North Carolina Athletic Directors’ AssociationMarch 2013

Mission: Provide governance and leadership for interscholastic athletic programs that support and enrich the educational experience of students.

Vision: The NCHSAA will be the national model for developing and inspiring greatness through interscholastic athletic experiences.

Sportsmanship Integrity Fair Play Honesty Respect Equity Fair Competition Development of Student-Athletes

Non-Traditional Schools Committee

Education and Athletics Committee

1. A student is eligible at any Non-Traditional School upon initial entry into the 9th grade.

2. After initial entry into the 9th grade, transfer and boundary criteria shall apply.

3. Boundary: 25 mile radius or live within County where school is located

4. Transfers:1. Transfers from a non-boarding parochial school to a

traditional public school are eligible. 2. Transfers from a non-boarding parochial school to a

charter school are eligible IF the boundary criteria are satisfied.

3. Transfers from a non-boarding parochial school to another non-boarding parochial school are eligible IF the boundary criteria are satisfied.

d. Transfers from one charter school to another charter school are eligible IF the boundary criteria are satisfied AND IF the student presents a release and acceptance letter from the Governing Boards of those two charter schools; otherwise, student is ineligible for 365 days.

e. Transfers from a non-member school to a non-traditional school are eligible IF the boundary criteria are satisfied OR is ineligible for 365 days.

f. Transfers from a traditional public school to a non-traditional school are ineligible for participation in athletics for 365 days.

g. Transfers from a charter school to a non-boarding parochial school are ineligible for 365 days.

5. Change in Non-Traditional participation in the playoffs (schools will have to move up 1 classification in that bracketed sport if they):

◦ Made the regional semifinals 6 of 8 years◦ Made the regional finals 4 of 6 years◦ Made the championship finals 3 consecutive years in

current classification

6. Change in Non-Traditional participation in the playoffs (schools will have to move up 1 classification in that individual sport if they):

◦ Are they state runner-up or champion for 3 consecutive years in the current classification.

7. Non-Traditional Membership into the NCHSAA:◦ Must field an established minimum number of sports

each year. 6 per school (3 men’s/3 women’s; 2 per sport season) Must play as an independent member of the NCHSAA for at

least the 1st 2 years of membership Must remain an independent member until satisfying the

above criteria8. All Non-Traditional Schools shall have enrollment

policies and procedures on file with the NCHSAA9. All Non-Traditional Schools that join the NCHSAA

shall attend a mandatory new school/new AD orientation session

10. All Non-Traditional Schools should provide full disclosure of financial aid data to NCHSAA if requested and within guidelines of privacy laws

Purpose◦ This standing committee was created to ensure

that our NCHSAA policies and procedures, found in the NCHSAA Handbook, remain current and up to date. In addition, we want to ensure they adequately address our issues as they pertain to our diverse membership as well as to the changing climate in education and the philosophical shift.

1. Change in NCHSAA Handbook policy regarding the “attendance rule”

◦ Page 121, Item 5 (a, b, c, d)2. Addition of general LEA statement to NCHSAA

Handbook◦ “The rules and regulations listed herein are the

minimum state standards for eligibility to participate in a number of different areas, including but not limited to scholastic requirements, medical examinations, the felony policy, etc. An LEA may have policies in any of these areas or others that are more restrictive than the state requirement, but the LEA may not have a policy for eligibility that is less restrictive.”

3. Out-of-State Students NCHSAA Handbook addition◦ Page 119, 3(a)

“Any student proposed for a contest is eligible at the school to which the local board of education assigns him within the unit of residence of a parent or custodian within this state.”

Additional caveat4. Transfer Policy (possible combination with Non-

Traditional Schools Committee)◦ A student transferring from a member school to another

member school within the same LEA must sit out 365 days for athletic participation. The LEA may create criteria for immediate athletic eligibility for transfers within the LEA.

◦ A student transferring from a member school in one LEA to another member public school in another LEA must sit out 365 days for athletic participation. Exceptions for immediate athletic eligibility for transfers from one LEA to another would be heard by a special NCHSAA Transfer Committee.

Feedback

Non-Traditional School Committee

Education and Athletics Committee

NCHSAA Board of Directors established Summer Dead Periods for the following weeks over the summer:◦ July 1st – July 7th, 2013◦ July 22nd – July 28th, 2013

Definition & Interpretation◦ Sent to all Athletic Directors in January

During the “Summer Dead Periods” no NCHSAA member school-sponsored activities may be organized or conducted by any NCHSAA coach or school staff member (whether full-time, part-time, or volunteer) that involve students at NCHSAA member schools.

