of Contracts $35,584,008 Total Variations to Contracts $704,151 Total Revised Value of Contracts $27,451,704 Total Contingency Value $3,962,639 % Contingency Used 17.8%

Report of: John Thomson, Manager Corporate Contract Re: Contract Variations Report

(3)

One Contract (Contract 26/2016 Cunningham Pavilion Upgrade) has variation which exceed the Contingency this was reported to the Governance Committee and Council in June 2016. Another Contract (Contract 3-2017 Adaptive Fitout of Level 4 Crows Nest Centre) reached 100% contingency due largely to tenant (NSW Health) related changes and the need to change the carpet which could not be assessed fully until the demolition was complete. All other Contracts have variations at well below contingency value at this stage. Overspend of Kerb and Gutter Budget 2015/16 Council’s Director of Engineering and Property Services reports that last year’s kerb and gutter budget was overspent. The budget allocated at the start of the 2015/16 financial year was $210K – towards the end of the 2015/16 financial year this had been increased to $922,000. At the end of the 2015/16 financial year the total actual spend for the kerb and gutter budget was $2,348, 585. The kerb and gutter budget is directly related to the Road – Reconstruction budget. Council cannot re-construct its roads properly without reconstructing the adjoining kerb and gutter which holds the roads together. Council had a significantly increased road re-construction budget in 2015/16 to address the large backlog of roads that require renewal across the North Sydney Council LGA. The Road Reconstruction Budget for 2015/16 was $5,678,870, all of which was spent in the 2015/16 financial year. The overspend in the kerb and gutter budget in 2015/16 was required to facilitate the Road Reconstruction budget and to deliver renewed roads that have a minimum 30 year life which is in accordance with Councils Asset Management plan for Roads and current best Practice Industry Standards. To address this in future financial years budget bids for programs that are associated with the Re-construction Roads will be closely aligned with the Roads Budget.




Nil SUBJECT: Voting at Sydney Coastal Council Group meetings AUTHOR: Ian Curry, Manager Governance and Committee Services ENDORSED BY: Sandra Moore, Acting Director Corporate Services EXECUTIVE SUMMARY: At its meeting on 21 September 2015, Council considered a report on the Appointment of Council Representatives on Community Committees, Boards and Trusts and resolved, in part, 4. THAT Councillor Baker be appointed NSC representative for the Sydney Coastal Councils Group and if any other Councillor expresses an interest to the General Manager that it be delegated accordingly to appoint a representative on Council’s behalf. Council is entitled to two representatives on the Sydney Coastal Councils Group. FINANCIAL IMPLICATIONS: Nil RECOMMENDATION: 1. THAT the Manager Environmental Services be appointed as an alternate delegate to the Sydney Coastal Councils Group, to vote at meetings when a councillor is unavailable to attend.

Report of Ian Curry, Manager Governance and Committee Services Re: Voting at Sydney Coastal Council Group meetings

(2)

LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 1. Our Living Environment Outcome: 1.3 Healthy and clean local waterways BACKGROUND At its meeting on 21 September 2015, Council considered a report on the Appointment of Council Representatives on Community Committees, Boards and Trusts and resolved, in part, 4. THAT Councillor Baker be appointed NSC representative for the Sydney Coastal Councils Group and if any other Councillor expresses an interest to the General Manager that it be delegated accordingly to appoint a representative on Council’s behalf. CONSULTATION REQUIREMENTS Community engagement is not required. SUSTAINABILITY STATEMENT The sustainability implications are of a minor nature and did not warrant a detailed assessment. DETAIL Council is entitled to two representatives on the Sydney Coastal Councils Group. In the event that a councillor is unable to attend the meeting, Council’s Manager Environmental Services, who attends as an advisor, cannot currently exercise a vote on behalf of Council on any issue that is discussed. In order that North Sydney Council may exercise its voting rights at all meetings, it is recommended that the Manager Environmental Services be appointed as an alternate delegate to the Sydney Coastal Councils Group, to vote at meetings when a councillor is unavailable to attend.

