NEW YORK STATE DEPARTMENT OF TRANSPORTATION

Route 110 over Route 27 Design-Build Project PIN 0112.57, Contract No. D900027Town of Babylon, Suffolk County Draft Request for Proposals

RFP Informational MeetingJanuary 8, 2015

Catherine TrainaAttn: Route 110 over Route 27

Design-Build ProjectOffice of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Catherine.Traina@dot.ny.gov

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Rules of Contact

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Agenda

Project Overview Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information Alternative Technical Concepts Procurement Schedule One-on-One Meetings RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Location4

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Location5

PIN 01112.57 – Broadway (NY110) over NY27, Town of Babylon, Suffolk County

BIN 1019119Broadway (NY110) over NY27

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Project Location6

PIN 01112.57 – Broadway (NY110) over NY27, Town of Babylon, Suffolk County

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Goals

Replace BIN 1019119, Route 110 (Broadway) over Route 27 (Sunrise Highway) in Suffolk County.

Ensure the safety of the travelling public. Ensure coordination with utility owners, third

parties and any adjacent construction projects. Ensure a long-service life for all Project

elements to satisfy long term preservation goals.

Ensure compliance with the Project’s environmental commitments and conditions.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Goals (Continued)

Maximize the benefit of the public investment in the Project by Providing cost-effective solutions that maximize

value over the lifespan of the Bridge; Sequencing construction to minimize effects on

vehicular traffic operations; Reducing future maintenance requirements; Minimizing effects on residential neighborhoods and

business communities Minimizing impacts on the environment

Deliver the Project safely, on schedule & within budget. Provide best value to the Department

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Scope of Work

Removal of existing four span, approximately 212 feet long, Aluminum Bridge structure, including substructure and foundations

Construction of a new bridge structure, including substructure and foundations, which will accommodate and enhance pedestrian and bicycle access.

Reconstruction of existing Route 110 highway approaches and connecting ramps within the existing right of way as necessary.

Work Zone Traffic Control to maintain the existing number of through travel lanes during construction

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)General Scope of Work (Continued)

Removal, containment and disposal of asbestos containing materials.

Coordination with various utility companies to develop construction stages that will reduce the impacts to utilities during construction.

Coordination with local community to inform them of potential impacts and mitigations during various construction stages.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Existing Condition

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EXISITING BRIDGE HALF-SECTION

EXISITING BRIDGE ELEVATION

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Right-of-Way

The Department owns all Right-of-Way within the existing NY 110 / NY 27 interchange. Right-of-Way maps have been posted as

reference documents. No additional Right-of-Way acquisitions or

temporary easements are anticipated to be required for this project.

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In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility

relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners.

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities13

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities – Relocations by Others

Telecommunications: Verizon shall relocate their facilities currently located within

the sidewalk to an adjacent conduit system. Verizon shall be responsible for abatement of hazardous

materials in the existing conduits. Verizon shall relocate utility poles as necessitated by the

DB’s design. Verizon, AT&T, Lightower and Cablevision shall relocate

overhead facilities as necessitated by the DB’s design and associated utility pole relocations

LIPA / PSEG LI (Electric): PSEG LI shall relocate utility poles and overhead facilities as

necessitated by the DB’s design National Grid (Gas):

National Grid shall adjust gas valve boxes impacted by profile revisions. No other impacts to National Grid’s facilities are anticipated.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination – Existing Utilities – Relocations by DB

Telecommunications: The Design-Builder shall install three telecommunications

conduits on the new structure for Verizon, including associated hardware (hangars, rollers, etc.).

Verizon shall supply all materials necessary for installation of the conduit, including conduit, hangars, rollers and other appurtenances.

Suffolk County Water Authority (Water): Should the Design-Builder’s design impact SCWA’s facilities,

the Design-Builder shall be responsible for all design and construction work associated with any necessary adjustments, replacements and/or relocations of SCWA facilities

Suffolk County DPW (Sanitary Sewers): Should the Design-Builder’s design impact Suffolk County

DPW’s facilities, the Design-Builder shall be responsible for all design and construction work associated with any necessary adjustments, replacements and/or relocations of Suffolk County DPW’s facilities, including vertical adjustments of existing manholes.

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Three Way Coordination – DB, Utility & State Coordination meeting will be held between the

Department, all short-list firms, and the utility companies before or shortly after issuance of Final RFP.

