AIESEC Seattle New Member Booklet 2013

AIESEC Mission

Peace and Fulfillment of Humankind’s Potential

Table of Contents

PREFACE…………...................................................................................3

1. AIESEC – INTRODUCTION................................................................42. HISTORY OF AIESEC........................................................................53. THE AIESEC EXPERIENCE.................................................................74. THE AIESEC WAY.........................................................................105. AIESEC EXCHANGE.......................................................................116. AIESEC CONFERENCES...................................................................127. AIESEC CULTURE AND TRADITIONS..................................................138. AIESEC STRUCTURE......................................................................149. GENERAL LOCAL COMMITTEE STRUCTURE..........................................1610. AIESEC GLOBAL NETWORK............................................................18

APPENDICES

I. AIESEC UNITED STATES - LOCAL COMMITTEES................................19II. AIESEC US INTERNET RESOURCES.................................................20III. AIESEC SEATTLE INTERNAL INFORMATION…………...........................21IV. AIESEC ACRONYMS......................................................................23

2

V. AIESEC SEATTLE EXECUTIVE BOARD 2013………………………………………24

PrefaceHello New AIESECer,

Congratulations and welcome to AIESEC. You may have joined because you saw a potential for leadership in AIESEC or you saw the global learning environment created by our conferences and international network and wanted to get involved. Maybe you even want to go on a traineeship yourself. These are the central and most important aspects of AIESEC, and I congratulate you for recognizing the value of the experience they provide.

Let us be up front: You’re going to need to be tough. In AIESEC, we learn by doing, and that means that we make mistakes sometimes, and that sometimes your work isn’t glamorous. It takes determination to succeed.

At the same time, in AIESEC, we stand for each other and we help each other. We do our work in teams and with a commitment to each other’s development. So you can expect that the work you put in for others will be returned to you. This, in turn will bring you amazing opportunities and experiences.

Whether you want to jump into an Ecuadorian waterfall with AIESECers from three continents, help plant an olive tree in Tunisia, or dance Brazilian samba with AIESECers from over 110 countries, opportunities like this exist everywhere in AIESEC.

If you decide that you want to travel around the U.S. and the world, meet influential leaders, be exposed to different cultures, gain contacts, and learn what makes a team succeed – and you’re willing to persevere through the hard bits – you have a home in AIESEC. So we want to set you up to succeed.

That’s why this guide was constructed. We know that the first step to your achievement is to walk you through the basics of AIESEC. Knowing the background of this organization is key to understanding its relevance to you, your community, your society, and our world, and to figuring out what to do next.

Ultimately you’ll realize that YOU control AIESEC’s operations, and you control your experience. Your local committee is the battleground and you have all the weapons at your disposal. This is an incredibly enriching and powerful place to be, and your involvement in your local committee could make an impact on the entire international AIESEC community.

We hope you welcome the challenge as we welcome you into our organization.

Welcome to the team.

Sincerely,

3

Your Member Committee Executive Board of AIESEC United States 2013-2014

1. AIESEC – Introduction

Welcome to AIESEC!

AIESEC is the world's largest student run organization a global, non-political, independent, not-for-profit organization run by students and recent graduates of institutions of higher education who are interested in world issues, leadership and management. It is the international platform for young people to discover and develop their potential so as to have a positive impact on society.

AIESEC is present in over 113 countries and territories, providing over 24,000 leadership positions and delivering over 500 conferences to our over 86,000 members in over 2,400 universities throughout the world. AIESEC also runs an exchange program that affords over 20,000 students and recent graduates the opportunity to live and work in another country. With over 60 years of

experience and 1,000,000 alumni, AIESEC’s global network is continuously expanding.

We attract and cultivate young people with global mindsets while giving organizations an incredible opportunity to interact and access young people from all corners of the globe. We partner with a wide variety of organizations, from multinational to small business, non-profit to government and even the UN.

"The United Nations has long recognized that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. And since its inception in 1948, AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange. In

4

understanding of cultural, socio-economic and business management issues.“

Kofi AnnanFormer United Nations Secretary General

2. History of AIESEC

What began in 1948 as an organization to help develop "friendly relations" between member countries is now a global association with activities in over 100 different countries and territories.

