Presented byMelissa Aguero Ramirez

Region One ESC Human Resources Director

News from the field of Human Resources…

FLSA Changes

• Effective 12/1/16• Updates the salary and compensation levels for executive,

administrative, and professional workers to be exempt.• Sets the weekly salary minimum to $913/week

($47,476/annually) for a full-year worker. Note: Many school district employees do not actually work a full year as defined in the rule.

• Establishes a mechanism for automatically updating the salary and compensation levels every three years.

FLSA ChangesImpacted Positions

• Does NOT include:– Superintendent;– Academic Counselors;– Assistant Principals;– Principals;– Curriculum Specialists;– Instructional Coaches; and– Other professional employees whose primary duty is

“performing academic administrative functions directly related to academic instruction or training in an educational establishment.” Academic administrative functions include operations directly in the field of education and do not include jobs relating to areas outside the educational field.

FLSA Changes Part Time Employees

• Example: district employs a part-time Speech-Language Pathologist for 2 days per week, the employee’s weekly pay would be calculated as follows:

FLSA ChangesPartial Workweeks

• Review district calendars– calendar starts or ends partway through a week– partial workweek is included somewhere within the

school year (e.g., Thanksgiving week),

• employees may not meet the salary threshold for those particular weeks = NOT exempt for that week = subject to OT and timekeeping requirements for the week

FLSA Changes Resources

• TASPA webinar – June 14, 2016– Walsh, Gallegos, Trevino, Russo & Kyle, P.C.

• TASB HR Exchange newsletter– August 2015– May 2016

Instructional Aides –must still meet HQ requirements:• 48 hours from a non-

profit institute or• Local assessment or • Associates degree

ANDMust meet state certification requirements• Ability to communicate

in English AND• HS diploma/GED

NCLB =>Every StudentSucceeds Act

• HQ requirements for teachers will remain in place through the end of the 2015-2016 school year.

• Beginning with the 2016-2017 school year, schools will no longer be required to comply with the highly qualified teacher requirements.– Note that all state certification requirements adopted in State Board for

Educator Certification rule remain in place.

• Provisions under the ESSA will take effect when a new state plan is approved by USDE (prior to the 2017-2018 school year). – Many provisions that are currently outlined in the 2015 Texas State Plan to

Ensure Equitable Access to Excellent Educators will cover the requirements outlined in ESSA.

– 2016-2017 school year to be spent preparing LEAs for the equity plan reporting and transitioning state data collection processes from highly qualified teacher requirements to state in-field data reporting.

Proposed Certification Changes

• Replace the probationary certificate (for 3 years) with an "intern" certificate (reduced to 2 years).

• To be eligible for the intern certificate, a person will have to pass allexams, including PPR and BTLPT.

• If a person has not passed all certification tests, he/she can be hired on an emergency certificate and then move to the intern certificate for years 2 and 3.

• A transition year in 2016-17 will allow programs to prepare, with the new rules going into effect July 1, 2017.

• The paraprofessional certificate will be valid for two years beginning July 1, 2017. Paraprofessional will have to renew certificates every two years at a reduced rate.

TEA resource• http://tea.texas.gov/Texas_Educators/Certification/School_District_Hiring_Inf

ormation/

Fingerprinting FAQ

1. The bottom half of the non-certified FAST pass is blank. Should it be? Yes, the bottom half of the new non-certified FAST pass has been left blank intentionally. All information that is necessary to schedule a fingerprinting appointment can be found within the top half of the document. This information includes the service code, the applicant name, and the agency applicant number. 2. A potential employee has received a FAST pass and is trying to schedule a fingerprinting appointment on IdentoGo.com, but he is receiving a message that indicates he is ineligible for enrollment. What does this mean? - In some cases, an individual may need to wait up to 48 hours from the time FAST pass is received to schedule a fingerprinting appointment. In most cases, however, an individual will be able to schedule an appointment within 24 hours from the time FAST pass is received. - Additionally, it is important to enter the full SB number, including “SB-”, when making an appointment on the IdentoGO website. Although "SB-" is already shown on the screen, the system will not process the request unless the full SB number is entered. (i.e. "SB-123456") Please contact MorphoTrust/IdentoGO at 888-467-2080 with questions about Service Codes or the IdentoGo registration website.

