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NEWPORT NEWS SHIPBUILDING

FREIGHT ROUTING GUIDE Current as of April 4 , 2013

A. General

This routing guide provides direction to Newport News Shipbuilding (NNS) suppliers on shipment of

material from the vendor’s location to NNS facilities.

Unless explicitly authorized and agreed to by the NNS Traffic Office, the vendor is required to

follow the instructions listed within this routing guide. Not following this guide such as using

unapproved carriers, not completing Bill of Lading as directed (include PO and Item Number) and not

including bar-coding on the shipping label can result in the vendor being billed for the freight charges

and/or negative impact on invoice payments for the provided material.

B. NNS Traffic Office Contact

1. (800) 426-1910 e-mail: NNSTrafficOffice@hii-nns.com.

2. (757) 380-4062 3. (757) 380-4965

B.1 NNS Receiving Contacts

1. (757) 688-0712

2. (757) 897-2675C. Shipments Sent By Ground:

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Shipment Weight Transportation Service to be Used

1-150 Pounds FedEx Ground FOB Shipping Point, Collect – No more than one PO line item’s material

should be in each box. PO and PO Line Item must be indicated on the Bill of Lading. Ex

450001234/3.

151-19,999 Pounds NNS standard shipping terms are FOB Shipping Point, Freight Collect for Less-Than-

Truckload (LTL) carrier shipments. Any deviation from this standard must be approved by the

NNS Traffic Office. Using the by-state carrier guide below, choose the carrier listed beside the

state that the supplier is shipping from. For example, if you are shipping 500 lbs of valves

from Nevada, you would use ABF, FOB Shipping Point, Freight Collect to ship to the NNS

facility. As indicated on the examples below when filling out truck B/L NNS PO number/item

number must be clearly marked on all documentation.

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International

STATE

FREIGHT CARRIER

Primary

STATE

FREIGHT CARRIER

Primary

Alabama AL Southeastern Nebraska NE ABF

Arizona AZ ABF Nevada NV ABF

Arkansas AR Southeastern New Hampshire NH ABF

California CA ABF New Jersey NJ ABF

Colorado CO ABF New Mexico NM ABF

Connecticut CT ABF New York NY ABF

Delaware DE ABF North Carolina NC Southeastern

Florida FL Southeastern North Dakota ND ABF

Georgia GA Southeastern Ohio OH ABF

Idaho ID ABF Oklahoma OK Southeastern

Illinois IL ABF Oregon OR ABF

Indiana IN ABF Pennsylvania PA ABF

Iowa IA ABF Rhode Island RI ABF

Kansas KS ABF South Carolina SC Southeastern

Kentucky KY ABF South Dakota SD ABF

Louisiana LA Southeastern Tennessee TN Southeastern

Maine ME ABF Texas TX Southeastern

Maryland MD ABF Utah UT ABF

Massachusetts MA ABF Vermont VT ABF

Michigan MI ABF Virginia VA Southeastern

Minnesota MN ABF Washington WA ABF

Mississippi MS Southeastern West Virginia WV ABF

Missouri MO ABF Wisconsin WI ABF

Montana MT ABF Wyoming WY ABF

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ALBERTA AB ABF ONTARIO ON ABF

BRITISH COLUMBIA BC ABF QUEBEC PC ABF

MANITOBA MB ABF SASKATCHEWAN SK ABF

FOR INTERNATIONAL SHIPMENTS OTHER THAN FROM CANADA CONTACT THE NNS TRAFFIC OFFICE

FOR SHIPMENTS DESTINED TO LOCATIONS OTHER THAN NEWPORT

NEWS SHIPBUILDING ALWAYS USE ABF.

Freight Provider’s Websites:

Southeastern Freight - www.SEFL.com

ABF - www.ABFS.com

FedEx - www.FedEx.com

In the event that the NNS preferred Carrier cannot pick up a shipment FedEx Freight shall be contacted.

C: Shipments Sent By Ground: (CONTINUED)

Shipment Weight

Transportation Service to be Used

More than 19,999 a. Use Truckload Carriers when total shipment weighs more than 19,999 lbs or takes up

more than 50% of the trailer. A copy of the B/L for all truckload shipments must be

faxed to the NNS Traffic Office at (757) 688-8493 to the attention of Larry Kelly.