The founding members of AIESEC started to build the organization between 1946 - 1948, but a clear identity was defined in 1948 and later in 1949 at the Stockholm Congress.

89 students participated in the Exchange Program in 1949 and Exchange was defined as the core activity of the organization. In the coming years

more and more countries joined the network and AIESEC became global in a very short period by being present on all the continents.

The number of students and organizations involved in the exchange program grew rapidly and constantly, reaching 2467 exchanges by the end of 1960 and 4232 by the end of 1970. Seminars were first introduced as part of trainees' reception experiences, in a proposal from AIESEC in Germany in 1961. It was well received by other countries, and a general set of seminar topics to be addressed was proposed and accepted. They were mainly economic in nature, and for the first time AIESEC was addressing specific issues in its activities-stated clearly in a non-political way.

At the 1974 International Congress in Bordeaux, an important motion was passed: the minimum length of an Exchange traineeship had to be 6 weeks. This measure improved the quality of our Exchanges.

In 1976 an International Theme Program was established that focused all

5

international, regional, and local seminars on specific topics. This idea continued and grew through various stages.

After this the focus of the organization was on addressing global themes besides the traditional Exchange Program. Themes like International Trade, Management Education, Sustainable development, Entrepreneurship and Corporate Responsibility were discussed at local, national and global seminars.

In the late 90's the discussion about the relevance of the organization brought the Exchange Program on the main agenda and more and more effort was put in ensuring growth in this area.

Information systems were developed to make the process faster and easier. Insight I was launched in 1997 and Insight II in 2001. As the focus of the organization was the eXchange program again, the number of exchanges started to grow.

Looking for more relevance, nowadays AIESEC is the international platform for young people to discover and develop their potential. Our innovative approach to developing young people focuses on taking a proactive role, developing self-awareness and a personal vision, building networks, and developing capacity to drive change. We do this through an international platform of opportunities that provide leadership opportunities, work abroad opportunities, conferences, and virtual tools to build networks.

6

3. The AIESEC Experience

AIESEC enables young people to explore and develop their leadership potential. We believe that by completing the whole AIESEC Experience, young people will be prepared to become the leaders of tomorrow referred to as change agents that create a positive impact in society.

Our international platform provides our members with numerous opportunities - physical and virtual – to create their own AIESEC experience. The unique combination of AIESEC Experience and the opportunities that our network can provide is the way we inspire young people who are passionate to exert their positive impact in society - that is the AIESEC difference.

7

The AIESEC Experience consists of three phases:

1. Engagement:In this phase, young people are introduced to the world of AIESEC through different engagement channels. They will learn about the WHY , HOW and WHAT of AIESEC and it will empower them to pick the path to kick start their AIESEC Experience.

2. Experiential Leadership Development:The main programmes of the organization are delivered here. This is the leadership development centre where the members can learn and gain everything from the global leadership network of AIESEC.

A. Team Member ProgramIt is one of the most crucial ways in which you can start your path towards leadership development. In this phase you will be introduced to a practical

8

team experience, gain access to a global network and engage in practical hard skills development.

B. Team Leader ProgramThis experience will culminate in your personal and professional development through the concept of team building and management. You get to experience leading other members and guiding them in their work, thus becoming a crucial part of their development.

C. Global Internship ProgramThis program offers internships that contribute to the professional development of a member and assist them to specialize in a certain field of work. They are normally long term in nature and involve working on diverse business projects and organizations.

D. Global Community Development ProgramInternational internships are the most intense learning experience we offer and links together our global network. This program encompasses cross-cultural positive impact through working abroad for social and community development projects that lead to self development and skill enhancement for the member undertaking the program.

3. Life-long Connection:Now that you’ve had a chance to experience all that AIESEC has to offer, it is time to look back at your experience and reflect on the experiences you have had, and all that you have learnt about yourself. Think about what you have discovered about yourself, and about how you want to use this experience in the future to create a positive impact.

A life long connection will ensure positive change throughout an AIESEC member’s life. In this way, AIESEC presents each of its alumni a platform for continuous growth, enabling them to make a constant positive impact on society.

Note: The programs in the AIESEC Experience can be taken in any order, according to a member’s choice and the opportunities offered by the entity.

Key PrinciplesThis flow and the opportunities within it are reinforced by 5 key principles, which are reflected in all parts of the process.

