North Carolina Council for Women

2013-2014 Grant Application Information Session

Jacqueline Jordan, Grants Administrator (919) 733-9689 Jacqueline.Jordan@doa.nc.gov

Todd Moore, Grants Administrator (919) 715-9439Todd.Moore@doa.nc.gov

TOLL FREE #- 877-502-9898http://www.councilforwomen.nc.gov

FY13-14 GRANT APPLICATIONS

All applications are at www.councilforwomen.nc.gov.

This year’s process will allow submission ofapplications and budgets via email:

NCCFW@doa.nc.gov

FY13-14 GRANT CYCLE

• The Grant Application process initiates the NEW Grant Cycle.

• The FY13-14 Grant Cycle begins July 1st, 2013.

• FY13-14 grant funds are not available until after that date.

• All eligible applicants will be notified of their award by July 1st, 2013.

HOW TO SUBMIT GRANT APPLICATIONS

• ALL Grant Applications and signature pages must be received by NC CFW Grants Administrators no later than Monday, April 15, 5:00 p.m.

***Pages of the Grant Application that require signatures PLUS requested Policies must be mailed.

U.S. Mail address: 1320 Mail Service Center Raleigh NC 27699-1320

Physical address (Fed-Ex/UPS): 116 W. Jones Street, Suite G-120, Raleigh, N.C. 27603

HOW TO SUBMIT GRANT APPLICATIONS

Via Email:• NCCFW@doa.nc.gov• Subject line of email: “FY 13-14 Domestic Violence Grant

Application or Sexual Assault Grant Application and County location”.

FOR SIGNATURE PAGES (pages 11-13 of the application) and REQUESTED POLICIES

Via US Mail:• NC CFW-Grants Section• 1320 Mail Service Center Raleigh NC 27699-1320

Via Federal Express/UPS/Hand Delivery:• NC CFW-Grants Section• 116 W. Jones Street, Suite G-120, Raleigh, N.C. 27603

SIGNIFICANT TO THIS GRANT CYCLE

Full Legal Name of program as it appears on the Secretary of State’s website must be provided.

DUNS (Data Universal Number System) # 9 digits.

Determination of Funding Level must be addressed. (pg. 3)

ALL requested policies must be submitted. (pg.11)

 

THE DV & SA GRANT APPLICATION

The DV & SA grants are not competitive.

Tips to remember: 1.Provide clear answers that pertain only to the specific

grant for which you are applying.

2. Advise caution when “cutting/copying” & “pasting” information on the DV & SA Grant Applications.

GRANT CHECKLIST

THESE ITEMS MUST BE SIGNED AND MAILED

501(c) (3) NotificationArticles of IncorporationBylawsRequest for Program Policy Page (pg. 11) and the

requested policies Certification Page (pg. 12)Verification of Review of Grant Application Page

(pg. 13) Applicants submitting multiple applications can mail one (1) of each requested, BUT applicant must

provide a “cover sheet”. Example: ”These Articles of Incorporation apply to DV and/or SA

Application.“

Please use “BLUE” Ink for signatures.

FOR GOVERNMENTAL ENTITIES

• Community Colleges are EXEMPT

• Government entities do not have a DUNS Number, 501 c-3 Verification, Articles of Incorporation, nor Bylaws. Please put “N/A” for these.

• The “Governmental Tax Exempt” Form must be submitted. http://www.dor.state.nc.us If this does not apply to your program, please attach an explanation.

GRANT CHECKLIST (THE EMAILED FORMS)

NCCFW@doa.nc.govSubject line of email: “FY 13-14 Domestic Violence Grant Application or Sexual

Assault Grant Application and county location”.

Grant Application Coversheet Program Narrative Section List of CURRENT Board Members, including the Finance

Committee chaired by the Treasurer. 2013-14 Proposed Budget (Excel attachments)

DV or SA state appropriated funds 20% Matching Funds for the state appropriated funds Marriage License Fees for DV Programs

THE GRANT APPLICATION COVER SHEET

PAGE 2 OF APPLICATION

Full Legal Name of Agency/Program as listed on the Secretary of State’s website: http://www.secretary.state.nc.us/corporations/CSearch.aspx Also known as:County (If more than one county will be served with the 1 grant award, list all counties)Federal Tax ID #:Data Universal Number System (DUNS) #:Printed Name of Executive Director & E-mail Address:Printed Name of Program Director & E-mail Address:Agency/Program Status: Government Operated OR Private, Non-ProfitAgency/Program’s Fiscal Year: (January-December) or (July-June)Month/Year Program Started Providing Services:

