NLI Update 2012Elhanan Adler, Marina Goldsmith

NLI’s Mission and Goals

• Collect and preserve expressions of Israeli and Jewish culture throughout the generations

• Provide the finest, up-to-date services to the wider public and to researchers

• Provide open access to its treasures, and to impart them by means of educational and cultural activities in both physical and virtual space

Topics

• Part I: Metadata Update [or Technical Services Update]• Multilingual authorities: names and subjects• Rambi update• Conversion of local subjects to LSCH • Integration of the Bibliography of the Hebrew Book into the NLI catalog• Retroconversion of card catalog: status report• Item level records for periodicals, manuscripts and microfilmed manuscripts

• Part II: Digitization, Readers Services, New Building Plans• Digitization Center: from boutique to mass production• Music Center: progress report• Primo: Comprehensive Discovery and Delivery Solution• Readers’ Services• New home for NLI: 2016

Retroconversion of Card Catalog2010-2011: Status Report

• Cyrillic character cards converted in-house: 19,000

• Records received from Backstage Library Works• Latin character cards: 350,000• U.N. publication cards: 3,800• Music publication cards: 41,000• The records in each delivery were analyzed, local fields added, other

fields dropped or tweaked before upload. The records were then refined by library staff according to notes added by BSLW and based on tests developed in the library. Holdings were added globally and/or manually.

Retroconversion of Card Catalog2010-2011: Status Report

• Work plan for 2012-2013• Manual addition of holdings and items to ca. 1300 records• De-dup bibliographic records• De-dup authority headings

Before After

Item level records for periodicals, manuscripts and microfilmed

manuscripts

• Purpose: enable accurate inventory of holdings and computerized requests

• Periodicals• Item information: arrival date of issues, number of copies, sent to bindery data

• Large index cards: from establishment of the Library through 1991• Recorded in Aleph 300: 1991-2010. Copied into Aleph 500 in April 2011• Recorded in Aleph 500: 2010-present• Conversion of data on cards to Aleph 500: 2012-2013

• Manuscripts and Microfilmed Manuscripts• Global creation of holdings records and items: 2012

Examples of periodical holdings cards

Digital Content: Strategy

Digital Content

Promote accessibility, expansion of

services

Preservation

Serve the National Heritage Projects

Collection development

Users and content• General Public

Classic Israeli and Judaic PublicationDatabase of newspapers and children’s periodicalsMusic Public events – lifeline of IsraelLife cycle and the Jewish calendar

• Scholarly CommunityHistory of Israel, from the beginning of Zionism and the first wave of immigrationJewish StudiesIslamic StudiesLand of Israel StudiesHebrew LiteratureHebrew and Jewish Music

• Cultural and Educational HistoryCivicsGeographyJudaismLiterature

Digitization Center: from boutique to mass production

Main Goal:

“Move the NLI from boutique digitization to massive scale production of digital collections based on its (and its partners’) physical collections”

NLI-DC has entered a pilot phase during 2012.

Collections

Archives

PhotographsPersonal Archives

Ephemera

Manu-scripts

Microfilmed & Digitized

manuscriptsManuscript

s

Books

OrdinaryBooks

Rare Books

Periodi-cals

News-papers Journals

Sound

Sound Archives

Personal Archives

of Musician

s

Maps

Books Maps

Pilot Details

• 9-10 months, followed by an evaluation phase

• Limited throughput – 50% or less than production

• 1 shift only

• About 10-11 Full time employees

• Remote QA (by a vendor) – an option to consider

• Cross organization integration process – from physical storage to digital repository

5 Basic Workflows

• Books

• Manuscripts

• Archives / Archival Materials (&ephemera)

• Newspapers

• Maps

• photographs

Out of scope – audiovisual (outsourced)

In-House Digitization

Books

Manuscripts

Archives

Maps

Capability of digitizing 100 books/day = 5 million pages/yr.

Digitizing 1000 mss/yr. + All Hebrew Manuscripts in IHMM

Digitize 100,000+ documents/yr. from NL collections

Convert the whole NL map collection to digital form

Outsourced

Newspapers

Ephemera

Archives(IAN)

200,000 newspaper pages/yr.

50,000 items/yr.

Digitize 250,000+ documents/yr. from Israeli Archives

Standards

• LoC FADGI [=Federal Agencies Digitization Guidelines Initiative] (more-or-less)

• Scan once assumption (in most cases)

Scanning Equipment - Treventus Scanner

Scanning Equipment - pilot

• Hassleblad H4D Digital Back

Scanning Equipment - Microfilm Reel Scanner (TBS)

Books Workflow Example

SelectionDe-

Duplication?Conveying

Delivery

Physical Check

ScanningQA (I)

P t

deskew)

Post Production

(Crop, deskew)

QA (II)

OCR, Struct. Metadata QA (III) “Packaging”

(PDF, METS)

