NEWBERG SCHOOL DISTRICT 29J · 5/8/2012 · Nathan Roedel, Director of Finance and Operations ......

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTORS

May 8, 2012

Regular Meeting 7:00 p.m.

Newberg School District 29J 714 East Sixth Street

Newberg, Oregon 97132

NEWBERG SCHOOL DISTRICT 29J

BOARD OF DIRECTORS REGULAR MEETING

The Board of Directors of the Newberg School District 29J will meet at 7:00 p.m. on Tuesday, May 8, 2012 in the Newberg School District Office, 714 East Sixth Street, Newberg, OR 97132 to discuss and take action on minutes, personnel and donations. Business items include: Travel Approval High School Girls Basketball Travel Approval High School Trip to France CVMS iPad Pilot Update Electronic Writing Scoring Establish Meal Prices 2012-13 Quarterly Financial Report Establish Board Calendar 2012-13 Board Policies, First Reading

Newberg School District is an equal opportunity educator and employer.

Persons having questions about or requests for special needs and accommodations should contact the Board Secretary the Newberg School District, 714 East Sixth Street, Newberg, Oregon

503-554-5041

Posted May 2, 2012 Newberg School District Office

714 East Sixth Street Newberg, Oregon 97132

NEWBERG SCHOOL DISTRICT 29J Regular Meeting, May 8, 2012 7:00 p.m.

Newberg School District Board Room

NOTE: The Board encourages the attendance of citizens at its meetings. When a patron wishes to bring a particular matter to the attention of the Board, it is recommended that the matter first be discussed with the District Superintendent. The Superintendent will gather relevant information to assist the Board in addressing the issue.

A G E N D A

I. CALL TO ORDER II. FLAG SALUTE III. REVIEW AGENDA IV. STUDENT/STAFF RECOGNITION A. Chehalem Valley Middle School/Mountain View Middle School ........................ Jon Franco and Wayne Strong V. COMMENTS/QUESTIONS FROM PATRONS

Patrons may address the School Board. Board members may not be informed of a certain item until it is expressed at the Board meeting, therefore, the Board may not respond immediately to a patron’s request or question. A patron who expresses a concern is assured, however, that the concern will be heard and the Board will respond. The Board will not hear complaints concerning specific district personnel. The Chair will direct the visitor to the appropriate means for Board consideration and disposition of legitimate complaints involving individuals.

VI. CONSENT AGENDA A. Minutes B. Personnel C. Donations

VII. COMMUNICATIONS, CORRESPONDENCE, INTRODUCTIONS Board Comments .......................................................................................................................... Board of Directors Proclamation: Teacher Appreciation Week Superintendent Comments ........................................................................................................ Dr. Paula A, Radich VIII. NEW BUSINESS A. Travel Approval High School Girls Basketball .................................................... Tamie Woginrich, Head Coach B. Travel Approval High School Trip to France .......................................... Brenda Eichten, NHS French Teacher C. CVMS iPad Pilot Update .......................................................................... Barb Catts, District Curriculum TOSA D. Electronic Writing Scoring .................................................. Terry McElligott, Director of Teaching and Learning E. Establish Meal Prices 2012-13 ......................................... Nathan Roedel, Director of Finance and Operations F. Cooperative Purchasing Agreement ................................. Nathan Roedel, Director of Finance and Operations G. Award Construction Contract ............................................ Nathan Roedel, Director of Finance and Operations H. Establish Board Calendar 2012-13 .............................................................. Mikaela Schamp, Board Secretary I. Board Policies, First Reading ....................................................................... Mikaela Schamp, Board Secretary

IX. ITEMS FOR FUTURE AGENDA ..................................................................................................... Board Members

X. EXECUTIVE SESSION

Directors may desire to enter executive session to discuss matters under authority of Oregon Revised Statutes 192.660(1) and 192.660(2) (a) Employment (b) Dismissal or Discipline of Employees or Public Officers

(d) Labor Negotiations (e) Real Property Transactions (f) Exempt Records (h) Litigation or Litigation Likely to be Filed (i) Evaluation of Superintendent or Other Staff Member NOTE: Purpose(s) of executive session, of one is to be held, is designated by an asterisk before the appropriate

category. * XI. ADJOURNMENT The next regular meeting of the Board of Directors of the Newberg School District is scheduled for May 22, 2012 at

7:00 p.m. in the Newberg District Office, 714 East Sixth Street, Newberg, OR 97132.

NEWBERG SCHOOL DISTRICT 29J AGENDA – May 8, 2012

Item: Recognition of Chehalem Valley and Mountain View Middle Schools Information: XXXX Originator: Mikaela Schamp, Board Secretary Topic Summary: Recognition of CVMS and MVMS students and staff Background Information: INFORMATION


Item: Consent Agenda Items Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: None Topic Summary: Consent Agenda A. Minutes

Approve the Minutes of the April 4, April 11, April 12, April 14 and April 17, 2012 Special Meetings B. Personnel

