Nf.•,a~ · 2017-09-06 · Resolution No. 2017-321 Resolution No. 2017-322 Resolution No. 2017-323...

$: Nf.•,a~ · 2017-09-06 · Resolution No. 2017-321 Resolution No. 2017-322 Resolution No. 2017-323 Resolution No. 2017-324 Resolution No. 2017-325 Call to Order \U)li$
Resolution No. 2017-321





Call to Order

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LUMSDEN Nf.•,a~

Regular Council Meeting Minutes June 29, 2017

The Lumsden Rural Municipal Council convened their regular meeting in the Council Chambers of the R.M. Office, on Thursday, June 29th, 2017 at 7:08p.m. with Reeve Kent Farago presiding.

Present: Reeve: Kent Farago Councillors: Jeremy Andrew, Charlene Richmond, ian White, John Langford,

Cody Jordison Chief Administrative Officer: Assistant Administrator:

Absent: Councillor:

Additions to Agenda

Darcie Cooper Krystal Strong

Ed Thorpe

McKay & Assoc.- Severance Negotiation- Walters Dismissal Moved by: Councillor Langford "That we agree to add the following item to the agenda under Closed Session- LAFOIP S. 16(1)(b) Employee Related Matters:

• McKay & Associates Ltd- Walters Severance Request." CARRIED

Approval of Agenda Moved by: Councillor White "That we approve the agenda as amended." CARRIED

Financial Reports

Finance Officer, Sheena Carrick provided written reports on the minimum tax impact for outbuildings and Deer Point Place properties in Deer Valley.

Minimum Tax Cancellation - Residential Outbuildings Moved by: Councillor White "That we agree to abate the following Minimum Tax Levy implication on the non-residence improvements located on the same parcel of land as the residence, for the 2017 year:

• Alternate No. 000133401-0T2- SW Ptn 33-19-19 W2- Municipal $43.52

• Alternate No. 000329417-013- Lot 17 Block 01 Plan 102007190- Municipal $605.84

• Alternate No. 000516301-0T2- Parcel A Plan 101260404- Municipal $1,400.00

• Alternate No. 000626200-0T2- NW 26-20-20 W2- Municipal $1,297.86

• Alternate No. 001206114-0T2- NE Ptn, Blk 4 6-21-21 W2- Municipal $1,294.66

• Alternate No. 000421305-020- SE Ptn 21-19-22 W2- Municipal $1,299.20

• Alternate No. 000304201-020- NW Ptn 4-19-21 W2- Municipal $987.26

e Alternate No. 000311101-020- NE Ptn 111-19-21 W2- Municipal $160.16." CARRIED

Minimum Tax Cancellation- Commercial Outbuilding Moved by: Councillor Langford "That we agree to abate the minimum tax implication to additional commercial outbuildings on the following property for the 2017 year:

• Alternate No. 000324201-020- NW Ptn 24-19-21 W2- Municipal $1,558.40." CARRIED

Tax Abatement - Deer Point Place, Deer Valley Moved by: Councillor White "That in consideration of the fact that there has been a change in the property to the extent that we feel that it is inappropriate to collect the whole ofthe taxes owing and in accordance with Clause 274(2)(a) of The Municipalities Act we agree to cancel the taxes on the following properties, in addition to those properties listed in resolution No. 251-15, for the 2017 year and future years, until such time as the lot becomes developable again:










RM of Lumsden No. 189 Regular Meeting Minutes -June 29, 2017 Alternate No.

505002650-010

505002700-010

505002750-010

505002800-010

505002850-010

505002900-010

505002950-010

505003000-010

Bank Reconciliation

Civic Address legal Address

18 Deer Point Place Lot 2, Blk 4, Plan OORA29175







42 Deer Point Place Lot 9, Blk 4, Plan OORA29175."

Moved by: Councillor White

CARRIED

"That we accept the Bank Reconciliation for the period ending May 31, 2017, as prepared by Finance Officer, Sheena Carrick." CARRIED

Financial Statement Moved by: Councillor Jordison "That we accept the Monthly Financial Statement for the period ending May 31, 2017, as prepared by Finance Officer, Sheena Carrick." CARRIED

2016 Draft Audited Financial Statement Moved by: Councillor Langford "That we accept the 2016 Draft Audited Financial Statement as prepared by Dudley & Company LLP." CARRIED Accounts for Approval Moved by: Councillor White "That the list of accounts attached hereto, including the 2nd quarter council remuneration and forming a part ofthese minutes and totalling $96,352.54 are hereby approved for payment."