ITEM G03 REPORTS 7/11/16 N O R T H S Y D N E Y C O U N C I L R E P O R T S


Nil

SUBJECT: Appointment of Council Representatives on Community Boards, Committees

and Trusts AUTHOR: Ian Curry, Manager Governance and Committee Services ENDORSED BY: Sandra Moore, Acting Director Corporate Services EXECUTIVE SUMMARY: North Sydney Council holds positions on or participates in other groups or committees external to the Council. The following Committees and Trusts require Council to nominate representatives:

• Crows Nest Centre - 3 representatives • Northern Suburbs Regional Organisation of Councils (NSROC) - The Mayor, 1

representative and 1 alternate • North Sydney Retirement Trust (James Milson Village) - 2 representatives • Nutcote Trust - 3 representatives and 1 alternate • Shorelink Committee (Library Network) - 1 representative and 1 alternate • Sydney Coastal Councils Group - 2 representatives

FINANCIAL IMPLICATIONS: Nil RECOMMENDATION: 1. THAT Council appoint representatives to the bodies listed in the Table 1 of this report. 2. THAT Councillor Marchandeau be re-appointed as Council’s representative for the NSW Metropolitan Public Libraries Association Inc. (NSW MPI-A), together with the Manager Library Services. 3. THAT Council write to the bodies to inform them of Council’s representatives for 2016/17.

Report of Ian Curry, Manager Governance and Committee Services Re: Appointment of Council Representatives on Community Committees, Boards and Trusts

(2) LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 5. Our Civic Leadership Outcome: 5.3 Council is ethical, open, accountable and transparent in its decision making BACKGROUND Council at its meeting of 21 September 2015 (Min. No. 342) resolved the following representatives for 2015/16:

Committee, Board or Trust No. Required Representatives

Appointed Representatives

Alternate

Northern Suburbs Regional Organisation of Councils (NSROC)

The Mayor, 1 representative and 1 alternate

Mayor Gibson Cr Baker

Cr Clare

North Sydney Retirement Trust (James Milson Village)

2 representatives To be determined

To be determined

Nutcote Trust 3 representatives and 1 alternate

To be determined

To be determined

Shorelink Committee (Library Network)

1 representative and 1 alternate

Cr Marchandeau Cr Barbour

Sydney Coastal Councils Group 2 representatives Cr Baker To be determined (councillors to advise GM if interested)

Crows Nest Centre 3 representatives To be determined

To be determined

At its meeting of 24 September 2012, Council also elected Cr Marchandeau as its representative for the NSW Metropolitan Public Libraries Association Inc. (NSW MPI-A). Representatives serve a 4 year term (2012 to 2016) with Council’s Director Community and Library Services. As the period for this appointment has now lapsed, it is appropriate for Council to renew the appointment. CONSULTATION REQUIREMENTS Community engagement is not required. SUSTAINABILITY STATEMENT The sustainability implications are of a minor nature and did not warrant a detailed assessment.

Report of Ian Curry, Manager Governance and Committee Services Re: Appointment of Council Representatives on Community Boards, Committees and Trusts

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DETAIL The following Boards, Committees and Trusts require North Sydney Council to nominate representatives for a 12 month term:

• Bushfire Management Committee - 1 representative • Crows Nest Centre - 3 representatives • Northern Suburbs Regional Organisation of Councils - The Mayor, 1 representative and 1

alternate • North Sydney Retirement Trust (James Milson Village) - 2 representatives • Nutcote Trust - three (3) representatives and 1 alternate • Shorelink Committee (Library Network) - 1 representative and 1 alternate • Sydney Coastal Councils Group - 2 representatives

Councillors must adhere to the respective Charter of the Board, Committee or Trust they are a representative on, in addition to Council’s Code of Conduct and relevant policies. Council is not required to appoint a Councillor representative to the Bushfire Management Committee. Council’s appointed (voting) representative is a Council Officer and there is no restriction as to the number of observers at meetings. Nominations to Nutcote, the Crows Nest Centre Board and James Milson Village have been suspended for various reasons. An update on the current status of these organisations is presented below: Nutcote: At a briefing on 2 November 2015 Council considered a number of suggestions that could clarify governance issues at Nutcote with regard to both Board representation and Council’s voting rights as the sole shareholder at Annual General Meetings. In October 2016, Nutcote Trust Pty Ltd forwarded a draft new Constitution to Council for consideration; one that attempts to regularise some of these matters. The suggestions have been referred for a legal opinion. Council’s Historical Services staff continue to work with Nutcote on a variety of matters (eg, exhibitions, conservation, promotion). Crows Nest Centre. Council has not had a representative on this Board in the last 12 months, largely due to the difficulties of scheduling Board meeting in order to continue to attract existing Board members who are able to attend in office hours and Councillors who are able to make evening meetings. Council’s Community Development staff continue to work with the Centre on a range of social issues (eg, ageing, homelessness, disability) Council continues to work at a strategic level with both Nutcote and the Crows Nest Centre though the Joint Plans of Management 2014-17. These are reviewed annually via a report to Council. James Milson Village (JMV). Following the departure of Uniting Care Ageing from the Board of JMV in 2016, the North Sydney Retirement Trust has drafted a new Constitution for Council’s consideration. As the draft still seeks Councillor representation on the Board it has been agreed by both the Trust and Council that a mechanism for effective Council involvement would be