Annual Employee Notifications

• Policy changes pertaining to employee rights, pay, benefits, etc., that may be construed by a court of law or the commissioner of education to “materially affect the terms of the contract” should be disseminated prior to the penalty-free resignation date established by law (45 calendar days before the first day of instruction of the next school year)

• Board policies

• Letter of Reasonable Assurance

Principal Survey• http://tea.texas.gov/Texas_Educators/Preparation_and_Continuing_Education/Principal_Surveys_to_Evaluate_Educator_

Preparation_Programs/

•Located in the Educator Certification Online System (ECOS) for principals with first-year teachers on their campus.

•Continuing Professional Education (CPE) credits upon completion of each survey.

•Texas Education Directory (AskTED) – Maintain updated– Additional information regarding the survey will be emailed to superintendents,

human resources personnel, and principals using email addresses located here

•Survey collection began on Wednesday, April 6, 2016.

•All surveys must be submitted by Wednesday, June 15, 2016.

•?????? principalsurvey@tea.texas.gov.

Texas Teacher of the Yearhttp://www.tasanet.org/page/69

• Due to Region One ESC (HR office)– 5 p.m. on Wednesday, June 8, 2016

•ENCOURAGE electronic submission– Application– Picture

•2 district representatives (1 Elem / 1 Sec)

•Clarifications:– 2 year commitment– FT employees; can be PT teacher (minimum 4 hours/day) BUT other

duties NOT administrative

Post vacancies at www.esc1.net/oneapp OR www.esc1.net/schoolwork

Send vacancies on ppt to maramirez@esc1.net

Employment Opportunities

Direct link to Specialist – SubHubhttps://oneappesc1.searchsoft.net/ats/job_board_form?op=view&JOB_ID=4900004775&COMPANY_ID=00015377&redirect_qs=&redirect_qs=start_index%3D0%26APPLICANT_TYPE_ID%3D00000001%26COMPANY_ID%3D00015377%26softsort%3DCOMPANY_ID

Direct link to Specialist - COOP/Staffinghttps://oneappesc1.searchsoft.net/ats/job_board_form?op=view&JOB_ID=4900004776&COMPANY_ID=00015377&redirect_qs=&redirect_qs=APPLICANT_TYPE_ID%3D00000001%26COMPANY_ID%3D00015377%26softsort%3DCOMPANY_ID%26refresh%3DN

Presented byDolores N. HernandezSubHub Coordinator

Region One ESCSubHub

What is SubHub?

SubHub is the newest service provided by the Region One ESC Office of Personnel Support Services to help schools recruit and retain a qualified pool of certified substitute teachers to fill existing vacancies within schools. This service is an absence management system and a substitute placement system for district.

http://www.frontlinek12.com/Products/Aesop.html

We are not alone…

Benefits to the Substitutes

Increased job opportunities Subs can search for jobs anytime, anywhere 24/7 Subs are able to search for jobs on-line on the Aesop home page Subs call in to Aesop to find available jobs or wait for Aesop to call

them

Continued flexible work schedule May edit call times in which Aesop will call Add non-work days in the system when unavailable Set work preferences Able to view an on-line schedule in advance Manage personal information Search for jobs in multiple districts

Benefits to the Substitutes

TRS eligibility Contribute towards retirement Accumulate credit for salary increment purposes for certified

individuals or for those who aspire to be employed by a district

Access to health insurance Be in compliance with Affordable Care Act requirements Health insurance supplement paid by Region One ESC

Monthly paychecks through direct deposit 100% direct deposit

Reciprocation of training if joining Project P.a.C.E. Project P.a.C.E. candidates automatically join SubHub

Benefits to the District

Increased quality of substitute teachers

Increased quantity of substitute teachers Note: Current DISTRICT substitute teachers can be given preference for job assignments if district so desires.

