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Non-Retail Billing System
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Transcript of Non-Retail Billing System
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Non-Retail
Billing
System
Non-Retail Billing System
Specification & Functionality
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(For Franchisee , Brand Factory & Distributors)
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Non-Retail
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Billing System for Franchisee
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Objective
To automate the sales process of Franchise/ Brand Factory/ Distributers.
To bring a transparency into the accounting system.
To provide the customer with automated reports.
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WH Stock Management
There will be one bin for franchisee stocks inWH.
This BIN will have stocks meant for Franchisee.
Franchisee will select stock physically or send a list of styles whichneeds to be picked.
Reverse pick will be done in theWH and stock will be stored in cartons
brand product wise.
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Dispatch instructions will come from Voyager and those cartons will be
dispatched to the franchisee.
Those cartons which are not dispatched might be reserved for
franchisee or unpacked as per Voyager instruction.
The free stock or the carton wise stock can be seen by the franchisee
by set of reports.
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WH Stock Management (cont..)
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Franchisee Order Management
Order Booking
Franchisee can select stock physically.
Franchisee can also send a list of styles which needs to be picked.
Reverse picking will happen in the WH.
Voyager will provide Proforma Invoice for the selected stock.
Franchisee will do payment of a certain amount.
Based on this payment some carton boxes will be dispatched to
franchisee.
Optionally the other selected stocks can be on hold or unpicked.
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Order Approval
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Pick details are displayed in Voyager and the user can select carton
boxes and generate a Proforma invoice.
Proforma invoice is then send to franchisee for approval.
Reverse pick details are taken from WMS into Voyager.
Voyager has details on margin information.
User selects required cartons. Proforma Invoice in excel is provided based on above information which can
be sent to Franchisee.
This process can be repeated as many times required.
Based on the advance given by the franchisee the carton boxes to be
dispatched is selected in Voyager.
The value of dispatch will not exceed the amount in the franchisee
ledger.
In Voyager the picked cartons can be cancelled and this information willflow to theWH.
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Invoice Management
Based on actual dispatch from theWH and the margin setup in
Voyager secondary sales invoice will be generated.
For a new franchisee the first invoice will have an additional discount
of 25% which will not contribute to stock valuation.
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Account Receivables
Group accounting for franchisees with multiple stores.
Manual option for raising credit notes and debit notes.
Ledger includes sales, sales returns and payments received.
Entry form for checks, DDs and NEFT transactions.
Credit notes and debit notes can be raised for price change.
Credit /Debit notes will be raised automatically for difference in margin
and royalty based on Retail Sales.
VAT input credit reimbursement will be considered. 9
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Returns Management
Similarly based on actual returns at warehouse sales return credit note
will be generated.
Sale returns value to be based on value of stock with franchisee.
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Stock Valuation
Franchisee stocks to be valued at landing price i.e. invoice price.
Credit notes/Debit notes raised for price exchange will decrease/increase
stock value.
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Voyager Integration
Schemes will be as defined in RDC.
Margins/Royalty for each franchisee for each brand product to be entered.
Voyager will automatically pick data fromW
MS/RMS as and whenrequired.
Voyager will automatically pick data from RDC for retail sales.
GL data for posting to SAP will be maintained.
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SAP Interface
Monthly posting of franchisee data.
Secondary sales, credit notes, debit notes and collection will be
consolidated for the month and posted to SAP.
New SAP interfaces will be developed for the same.
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THANK YOU
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