Report of Ian Curry, Manager Governance and Committee Services Re: Appointment of Council Representatives on Community Boards, Committees and Trusts

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sought through a Governance Review. This is now underway and is jointly funded by Council and the Trust. These matters were the subject of discussion at a briefing for Council provided by JMV on 19 September 2016. Sydney Coastal Councils Group In a report to the Governance Committee earlier on this agenda, councillors were ask to consider the appointment of the Manager Environmental Services as a voting delegate on this Group. The table below reflects that recommendation. It is therefore recommended that Council appoint the following representatives to external bodies in Table 1 and note the current status of representatives in Table 2: Table 1



Alternate

Northern Suburbs Regional Organisation of Councils (NSROC)

The Mayor, 1 representative and 1 alternate

Mayor Gibson Cr Baker

Cr Clare

Shorelink Committee (Library Network)

1 representative and 1 alternate

Cr Marchandeau Cr Barbour

Sydney Coastal Councils Group

2 representatives Cr Baker Manager Environmental Services

Table 2



Alternate

North Sydney Retirement Trust (James Milson Village)

2 representatives Governance review has commenced

Nutcote Trust 3 representatives and 1 alternate

Deferred for legal opinion

Crows Nest Centre 3 representatives To be determined

To be determined




Nil SUBJECT: Youth Councillor Mentor Program AUTHOR: Ian Curry, Manager Governance and Committee Services ENDORSED BY: Sandra Moore, Acting Director Corporate Services EXECUTIVE SUMMARY: Council resolved at its meeting on 19 October 2015: 1. THAT Councillor Gibson be nominated as mentor for the Youth/Councillor Mentor Program. 2. THAT a report be submitted to Council after the next Local Government election asking for interested councillors to nominate to be involved in the Program. 3. THAT Councillor Baker be congratulated for her participation in the Youth/Councillor Mentor Program and doing an excellent job of mentoring Ms Sophia Wakeling. This report addresses part 2 of the resolution. FINANCIAL IMPLICATIONS: Nil RECOMMENDATION: 1. THAT Council determine the involvement of interested councillors in the 2017 Youth Councillor Mentor Program.

Report of Ian Curry, Manager Governance and Committee Services Re: Youth Councillor Mentor Program

(2)

LINK TO DELIVERY PROGRAM The relationship with the Delivery Program is as follows: Direction: 5. Our Civic Leadership Outcome: 5.1 Council leads the strategic direction of North Sydney BACKGROUND At its meeting on 27 November 2012, Council resolved to continue operating a youth mentoring program (post the pilot program) for young people associated the North Sydney local government area aged between 16 and 24 years, providing them the opportunity to learn about the operation of local government, council processes and procedures and encourage them to run for public office. Council resolved at its meeting on 19 October 2015: 1. THAT Councillor Gibson be nominated as mentor for the Youth/Councillor Mentor Program. 2. THAT a report be submitted to Council after the next Local Government election asking for interested councillors to nominate to be involved in the Program. 3. THAT Councillor Baker be congratulated for her participation in the Youth/Councillor Mentor Program and doing an excellent job of mentoring Ms Sophia Wakeling. CONSULTATION REQUIREMENTS Community engagement will be undertaken in accordance with Council’s Community Engagement Protocol. SUSTAINABILITY STATEMENT The sustainability implications are of a minor nature and did not warrant a detailed assessment. DETAIL This report is submitted in response to the 19/10/15 Council resolution. While there were no elections held for North Sydney Council in 2016, councillors may wish to nominate to act as mentors should any applications be received. No applications have been received in 2016 although there have been enquiries from interested young people. The Youth/Councillor Mentor Program is permanently advertised on Council’s website and staff are in the process of contacting local educational institutions to promote the program for 2017.

NORTH SYDNEY COUNCIL · 2016-11-07 · NORTH SYDNEY COUNCIL . Council Chambers . 3 November 2016 ....

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