Maximizes use of federal/state funds thereby freeing up local funds for other uses.

Decrease hiring and administrative costs (recruiting, screening, criminal history background checks, training, etc. are incurred by the ESC).

Benefits to the District

Eliminate payroll costs such as unemployment insurance and workman’s compensation.

Manage teacher absences with “real time” reports available to administrators to note who is absent and if a substitute has been found.

Decreases FLSA liability due to absences. Substitute calling is automated and secretaries will not longer work on weekends and evenings trying to find substitute teachers.

Compliance with the Affordable Care Act.

Steps in Becoming a Temporary Teacher

Apply through ONE APP Interviews Reference Checks

Attend a Region One ESC Substitute Teacher CertificationAcademy 12 hours of professional development 3 hours of observations

Steps in Becoming aTemporary Teacher

HR Processing/Benefits Criminal History Background

Check (fingerprinting)

SubHub Training Temporary Teacher Handbook Aesop Training VeriTime Training

Process for Onboarding a District

SubHub Presentation to District Staff SubHub Presentation to Board SubHub Implementation

Planning Meeting Substitute Informational Meeting

ONE APP Substitute Teacher Training

Trainings Substitutes District Staff Administrators Clerical Staff Teachers/Paraprofessionals

Process for Current ISD Substitutes

Apply through ONE APP NO Interviews or Reference

Checks ONE APP Assistance, if required

Process for Current ISD Substitutes

Attend a Region One ESC Substitute Teacher Training 8 hours of professional development NO observations required

HR Processing/Benefits Criminal History Background Check

(fingerprinting)

Process for Current ISD Substitutes

SubHub Training Temporary Teacher Handbook

Duties/Responsibilities Professional Ethics Classroom Instruction Discipline Confidentiality Communication Work Requirements Dress Code Child Abuse/Reporting Obligations Safety/Emergency Procedures Feedback

Aesop Training VeriTime Training

SubHub Developments for2015-2016

Annual Meetings Parking Permits ID Badges Two-Day Requirement (Monday/Friday) Temporary Teacher Handbook New districts for 2015-2016 Edcouch-Elsa ISD Jubilee Academic Center La Feria ISD San Benito CISD

Recruitment 2015-2016

Para-Educators Conference – Region One ESC Informational Tables - UTRGV UTRGV Spring Career Expo (Brownsville/Edinburg) UTRGV Spring Job Expo (Brownsville/Edinburg) UTRGV Government & Law Enforcement Expo (Brownsville/Edinburg) La Joya ISD Job Fair Region One ESC Technology Conference Region One ESC Job Fair

SubHubRecent Developments

Extended Office Hours 7:00 a.m.-5:00 p.m. (Monday-Friday)

Social Media

Weekly Interviews

Partnership with Project P.a.C.E

Additional SubHub Partner District Donna ISD (2016-2017)

What do we look like?

Qualifications

CredentialsNon-Degreed 371Degreed 222Certified 137 40%+

How long does it take?

Why are they out?

Initiatives for 2016-2017

Continue to attend multiple job fairs to recruit candidates

Increase marketing strategies to recruit more degreed-certified temporary teacher

On-line training materials

Accepting new districts for 2016-2017 Region One area Statewide

How can SubHub help?

Recruiting (advertising costs) Screening and interviewing Training (Code of Ethics, Sexual Harassment, etc.) HR processing (criminal history checks, reasonable

assurance, etc.) Payroll (W-2’s, 1095-C, unemployment insurance, worker’s

compensation claims) Compliance with the Affordable Care Act Evaluation of substitutes

SubHubCelebrated its 2nd Birthday!

IF YOU WOULD LIKE TO SCHEDULE A PRESENTATION FOR YOUR DISTRICT STAFF

THEN PLEASE CONTACT

MELISSA AGUERO RAMIREZHUMAN RESOURCES DIRECTOR

REGION ONE ESC(956) 984-6100

maramirez@esc1.net