New VISION - West Branch Community Schools | WBCSD · 2015. 11. 6. · Administrative Report 10....

VISION A Future Focused Community of Learners

MISSION Preparing Students to Live and Learn

with Passion and Purpose

DESTINATION All Students will be Career and College Ready

BOARD OF DIRECTORS REGULAR MEETING

November 9, 2015 6:00 p.m.

It is the policy of the West Branch Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status

(for programs) in its educational programs and its employment practices.

There is a grievance procedure for processing complaints of discrimination. If you have any questions or a grievance related to this policy please contact the district’s Equity Coordinator, Kevin Hatfield, Superintendent, 148 North Oliphant St., West Branch, IA 52358, 319‐643‐

7213, khatfield@west‐branch.k12.ia.us.

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, November 9, 2015 City Offices 6:00 p.m. Meeting

Agenda

1. Call to Order/Open Forum

2. Approval of Agenda

3. Honors, Commendations and Success Stories

4. Certified Enrollment

5. Transportation Report

6. Snow & Mowing Bids

7. Early Retirement

8. Board Policy Review

9. Administrative Report

10. Personnel Items

11. Volunteer Approval

12. Consent Items

A. Approval of Minutes

B. Approval of Monthly Bills

C. Approval of Financial Reports

13. Adjournment

*Anyone wishing to speak to the Board of Directors and is not on the agenda should contact the superintendent prior to the meeting to indicate the nature of the matter to be discussed. Citizens with questions about the operation of the schools are encouraged to first contact the teacher or staff member closest to the situation. The next step is to communicate with the building administrator. Then, if it is necessary, concerns can be brought to the attention of the superintendent. At this point, the Board of Directors may address unresolved concerns.

WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING

Date: November 9, 2015

AGENDA ITEM 1

CALL TO ORDER/OPEN FORUM A. Call to Order Time _______ p.m. B. Board Members Present Absent

Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

C. Administrators Present Absent

Kevin Hatfield ______ ______ Shannon Bucknell ______ ______ Sara Oswald ______ ______ Jess Burger ______ ______

D. Visitors

E. Notes



AGENDA ITEM 2 APPROVAL OF AGENDA

A. Motion to Approve Agenda

By _____________________________________

Second _________________________________

Roll Call Aye Nay Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

B. Motion to Amend Agenda as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Agenda as Amended

By ______________________________________

Second __________________________________




AGENDA ITEM 3

HONORS, COMMENDATIONS AND SUCCESS STORIES

Joan Donovan – The preschool class read the most books for the Robby Ram Reading Challenge. Robby Ram came and read to us!

Some of Hoover Elementary's Student Leaders, Bradyn Sexton, Maddie Reed, Jade Gongora and Ellie Walsh-Blindt, planned and put on their first Celebrations Assembly on Friday, October 30! The students planned the music and a teacher challenge. They organized Mr. Shultice's class to help create a dynamic entrance for the other students. They did all the speaking for the assembly and even made decorations! Celebrations Assemblies are held once a month to help the students share their accomplishments and work toward their grade level goals! Jeff Wrede – a HUGE thank you to the numerous volunteers who work our athletic events!!!!!!!! They are what make West Branch a "SPECIAL" place to work! Erin McFarland, Jessica Taylor, and Kelsey Strope – The first quarter of the TLC grant implementation has passed. The three full release coaches have gathered some data to share with the board. We have had a total of 317 teacher interactions with a total of 332.5 hours. Through observations of conversations with teachers and amongst teachers, the dynamics of these conversations relating to student learning and improvement are changing. Kate Milster – The art department had an exhibit of works at the high school commons during the MS/HS concert on Thursday, October 29th. Various art work from students in middle and high school were showcased. Lisa Schrock – The West Branch High School Marching Band received a Division 1 rating at the Iowa High School Music Association State Marching Band Festival on Saturday, October

17th, which was held in Muscatine, Iowa. This is the highest rating possible to receive from the IHSMA. I am very proud of their progress and accomplishments this season! Seven students from the High School band, Rachel Christian, Hannah Kerchner, Linzee Espensen, Katie Hovancik, Emily Harold, Jamie Flanegan and Maggie Wilson have been selected to participate in the St. Ambrose University Honor Band on November 7th, 2015. Congratulations to Maggie Wilson, Katie Hovancik, Brandon Rummelhart, Linzee Espensen, Jamie Flanegan, Matt Shawver, Hannah Kerchner, Ian Andrews, Rachel Christian and Cooper Kabela for being selected to participate in the River Valley Conference Honor Band on Friday, November 13th. Kimberly Morische – The Middle School Lego League just met with Cheryl Mercer at Crestview Nursing Home. Crestview agreed to pilot a study with us on composting! We will be composting their food waste in November and calculating about how much food they throw out each day and how much compost it can be converted into. Check out the attached photo with Cheryl and Jonathan Wargo!