THE GRANT APPLICATION COVER SHEETPAGE 2 OF APPLICATION

Year Agency/Program was Incorporated:Date Agency/Program received non-profit status:Is Agency/Program a subsidiary of another organization? YES/NOAgency/Program’s Administrative Office Physical Address:Agency/Program’s Administrative Office Hours:Agency/Program’s Administrative Mailing Address:Agency/Program’s Administrative Office Phone and Fax#:Program Address (if different from Administrative Address):Program Phone; Fax; Crisis Line: Does Agency receive other NC CFW funding?Agency’s website address:

DETERMINATION OF FUNDING LEVELPAGE 3 OF APPLICATION

Q. How do you determine your level of funding?A. The category determines your annual reporting requirements.

(N.C. Gen. Stat.143C-6-22 & 23 9 N.C.A.C. Subchapter 3M.0205-attachment D of Contract) Also required by OSBM.

Please indicate only one (1) level of funding:• Level 1 Reporting: Your program is… • Receiving less than $25,000 in state issued grant funds

• Level 2 Reporting: Your program is… • Receiving at least $25,000, but less than $500,000 in state

issued grant funds.

• Level 3 Reporting:  Your program is… • Receiving $500,000 or more in state issued grant funds.

PROGRAM NARRATIVE CRITERIASTARTING ON PAGE 5 OF APPLICATION

TIPS:

PROVIDE THE TITLE OF THE SECTION THAT YOU ARE RESPONDING TO SO THE GRANT REVIEWER CAN VERIFY ALL ITEMS RECEIVED A RESPONSE.

Example: “Identify barriers that effect current service delivery”

Answer: “Barriers that effect current service delivery include…”

NO MORE THAN 5000 CHARACTERS ALLOWED PER RESPONSE

 

HISTORY OF PROGRAM PAGE 5 OF APPLICATION

Specific program’s mission and if you are a multi-service agency how doe the program fit into the mission of your organization?

Explain why there is a need for this specific program within your community?

Describe the challenges of the target population.

Identify barriers that affect current service delivery (geographic, economic, resources).

GOALS AND OUTCOMESPAGE 6 OF APPLICATION

List three (3) measurable program goals and describe each goal’s projected outcome.

Describe the method/tool(s) used to measure program’s effectiveness.

Provide details of your program’s outreach and any significant/unique accomplishments during the past year. TIP: Include content that will provide success stories of your

program.

GRANT APPLICATION CHARTSPAGES 7 OF APPLICATION

• Plan for provision of Statutory Services data must be completed.

• Outcome Goals must be described.

DV/SA MANDATED SERVICESPAGE 7 OF APPLICATION

Statutory Statutory ServicesServices

Plan for Provision Plan for Provision of Serviceof Service

Outcome GoalsOutcome Goals

Hotline Service(s)Hotline Service(s)

Crisis Crisis Intervention/ReferrIntervention/Referr

alal

TransportationTransportation

ShelterShelter

Advocacy & Advocacy & CounselingCounseling

Community Community EducationEducation

Staff TrainingStaff Training

Fees for Victim Fees for Victim ServicesServices

BOARD PARTICIPATION AND COMMUNITY SUPPORT

PAGE 8 OF APPLICATION

•DESCRIBE THE GOVERNING BOARD’S ROLE AND PARTICIPATION WITH THE PROGRAM INCLUDING THE MONITORING, FUNDRAISING, AND EVALUATION PROCESSES. •LIST AND DESCRIBE PARTNERSHIPS, COMMUNITY SUPPORTERS, COLLABORATIONS, AND COORDINATION WITH OTHER AGENCIES.

•LIST REVENUE SOURCES AND HOW THEY WILL BE UTILIZED.

•DOES YOUR GOVERNING BOARD HAVE A DETAILED FUNDRAISING STRATEGIC PLAN? A RESERVE FUND?

BOARD PARTICIPATION & COMMUNITY SUPPORT

PAGE 8 OF APPLICATION

Provide details on the Board’s diversity including gender, race/ethnicity, geographic make up. Geographic makeup should represent the communities served.

QUALITY OF PERSONNEL PAGE 9 OF APPLICATION

Number of staff to be funded by NC CFW Funds? FT PTDetail your efforts to address staff diversity.

(Does the staff reflect the community that you serve?)Description of qualifications of each specific program position(s) that will be funded by NC CFW:

Education, experience, and training. Specify which grant fund will be utilized to fund position (DV/MLF or

SA). List the positions and qualifications of each in the table. All applicants who receive the grant(s) must have Job Descriptions.

•Indicate the total number of volunteers exclusively for your Programs and financial value calculation. (N.C. - $18.18/HOUR VIA WWW.INDEPENDENTSECTOR.ORG).