Approve Superintendent Contract for 2012-15: Dr. Kym Le Blanc-Esparza

Accept Licensed Resignation Effective June 18, 2012: Courtney Wertz – ELL/LA Teacher at Newberg High School – Silver School Accept Licensed Retirement Effective June 30, 2012: Deborah Dorn – Special Ed Transitions Teacher Sandra Hardin – Grade 1 Teacher at Antonia Crater Elementary Jean Housgard – Home Arts/PE Teacher at Chehalem Valley Middle School Jayne Preston – Reading Teacher at Mabel Rush Elementary Christine Richardson-Barlow – LA Teacher at Newberg High School – Green School Sharon Thomas – Grade 2 Teacher at Joan Austin Elementary Mark Weldon – LRC Teacher at Newberg High School – Green School Diane Williams – LA/SS Teacher at Chehalem Valley Middle School Accept Licensed Request for Leave Without Pay for 2012-13: Stefan Czarnecki – 1.0 LA/SS Teacher at Chehalem Valley Middle School – (.25 FTE Leave) Erica Rafael – 1.0 Speech Language Pathologist at Mt. View Middle School (.2 FTE Leave)

C. Donations

Accept the following donations:

a. Donation of 144 each of toothbrushes, toothpaste and floss from Dundee Family Dentistry b. Donation of ACME Screws and Plastic Nuts from Nook Industries for NHS Robotics (value:

approximately $500.00) c. $500.00 from Providence Health Services for District Wellness Grant d. $1249.09 from Ewing Young Support Team for Ewing Young Elementary School

e. $2176.00 from Fred Meyer Stores 2011 “Support Your Schools” campaign f. $505.00 from Randall and Lorna Brem for NHS Boys Tennis g. $500.00 from Cutright Equipment, Inc. for Mezzo Devotion New York Trip h. $4,000.00 from Newberg Rotary Foundation for Mezzo Devotion New York Trip i. $2,000.00 from James D. Meinert for NHS Boys Tennis (two separate donations of $1,000.00 each) j. $1,000.00 from A-dec, Inc. for NHS Robotics World Championships k. $1,000.00 from UBS Employee Giving Programs for NHS Athletics l. $1,750.00 from Newberg Rotary Foundation for NHS Robotics m. $1,000.00 from Sherwood Swimming Association for NHS Swim Team

D. OEA Choice Trust Grant Agreement

Accept the Revised $8,315 Wellness Grant Award from OEA Choice Trust for the District wellness project “We Choose HEALTH!” (Revised from original grant amount of $5250.00) Recommendation: Move that the Newberg School District Board of Directors approve the consent agenda as presented.

1

NEWBERG SCHOOL DISTRICT 29J April 4, 2012 Special Meeting 7:00pm Newberg School District Board Room

M I N U T E S

A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Melinda Van Bossuyt at 7:00 p.m. on Wednesday, April 4, 2012 in the Newberg School District Board Room. PRESENT Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Polly Peterson, Mitsi

Vondrachek, Debbie Hawblitzel, Jim Chogyoji, Ron Mock Screening Committee members Mark Wimmer, Don Staples, Joni George, Kim Peck, Mary

Nelson, Tom Willing, Lorna Berm, Don Dorman, Yanele Garcia, Sue Luthra Present, in addition to Board members, were Mikaela Schamp, Board Secretary; Claudia

Stewart, Communications Coordinator; Oregon School Boards Association Consultatn, Donna Herren; and Newberg Graphic reporter Laurent Bonczijk.

INTRODUCTIONS Chair Van Bossuyt welcomed everyone and everyone in the group introduced themselves.

NEW BUSINESS Application Screening Committee Training: Ms. Herren discussed the lifetime confidentiality agreement and reviewed the search calendar

for individuals to examine. Date for rankings into Ms. Herren is April 11, 2012 at 5pm.Rankings will be reported to the Board on April 12, 2012 Special Meeting. Ms. Herren reviewed the brochure, highlighting the Qualities and Qualifications adopted by the Board.

Ms. Herren reviewed the ratings sheets provided to the committee, an optional form that

individuals may use during screening. Ms. Herren noted that all notes must be retained in the District records for three years. She reviewed how to screen files, discrimination issues, written records, and liability possibilities for the District.

The time estimated to review all the files is 30 to 40 hours. All files must be reviewed. The

screening is to evaluate candidates for interviews. No internet searches on candidates or secondary research outside the information provided by applicants shall be performed.

Ms. Herren discussed TSPC and said those applicants that have any form of complaint at

TSPC are not automatically disqualified as a candidate; examine the entire file comprehensively. She covered the method communicate the results of each committee person’s ratings.

Vice Chair Thomas asked clarifying question: Will the committee rank only the top 10? Yes. Chair Van Bossuyt asked a question regarding Qualities and Qualifications that must be met

by candidates and if Ms. Herren has screened for credentials. Ms. Herren has and for superintendents outside the state their licenses will likely transfer. Ms. Herren will review further when candidates to interview are chosen by the Board.

2

Committee member Joni George asked a question regarding “Other experience equal to district level administration” meaning on the optional ranking sheet. Ms. Herren explained that it would be an individual with experience as a CEO or the like.

Ms. Herren discussed the format of applications and what the committee could expect to see.

She highlighted the two documents that the committee should attend to closely: the letter of interest and the statement of how a candidate believes they meet the Qualities and Qualifications.

Director Peterson asked if the philosophy of the District mission and goals be taken from the

brochure. Ms. Herren said it should and a mission and goals statement could also be provided to the committee.