DB Responsibilities The Design-Builder is expected to coordinate with any and

all affected utility owners and the Department to negotiate and execute 3-party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations & coordinating the work schedules.

Status of Preliminary Utility Work Agreements Draft Preliminary Utility Work Agreements were distributed

for review and comment to the potentially affected utilities on 12/23/2014.

Comments from utilities are due on 1/9/2015 . Signed Preliminary Utility Work Agreements are expected to

be included in the Final RFP.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Utility Coordination

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information

Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50% Quality); Project Completion Date shall be the earlier of:

April 30, 2017; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix E) Liquidated Damages will be imposed for not meeting

the Interim Completion and/or Project Completion dates indicated on form SCD, or for violating Drivers First Requirements as indicated in SP-6;

Early Completion Bonus for achieving the Interim Milestone and/or Project Completion in fewer than the number of calendar days indicated on form SCD;

Escrow Submission of Bid Documents for Successful Proposer.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information (Continued)

There is a Payment Schedule provided in the RFP; Form SP

Construction Design Construction Inspection Quality Control (Material Testing) Force Account Work (amount provided by Department)

Form WPS Breakdown of construction work items Input by Proposer (100% max)

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Contract Information (Continued)

Stipend to Unsuccessful Proposers (50% of Qualified Costs, $85K max.); Must satisfy criteria in ITP General Instructions; Pass All Pass/Fail Factors Achieve at least 60 points on Quality Factors Proposal must be Competitive and Reasonable Proposal not Selected by Department as providing the Best

Value There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 13% All ROW owned by NYSDOT Any additional Environmental and Construction

Related Permits by Design-Builder

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Drivers First Initiative

Gov. Cuomo’s initiative to minimize impacts to travelling public from construction projects;

Proposal shall include the total number of anticipated lane and/or roadway closures (ITP Appendix E, Form DF);

Drivers First score shall be based on the Drivers First Closure Assessment calculated on Form DF. The firm with the lowest total Assessment shall receive 20 points; other firms will be scored based on the ratio of the lowest Drivers First score to their score;

Liquidated damages shall be assessed for additional lane closures of each type in excess of the number provided by the successful Proposer on Form DF;

Liquidated damages shall also be assessed for lane closures outside the allowable times indicated on Form DF;

An incentive may be paid for a reduction in lane closures of each type below the number provided by the successful Proposer on Form DF.

Refer to SP-6 in Part 5 – Special Provisions for additional information related to Liquidated Damages and incentive payments

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Drivers First Initiative – Form DF

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1. Weekdays are Monday, Tuesday, Wednesday, Thursday and Friday (6:00 AM to 10:00 PM), unless otherwise noted.

2. Week Nights are Monday, Tuesday, Wednesday and Thursday (10:00 PM to 6:00 AM).

3. Weekends are 10:00 PM Friday through 6:00 AM Monday.

4. Full closure of NY 110 or NY 27 requires implementation of a detour within the right-of-way of the existing NY 110 / NY 27 interchange. Refer to Part 3, Project Requirements, Section 15.3 for additional information.

5. Refer to Part 3, Project Requirements, Section 15.3 for lane closure restrictions.

Closure Type Closure Periods * Drivers First Factor

No. of Closures

Drivers First Closure

Assessment

(a) (b) (c)=(a x b)

NY 27 E/B or W/B Single Lane

6am – 10am Weekdays 3.5

10am – 3pm Weekdays 1.0

3pm - 10pm Weekdays

3.5

Weeknights 1.0

Weekends 3.0

NY 27 E/B or W/B Two-Lane Closure

Weekdays 10.0

Weeknights 1.0

Weekends 8.0

NY 27 E/B or W/B Full Road Closure (See Note 4)

Weekdays 10.0

Weeknights 1.0

Weekends 3.0

NY 110 N/B or S/B Single Lane Closure

6am – 10am Weekdays 9.0

10am – 3pm Weekdays 3.5

3pm - 10pm Weekdays 9.0

Weeknights 1.0

Weekends 6.5

NY 110 Full Road or Multi-Lane Closure (See Note 4)

Weekdays 10.0

Weeknights 1.0

Weekends 3.0

NY 110- NY 27 Interchange Ramp Closure

6am – 6am Weekdays

10.0

Weekends 10.0

Total Drivers First Closure Assessment =

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)ATCs

Alternate Technical Concepts (ATCs) are proposals from the Proposer to design and construct the Project in a manner that is different than the Contract Requirements and which: are submitted to the Department for review,

consideration and approval prior to Proposal submittal; have significant savings in time, and/or reduction of

traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters;

in the Department’s judgment offers an equal or superior Project.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)ATCs (Continued)

