NEWS LETTER - Secretariat Training Institute Pakistan Letters/newsletter-15.pdfFinancial Management...
Transcript of NEWS LETTER - Secretariat Training Institute Pakistan Letters/newsletter-15.pdfFinancial Management...
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January – December, 2015
Secretariat Training Institute (STI) is an
attached department of Establishment Division.
With major activity of pre-service Specialized
Training for Section Officers (BS-17) recruited
through CSS and those selected through
Promotional Examination held by FPSC, STI is
also entrusted with responsibility of organizing
in-service training courses for the officers (BS
17-19) and officials (BS 1-16) in order to
enhance their professional skills and their
knowledge about rules, regulations &
Secretariat Procedures.
The Institute is organized into four wings
namely Administration, Office Management,
Executive Programmes and the Staff
Development. Each wing is headed by a
Director (BS-19).
Specialized Training Programmes
During 2015, STI conducted two
Specialized Training Programmes. Main
subjects of STP include Constitution of
Pakistan, Rules of Business, Secretariat
Instructions, Communication Skills, HRM and
Financial Management in Federal Government.
These courses were conducted with the help of
in-house and visiting faculty of repute in relevant
disciplines. First programme was launched in
May, 2015 with 39 OMG BS-17 Probationers.
Secretariat Training Institute
N E W S L E T T E R
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It was completed successfully on 22nd
September, 2015.
The Certificate Award Ceremony was presided
by Mr. Nadeem Hasan Asif, the Secretary
Establishment Division who distributed course
completion certificates among the probationers.
The programme included both academic as well
as co-curricular activities like individual
presentations, synopsis writing, syndicate
discussions and field trips. A study tour to A
J & K was also arranged for probationers to be
aware of working of Azad Kashmir Government
Secretariat. Second Special Training
programme was conducted for trainee officers
of OMG selected through Promotional Exam
from 8th May to 31st July, 2015 with focus on
approved syllabus.
These officers were left-over from 2012 batch of
trainee officers due to administrative reasons.
Executive Training Programmes
Apart from STP, STI is entrusted with an
important assignment of holding in-service
courses for officers in BS 17 to 19. Primary
purpose is to build their capacity by improving
skills and bringing attitudinal change. In
pursuance, 22 courses were conducted during
calendar year 2015. Main subjects of these
courses included Transformational Leadership,
Quality Management, Improving Personal
Effectiveness, Public Sector Management,
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Stress Management, Problem Solving and
Decision Making etc. Alongwith focus on
Personality Development, equal attention was
also given to Service Laws and Procedures. 10
courses were held particularly on conduct
Discipline, Budget Preparation, PPRA Rules,
Promotion Policy, Leave Rules and Daftary
Urdu. A total of 742 officers from cross-section
of Federal Government Ministries/ Divisions/
Departments benefited from these courses.
IT Courses
In contemporary office environment,
technical expertise to use information
technology needs to be significantly enhanced.
Therefore, STI included IT courses as
mandatory part of its Annual Training
Programme in order to enhance capacity of
employees to apply IT tools.
Accordingly, 04 courses were designed for
Officers (BS-17-19) whereas 08 courses were
designed for officials (BS-07-16) in the field of
IT. These courses were attended by 97 officers
and 218 officials. One course was also
conducted for dependents of government
employees with 32 participants.
Staff Development Programmes
Staff Development Wing of the STI is
responsible for conducting courses relating to
English and Urdu Stenography, Daftary Urdu,
Office Procedures and Practices for the newly
recruited officials and capacity building in-
service courses for employees in BS-1 to 16.
During 2015, Staff Development wing
conducted 40 courses covering above
mentioned disciplines and skills with 1416
participants during whole calendar year 2015.
Staff Development Wing of the STI is
responsible for conducting courses relating to
English and Urdu Stenography, Daftary Urdu,
Office Procedures and Practices for the newly
recruited officials and capacity building in-
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service courses for employees in BS-1 to 16.
During 2015, Staff Development wing
conducted 40 courses covering above
mentioned disciplines and skills with 1416
participants. Towards achieving objective of use
of Urdu as official language, Staff Development
Wing held 31 in-house and customized courses
exclusively on Daftary Urdu. 654 employees
were trained for official correspondence in Urdu,
Urdu typing and shorthand skills
Typing Proficiency Tests
One of important assignments of STI is to
hold proficiency test for grant of proficiency
allowance in English and Urdu Typing.