EXECUTIVE The Board entered Executive Session at 7:38 pm to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer,

employee, staff member or individual agent. ADJOURNMENT The Board returned to Regular Session at 7:55 pm. No further matters appearing to come

before the Board, Chair Van Bossuyt adjourned the meeting at 7:55 pm. APPROVED: Board Chair Recorded by: Mikaela Schamp, Board Secretary

1

NEWBERG SCHOOL DISTRICT 29J April 11, 2012 Special Meeting 7:15 pm


M I N U T E S A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Melinda Van Bossuyt at 7:15 p.m. on Wednesday, April 11, 2012 in the Newberg School District Board Room. PRESENT Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Mitsi Vondrachek, Debbie

Hawblitzel, Jim Chogyoji, Ron Mock and Polly Peterson Present, in addition to Board members, were attorney Bruce Zager and Newberg Graphic reporter

Laurent Bonczijk. EXECUTIVE The Board entered Executive Session at 7:15 pm to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer, employee,

staff member or individual agent. The Board returned to regular session at 8:34 pm. ADJOURNMENT No further matters appearing to come before the Board, Chair Van Bossuyt adjourned the meeting

at 8:36 pm. APPROVED: Board Chair Recorded by: Director Polly Peterson

1

NEWBERG SCHOOL DISTRICT 29J April 12, 2012 Special Meeting 6:00pm


M I N U T E S A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Melinda Van Bossuyt at 6:02 p.m. on Tuesday, April 12, 2012 in the Newberg School District Board Room. PRESENT Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Mitsi Vondrachek, Debbie

Hawblitzel, Jim Chogyoji, Ron Mock Screening Committee members Mark Wimmer, Don Staples, Kim Peck, Mary Nelson, Tom Willing,

Lorna Berm, Don Dorman, Yanele Garcia, Sue Luthra. Present, in addition to Board members, were Mikaela Schamp, Board Secretary; Claudia Stewart,

Communications Coordinator; Oregon School Boards Association Consultant, Donna Herren; and Newberg Graphic reporter Laurent Bonczijk.

ABSENT Director Polly Peterson NEW BUSINESS Award Contract for Music Instrument Bid: Nathan Roedel, Director of Finance and Operations,

presented. MOTION 91: Vice Chair Thomas moved that the Newberg School District Board of Directors

approve the bid awards as presented; Director Hawblitzel seconded. The motion passed unanimously.

Ratify NEA Collective Bargaining Agreement: Dr. Paula A. Radich presented. MOTION 92: Director Hawblitzel moved that the Newberg School District Board of Directors ratify

the Collective Bargaining Agreement between Newberg School District 29J and the Newberg Education Association effective July 1, 2010 through June 30, 2015; Director Chogyoji seconded. The motion passed unanimously.

CONSENT MOTION 93: Director Chogyoji moved to approve the consent agenda as presented; Vice Chair AGENDA Thomas seconded. The motion passed unanimously. EXECUTIVE The Board and Superintendent Search Application Screening Committee entered Executive Session SESSION at 6:08 pm to discuss matters under authority of Oregon Revised Statute 192.660(2) (a) To

consider the employment of a public officer, employee, staff member or individual agent. The Screening Committee left the meeting at 6:35pm. The Board returned to regular session at 9:29pm. SUPERINTENDENT Interview Questions and Reference Checks: Donna Herren instructed the board regarding SEARCH interviews, interview questions and conducting reference checks.

2

The Board determined the interview questions for first-round interviews with superintendent candidates:

Why are you interested in working for this district? What first interested you about this position? Describe what you consider to be a desirable working relationship among the board and the

superintendent. Describe how to build trust and collaboration within a district. How would you keep the board informed about what is happening in the district? Describe an effective superintendent evaluation. Describe the role of the superintendent and the board in developing community support for

quality education. Describe how to involve the community in the schools. The business community? Describe what you believe is an effective public information program, both internal and external. Describe how you would oversee the financial operations of the district, both short-term and

long-term. Describe the process you would use in reducing the budget. How would you set priorities in adjusting the budget?

What role do you see for technology in student learning? How would you promote significant improvement in academic achievement? What about

curriculum diversity? Describe your role as superintendent in the instructional program of the district. What is the

board’s role? What about small schools within a school? What about PLC’s? What challenges will the Common Core State Standards create for the district? Describe the role of the superintendent in the hiring of personnel. Describe an effective evaluation program for administrative, licensed and classified staff. Describe the role of the superintendent in collective bargaining. Why? Describe your successful experiences with collective bargaining. Unsuccessful experiences.

How would your union representative describe your relationship? EXECUTIVE The Board and Superintendent Search Application Screening Committee entered Executive Session SESSION at 9:38 pm to discuss matters under authority of Oregon Revised Statute 192.660(2) (a) To

consider the employment of a public officer, employee, staff member or individual agent. ADJOURNMENT The Board returned to Regular Session at 9:46 pm. No further matters appearing to come before

the Board, Chair Van Bossuyt adjourned the meeting at 9:46pm. APPROVED: Board Chair Recorded by: Mikaela Schamp, Board Secretary

1

NEWBERG SCHOOL DISTRICT 29J April 14, 2012 Special Meeting 7:30 am


M I N U T E S A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Melinda Van Bossuyt at 7:39 a.m. on Saturday, April 14, 2012 in the Newberg School District Board Room. PRESENT Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Mitsi Vondrachek, Debbie

