NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director

NHVRINwebReal-Time WDQS

William R. Bolton, Jr.State Registrar and Director

Division of Vital Records AdministrationNew Hampshire Department of State

Innovations

2008 NAPHSIS Annual MeetingCelebrating 75 Years of ExcellenceOrlando, FL June 1st – 5th, 2008

New Hampshire Numbers Population of 1.3 million Total Annual Deaths ~ 10,000 Number of Funeral Directors = 231 (103 FH) Total Annual Births ~15,000 23 Birth Hospitals ~10,000 marriages and 5,300 divorces/year 234 Local Registrars One state central office in state capital


The Need RSA 5-C:110 Public Use Statistical

File – The department (of State) shall make available a public use statistical file containing vital record information of all New Hampshire residents. The public use statistical file shall not contain any identifying personal information or information to constructively identify an individual.


The Need Getting records of birth, death,

marriage and divorce in a generic, “query-able” fashion

Relieving staff from doing manual queries on an ad hoc basis for multiple interested parties

Pushing and receiving electronic data files from other states


The Need Goal of Health Data reporting

systems to progress to “real-time” (NCHS articulated need)

Political reality is that historical data doesn’t benefit current lawmakers (NCHS articulated observation)


The Players NCHS

Allowed use of a contractor Provided subject matter experts Participated on Project Team

Constella – the contractor VRIFAC NH OIT


The Scope .NET application IJE data set Real time data usage Multiple levels of access

General Public Health Researchers State Agencies Other States


The Scope Capitalize on already developed

dataweb tool Use standard format that IJE

committee has accepted for birth and death

Maximize usage for interstate electronic exchange


The Cost Time and Materials contract

$54,000 for development of tool $11,000 for database conversion tool

(Oracle tables to IJE tables) Other states can utilize work that

Constella has already done Cheaper further deployment


NHVRINweb Benefits 2-Tier development approach

Data “Extract, Transform and Load” (ETL) utility that transcribes state data to “IJE” Format

Customizable web pages that query back to real-time data repository

User’s access will be greatly improved


NHVRINweb Benefits VR staff will not be so dedicated to

running data queries .NET application will be (relatively)

easy to further develop and maintain by in-house staff

Generic table structures (IJE) could allow plug-and-play type deployment to other states


Caveats Caveat Number 1

The data that populates the NHVRINweb tool is VERY current. For example, a record of birth that was entered into the state database yesterday will be in the NHVRINweb database today.



The NHVRINweb tool allows you to dissect the full state dataset spanning many years into very small packets of information.



The data that populates the NHVRINweb tool is based on a calendar year. Therefore, if you run a query in August of the current year, you may be confused by the fact that certain events may be reduced by one third compared to the previous years data


Who’s Using It? Federal agencies

National Center for Health Statistics Social Security Administration US Dept. of Justice US Postal Service US Army


Who’s Using It?

Ohio Kansas Vermont Georgia Virginia

NYC New York State Utah Florida

Other State Government Agencies from:


Who’s Using It? NH State agencies

Office of State Planning Dept. of Safety Dept. of Health & Human Services Dept. of Transportation Dept. of Justice NH Housing Finance Authority Administrative Office of the Courts Legislative Services


Who’s Using It? NH State agencies

Dept. of Education Dept. of Environmental Services Dept. of Employment Security Office of Information Technology Department of Cultural Resources Dept. of Revenue Administration Dept. of Resources and Economic

Development


Who’s Using It? State and Local Community

Planners/Services Local Municipalities Local School Districts Higher Education Hospitals News Services The General Public!


Implementation Production on October 19, 2007 Since Then;

2876 registered users 5 countries (US, Canada, Great Britain,

France, Germany) 50 states; plus the District of Columbia 207 NH towns (out of 234)


Implementation


Demonstration(http://nhvrinweb.sos.nh.gov)


Future Development Multiple Cause querying Civil Union Civil Union Dissolution Fetal Death module Auditing


Questions

William R. Bolton, Jr.State Registrar and Director

Division of Vital Records AdministrationNew Hampshire Department of State

[email protected]

NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director

Documents

Transcript of NHVRINweb Real-Time WDQS William R. Bolton, Jr. State Registrar and Director