Suppliers of Enclosed Trailers

1) Land Star (800) 843-5617 Ship Freight Collect

2) DD Jones (800) 335-1075: Ship Freight Collect

3) Heartland Express (800) 444-4929: Ship Freight Collect

b. Use Flat Bed Trailers when individual pieces of total shipment weigh more than 5,000

pounds or if individual pieces exceed 10 feet in length. Enclosed Trailers cannot be used

for material meeting this criterion due to the constraints on forklift lifting capabilities.

Suppliers of Flat Bed Trailers

1) Integrity Transportation (Mercer) (800) 444-9409: Ship Freight Collect

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2) Land Star (800) 843-5617 : Ship Freight Collect

3) D.D. Jones (800) 335-1075 : Ship Freight Collect

D: Shipments Sent by Air

***Note*** Only ship by air when explicit instructions to do so are given by an authorized NNS representative.

Air Freight For letters and packages up to 150 lbs use FedEx (ship collect to NNS) Unless different

account number is specifically given in the Purchase Order or by a NNS representative.

Any air freight shipment over 150 lbs must be coordinated through the NNS Traffic

office.

E: Shipments by Rail or Barge

For shipments by Rail or Barge contact the Newport News Traffic Office.

F: Additional Shipment Information

1. If the purchase order freight terms are FREIGHT COLLECT, the shipper must not ship PREPAID AND ADD.

FREIGHT COLLECT is the only way that NNS can utilize negotiated freight rates with preferred carriers. FREIGHT

COLLECT is the preferred method, however if it becomes necessary to ship PREPAID AND ADD, the Buyer will

advise the supplier and will change the PO to reflect the new terms. When freight rates have been prepaid and

added by a supplier, NNS requires that a copy of the paid transportation bill accompany the supplier’s invoice.

2. Do Not Ship C.O.D. This means that the carrier is to collect the cost of the material and freight charges at

the time of delivery.

IMPORTANT

Each PO line item must be packaged separately and clearly

identified on a separate B/L. Each B/L will indicate the NNS PO

Number and Item Number written as follows:

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4500123456/24 and show the weight for that item.

This will allow NNS to post the freight charges to the proper hull.

G: Examples of Freight Provider’s Shipping Documents, including NNS mandatory

information

**Please fill out all necessary fields, including the highlighted fields.

Requester Affiliation

I am the (select all that apply):

Shipper Consignee Third Party

Payment Terms*:

Prepaid Collect

Requester Information

Name:

E-mail:

Phone:

Ext:

Fax:

Shipper

Company Name:

Name Plus:

Street Address:

Country: United States Canada Mexico

City/State/Zip:

(Select State)

Phone: Ext:

E-mail:

Consignee

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Company Name:

Name Plus:

Street Address:

Country:

United States

Canada

Mexico

City/State/Zip:

(Select State)

Phone: Ext:

E-mail:

Third Party

Company Name:

Name Plus:

Street Address:

Country:

United States

Canada

Mexico

City/State/Zip:

(Select State)

Phone: Ext:

E-mail:

Commodities

Shipment Specifics

Ship Date:

- - - -,

- - -

- - - - -

Carrier:

ABFS Other

Pro Number:

Quote ID: </< span> Total Cube: ft³ [Feet ]

TimeKeeper Shipment

Delivery Date: Default Service -OR- Supply your own: By On Between

- - - -,

- - -

- - - - -

- - - -,

- - -

- - - - -

Special Instructions:

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ABF's cargo liability is limited. For more information, click:

Reference Numbers

BOL Number:

PO Numbers: Pcs Wt Dept

Customer Reference Numbers OR Return Authorization:

More Reference Numbers

*Mandatory Requirement*

Remember to use the Newport News Shipbuilding Purchase

Order/Item Number. Ex: 4500372854/2. If the NNS PO number

and Item Number are not included the shipment may be

rejected

Click here to add additional PO and item numbers.