Hawblitzel, Jim Chogyoji, Ron Mock and Polly Peterson Present, in addition to Board members was Mikaela Schamp, Board Secretary. EXECUTIVE The Board entered Executive Session at 7:39 am to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer, employee,

staff member or individual agent. RECESS The Board returned to regular session at 12:09pm. The Board recessed from 12:09-1:48pm. EXECUTIVE The Board entered Executive Session at 1:48 pm to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer, employee,

staff member or individual agent. ADJOURNMENT The Board returned to regular session at 5:00 pm. No further matters appearing to come before the

Board, Chair Van Bossuyt adjourned the meeting at 5:00 pm. APPROVED: Board Chair Recorded by: Mikaela Schamp, Board Secretary

1

NEWBERG SCHOOL DISTRICT 29J April 17, 2012 Special Meeting 5:00 pm


M I N U T E S A duly called and noticed Special Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Melinda Van Bossuyt at 4:56 p.m. on Tuesday, April 17, 2012 in the Newberg School District Board Room. PRESENT Chair Melinda Van Bossuyt, Vice Chair Todd Thomas, Directors Mitsi Vondrachek, Debbie

Hawblitzel, Jim Chogyoji, Ron Mock and Polly Peterson Present, in addition to Board members was Mikaela Schamp, Board Secretary, and Donna Herren,

OSBA Consultant. EXECUTIVE The Board entered Executive Session at 4:56 pm to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer, employee,

staff member or individual agent. The Board returned to regular session at 8:20 pm. SUPERINTENDENT Site Visits and Reference Checks: Ms. Herren discussed site visits and reference checks. Chair SEARCH Van Bossuyt and Director Mock will do site visits. Directors Vondrachek, Chogyoji and Peterson

will do reference checks. EXECUTIVE The Board entered Executive Session at 8:30 pm to discuss matters under authority of SESSION Oregon Revised Statute 192.660(2) (a) To consider the employment of a public officer, employee,

staff member or individual agent. ADJOURNMENT The Board returned to regular session at 9:11 pm. No further matters appearing to come before the

Board, Chair Van Bossuyt adjourned the meeting at 9:13 pm. APPROVED: Board Chair Recorded by: Mikaela Schamp, Board Secretary


Item: Proclamation: Teacher Appreciation Week Topic Summary: Board will proclaim May 7-11, 2012 Teacher Appreciation Week PROCLAMATION

PROCLAMATION

WHEREAS, today's teachers mold our future citizens through their guidance and education, and WHEREAS, today's teachers encounter students of widely differing backgrounds and abilities, and WHEREAS, our society expects public education to provide quality education services to all children, no matter what their backgrounds or abilities, and WHEREAS, our country's future depends, in large measure, upon the education our youth receive today, and WHEREAS, teachers spend countless hours outside their classrooms preparing lessons, evaluating progress, counseling and coaching students and performing community service, and WHEREAS, our community recognizes that its teachers are providing quality education services to our children, NOW, THEREFORE, BE IT PROCLAIMED THAT the Newberg School District Board of Directors designates the week of May 7-11, 2012, as Teacher Appreciation Week in this community, and BE IT FURTHER PROCLAIMED THAT the Newberg School District Board of Directors calls on the community to join with it in personally expressing appreciation to our teachers for a job well done. Melinda Van Bossuyt, Board Chair Paula A. Radich, Superintendent


Item: Out of State travel for Newberg High School Girls Basketball team Action : XXXX Originator: Tamie Woginrich, Head Girls Basketball Coach Presenter:

Topic Summary: Newberg High School Girls Basketball teams are requesting permission to travel to San Diego, CA over the 2012-2013 Winter Vacation to participate in a national tournament.

Background Information: The Newberg Girls Basketball teams are requesting permission to enter a tournament in California, held December 26 through December 31, 2012. This is a western regional tournament, consisting of over 50 high school basketball teams from the western part of the United States. This is similar to trips we have taken to Alaska and Arizona in recent years. No school days will be missed due to attending these tournaments. Funding for the trips is paid almost entirely by various fundraising activities, including Zaycon meat sales, car wash, and popcorn sales. The Newberg School District funds the transportation to the airport. Chaperone lists will be developed as the team is organized in November. Recommendation: Move that the Newberg School District Board of Directors approve the travel of the Newberg High School girls basketball teams for a tournament in San Diego, California during Winter Break 2012.


Item: Best of France Trip Action: XXXX Originator: Brenda Eichten Presenter: Brenda Eichten Topic Summary: NHS Student travel to France in June 2012 Background Information: Madame Eichten will be leading a group of students (23) to France on an educational tour. They are traveling with a well-known organization (Explorica). She traveled with them in 2008. The cost of the program is around $4,000.00 and the travelers will be gone for 15 days. They leave Portland on June 21 and arrive in Paris, France on June 22; return home on July 5. The students will visit Paris, Monaco, Nice, Eze, Carcassonne, Bordeaux, Tours, and the Normandy region. Jane Eilert and Brenda Eichten are the chaperones. They will meet at least two other groups (with chaperones) when they arrive in Paris. There will also be a tour director to help them throughout the program. The students have been doing various fundraisers. They have sold coffee, cookie dough, pies, and flower seeds and are also helping out with the Green House sales the month of May. Recommendation: Move that the Newberg School District Board of Directors approve the travel of Newberg High School students and staff to France from June 21 to July 5, 2012.