Taking an Active Role AIESEC will provide the opportunities and some support, but it is ultimately up to the individual to make the most of those opportunities. Each individual must take responsibility for his/her experience within AIESEC and the organization.

9

Developing Self-Awareness and Personal Vision We think young people need more support to answer fundamental questions such as “What is important to me?” and other life questions. AIESEC supports young people in clarifying and expanding their ambitions through mentorship, personal vision exercises, an inspiring environments.

Increasing Capacity Through conferences, work abroad opportunities, and the management of our offices, we provide young people with the opportunity to increase theoretical knowledge in a wide-range of functional skills.

Building a Network Through conferences, learning networks, innovative on-line platforms, and a growing alumni network, AIESEC provides young people with the opportunity to create a strong and global network to support them in their personal and professional pursuits.

Challenging Worldview Through intense experiences such as conferences, working abroad, and engaging in diverse environments, AIESEC “shakes up” the way young people see the world.

10

4. The AIESEC Way

11

5. AIESEC Exchange

InternshipsEach year, we provide over 20,000 members the challenging opportunity to live and work in a foreign country in the areas of management, technology, education, and development. The internship could be located in any one of 113 countries or territories and the duration can be between 2 and 18 months.

Management (MT) - Internships related to administration, finance, accounting, marketing, project management and human resources.Technical (TT) - Internships related to management and development in web, software, networks, and databases in addition to a limited amount of engineering opportunities.Education (ET) - Internships related to promotion, curriculum development, teaching and counseling in the education sector.Development (DT) - Internships usually with NGOs. The internships usually relate to a wide variety of issues in community development and social responsibility.

Special exchange program: Salaam ProgramOn September 11th 2003, in cooperation with the U.S. Department of State Bureau of Educational and Cultural Affairs, AIESEC launched the Salaam Program, which aims to increase exchanges between the U.S. and Arab World. The program has been a great success and has currently realized over 120 internships. All trainees, with their local AIESEC chapters, participate in ongoing cultural activities and community volunteer programs to continue creating awareness and understanding of these different cultures. Today AIESEC internships are available for US students in Qatar, Bahrain, or Oman.

Internal Exchange: CEEDThe Cultural Envoy for Exchange Development (CEED) is an opportunity for an AIESEC member from one Local Committee to spend time working at another Local Committee or Member Committee. The AIESECer usually travels internationally to get the optimum experience. CEEDs are a great way for members from other parts of the world to share knowledge and resources. The foreign LC can usually offer housing/and or food to the AIESECer, but the main incentive is of course the amazing experience of living in another country, and working for AIESEC. They can be short-term, and many are offered in the summer. There are also usually CEEDs in developing countries, which can be a great way to help a struggling, or under-funded LC.

12

6. AIESEC Conferences

AIESEC conferences are opportunities for our membership to commit to the power of what we stand for, and to experience the strength of our network come together to create an intense learning experience. Each year, we organize and deliver over 500 national and international conferences. At an organizational level, the conference is an opportunity to train members, develop strategy, discuss topics and issues that the

Organization is taking up, and engage with our stakeholders. At an individual level, our members have the opportunity to receive training, build your personal network, demonstrate leadership, and have loads of fun.

Introduction Seminar – RoKSA 3 day conference for new members to receive in-depth functional training, learn about opportunities AIESEC has to offer, experience our operations, meet other AIESECers and plan their individual development while in AIESEC based on the activities and opportunities presented.

National Conferences – WNC, SNC, NPMA 5-7 day conference bringing together all members in a country to form a common direction, plan and discuss matters relevant to the country as well as receive training that will enable a member to turn strategy into action based on the initiatives or approaches decided.

International Regional conferences – WENA , Iberoamerica, LDS, XPROA 5-7 day conference when members tackle issues and matters relevant to the different regions of the world. During this conference, a member can contribute to bringing down global initiatives to a regional level and to get further insights on how to practice them at a country level.

International Congress - ICA 7-12 day conference for leaders at the local or national level for leadership development, strategy building and sharing. Defining international direction, building networks of cooperation, bringing growth, and ensuring performance in the organization are usually major themes.