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**Please fill out all necessary fields, including the highlighted fields.

PO and item number must be

written as follows:

PO number/item number.

Ex. 4500253674/2. This is a

mandatory item and must be

included or the shipment may be

rejected

Ex:

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**Please fill out all necessary fields, including the highlighted

fields.

PO and Item Number must be marked

on this line. Example 4500384001/2

It is MANDATORY that you mark

the B/L with the PO and item

number as shown in the example

or the shipment may be rejected

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**Please fill out all necessary fields, including the highlighted fields.

PO and Item Number must be marked on

this line. Example 4500384001/2 It is

MANDATORY that you mark the A/B

with the PO and item number as

shown in the example or the

shipment may be rejected

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*******MANDATORY******* 1. A PURCHASE ORDER (PO) AND PO LINE ITEM NUMBER MUST BE INCLUDED ON ALL BILLS OF LADING.

2. THE PO AND ITEM NUMBERS MUST ALWAYS APPEAR AS PO NUMBER/ITEM NUMBER, NO SPACES,

DASHES OR LEADING ZEROS. (EX 4500012345/2)

3. FOR SHIPMENTS BY SOUTHEASTERN AND FEDEX FREIGHT IF MORE THAN ONE PO ITEM IS TO BE

SHIPPED INDIVIDUAL B/L’S MUST BE COMPLETED FOR EACH PO LINE ITEM. FOR ABF CLICK ON THE

MORE REFERENCE NUMBERS BLOCK AND ADD THE ADDITIONAL PO AND PO LINE ITEMS.

4. PO NUMBERS MUST ALWAYS BE A NEWPORT NEWS SHIPBUILDING PO NUMBERS NOT YOUR PO

NUMBER OR A THIRD PARTY PO NUMBER.

H: Receiving Requirements for Material Shipped to Newport News Shipbuilding

Suppliers must abide by the following requirements for material deliveries to NNS. Failure to meet one or more of these requirements could be cause for shipment rejection and delayed payment.

1. Each shipment shall be in the form of containers (i.e. crates, boxes, or cartons) for unloading by a standard 4000-pound forklift truck to the greatest extent practical.

2. Each shipment shall include a separate, legible packing list for each PO Item number of each NNS Purchase Order (PO) that has material included in the shipment.

3. Different PO Item numbers shall not be comingled in containers.

4. Multiple containers associated with one packing list shall be numbered, marked or labeled to facilitate receipt verification of all shipped containers. For example, when all of the material on one packing list is contained in three containers, mark or label the containers 1 of 3, 2 of 3, and 3 of 3.

5. Two copies of each packing list shall be provided, one attached to the outside of the number 1 container and the other packed inside the same container along with any additional paperwork when such paperwork is required to be provided with the shipment by the NNS PO (e.g., certifications, test reports, etc.). For a shipment of material that has been source inspected by NNS, a copy of the Source Inspection Report (SIR) shall be attached to the copy of the packing list packed inside the container. The inner packing list and all accompanying paperwork shall be easily accessible once the container is opened. For non-containerized material, the unit with the packing list shall include an enclosure that is attached to the unit or the units shipping fixture (e.g., pallet or skid), with one packing list attached to the outside of the enclosure and the other copy of the packing list and additional paperwork inside the enclosure.

6. Each packing list and each box shall indicate (1) the NNS PO Number and Item number (written as NNS PO Number/Item number, e.g. 4500012345/24), (2) the total quantity of marked containers associated with the packing list, (3) the Newport News Part Number (NNPN) listed for that Item number on the NNS PO, and (4) the Unit of measure listed for

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that Item number on the NNS PO. For non-containerized material, the same information shall be provided on tags attached to the material.

7. Use of yellow wrapping material or attached yellow protection devices such as caps or plugs is prohibited.

8. Unless prior approval is obtained, do not ship material for a PO Item number in excess of the total NNS PO quantity for that PO Item.