Accordingly, two proficiency tests were held for
Assistant Private Secretaries, Stenotypists and
Lower Division Clerks in the months of April and
October, 2015. 312 officials were nominated by
various Ministries/ Divisions/ Departments, out
of which 206 appeared in these tests and 76
were declared as qualified.
Equal Opportunity Training Environment
The Institute offers an equal opportunity
to female officers and staff. In this regard, an
enabling atmosphere is available on campus;
providing opportunity to female employees to
enhance their professional knowledge and skills
side by side with male employees. All
nomination call circulars particularly mention
encouragement for participation of female
employees.
During calendar year 2015, 252 female
participants attended various courses held in
the STI.
Lectures by the Guest Speakers
During calendar year 2015, eminent
guest speakers were invited for extention
Lectures. Some of them are mentioned in the
following with major topics on which lectures
were delivered.
i. Professor Dr. Hassan Askari Rizvi, Retd.
Dean & HOD Political Science Department,
University of Punjab, on History of constitution
making in Pakistan.
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Constitution, a Theoretical Perspective.
iii. Mr. Munir Ahmad, Special Secretary (Retd), on Promotion Policy.
iv. Mr. Ahmad Mahmood Zahid, Secretary (Retired), on Interrelations between Constitution & Rules of Business; A Conceptual Orientation.
v. Dr. Anees Ahmed, Vice Chancellor, RIU, on Effects of Religion in Personal & Professional Life.
vi. Mr. A.R. Abid, Additional Secretary (Retd), on Professional Ethics and General Etiquettes.
vii. Mr. Ammar Jafri, Additional Director General (Retd), FIA, on E-Governance.
viii. Dr. Talib Hussain Siyal, Add Secy (R) Director, IIUI, on Impact of Globalization on National Culture
ix. Mr. Shahzad Iqbal Sr. Joint Secretary (Retired), on Organization & Structure of Federal Government.
x. Mr. Shoaib Mir, Additional Secretary, on Principles of Policy.
xi. Mr. S.M. Afaq Makhdoomi, Joint Secretary (Retd), on Secretariat Instructions.
xii. Mr. Sibt-e-Hasan, Senior Joint Secretary (Retd), on Noting & Drafting.
xiii. Mr. Anwar Khan Joint Secretary, National Assembly, on Legislation.
xiv. Dr. Iram Anjum Khan, Joint Secretary, Cabinet Division, on Regulatory Bodies, Origin, Role, Importance & Challenges.
xv. Mr. Hammad Shamimi, Director General, NEPRA, on Communication & Presentation Skills.
xvi. Dr. Zia-ur-Rehman, Professor, NDU, Islamabad, on Theoretical Models of Decision Making & Problem Solving Techniques.
xvii. Mr. Naeem-ul-Haq, Director General, NIM, Lahore, on Challenges Faced to HRM in Public Sector, Remedies & Way Forward.
xviii. Prof. Dr. Ather Maqsood, HOD (Economics), NUST School of Social Sciences and Humanities, on Current Issues in Pakistan’s Economy; Challenges and Way Forward.
xix. Mr. Kashih ur Rehman, Additional Draftsman, Law & Justice Division, on Fundamental Rights & Rule of Law.
xx. Mr. Zulfiqar Kazmi, Collector Customs, on Taxation Structure in Pakistan.
xxi. Ms. Rubina Haneef, Asstt. Professor, QAU, on Emotional Intelligence in Personal & Professional Life
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Facilitation Extended to Other Government Organizations
STI also provided facilitation to other Federal Government organizations as a resource center
for Secretariat Procedures and Practices. This facilitation included both provision of services of
experienced faculty of the Institute as resource persons and organizing in-house customized training
programmes according to their particular needs and requirements. In this regard, 42 courses were
specially conducted benefiting 956 officers/ officials through these courses. A profile is as follows:-
S.No. Discipline No. of
courses Beneficiary Organization
1. Service Laws, Rules and Procedures for the officers.
01 Pakistan Electronic Media Regulatory Authority
2. Basic Hospitality & Mannerism 05 Finance Division
3. Noting & Drafting 01 National Institute of Special Education
4. Rules of Business and leave Rules 01 -do-
5. Office Management 01 National Telecommunication Corp.
6. Office Management 02 Army School of Logestics, Murree
7. Office Procedure 01 President Secretariat
8. Daftary Urdu 05 Pakistan Telecom Authority
9. Urdu Composing (In-page) 03 President Secretariat
10. Daftary Urdu/Computer In-page 21 Establishment Division
11. Office Management Techniques 01 Senate Secretariat
Visit Us:
Secretariat Training Institute
Plot No. 7, H-9, Islamabad.
www.sti.gov.pk