Adoption of Minutes

Regular Meeting Minutes- June 15, 2017 Moved by: Councillor Richmond

CARRIED

"That the minutes ofthe June 15, 2017 regular meeting be approved, as circulated." CARRIED

Joint Administration/Fire Committee Meeting Minutes -June 20, 2017 Moved by: Councillor White "That the minutes ofthe June 20, 2017 Joint Administration/Fire Committee meeting be approved, as circulated." CARRIED

Committee Reports

Reeve Farago and Councillor White provided a verbal report on the Joint Administration/Fire Committee meeting they attended.

Increase to Administration Staff Moved by: Councillor Richmond "That we agree with the recommendation ofthe Joint Administration/Fire Committee to approve the hiring of an additional full time office services clerk, in the event we do not find a suitable applicant for the planner position, with the expectation of still hiring a shared planner once we are able to expand the office space to have additional work areas." CARRIED

Lumsden & District Fire Department Budget Increase Moved by: Councillor Richmond "That we agree with the recommendation of the Joint Administration/Fire Committee and authorize the expenditure of $3,000.00, to be cost shared on a 50/50 basis with the Town of Lumsden, for the purpose of purchasing the necessary equipment to add an additional member to the Lumsden and District Fire Department, bringing the current membership up to 22 members." CARRIED

Accept Joint Administration/Fire Committee Meeting Report Moved by: Councillor White

"That the Joint Administration/Fire Committee meeting report of Reeve Farago and Councillor White be accepted as presented." CARRIED

) ,f









RM of Lumsden No. 189 Regular Meeting Minutes- June 29, 2017

Public Works Committee Report Councillor Jordison provided a verbal report on various public works matters including the continued work on the analysis of the FAE Mulcher. Moved by: Councillor White

"That the Public Works Committee report of Councillor Jordison be accepted as presented." CARRIED

Public Hearings

Recess Regular Meeting Moved by: Councillor Langford "That we agree to recess this meeting at 8:00pm for the purpose of holding a public hearing for the proposed Zoning Bylaw Amendment Bylaw No. 07-2017." CARRIED

Resume Regular Meeting Moved by: Councillor Richmond

"That we agree to resume the regular meeting at 8:05pm." CARRIED

New Business

Defer Agenda Item 13.1 - Webfam Developments Tax Exemption Request Moved by: Councillor Richmond "That we defer item 13.1- Webfam Developments- Request for Commercial Tax Exemption to after the Administration report on the Tax Concession policy." CARRIED

Dev. App. 2017-048- Boundary Alteration and Consolidation -Kovatch- SE 18-19-21-W2 Moved by: Councillor Richmond "That we agree to recommend approval to the Director of Community Planning Branch of Government Relations for the boundary alteration and consolidation subdivision submitted by Chris Kovatch for proposed Parcel A in theSE 1/4 18-19-21-W2 consisting of 60 acres, subject to the land being consolidated with or tied to adjacent land LSD 9 and LSD 10 in the NE 10-19-21-W2." CARRIED

Dev. App. 2017-049- Parcel Tie Code Transfer- SE 18-19-21-W2- Kovatch-Div 2 Moved by: Councillor Richmond "That we approve the transfer ofthe tie code from parcel number 110607612 in theSE 18-19-21-W2 Ext. 3 to the adjacent parcel number 11607623 located in the SW 18-19-21-W2, as requested by Chris Kovatch, owner of parcel number 110607612." CARRIED

Reports of Administration

Chief Administrative Officer, Darcie Cooper, provided a written report on various administrative

matters.

Review Servicing Agreement Requirements for Existing Occupied Yard Sites Moved by: Councillor Andrew "That we authorize administration to review and bring back the Servicing Agreement requirements for the existing occupied yard site subdivisions submitted by Kyle Langmaier, Richard Moltz and George Murton." CARRIED

luhning Off site servicing fee - proposed existing yard site subdivision Moved by: Councillor Andrew "That based on the comments from planner Bill Delainey with Associated Engineering and CAO Darcie Cooper we agree, in principle, with the request of Rand Luhning to exempt the proposed existing occupied yard site subdivision for land described as SE and SW 02-20-22-W2, from the application of development charges as it is felt that there would not be additional capital costs incurred from the creation of this subdivision as the proposed site is already fully developed and it has direct access from No. 11 highway; and That we acknowledge Mr. Luhning still requires the submission of a subdivision application and is pending further review by administration and council." CARRIED

Delegations

8:30 pm Leon Friesen - Whitetail Ridge Estates Leon Friesen with Whitetail Ridge Estates appeared before council to request a tax abatement on certain Whitetail Ridge Estates properties.