Item: iPad Literacy Project Information: XXXX Originator: Terry McElligott, Director of Teaching and Learning Presenter: Barb Catts, district Reading TOSA Luke Neff, 7th Grade Language Arts Teacher, Chehalem Valley Middle School Topic Summary: Presentation of the iPad Literacy Project at Chehalem Valley Middle School Background Information: Literacy Across the Secondary Curriculum Proven strategies to improve student learning in all subject areas. In the summer of 2010, several Newberg Middle and High School teachers took part in LASC (Literacy Across the Secondary Classroom) at George Fox University. The University received a grant to partner with school districts across the state of Oregon to bring literacy training, instruction, and support to secondary teachers. This grant was for teachers in any subject area who wanted to work with small, school-based teams to incorporate literacy and Oregon’s Essential Skills into their curriculum. The teams were to be cross-curricular and would work on collaborative literacy-based projects that could be incorporated into their classrooms in 2010-2011. The ultimate goal of this grant was to provide the opportunity for teams to create these literacy projects designed by their school-based team to meet the needs of their school and their students. Teachers received literacy (reading and writing) training during a one week Summer Institute. George Fox staff then provided ongoing support throughout the 2010-2011 school year, culminating in school teams creating proposals for mini-grants to bring school-wide literacy to their school. Barb Catts wrote a series of four mini-grants to pilot the use of iPads in four Chehalem Valley Middle School classrooms, asking the essential question: In what ways does the use of iPads in the classroom affect literacy? All four mini-grants were awarded along with an addendum added after George Fox held another summer institute for grant participants in the summer of 2011. In this institute, Joe Morelock from Canby School District and an Apple Educator from Seattle trained teachers in specific ways to use technology in the classroom. Chehalem Valley was awarded a total of $21,500 which purchased 30 iPad 2’s, Smart Covers, a syncing/charging cart, iTunes gift cards for Apps, money for Apple’s Volume purchasing Program, Substitute time for Collaboration and a visit to Canby School District and to Valor Middle School in Woodburn, along with dongles and other iPad supplies. The presentation you will hear tonight will answer how the use of iPads affected literacy instruction and learning in the classrooms. INFORMATION


Item: Electronic Scoring Originator: Terry McElligott, Director of Teaching and Learning Presenter: Terry McElligott, Director of Teaching and Learning Topic Summary: Information about the Electronic Scoring Pilot Background Information: In the fall of 2011, Newberg School District agreed to pilot some electronic scoring programs. There were demonstrations in August and teachers that were interested were asked to come to the presentations. The two programs were Write to Learn by Pearson and My Access by Vantage Learning. It was decided that pilots should be conducted at each level – elementary, middle, and high school. At the elementary level, the pilots were placed in the two schools with the lowest writing scores by historical data. At the middle and high school levels, the pilots were placed in classrooms of teachers that volunteered to be part of the project. Below is a list of teachers and schools that took part in the pilot programs. Write to Learn – Pearson Rick Crocker and Reed Langdon – Dundee Elementary Mary Ann Scholz and Carol Gallagher – Joan Austin Elementary Don Johnston and Bobby Plummer – Chehalem Valley Middle School Lorraine Barclay – Mountain View Middle School Ann Light and Doyle Huelsman – Newberg High School My Access - Vantage Learning Nuke Neff – Chehalem Valley Middle School Marsha Fredrickson and Julieanna Swayne – Mountain View Middle School Christine Richardson and Ashley Jetoon – Newberg High School The graphs that follow show progress of students and classes using the toolbox and reporting tools within the electronic scoring programs. INFORMATION

Comparison of Writing Work Samples Side By Side

Dark Green=Exceeds Lt. Green=Meets Orange=Nearly Meets Red=Does not Meet The graph above shows the fourth grade results of students at Joan Austin. The left graph shows work sample results from fall. Write to Learn was started as a pilot in November. The right graphs shows progress as reported from the spring work sample.

Dark Green=Exceeds Lt. Green=Meets Orange=Nearly Meets Red=Does not Meet The graph shows the fourth grade results of students at Dundee Elementary. The left graph is the student results from the fall work sample; the graph on the right shows the results after the winter work sample.

Breakdown of Results from Elementary Teachers Involved

Individual Student Report from Write To Learn

These reports show an individual student’s growth. A student must get in the shaded zone to be passing at grade level. Any red dots mean a student has scored either a one or two. Yellow means students are progressing into nearly meets. Green means the students is passing in that category. The chart to the right shows minutes, attempts at editing, and how many times the student used the grammar and spell check tools.

My Access Writing Scoring Report Tools for Chehalem Valley Middle School Students

The graph above shows the initial writing average score for a class assignment. The graph below shows the holistic average score after students have used the electronic writing program to edit their work.

My Access Writing Scoring Report Tools for Mountain View Middle School Students

Again the top graph shows the initial holistic average score of the class. The bottom graph shows the average holistic score after students have edited their writing.


Item: Establish Meal Prices 2012-13 Action : XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Establish meal prices for 2012-13 Background Information:

BREAKFAST LUNCH

Elementary $1.25 $2.50

Middle $1.50 $2.75

High $1.50 $3.00

Adult $1.95 $3.75

Milk $ .50 $ .50

There are no changes from the 2011-12 school year. Recommendation: Move that the Newberg School District approve the 2012-13 meal prices as presented.