Central Office – High school student Nick Heilmann, raised funds and coordinated a project to landscape and install a flag pole at the high school Legion baseball field as an Eagle Scout project. Great Job!! Thanks for all you hard work. The district has received a $500 donation from Mercer towards the purchase of a new mascot suit. The Mercer recipient had to complete 25+ hours of volunteer hours and this donation was made possible by Rachel Fitzgerald who has tirelessly volunteered with the Boosters for more than three times the required amount of volunteer service this year. Thank you Rachel! Blake Shultice – The 4th graders in the gardening and composting club started vermicomposting in our classroom this year, and this has us thinking about what people do with their food waste. The students wanted to collect data on how much food is thrown away during a typical 4th grade lunch in the cafeteria, so they gathered the necessary materials to make it happen. Now that we have this information, our next step is to learn more about ways to reduce the amount of food waste that ends up in landfills. Our composting worms will play a small role in this goal, and one of our goals for the year is to package and sell some vermicompost to raise

funds for this or other iniatives that the fourth graders get involved in. ~ And then this is Nina Torkelson's take on it: I am one of the compost data collectors. I had a great time finding out with my friends just how much compostable food that we waste at lunch. It is so hard to wrap my brain around the fact that the 4th graders waste at least 7 lbs. of compostable food at lunchtime!

Carolyn Colbow – Recently we had some 8th grade leaders come speak with 5th Graders about the importance of reassessment and taking advantage of in-class/in-school time to improve their standards. These 4 8th graders were nominated by 8th grade teachers as hardworkers and students that take full advantage of homeroom time.

With a UIowa program called Project HOPE, 15 of the 8th graders (the students in 8th Gr Seminar) went to the University of Iowa for an all-day field trip. They learned about healthcare careers which included meeting with psychologists (including a sports psychologist) and

learning about careers related to DNA and Biology. Each quarter of Seminar will participate in a similar field trip.

Boomer Rozenboom (a Pella Christian fan) – I attended the football game Monday night at your football complex, I have two compliments. First, I want to say - what an awesome stadium. I have been to many stadiums through the years and there is NOT a bad seat in the house there. PLEASE do not change a thing. Yes the traffic is poor, but the minor congestion was well worth it. A lot of the fields are going turf, but grass is the best! Call me old school. Second, you have a great fan base. Pella Public and Pella Christian both travel well and sometimes outnumber the home crowd, but you guys had spirit. Not only that, but your team exemplified great sportsmanship - cheering for our team when we won the loser award. I enjoyed that. Also, I know it sounds dumb, but I also witnessed much patience getting out of the stadium. People were sure to be safe and weren't in a hurry to get going home and all your volunteers had a great attitude as well Best of luck on your tournament run & God Bless Matt Cain & Kelsey Strope – West Branch CSD receives award for new STEM RLE model. (press release on next page)

Media Contact: Kristine Bullock

Southeast Regional STEM Manager Governor’s STEM Advisory Council

kristine‐[email protected] 319‐467‐1192

MEDIA RELEASE

FOR IMMEDIATE RELEASE: Thursday, October 29, 2015

West Branch Community School District receives award for new STEM RLE model The STEM Council invests in the school district’s business‐education partnership

IOWA CITY, Iowa – The Iowa Governor’s STEM (Science, Technology, Engineering and Mathematics) Advisory Council has invested in the West Branch Community School District to help grow its STEM RLE (Redesigned Learning Environment) model in Iowa. West Branch CSD is one of 12 programs across the state to receive the $25,000 cost‐matched grant to grow either a STEM RLE or STEM BEST (Businesses Engaging Students and Teachers) model that transforms typical K‐12 classroom environments and methods to unite business and education and develop clear pathways from STEM education to STEM careers in the state. Since 2014, the STEM Council has established four STEM RLE and five STEM BEST models that currently serve as examples of these business‐education partnerships. “The STEM BEST model allows students to experience a local industry or business environment firsthand that exposes them to STEM career opportunities right in their backyards,” said Lt. Gov. Kim Reynolds, co‐chair of the STEM Council. “The STEM RLE model engages students in a more collaborative, technological environment that prepares them for STEM success in college or career training after high school.” The STEM Council’s executive committee voted unanimously to award and support 12 of 22 proposed partnerships that bring to the table a total cost‐share commitment of $630,628. The $300,000 STEM Council investment made possible through a combination of state and private sector funds is divided equally among these 12 awardees to purchase equipment and provide teacher training. West Branch CSD’s STEM RLE program will cost‐share more than $27,000 and partner with local businesses, including Acciona Energy, Cademartiri Labs at Iowa State University and more, to redesign one classroom focused on STEM curriculum and another learning lab to be used for cross‐curricular purposes. Davenport Community School District received the second award in the Southeast STEM Region for its STEM BEST proposal. Each selected program submitted an in‐depth proposal, considering factors like education driven by business and industry need, rigorous, relevant and dynamic STEM curriculum and authentic partnerships. The programs bring various strengths in community partnerships, district demographics and program focus and will serve as models or prototypes for business‐education partnerships across the state. To learn more about these programs, visit www.IowaSTEM.gov/STEMBEST or www.IowaSTEM.gov/STEMRLE.