BUDGET EFFECTIVENESSPAGE 10 OF APPLICATION

Describe how the specific program will provide the 20% match.

Provide previous year’s grant amounts and any reverted funds.

Describe the basis of accounting that your specific program will utilize and how the accounting records will be maintained to ensure consistency and accountability of the state issued grant funds.

Specify amounts proposed for personnel, operational costs, and client costs.

MATCH REQUIREMENT

Programs applying for funds must match state appropriated funds only. The matching requirement does not apply to Marriage License Fees.  

The match must be generated locally and represent a minimum of 20% of the total state appropriated award. (If the award is for $10k, then a $2k match is required.)  

The match requirement is designed to encourage sustainability and local support for the program’s efforts.

MATCH REQUIREMENT

Examples of sources for local matches include:• Fundraisers• Grants from private organizations such as churches,

foundations, or business firms• United Way• Civic Groups• Local government units including city and county

government.• In-kind goods or services calculated at fair market

value.

PROPOSED BUDGETS

The Proposed Budgets are posted as separate Excel Documents. Applicants can access the Excel Documents and complete the data. (www.councilforwomen.nc.gov)

Applicants must submit theProposed Budgets as e-mail attachments. ( NCCFW@doa.nc.gov)

PROPOSED BUDGETS SHOULD BE BASED ON REASONABLE AMOUNTS

Budget Proposal Amounts2011-2012 SA=$50,388.07 (Stand-SA=$50,388.07 (Stand-

Alone)Alone)

SA=26,062.03 (Dual)SA=26,062.03 (Dual)

2011-2012 DV=$46,977.61DV=$46,977.61

MLF=$25,585.05MLF=$25,585.05

• Eligible FY13-14 applicants will have to complete a FY13-14 (Grant) Contract in order to receive grant funds.

• The (Grant) Contract process is initiated when the FY13-14 Grant Cycle funds become available.

REQUEST FOR PROGRAM POLICY PAGEPAGE 11 OF APPLICATION

Request for Program Policy Page must be signed and submitted for each Grant

Application (DV & SA). Attach Request for Program Policy to the

front of the policies requested. Specify the grant(s) to which those policies

apply. If the policies were already submitted with another application, please indicate this.

Please use “BLUE” Ink for signatures.

REQUEST FOR PROGRAM POLICYPAGE 11 OF APPLICATION

Program’s Full Legal Name….Also Known As. Program’s county, Tax Identification #, and DUNS #. Board Chair’s/Designee Signature/Printed Name & date. Executive Director’s Signature/Printed Name & date.

Please use “BLUE” Ink for signatures.

REQUEST FOR PROGRAM POLICIES PAGEALL APPLICANTS MUST SUBMIT POLICIES IN THE ORDER

LISTED BELOW

1.Conflict of Interest Policy

2.Confidentiality Policy

3.Non-discrimination Policy

4.Organizational Code of Conduct Policy

5.Internal Controls Policy

6.Recordkeeping Policy

7.Whistleblower Policy

Samples of these policies can be found on our website.

Request for Program Policy Page

must be signed & submitted for each Grant Application, and

must include an Approval Date and Effective Date for each policy. Attach this page at the front of policies submitted.

If any policies have been amended in the past year, please indicate the new Effective Date and attach a copy of the amended policy.

CERTIFICATION PAGEPAGE 12 OF APPLICATION

Certification of Matching Funds

Certification of Non-Lobbying

Certification of Insurance and/or Bonding

Requires Signature of Board Treasurer/Equivalent

Signatures certify that all information subscribed to above is true and accurate.

Please use “BLUE” Ink for signatures.

VERIFICATION OF REVIEW OF GRANT APPLICATION

PAGE 13 OF APPLICATION

Program’s Full Legal Name, County, and Tax Identification #Program’s Full Legal Name, County, and Tax Identification #

DOES THE AGENCY OWN OR RENT THEIR PROPERTY? IS ANY SPACE DONATED?

GRANTEE ACKNOWLEDGES AND AGREES THAT THE PROGRAM WILL ADHERE TO NC CFW GUIDELINES BY SIGNATURES

INDICATED.

The persons whose signatures appear below, certify that they The persons whose signatures appear below, certify that they have have

reviewed the information within the Grant Application and verify reviewed the information within the Grant Application and verify that it isthat it is

true and accurate.true and accurate.

Please use “BLUE” Ink for signatures.

______________________________________________________________ ________________________________________________________________Board Chair/Designee (Signature)Board Chair/Designee (Signature) Executive Director/Equivalent Executive Director/Equivalent (Signature)(Signature)