13

7. AIESEC Culture and Traditions

Conference CultureRoll CallsAt every conference you attend, you must prepare and perform a Roll Call with the group you came with. This group might be your Local Committee, the Organizing Committee, or even the team you are on in your LC. This Roll Call will be a dance or performance usually accompanied by music. This is both fun for the people at the conference and lets the conference know that your LC is there!

Sugar CubesAt every conference you go to there will be an envelope for each person at the conference on the wall. You can use these envelopes to leave messages for someone who really helped you at the conference or someone you just had a good time with. People usually leave small white square-shaped paper notes that resemble the shape of a sugar cube; resulting in the name!

A TeamAt most conferences, you will see an A Team attempting to get everyone excited after a long night of partying. These people will be loud, active, and a little annoying to try to get you to participate. When you hear the call “A-team”, you will know what is coming.

Dinner Games At Conference Dinners you will certainly hear the classic “Boom Chicka Boom”. Be ready to get up and yell with your LC. You will also hear songs, table banging, and dinner chants. These will get you in the mood for after dinner fun and let you be loud with your LC or Table!

International CultureDances There are special songs that AIESECers over the years have chosen to make into AIESEC Dances. Anywhere you go in the world, an AIESECer will know the dance and be able to do it with you. At conferences and other events you can see large groups doing the dances together. Some songs that have been chosen include: Tunak Tunak Tun, Dragostea Din Tei, Ojos Asi, Freed From Desire, and many others!

Skolling A game of challenge and skill developed by AIESECers many years ago has become an international AIESEC standard of competition. The game involves two teams of four representing two Local Committees. In turn, the four team members must drink a full glass of water, without spilling, as fast as possible. When the first person finishes they tap the next teammate on the head and they may begin. The first team to finish all four glasses of water first is the winner.

“Punishments “Something you will see wherever you go with AIESEC is punishments for late people and wrong answers. Some AIESECers spend hours late at night thinking of clever ways to punish people who are not on time. These are usually very fun and quite embarrassing. The idea is positively stimulating everyone to have a good time, and be on time!

Global Village It has become the duty of each conference and/or Local Committee to put on a Global Village for the people in attendance. Global Villages can involve performances, booths, games, and food; but the main goal is always to spread as much culture and knowledge as possible. You will see many of these in your AIESEC time and hopefully you get to be a part of one!

8. AIESEC Structure

14

AIESEC on a global level is only a 4-layer organization. Looking at AIESEC from a strategic and direction setting angle, the structure looks like this: (If you turn it around you have the structure from an activity angle)

AIESEC International (AI)Based in Rotterdam, Holland, AIESEC International coordinates the work of AIESEC all over the world; this is also where global directions and exchange strategies are formulated. AI consists of the President of AIESEC International (PAI), and a few Vice-Presidents responsible for specific areas. Every year, AI and more than 80 member committees gather in the International Conference, discuss on a number of initiatives that are to be carried out globally.Each year Al holds the Global Plenary (GP) in which they and the MCP's decide on the direction for AIESEC in the following year.

The role of AI:- Support MC’s to implement the programs and track the achievements of targets

at global level.- Managing the process of inventing and piloting new programs.- Ensure constant communication of global direction towards 2015.

Member Committee (MC)

15

Every member country has a national executive board called the Member Committee. They are responsible for coordinating the work of the Local Committees and call for national actions.

Role of MC’s:- Support LC’s to implement the programs and track the achievements of targets

at national level.- Maintaining the balance of the current programs and introducing new ones.- Ensure constant communication of global and national direction towards 2015.

Local Committee (LC)Local Committees are established in universities and higher schools all over the world. In AIESEC, we think globally and act locally, so the LCs are like the operation units which execute AIESEC XP. They provide various learning opportunities through team experiences, leadership opportunities, and exchange.

Role of LC’s:- Implement and execute the programs which AIESEC runs.- Track and report the achievements of targets at a local level.- Evolve and adapt operations as required.- Support the MC’s in implementing a long-term plan.

Global Structure

9. General Local Committee StructureGenerally, most AIESEC chapters have three basic functioning teams for operation. Below is a basic outline of how most Local Committees in the world are structured and

16

what each team does. However, each Local Committee will have its own structure based on what it needs as an autonomous unit, and how the University around it operates, so the following structure might not apply to every LC.

Executive BoardThe Executive Board (EB) is a combination of the LC President and the Vice Presidents of the teams. This

Board works to develop and provide structure for the LC. They preside over the functional teams and can work with a Board of Advisors to make an LC plan.