School-sponsored activities include any of the following (i.e. these activities MAY NOT be done):◦ Activities, other than Third-Party Outings and Bona Fide

Competitions (both as defined below), conducted (1) at any NCHSAA member school; or (2) at any location if the activity is organized or controlled by an NCHSAA member school, coach or staff member (whether full-time, part-time or volunteer) (e.g., summer skills development or camps, open facilities, conditioning exercises, laps around the school track, etc.);

◦ Activities at any location where attendance by students is deemed mandatory, whether actual or perceived (e.g., coach organizes an event away from school property and states, suggests or implies in any way that any students not attending will suffer consequences of any kind … whether this means making a team, enjoying playing time, becoming team captain, etc.);

Examples of activities that would be considered “non-school-sponsored activities” and MAY be done:◦ Third-Party Outings: Coach or staff member takes students

to a third-party camp at a non-NCHSAA member school (e.g., college-sponsored summer skills or team camp, etc.) where attendance by students is NOT deemed mandatory, whether actual or perceived (as described above);

◦ Bona Fide Competitions: An organized league is conducted through a bona fide third party organization where (1) the organization purchases appropriate liability insurance and pays for all game-related expenses (e.g., facilities, staffing, etc.); (2) students are not required to attend or participate; (3) student transportation is not provided by NCHSAA member school vehicles; and (4) students use their own equipment

Used at college level, private schools◦ Fund Scholarships, Fellowships, Professorships,

etc.

en-dow-ment (n)◦ An amount of income or property that has been

provided to a person or institution (educational institution) Interest income is generated from investments of the

principal gift(s) Only interest income can be utilized for funding

purposes

How is Revenue Generated?◦ Endowed Fund

Annual Solicitation Endowment Games % $1 Ticket Surcharge Private Donations Roll-over Interest Income

Hall of Fame Fund◦ 4-Year Pledge from GlaxoWelcome (GlaxoSmithKline)◦ Naming plates in NCHSAA Building◦ Silent Auction Revenue

Why Necessary to Maintain◦ Allows NCHSAA to absorb Costs

Prevent Pay-for-Play (state championship level) $1K back to Schools $1,400 (avg.) back to Schools

◦ Student-Athlete Scholarship Opportunities ◦ Potential Funding for Programs (HOF), State

Championships, Leadership Development, etc.◦ Offset Corporate Sponsorship Fluctuations◦ Stability for NCHSAA to carry out its Mission

Funds Used To-Date◦ Scholarships and Cash Awards◦ Direct Fund Distribution to Member Schools◦ Special Project

AED Placement◦ Olympic Sports – Playoff / State Level Expenses◦ Hall of Fame Banquet

One Year Ago◦ Two proposed Amendments◦ Education and Athletics Committee

December Board of Directors◦ Adjustments

“20 Days Prior” to November 1 “Executive Director” to Commissioner “Mail” to Distribute “Total Ballots” to Total Ballots Distributed

Additional Items◦ “Him” to Him/Her◦ “Substantial” IRS 501 (c) (3) Requirements◦ Penalties for use of Ineligible Player◦ Failure to Comply

Vital That You Vote◦ Keep Articles of Incorporation/Bylaws current◦ Practices match Handbook◦ Serve you Efficiently and Effectively

HB 228

Process◦ March 15 letter◦ Ballots sent March 25

Electronic Mailed

◦ Ballots cast by April 19◦ Results announced at Annual Meeting

Questions and Comments

Updated Emphasis on the Rehabilitation Act of 1973◦ Provisions afforded for individuals with disabilities

in extracurricular activities◦ Cannot be any perceived discrimination against

the student-athlete in regards to making or playing on a high school athletic team

◦ Must make accommodations◦ Participation is a right not a privilege

Strategic Plan of the NCHSAA◦ National Certification of ADs (Handbook)◦ Coaching Cadet/Mentor Program

May Meeting Agenda Items◦ Due April 1◦ Spring Football

Language of Coaches◦ Officials / Student-Athletes

Increase Ticket Prices Dress Code Local Promotion Standards Minimum Course Load

◦ Spring Sports Video Streaming

Heart of a Champion Luncheon◦ NEW DATE – April 13th

RTP Radisson, Durham, NC Student Leadership Conference

◦ April 20th, 2013◦ Sheraton Greensboro Hotel/Koury Convention

Center NFHS “Fundamentals of Coaching” Course

◦ 100% Goal August 15th, 2015 How many counties are already at 100%?

EntreLeader◦ Dave Ramsey

Exemplary Character Treat Others with Respect Hold Coaches and Self Accountable Take Your Job and Responsibilities Seriously