Proposers may submit, on a confidential basis, up to five (5) ATCs, using Form ATC, for the Department’s pre-approval;

The proposed end product of each alternative must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents;

Department may provide ‘Conditional Approval’ of an ATC. Proposers must respond to Conditional Approvals by the established date;

The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Anticipated Procurement Schedule

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Activity Due DateDraft RFP Informational Meeting January 8, 2015

Final RFP to Shortlisted Firms January 28, 2015

Date Proposers may start submitting ATCs for review January 29, 2015

Proposal period one-on-one meetings with all Proposers, specific dates to be determined.

February 20 to March 10, 2015

Final date for Proposers to submit ATC’s for review March 17, 2015

Final date for requests for changes to Proposer’s organization and personnel March 17, 2015

Final date for Department’s responses to ATCs submitted for review March 21, 2015

Final date for receipt of Proposer questions April 1, 2015

Final Date for proposers to respond to conditional approval of ATC’s April 3, 2015

Issue Date for Final Addendum and/or answers to Proposer questions April 7, 2015

Proposal Due April 16, 2015

Post Proposal meetings (if required) TBD

Selection of Best Value May, 2015

Limited Negotiations (if required) TBD

Contract Award June, 2015

Notice to Proceed July 2, 2015

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)One-On-One Meetings

If One-On-One Meetings are held, at least one meeting will be held with each Proposer;

One-on-One Meetings will be recorded; Department reserves the right to disclose to all

Proposers any issues raised during the meetings that may materially affect the project;

Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs;

Additional One-on-One Meetings may be held if required to review ATCs or if the Department believes it is warranted.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Request for Proposals (RFP) Documents

RFP Documents: Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Request for Proposals (RFP) Documents

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RFP Documents: Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal

Requirements• Appendix C – Technical Submittal Requirements• Appendix D – Price Proposal Submittal

Requirements• Appendix E – Forms• Appendix F – Conflicts of Interest Policy• Appendix G – Abbreviations and Definitions

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Quality Control (QC)

QC shall be the Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible

for QC Plan for both Design and Construction Design QC shall be the Design-Builder’s responsibility

and shall be performed in accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder)

Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Quality Assurance (QA)

Design & Construction QA is Department’s Responsibility

The Department may perform QA on any of the Design-Builder’s Design and Construction Activities including off-site Fabrication

The Department may utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Department Staff will perform Construction QA RFP describes in detail the Department’s QA

Role for the Project

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027) RFP Evaluation and Selection

Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal

(Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (20 points) Management Approach (25 points)

Overall Design-Build Team Organization (7 points) Design Management Plan (6 points) Construction Management Plan (6 points) Quality Control Plan (6 points)

Technical Solutions (25 points) Design Approach (8 points) Construction Approach (10 points) Schedule (7 points)

Project Support (5 points) Proposal Format(5 points) Drivers First (20 points)

Price (50%)

Design-Builder must obtain a minimum score of 60 points on Quality

Evaluation factors

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external

web sites.• Proposals should contain all information

needed for evaluation. Do not “assume the Department knows” your

firm and its experience/qualifications.

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information – Submission Guidelines

Submit ALL Forms required Do not alter any Form unless indicated on the

Form. Do not add any appendices or attachments to

the Forms. Do not include photographs or illustrations

unless specifically indicated. Do not submit with Proposal:

Form SA (Stipend Agreement) => 20 Days after Proposal Due Date

Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance

Bond))

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject14

Reference Documents include: Bridge Inspection Report; Bridge Record Plans; Final Design Report; Asbestos Assessment Report; ROW Maps; Existing Utility Plans Survey Data (Photogrammetry, DTM Surfaces, Survey

Control Points); Historical Subsurface Exploration Boring Logs; and Potentially others (To be Determined).

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Catherine TrainaAttn: Route 110 over Route 27

Design-Build Project (PIN 0112.57, D900027)

Office of ContractsNew York State Department of Transportation

50 Wolf Road, 6th FloorAlbany, New York 12232

Catherine.Traina@dot.ny.gov

Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Rules of Contact

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Route 110 over Route 27Design-Build Project (PIN 0112.57, D900027)Questions and Answers

Questions ?

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