InComing eXchange Talent Management OutGoing eXchangeThe ICX team works to bring

trainees from all over the world to the Local Committee. They

find local internships with organizations, so that trainees

from around the world can come work and have a cultural

experience. They also work with other LC's to fill these positions. Once they find trainees they are responsible for taking care of the

people they bring in!

The TM team is the Heart and the Backbone of an LC. They are

responsible for recruiting new members, keeping these

members motivated, and creating LC bonding opportunities. They must also create an LC structure,

educate new members, and provide Human Resources for the

members.

An OGX team works to send students from the University and

Local Committee abroad. This team must find Exchange

Participants to go abroad. Once they find the right people they

must work with other Local committee’s in another country

tofind them the right internship to

find them the right job in another country and make sure the

person is happy!

FinanceMost LC's will have a small team which takes care of the LC's money. They do budgeting, manage the

cash flow of the LC and make sure money is invested appropriately.

Other TeamsCommunication –The COMM team is responsible for marketing, website, university relations, and alumni relations of an LC.Business Development –The BD team takes over for ICX in going to companies and raising internships.

17

AIESEC Seattle Structure 2013

LCP = Local Committee President

VP OGX GCDP = Vice President of OutGoing Exchange in Global Community Development Program

VP OGX GIP = Vice President of OutGoing Exchange in Global Internship Program

VP ICX = Vice President of InComing Exchange

VP COMM (MIM) = Vice President of Communication (Marketing and Information Management)

VP F = Vice President of Finance

VP TM = Vice President of Talent Management

18

10. AIESEC Global Network

19

Appendix I - AIESEC United States - Local Committees

Regions: North East Beast, Rowdies West, Southern Comfort Rowdies, East MoTxCoKs, West Coast.

North East BeastBaruch (FM)Cornell (MA)

Pennsylvania (MA)Washington D.C. (MA)

Yale (MA)Harvard (OE)

New York University (OE)Tufts (IG)

Southern ComfortGeorgia Tech (FM)

UNC Chapel Hill (MA)Appalachian State (OE)

Georgia State (OE)Miami, Florida (OE)

Rowdies EastMichigan (FM)

Illinois (MA)Indiana (MA)

Miami, Ohio (MA)Northwestern (MA)

Ohio State (MA)Purdue (MA)

Saginaw Valley (OE)

Rowdies WestMadison (FM)

Northern Illinois University (FM)Green Bay (MA)Milwaukee (MA)

Minneapolis (MA)St. Cloud (MA) Eau Claire (OE)

MoTxCoKsColorado (FM)Mizzou (FM)Austin (MA)Kansas (MA)Wichita (MA)

Texas A&M (OE)Houston (OE)

West CoastSan Jose (FM)Seattle (FM)Arizona (MA)Oregon (MA)

San Francisco (MA)San Luis Obispo (OE)

Local Committee Status:Full Member LC (FM)Members on Alert (MA)Official Expansion (OE)

20

Appendix II - AIESEC US Internet Resources

Websites and Information Systems

AIESEC Global (www.aiesec.org)This website contains general information about AIESEC for students, partners, and alumni. It also has information about AIESEC’s history and the AIESEC way.

AIESEC US (http://www.aiesecus.org)This is the official website of AIESEC US. There is information about the mission, specific strategy, and upcoming AIESEC events.

My AIESEC (www.myaiesec.net)Here you can join groups, network, blog and find out AIESEC news from chapters all over the world. The wiki compiles resources posted by all chapters for their own purposes, as well as to help other chapters. There are communities at all levels of the organization.

Social Websites

AIESEC Seattle Website (http://aiesecseattle.org/) AIESEC Seattle Twitter (https://twitter.com/AIESEC_Seattle)AIESEC Seattle Facebook (https://www.facebook.com/AIESECseattle)

AIESEC U.S. Listserv Information

US@listserv.aiesecus. org Open community where members can advertise special events nationally, and a means for the MC to communicate with the LCs.

Your university @list.aiesecus.orgAllows you to send and receive emails to your LC. You will use this to communicate and pass information between people in the LC.