Item: Cooperative Purchasing Agreement Action: XXXX Originator: Nathan Roedel, Director of Finance and Operations Presenter: Nathan Roedel, Director of Finance and Operations Topic Summary: Approve Request to participate in a Cooperative Purchasing Agreement Background Information: U.S. Communities Government Purchasing Alliance U.S. Communities is the leading national government purchasing cooperative providing world class government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing. The program offers:

No User Fees – no costs to participate. Best Overall Supplier Government Pricing – by combining the potential cooperative purchasing power of

up to 90,000 public agencies, you are able to access the best overall supplier government pricing. Quality Brands – thousands of the best brands in a wide variety of categories, services and solutions. Integrity and Experience – unlike other government cooperative purchasing organizations, U.S.

Communities national government purchasing cooperative is founded by 5 national sponsors and over 70 state, city and regional organizations.

Oversight by Public Purchasing Professionals – our third party audits on contracts ensure that program pricing commitments are met, with benchmark analyses against other suppliers and retailers to guarantee participants the best overall value.

This cooperative offers discounted pricing with many vendors including but not limited to the following areas: Facilities Supplies, Office & Classroom Furnishings, Service & Safety Apparel, Technology Equipment and Recreation/Athletic Supplies/Equipment.

Superintendent’s Recommendation: Move that the Newberg School District Board of Directors approve Master Intergovernmental Cooperative Purchasing Agreement with U.S. Communities Government Purchasing Alliance.


Item: Establish Board Calendar 2012-13 Action : XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Mikaela Schamp, Board Secretary Topic Summary: Establish Board calendar Background Information: Attached is a recommendation that reflects the present practice of meeting on the second and fourth Tuesday of each month, with the exception of the first meeting in January and the second meeting in March. Recommendation: Move that the Newberg School District Board of Directors adopt the Board Meeting Calendar for 2012-2013 as presented.

NEWBERG SCHOOL DISTRICT 29J Board Meeting Calendar

2012-2013 Adopted ___________

Board Retreat Tuesday, July 24, 2012 Board Chair’s Home Board Meeting Location Board Meeting Location * July 25, 2012 District Office No Second Meeting August 14, 2012 District Office No Second Meeting September 11, 2012 District Office September 25, 2012 District Office October 9, 2011 District Office October 23, 2012 District Office

November 13, 2012 District Office November 27, 2012 District Office

December 11, 2012 District Office No Second Meeting District Office January 15, 2013 District Office January 29, 2013 District Office February 12, 2013 District Office February 26, 2013 District Office

March 12, 2013 District Office ** March 19, 2013 District Office

April 9, 2013 District Office April 23, 2013 District Office

May 14, 2013 District Office May 28, 2013 District Office

June 11, 2013 District Office June 25, 2013 District Office * July 25, 2012 is a Wednesday ** March 19, 2013 is the third Tuesday in March


Item: Board Policy and Administrative Regulation Review Action: XXXX Originator: Mikaela Schamp, Board Secretary Presenter: Mikaela Schamp, Board Secretary Topic Summary: Adopt on first reading revised Board Policies and Administrative Regulations Background Information: These policies were reviewed by the Policy Committee in November 2011. Staff has reviewed the requests the Policy Committee made to verify statutes and correct information. These policies are ready to adopt on first reading. Policy IGBAB/JO, Revised, First Reading. The Senate removed the district’s right to withhold reports, diplomas and records for fees owed; language adjusts for that change. Policy JN, Revised, First Reading. The Senate removed the district’s right to withhold reports, diplomas and records for fees owed; language adjusts for that change. Policy JGAB and JGAB-AR, Revised, First Reading. Changes in legislation take effect July 1, 2012. Requirements have changed due to HB 2939. Kristina Sheppard and Don Dorman have reviewed and edited this policy. The recommended policies and administrative regulations are attached in draft form for review. Recommendation: Move that the Newberg School District Board of Directors adopt on first reading Policy IGBAB/JO, Revised, First Reading; Policy JN, Revised, First Reading; and Policy JGAB and JGAB-AR, Revised, First Reading.

Records of Students with Disabilities - IGBAB 1-3

Newberg School District 29J Code: IGBAB-JO Adopted: 2/12/07 Readopted: 06/27/11 Revised: Education Records/ Records of Students with Disabilities Education records are those records maintained by the district that are directly related to a student. The primary reason for the keeping and maintain of education records for students is to help the individual student in his/her educational development by providing pertinent information for the student, his/her teachers and his/her parents. These records also serve as an important source of information to assist students in seeking productive employment and/or post-high school education. The district shall maintain confidential education records of students in a manner that conforms with state and federal laws and regulations. Information recorded on official education records should be carefully selected, accurate, verifiable and should have a direct and significant bearing upon the student’s educational development. The district annually notifies parents or adult students that it forwards educational records requested by an educational agency or institution in which the student seeks to enroll or receive services, including special education evaluation services. The district shall withhold the grade reports, diploma and records of students or former students who owe fees, fines or damages of $50 or more, and may withhold the grade reports, diploma and records of students or former students who owe less than $50, until those fees, fines or damages are paid. The district may impose certain restrictions and/or penalties until fees, fines or damages are paid. Records requested by another district to determine a student’s appropriate placement may not be withheld. Students or parents will receive written notice at least 10 days in advance of withholding stating the district’s intent to withhold records of any restrictions and/or penalties to be imposed until the debt is paid. The notice will include the reason the student owes money to the district, an itemization of the fees, fines or damages owed and the right of parents to request a hearing. The notice will also state that t The district may purse the matter fees, fines or damages through a private collection agency or other methods available to the district. The district may waive fees, fines and charges if the student or parents cannot pay, the payment of the debt could impact the health and safety of the student or if the cost of collection would be more than the total collected or there are mitigating circumstances, as determined by the superintendent. The district shall comply with a request from parents or an adult student to inspect and review records without unnecessary delay. The district provides to parents of a student with a disability or to an adult student with a disability the opportunity at any reasonable time to examine all of the records of the district pertaining to the student’s identification, evaluation, educational placement and free appropriate public education. The district provides parents or an adult student, on request, a list of the types and locations of education records collected, maintained and used by the district.