Still Not implemented

NLI Music Center

http://web.nli.org.il/sites/NLI/English/music/Pages/default.aspx

Evolution of a melody

שכב בני כי הנה כחומר ביד היוצר

% catalog% digithoursItemsCollections

100**902,0007,600KKol Israel Records (78rpm records)1.1

80100 (20*)2,4002,400CDStudio and Field Recordings BORN DIGITAL (CDs & sound files) 

1.2

100**89 (4*)5,0006,700YC, YField recording on tapes (RR tapes) 1.3

100**100 (7*)3,0002,500YField recordings on Compact Cassette and DAT (Digital Audio Tape)

1.4

1001003006,800MCDKol Israel Tape Collection (audio CDs)1.5

40752,6004,000JMR, TAK

Rare records ‐ Jacob Michael and NSA collection (78 rpm records)

1.6

1001,5002,000JREarly records of the NSA collection (LP records) 

1.7

100**50 (2*)5,4005,400CDModern collection of Jewish music (commercial CDs)

1.8

100**0240 274YNon‐commercial and Field Recordings on Video

1.9

100**0100 167YRushes and Masters of video and productions

1.10

87**79.8 (77)22,54037,841Total* % of exceptions/damaged** inventory only / analytic needed / improvement & enrichment needed

Legacy Heritage Project – Digitization of NLI Sound Archive

Primo: Comprehensive Discovery and Delivery Solution

Provides users with one stop solution for the discovery and delivery of print and digital information - regardless of format and location.

DiscoveryPrimo offers advanced, high quality search results based on existing metadata

DeliveryAfter discovery, Primo can provide immediate access to digital or electronic content or facilitate the delivery of the physical item.

What’s going into Primo

• NLI’s entire catalogue, including books, periodicals, archival material, music, manuscripts, etc.

• Primo Central: databases, Rambi, e-resources, IHP

• Digitool: digital repository

• SFX: link resolver

Stages and schedules

• Define what is searchable and how will it be displayed

• Analyze and map the metadata (to be completed by end of June)

• Testing the first version by the working group (mid-June and onwards)

• Improved version: QA and testing by expanded group

• Go live! (September 16, 2012)

Readers Services

• Computerized ordering from stacks

• Increase in number of reference librarians

• Facebook

• Document delivery services

Computerized ordering from stacks

Conclusions• Improved service for

readers

• Improved control for librarians

• 40% decrease in unfulfilled requests

• 10,000 new registered patrons within the first year

• 550 orders per day

How can we help you?

• Facebook chat

• Email

• Fax

• Phone call

Document Delivery Services

NLI soon to join WorldCat Resource

Sharing

• Simplify the international loan process

• Make articles from our collections more accessible

New Home for NLI

Location

Timeline for the New Building

1996-1998Intl Visiting Committee

2016Building

Completed

2011NLI Granted Independent Legal Status

2007National

Library Law Passed by Knesset

2002-2004Committee

for Changing Status of National Library

2008-2010Master Plan for Renewal

2010-11Design Brief

2012ArchitecturalCompetition

2014-16Construction

New Library Building

A new home, coupled with open, online access to many of its holdings, will enable the National Library to fulfill its objectives and role in the 21st century, making its treasures available to the scholarly community and to people of every nation and religion. The building, which is intended to house the Library and its functions for generations to come, will host two primary populations: 'users' will take advantage of the Library's extensive collections, digital access, and research facilities; 'visitors' will tour the building, attend exhibitions, or participate in lively educational and cultural activities, inspired by the Library's treasures. The building and its surroundings will provide a vibrant, stimulating physical setting – an ideal study environment, a meeting place for scholars, intellectuals, artists and all seekers of knowledge, and a dynamic venue fostering interaction and cooperation among the diverse communities it serves.

The design of the building will:

• Establish a consummate whole that reflects the Library's vision of openness and accessibility; its core disciplines: Judaism,Israel, Islam and the Middle East, and the Humanities; and the wealth of cultural treasures it holds;

• Create a pleasant, user-friendly space that is easy to navigate, comfortable and convenient for everyone in it, encouraging extended stays and frequent visits while providing added value to the Library's resources and services and encouraging participation in the activities that will take place there;

• Fulfill the diverse needs of large communities of users and staff while allowing efficient operation of the Library's work procedures as well as storage of its holdings in strictly controlled climatic and security conditions;

• Maximize the potential of the site while integrating it, with sensitivity, into the landscape and a built environment, characterized by the presence of major national and cultural institutions;

• Creatively combine the Library's museum component, its works of art, and its technology in its architectural conception;

• Manifest long-term sustainability and green design with an emphasis on easy, efficient maintenance and the flexibility to permit future changes.

Space requirements

Where are we now?

• First stage of architectural competition open to local architects complete

81 proposals submitted. 4 Israeli architects chosen to continue to round 2

• Second stage to be completed by October 2012

Participants: 4 finalists from the first stage plus 4 Israeli and 4 international architects who were directly invited to participate

http://nli-competition.org.il/en

Thank You for your Attention

Questions?