21

Appendix III - AIESEC Seattle Internal Information

Instruction of Room and Tech. Equipment Reservation, Resource center and Free Meeting Policy

[Officers Only]

How to Request a room for an eventSend an email to: Time Schedule Office

at times@u.washington.edu

With the following information:

1. Organization: AIESEC Seattle

2. Date and Time

3. Number of People

4. Room Purpose

5. Room Type

(For Paccar and Dempsey only)

Clay Schwenn

Email : cschwenn@uw.edu

(for Hub)

login: aiesecer@uw.edu password: AIESEC12

Reserve at:

http://serviceops.sauf.washington.edu/hubres

/default.aspx

Instructions at:

http://depts.washington.edu/hubres/online-

reservations/reserve-the-hub/

Please remember that ALL communications regarding ANY reservations will be sent ONLY* toaiesecer@uw.edu.

[All members]

How to Check out Tech Equipment: http://www.css.washington.edu/STFEquipment Basement of Kane Hall

How to use the Resource Center: Printing Code: aiesecer-S30 Reserve tables/tents at: http://uwresourcecenter.wordpress.com/reservations/ Log in email is: aiesecer@uw.edu Password is: aiesecer-S30

FREE MEETING POLICY

RSO's are permitted 1 meeting per week in the HUB for free. In

order to qualify for free meeting space at the HUB, the following

conditions must also be met and requested:

1. Only small or mid-sized rooms in the standard set up qualify.

2. Small Rooms are standard Conference and Medium Rooms are

standard Open Space (with stacks of chairs). See our website for

more details.

3. You must submit the request 2 full business days prior to the

meeting date.

4. You can only request the space for 2 hours or less with a

combined total of 15 minutes of set up and/or clean up beyond the

2 hour meeting time.

5. No registration fees/donations/sales can be collected or held.

6. Meeting attendance is limited to only current UW

students/faculty/staff.

22

OGX Pricing Structure Diagram

ICX Fee Diagram

23

Appendix IV - AIESEC Acronyms

AIESECAssociation Internationale des Étudiants en Sciences Économiques et Commerciales

International@ - AIESEC AI - AIESEC International PAI - President of AIESEC International OGX - Outgoing Exchange ICX - Incoming Exchange TM - Talent Management PBOX - Project Based on ExchangeLCD – Local Committee Development

LocalLC - Local Committee LCP - Local Committee President CI - Common InductionER - External Relations BOA - Board of Advisors EB - Executive Board GMM - General Members' Meeting

GN - Growth NetworkAfrica – AfricaAP - Asia PacificCEE – Central and Eastern EuropeIberoamerica – Latin America, Spain, and the USMENA – Middle East & North AfricaWENA – Western Europe & North America

ConferencesIC - International Congress LDS - Leadership Development Seminar RoKS - Regional Kickoff Seminar SC - Summer Conference WC - Winter Conference NPM - National Plenary Meeting

NationalMC - Member Committee MCP - Member Committee President BOD - Board of Directors NST – National Support TeamBD - Business DevelopmentIBD - Internal Business Development EBD - External Business Development

Exchange RelatedX - Exchange EP - Exchange Participant SN - Student NomineeTN - TraineeshipGPT - General Preparation Seminar CEED - Cultural Envoy for Exchange Development NGO - Non Governmental OrganizationDT - Development TraineeshipET - Education TraineeshipMT - Management TraineeshipTT - Technical Traineeship

24

Appendix V - AIESEC Seattle Executive Board 2013

LCP: Ong Wan-JunEmail: wanjun.ong@aiesec.net Phone: (347)766-3586VP OGX GIP: Erik LuetkehansEmail: erik.luetkehans@aiesec.netPhone: (360)789-3206VPOGX GCDP: Colin ChangEmail: colin.chang@aiesec.netPhone: (425)387-9080VPICX: Erica ChengEmail: erica1.cheng@aiesec.netPhone: (206)387-9443

VP COMM: Daryl YongEmail: daryl.yong@aiesec.netPhone: (206)992-6193VP FIN: Joyce Shangkuan Email: longyu.shangkuan@aiesect.netPhone: (206)790-4332VPTM: Chia-Pei LinEmail: chiapei.lin@aiesec.netPhone: (206)915-4353

(Left to right: Erik, Erica, Daryl, Jun, Chia-Pei, Colin, Joyce)

25