3





RM of Lumsden No. 189 Regular Meeting Minutes- June 29, 2017

Reports of Administration Continued

Councillor Cody Jordison requested a recorded vote.

Tax Incentive Policy Moved by: Councillor Andrew "That we agree with the tax incentive policy drafted by CAO Darcie Cooper with the exception of the tax exemption timelines, which are to be as follows: 3 year exemption for new subdivisions at a rate of

• Year 1: 75% exemption

• Year 2: 50% exemption

• Year 3: 20% exemption."

Name

Jeremy Andrew

Kent Farago

Cody Jordison

John Langford

Charlene Richmond

Edward Thorpe

lan White

Tax Incentive Policy Moved by: Councillor Richmond

Yes

.j

No

.j

.j

.j

.j

.j

Abstained Absent

.j

DEFEATED

"That we adopt the tax incentive policy as drafted by CAO Darcie Cooper, with the exception of the tax exemption timelines, which are to be as follows:

• Years 1-3: 100% tax exemption

• Year 4: 50% tax exemption

• Year 5: 25% tax exemption; and

That this policy be attached hereto and form a part ofthese minutes."

Webfam Developments - Request for Tax Exemption Moved by: Councillor Richmond

CARRIED

"That we agree to apply the newly adopted tax incentive policy to the WebFam Developments and consider them to be at Year 4 on the policy which provides a 50% tax exemption for the 2017 year; and That we acknowledge the tax exemption will apply to the following unsold lots:

Alternate No. legal Land Description

000218102-010 Lot 1 Blk 4 Plan 102095647

000218104-010 Lot 3 Blk 4 Plan 102095647

000218111-010 Lot 1 Blk 3 Plan 102105773

000218112-010 Lot 2 Blk 3 Plan 102105773

000218117-010 Lot 7 Blk 3 Plan 102105773

000218120-010 Lot 10 Blk 3 Plan 102105773

000218121-010 Lot 11 Blk 3 Plan 102105773

000218122-010 Lot 12 Blk 3 Plan 102105773

000218123-010 Lot 13 Blk 3 Plan 102105773

000218124-010 Lot 14 Blk 3 Plan 102105773

000218125-010 Lot 15 Blk 3 Plan 102105773

000218126-010 Lot 16 Blk 3 Plan 102105773

000218127-010 Lot 17 Blk 3 Plan 102105773."

Westridge Developments - Whitetail Ridge Estates -Tax Exemption Moved by: Councillor Richmond

CARRIED

"That we agree to apply the newly adopted tax incentive policy properties located in Whitetail Ridge Estates in Deer Valley and consider 2017 to be Year 1 of the Tax Incentive Policy due to the special circumstances of property sales due to Deer Point Place, subject to the receipt of all outstanding tax arrears for the Whitetail Ridge Estates properties described below."

Alternate No. Legal Land Description

535000150-010 Lot 1 Block 1 Plan 101986678




/Resolution No. l \ 2017-351




53500025Q:;Q,~Q7.,-"

535000300-010

535000500-010

535000550-010

535000600-010

535000650-010

535000700-010

535000800-010

535000850-010

535000950-010

535001100-010

535001150-010

535001200-010

535001250-010

535001350-010

535001400-010

535001450-010

535001500-010

RM of Lumsden No. 189 Regular Meeting Minutes- June 29, 2017 Lot 3 Block 1 Plan 101986678

Lot 4 Block 1 Plan 101986678






lot 11 Block 1 Plan 101986678


Block X Plan 101986678








Lot 20 Block 1 Plan 101986678." CARRIED

land Donation Agreement - Lumsden legion Moved by: Councillor Andrew "That we authorize the Reeve and CAO to sign the Land Donation Agreement with the Royal Canadian Legion, Lumsden Branch." CARRIED

Communications Moved by: Councillor Richmond "That the following communications and reports have been reviewed and the Chief Administrative Officer is authorized to file the same accordingly: a) MP Tom Lukiwski Ltr. re: Enabling Accessibility Fund Information b) Royal Canadian Legion SK Command Support of Sale of Lumsden Legion Branch Building c) lntermunicipalities Utilities Committee Minutes June 19, 2017 d) Lumsden Library Annual General Meeting Minutes March 22, 2017 e) Organized Hamlet of Deer Valley Board Meeting Minutes May 30, 2017 f) Organized Hamlet of Deer Valley Board Meeting Minutes June 6, 2017 g) South Shore First Responders Board Meeting Minutes May 17, 2017 h) SARM 2017-18 Beaver Control program Maximum Claim Eligibility i) SaskTel Upgrading Wireless LTE Service in Deer Valley by Canada Day Long Weekend j) Miscellaneous." CARRIED