Records of Students with Disabilities - IGBAB 2-3

The district annually notifies parents of all students, including adult students, currently in attendance that they have the right to: 1. Inspect and review the student’s records; 2. Request the amendment of the student’s educational records to ensure that they are not inaccurate,

misleading or otherwise in violation of the student’s privacy or other rights; 3. Consent to disclosures of personally identifiable information contained in the student’s education

records, except to the extent that the student educational record rules authorize disclosure without consent. (See Board policy JOB – Personally Identifiable Information);

4. File with the U.S. Department of Education a complaint concerning alleged failures by the district to

comply with the requirements of the Family Educational Rights and Privacy Act; and 5. Obtain a copy of the district’s education records policy. Regarding records to be released to district officials within the agency, the district’s notice includes criteria for determining legitimate educational interest and the criteria for determining which school officials have legitimate educational interests. The district annually notifies parents and adult students of what it considers to be directory information and the disclosure of such. (See Board Policy JOA – Directory Information). The district shall give full rights to education records to either parent, unless the district has been provided legal evidence that specifically revokes these rights. Once the student reaches age 18 those rights transfer to the student. A copy of this policy and administrative regulation shall be made available upon request to parents and students 18 years or older or emancipated and the general public. END OF POLICY Legal Reference(s): ORS 30. 864 ORS 107.154 ORS 326.565 ORS 326.575 ORS 339.260 ORS 339.270 ORS 343.177(3)

OAR 166-400-0010 to 166-450-0010 OAR 581-021-0220 to 0430 OAR 581-022-1660 OAR 581-022-1670

Individuals with Disabilities Education Act (IDEA), 20 U.S.C. §§ 1400 - 1427 (2006). Family Educational Rights and Privacy Act of 1974, 20 U.S.C. § 1232g (2006); Family Educational Rights and Privacy, 34 C.F.R. Part 99 (2006). Assistance to States for the Education of Children with Disabilities, 34 C.F.R. §§ 300.560 - 300.577 (2006).

Student Fees - JN 1-1

Newberg School District 29J Code: JN Adopted: 6/27/05 Readopted: 5/14/07 Revised: Student Fees Student fees may be needed to cover certain items and services. The superintendent shall recommend annually to the Board a schedule of fees to be charged students during the year. The approved schedule of fees shall be posted in appropriate school offices and publicized to students through the student handbook. The district recognizes that some students may not be able to pay these fees. No student shall be denied the opportunity to participate and/or earn credit in classes or extracurricular activities because of an inability to pay the required supplemental charges. However, charges for lost or damaged books, locks, materials, supplies and equipment shall be assessed to all students. Parents or guardians of the student shall be liable for student-caused damages. In accordance with the law and with Board policy, restrictions and/or penalties may be imposed until fees, fines or charges are paid. The district shall withhold grade reports, diploma and records of any student or former student who owes a debt of $50 or more to the district. The district may withhold the grade reports, diploma and records of any, student or former student who owes a debt of less than $50 to the district. The district shall release the grade reports, diploma and records upon payment of the debt. Education records shall not be withheld for student fees, fines and charges if requested in circumstances described in ORS 326.575 and applicable rules of the State Board of Education or such records are requested for use in the appropriate placement of a student. Prior to collection of debts, the superintendent shall ensure that notice has been provided as required by ORS 339.260 and 339.270. The superintendent shall develop administrative regulations to implement this policy. END OF POLICY Legal Reference(s): ORS 326.565 ORS 326.575 ORS 339.115 ORS 339.155 ORS 339.260 ORS 339.270 Cross Reference(s): ECAB - Vandalism/Malicious Mischief/Theft JO - Education Records

Use of Restraint and Seclusion - JGAB 1-3

Newberg School District 29J Code: JGAB Adopted: 9/24/07 Revised: Use of Restraint and Seclusion The Board is dedicated to the development and application of best practices within the district’s public educational/behavioral programs. It is the intent of the Board to establish a policy that defines the circumstances that must exist and the requirements that must be met prior to, during and after the use of restraint and/or seclusion as an intervention with district students. Definitions 1. “Physical restraint” means the restriction of a student’s movement by one or more persons holding

the student or applying physical pressure upon the student. “Physical restraint” does not include touching or holding a student without the use of force for the purpose of directing the student or assisting the student in completing a task or activity. The definition of “physical restraint” does not include the use of mechanical, chemical or prone restraint of a student as these methods are prohibited by Oregon law.

2. “Seclusion” means the involuntary confinement of a student alone in a room from which the student

is physically prevented from leaving. Seclusion does not include “time out.”

“Time out” means the Seclusion does not include the removal of a student for a short period of time to provide the student with an opportunity to regain self-control, in a setting from which the student is not physically prevented from leaving.

3. “Serious bodily injury” means any significant impairment of the physical condition of a person, as

determined by qualified medical personnel, whether self-inflicted or inflicted by someone else. 4. “Mechanical restraint” means a device used to restrict the movement of a student or the movement

or normal function of a portion of the body of a student.