I: Bar Coding

All shipments must be bar coded using industry standard code 128 or one approved by NNS

Receiving Dept (O53) and contain the following information in the sequence below:

NN PO number

NN PO Item number

NN part number

Quantity Shipped

In addition the bar code must be placed on the carton as shown below:

Bar code on front

This bar code may be on a label attached directly to the carton or on an 8 ½ x 11 sheet of

paper in a pouch securely attached to the carton.

For additional guidance, or if you have any questions concerning the label or the bar code

contact Glenn Gaskins at 757-380-2503 or glenn.g.gaskins@hii-nns.com for additional

guidance.

J: Delivery Hours, Locations and Directions.

Unless otherwise directed all shipments are to be shipped to:

Main Receiving Hours

2175 Aluminum Ave. 6:30 AM to 2:30 PM

Hampton, VA. 23661 Mon. thru Fri.

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K: Directions to Main Receiving

A recording giving directions to the NNS Main Receiving can be heard by calling (757) 380-3030.

FROM RICHMOND, VA

Proceed on I-64 East to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 South,

Downtown Newport News, 2 miles approx. to Exit 3 – Aberdeen Rd. exit, turn right at the bottom of the ramp

and go approx. ¼ mile to the first red light. Turn left onto Aluminum Ave. go approx. ½ to the third entrance on

the left. Turn left into 2175 Aluminum Ave.

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FROM NORFOLK, VA

Proceed on I-64 West to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 North,

Downtown Newport News, 2 miles approx. to Exit 3 – Aberdeen Rd. exit, turn right at the bottom of the ramp

and go approx. ¼ mile to the first red light. Turn left onto Aluminum Ave. go approx. ½ to the third entrance on

the left. Turn left into 2175 Aluminum Ave.

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L: Other Product/Location Deliveries:

Steel Plate 2:00 PM to 7:00 PM

North Yard, VIS Gate Mon. thru Thur.

68th and Huntington Ave.

Newport News, VA. 23607

Bar, Shapes, Sheet Metal, Pipe and Lumber 9:00 AM to 1:00 PM

North Yard, VIS Gate Mon. thru Thur.

68th and Huntington Ave.

Newport News, VA. 23607

IT deliveries Delivery address is noted on the PO at

the Line Item.

Commercial/Facility deliveries Shipments should be addressed as

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Identified at the item level on the PO

Loading Requirements for Raw Products Material Shipping to

NNS

General Requirements:

1. Load must be separated from the bed or deck of the truck or trailer by a minimum of 3.5 inches (ex: a 4” x 4” post) to allow for use of NGSB-NN forklift and / or rigging gear.

The load must be set so that it can be picked up by a forklift from any side.

2. The bed or deck of the truck or trailer must be no higher than 5 feet from the ground. 3. The maximum height of all material loaded on the truck or trailer must be no more than 5 feet from

the bed or deck of the truck. No material will be off-loaded requiring the fork of the forklift to be raised higher than 5 feet from the bed or deck of the truck or trailer.

4. The CG (center of gravity) must be identified for all crates and pallets where the CG is not readily visible and immediately obvious to the NGSB-NN forklift driver.

5. All palletized raw products must be banded with a steel band specified for the appropriate weight in

accordance with the strength of the pallet. 6. All raw products must be segregated by warehouse destination to help facilitate off loading. Listing of

part numbers by warehouse can be obtained from NNS. 7. All truck drivers are responsible for securing their load before moving on to the next stop in NN. 8. The maximum weight of any individual bundle, pallet or crate containing raw stock is 4,000 lbs (2 short

tons). Any shipment in excess of that amount must be cleared and receive an authorization number from the NN Traffic Manager. This individual may be contacted between 7:30 a.m. and 4:00 p.m. Eastern Time, Monday through Friday, on normal business days at (800) 426-1910, (757) 380-4965 or (757) 380-4062.

9. Ensure that if a bundle, crate, or pallet contains sizes that are not of a uniform length, that the longer lengths are placed on the bottom and the shorter lengths are on top.

10. All trucks and trailers delivering material to NN must be safe and in good repair. There must be no holes, etc. in the bed or deck of the truck or trailer. Vehicles deemed to not be safe, at the discretion of NNS, will not be allowed entry to our facilities.