Bylaws

Rescind 2nd and 3rd reading- Bylaw 17-2015 OCP Amendment Concept Plan Moved by: Councillor Richmond .. "That, due to the revised concept plan received and comments from Community Planning, we rescind resolution numbers 548-15 and 549-15, being 2nd and 3rd reading for Bylaw No. 17-2015 respectively." CARRIED

Bylaw 17-2015- Amend the Official Community Plan- Concept Plan- 2nd reading Moved by: Councillo'r Jordison "That Bylaw No. 17-2015, being a bylaw to amend the Official Community Plan, be read a second time." CARRIED

Bylaw 17-2015- Amend the Official Community Plan- Concept Plan- 3rd reading Moved by: Councillor Andrew "That Bylaw No. 17-2015, being a bylaw to amend the Official Community Plan, be read a third time, adopted, signed and sealed." CARRIED

Bylaw 07-2017- Amendment to the Zoning Bylaw- 2nd reading Moved by: Councillor Richmond "That Bylaw No. 07-2017, being a bylaw to amend the Zoning Bylaw, be read a second time."

CARRIED

Bylaw 07-2017- Amendment to the Zoning Bylaw- 3rd reading Moved by: Councillor Richmond "That Bylaw No. 07-2017, being a bylaw to amend the Zoning Bylaw, be read a third time, adopted, signed and sealed." CARRIED

5












RM of Lumsden No. 189 Regular Meeting Minutes- June 29, 2017 Bylaw No. 08-2017 -Financial Statement Completion Extension- 2nd reading Moved by: Councillor White "That Bylaw No.08-2017, being a bylaw to extend the time required to complete the financial statement, be read a second time." CARRIED

Bylaw No. 08-2017 - Financial Statement Completion Extension- 3rd reading Moved by: Councillor Langford "That Bylaw No. 08-2017, being a bylaw to extend the time required to complete the financial statement, be read a third time, adopted, signed and sealed." CARRIED

Reeve and Councillors Forum

Defer Reeve and Councillors Forum to the end of Agenda Moved by: Councillor Andrew "That we agree to defer the Reeve and Councillors Forum to the end of the Agenda." CARRIED

Closed Session Moved by: Councillor Andrew "That we agree to move into closed session at 10:24 pm for the purpose of considering the draft report prepared by Thurber Engineering for Deer Valley and to discuss the letter received from Solicitor McKay and Associates regarding to an employee dismissal as allowed pursuant to Section 16 {1) of The Local Authority Freedom of Information and Protection of Privacy Act, with staff to be included in the session." CARRIED

Rise from a Closed Meeting Moved by: Councillor Jordison "That we agree to rise from the closed session and return to the open meeting at 10:42 pm."

Refer letter from McKay & Associates to Solicitor Moved by: Councillor Richmond

CARRIED

"That we agree to refer the letter from McKay & Associates regarding the dismissal of employee Randy Walters, to Shelley Joyce with Olive Waller Zinkhan & Waller LLP as she has dealt with employment matters pertaining to the dismissed employee in the past; and That if Ms. Joyce is not able to take on the case, we accept whichever employment solicitor she recommends." CARRIED

Thurber Geotechnical Report- Final Report Moved by: Councillor Langford "That we request Thurber Engineering to make the corrections they identified in their recent comments and submit the final report to council for acceptance." CARRIED

Closed Session -LAFon:~ S. 16(1)(b) Employee Related Matters Moved by: Councillor Andrew "That we agree to move into closed session at 10:44 pm for the purpose of discussing employee related matters as allowed pursuant to Section 120 of The Municipalities Act (LAFOIP S. 16(1)(b)), with staff to be excluded from the session." CARRIED Rise from Closed Session Moved by: Councillor Andrew "That we agree to rise from the closed session and return to the open meeting at 10:50 pm."

CARRIED Extend Meeting Moved by: Councillor Andrew "That, in accordance with Section 30 of the Council Procedure Bylaw No. 01-2016, we agree to extend the council meeting beyond the commencement of the fifth (5th) hour." CARRIED

Adjournment Moved by: Councillor Jordison "That we adjourn the meeting at 11:19 pm." CARRIED

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Nf.•,a~ · 2017-09-06 · Resolution No. 2017-321 Resolution No. 2017-322 Resolution No. 2017-323...

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