“Mechanical restraint” does not include:

a. A protective or stabilizing device ordered by a licensed physician; or b. A vehicle safety restraint when used as intended during the transport of a student in a moving

vehicle. 5. “Chemical restraint” means a drug or medication that is used on a student to control behavior or

restrict freedom of movement that has not been prescribed by a licensed health professional or other qualified health care professional acting under the professionals scope of practice.

6. “Prone restraint” means a restraint in which a student is held face down on the floor.


The use of physical restraint and/or seclusion is only permitted as a part of a behavioral support plan when other less restrictive interventions would not be effective and the student’s behavior poses a threat of imminent, serious physical harm to the student or others. Except in the case of an emergency, only staff current in the required training in accordance with the district-designated physical restraint and seclusion training program will implement physical restraint or seclusion with a student. In an emergency, physical restraint and/or seclusion may also be used by a school administrator, teacher or other school employee [or volunteer] as necessary to prevent a student from harming his/herself, students, staff or others or from causing damage to district property when the student’s behavior imposes a reasonable threat of imminent, serious bodily injury to the student or to others. The use of physical restraint/seclusion under these circumstances is only allowed so long as the student’s behavior poses a threat of imminent, serious physical harm to themselves or to others or to district property. Any student being restrained or secluded within the district whether in an emergency or as a part of a plan shall be constantly monitored by staff for the duration of the intervention. Any room used for seclusion of a student must allow staff full view of the student in all areas of the room and be free of potentially hazardous conditions such as unprotected light fixtures and electrical outlets. The district shall utilize the Crisis Prevention Institute or Mandt training program of physical restraints and seclusion for use in the district. As required by state regulation, the selected program shall include: behavioral support, prevention, de-escalation and crisis response techniques. Any program selected by the district must be in compliance with state and federal law with respect to the use of restraint and/or seclusion. An annual review of the use of physical restraint and seclusion, including a review of all district cases involving restraint and/or seclusion, shall be completed to ensure compliance with district policies and procedures. The results of the annual review shall be documented. and shall include at a minimum: 7. The total number of incidents of restraint; 8. The total number of incidents of seclusion; 9. The total number of seclusions in a locked room; 10. The total number of students placed in physical restraint; 11. The total number of students placed in restraint and/or seclusion more than 10 times in a school year; 12. The total number of restraint and seclusion incidents carried out by untrained individuals; 13. The demographic characteristics of all students upon whom physical restraint and/or seclusion was

imposed. This report shall be made available to the Board and to the public at the district’s main office and on the district’s website. At least once each school year the public shall be notified as to how to access the report.


The district shall investigate all complaints regarding the use of restraint and/or seclusion practices according to the procedures outlined in Board policy KL and KL-AR - Public Complaints. The superintendent shall develop administrative regulations to carry out the requirements set forth in this policy and to meet any additional requirements established by law related to the use, reporting and written documentation of the use of physical restraint or seclusion by district personnel. END OF POLICY Legal Reference(s): ORS 161.205 ORS 339.250

OAR 581-021-0061 OAR 581-021-0062

NEWBERG SCHOOL DISTRICT 29J BOARD OF DIRECTOR MEETINGS PRELIMINARY AGENDA ITEMS 2011-12

2011-12 Updated 5-2-12 4

April 27, 2012 Special Board Meeting** FRIDAY April 28, 2012 Special Board Meeting SATURDAY

May 08, 2012 Board Meeting **

Finalist Forum/ Circuit in District Executive Session: Supt Search: Final Interviews

Recog: MVMS and CVMS (orig 4/24/12) Travel Approval- HS Trip to France and HS Baseball Trip Electronic Writing Scoring- Discussion CVMS iPad Pilot Update Quarterly Financial Establish Meal Prices 2012-13 Establish Board Calendar 2012-13 Policies- 1st Read

May 15, 2012 6:00 pm Nuts & Bolts Meeting 7:00pm Budget Committee Meeting

May 22, 2012 Board Meeting & Budget Hearing

Update revenue projections based on current status of

state school fund Approve budget and set tax levies Achievement Compacts and Alignment of Resources

Mabel Rush Recognition Budget Hearing

o Adopt budget o Approve appropriation and tax levies

Policies-2nd Read Final 2012-13 School Calendar Approve Graduation Date- Action Technology Task Force Draft Plan Math & Science Curriculum Adoption Travel Approval- HS Softball Trip (for next year)

Executive Session

June 12, 2012 Board Meeting June 26, 2012 Board Meeting

Small School Evaluation Making Appropriations and Imposing and

Categorizing Taxes Rate 2012-13 Bond Update Billick Park Agreement Preliminary Achievement Compact Long Range Facilities Plan Electronic Writing Scoring Recommendation Achievement Compact Final Action

Executive Session

Monthly Financial Report – Consent Agenda Resolution: Appropriation Transfer Bond Update MOU Admin I, II, CSPT Technology Task Force Follow-up

** Designates that all or a portion of the meeting consists of Superintendent Search elements

NEWBERG SCHOOL DISTRICT 29J · 5/8/2012 · Nathan Roedel, Director of Finance and Operations ......

Documents

Transcript of NEWBERG SCHOOL DISTRICT 29J · 5/8/2012 · Nathan Roedel, Director of Finance and Operations ......