11. Improper loading for delivery to NN may be cause for refusal and if shipping cost is paid by NNS, then a charge-back against the supplier will be taken for any additional costs incurred in unloading or reshipment.

Personal Belongings and Required Equipment:

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1. The following items are not allowed on the property of NN and may not be kept in vehicles entering the facility:

a. Personal laptops b. Cameras, including cameras in mobile phones c. Weapons of any kind, including guns or knives d. Family members e. Pets or any type of animal

2. The following PPE (Personal Protective Equipment) is required to be worn when unloading: a. Hard hat b. Safety glasses c. Steel toed safety shoes

NOTE

1. Delivery Hours

2. Steel Plate Only Mon. thru Thurs. 2:00 PM to 8:00 PM

3. All others Mon. thru Thur. 9:00 AM to 1:30 PM to include Pipe, Bar, Shapes, Non-

Ferrous plates, Sheet Metal and Lumber

4. Only 2 truck loads a day allowed for Steel Storage work center.

5. All material longer than 10 feet must be shipped via flatbed

6. All drivers must be U.S. citizens, no foreign nationals will be permitted to enter the

shipyard facilities.

7. Upon shipment a copy of the B/L must be faxed to the NNS Traffic

Office at

8. (757) 688-8493 to the attention of Larry Kelly.

9. All unbadged drivers entering the shipyard must have their dispatcher

e-mail the following to the Traffic Office:

Drivers name

State that the driver is employed by the trucking company

A statement that the driver is a US citizen

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M: Directions to the VIS Gate

FROM RICHMOND, VA

Proceed on I-64 East to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 South,

Downtown Newport News, 4 miles approx. to Exit 5 - 35th Street exit, bear right, proceed approx. 1/4 mile to

Warwick Blvd., bear right to end of ramp which exits on Warwick Blvd. and 36th

Street - proceed on Warwick

Blvd. to Mercury Blvd. overpass. Get into the lefthand turn lane. Once you pass under the overpass turn left

following the signs for the James River Bridge. Take the ramp to Mercury Blvd. and immediately get into the left

lane. At the first red light turn left onto River Road, continue on River Road straight into the shipyard.

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FROM NORFOLK, VA

Proceed on I-64 West to Exit 264 (I-664 Downtown Newport News) bear right, proceed on I-664 North,

Downtown Newport News, 4 miles approx. to Exit 5 - 35th Street exit, bear right, proceed approx. 1/4 mile to

Warwick Blvd., bear right to end of ramp which exits on Warwick Blvd. and 36th Street - proceed on Warwick

Blvd. to Mercury Blvd. overpass. Get into the lefthand turn lane. Once you pass under the overpass turn left

following the signs for the James River Bridge. Take the ramp to Mercury Blvd. and immediately get into the left

lane. At the first red light turn left onto River Road, continue on River Road straight into the shipyard.

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N: Access Requirements

All drivers must be U.S. citizens; no foreign nationals will be permitted to enter the shipyard

facilities.

All drivers must have a picture ID

All Trucks must have a company name on the side, no rental trucks.

O: Prohibited Items

The following items are not permitted in the Shipyard:

1. Cameras*

2. Camera phones*

3. Firearms*

4. Drugs*

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5. Alcohol*

6. Laptops (unless permanently attached to the vehicle)*

7. Passengers (unless also a CDL driver)*

8. Pets**

* Should a driver have any of these items, for a fee (to the driver) an outside co., BTTW Warranty

(888-900-2889) at 7328 Warwick Blvd. Newport News will provide lockers, a sitting area for

passengers and a fenced in area for pets.

** For a fee VCA James River Animal Hospital (757-595-5505) at 9804 Warwick Blvd. Newport News,

will hold any pets.

NOTE

Newport News Shipbuilding is not responsible for any loss or damage to property left in the

care of either of the two companies listed above. In addition the driver is liable for any fees

charged to store personal items.

Freight Invoicing

All freight invoices should be sent to the following address:

Newport News Shipbuilding

c/o Traffic Consultants Inc.

3875 South Mendenhall Road

Memphis, TN 38115

Attention: Candie Johnston.