###

About the Iowa Governor’s STEM Advisory Council Established in July 2011 via Governor’s Executive Order, the Iowa Governor’s STEM Advisory Council is a public‐private partnership of educators, companies and Iowa students and families addressing policies and programs designed to

http://www.iowastem.gov/stemrle

http://www.iowastem.gov/stemrle

http://www.iowastem.gov/stembest

http://www.iowastem.gov/STEMBEST

http://www.iowastem.gov/STEMRLE

improve Iowa’s educational system focused on science, technology, engineering and mathematics (STEM). The STEM Council works to engage and prepare students for a career‐ready workforce path, regain our state’s historic leadership position in education and provide a vital competitive economic advantage now, and for the future, to ensure that every Iowa student has access to world‐class STEM education opportunities. The 47‐member STEM Council is co‐chaired by Lt. Gov. Kim Reynolds and Kemin Industries President and CEO Dr. Chris Nelson. For more information, visit www.IowaSTEM.gov. About the Southeast Iowa STEM Region of the Iowa Governor’s STEM Advisory Council Managed by Kristine Bullock, the Southeast Iowa STEM Region operates from a partnership between the University of Iowa and Kirkwood Community College and is one of six Iowa STEM Regions guided by the Iowa Governor’s STEM Advisory Council and dedicated to building a strong STEM education foundation for all Iowans. For more information about this STEM Region or the Iowa STEM Network, contact Kristine Bullock at 319‐467‐1192 or go to www.IowaSTEM.gov.

http://www.iowastem.gov/

http://www.iowastem.gov/



AGENDA ITEM 4 CERTIFIED ENROLLMENT

A. SUMMARY:

Certified Enrollment (often called the budget enrollment) is an annual report of enrolled resident students used for the Iowa School Finance Formula calculation. The certified enrollment count is taken on the first day of October every year, or the following Monday if the first falls on a weekend. Final enrollment data is due to the Iowa Department of Education no later than October 15.

B. RECOMMENDATION:

For Board discussion; no action required.

Certified Enrollment 2015

Resident OE Out

Non Public Shared Time OE In

Actual Enrollment Served

Pre/K IEP 1 0 0 1 1 2Kindergarten 51 2 0 3 53 541st Grade 61 3.4 0 5 64.4 662nd Grade 51 3 0 8 54 593rd Grade 54 3 0 2 57 564th Grade 52 1.4 0 0 53.4 525th Grade 56 5 0 3 61 596th Grade 49 4.4 0 5 53.4 547th Grade 58 5.4 0 6 63.4 648th Grade 62 2 0.08 2.1 64.08 64.189th Grade 60 7 0 7 67 6710th Grade 59 6.4 0 8 65.4 6711th Grade 48 5 0 6 53 5412th Grade 56 3 0 4 59 60

718 51 0.08 60.1 769.08 778.18

Preschool 522014 801.5Down 32.42

Year(s) DistrictPS 4yr (3yr)

K & (Kprep)

Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Grade 8 Grade 9 Grade 10 Grade 11 Grade 12Certified K‐12

Enrollment

Total Enrollment

OE (IN) OE (OUT)

2015‐16 West Branch 52 56 66 59 56 52 59 54 64 64.18 67 67 54 60 769.08 778 60.1 51

2014 ‐15 West Branch 43 (22) 68 (8) 60 61 51 60 57 65 62 65 64 54 60 66 801.5 866 53 61

2013‐14 West Branch 55 (3) 64 (8) 63 48 57 53 70 60 65 67 55 60 58 77 813.3 863 40 46

2012‐13 West Branch 48 (9) 64 52 53 56 68 59 65 64 52 58 59 71 70 814.6 852 48 53

2011‐12 West Branch 45 62 49 56 68 56 64 63 52 57 54 76 67 65 791.9 834 55.0 53.6

2010‐11 West Branch 36 58 58 69 58 65 61 55 55 62 75 74 64 65 816 855 57.0 42.8

2009‐10 West Branch 6 54 72 52 60 59 55 50 61 75 73 60 61 61 793 799 48.0 42.4

2008‐09 West Branch 5 78 52 58 51 50 50 57 68 62 58 60 66 57 767 772 52.0 44.2

2007‐08 West Branch 1 50 66 52 53 49 54 66 65 58 61 67 64 57 762 763 43.9 43.9

2006‐07 West Branch 0 66 51 52 46 53 65 60 56 55 65 64 63 66 762 762 43.0 45.4



AGENDA ITEM 5

TRANSPORTATION REPORT

A. SUMMARY: A report showing transportation expenditures for the previous four years is included in the Board packet. The report, expenditures and trends will be explained by Mrs. Klinkkammer.

B. RECOMMENDATION:

For Board discussion; no action required.

Transportation Report

2015 2014 2013 2012

TRANSPORTATION SUPERVISOR $48,316.44 $30,993.00 $30,330.00 $54,400.00LIFE INS $36.00 $24.00 $24.00 $47.56DISABILITY $91.38 $77.40 $71.28 $189.49FICA $3,647.84 $2,336.18 $2,304.85 $4,161.60IPERS $4,314.71 $2,766.40 $2,629.63 $4,390.03INSURANCE $12,189.05 $7,964.95 $7,423.88 $13,822.96

SUPV OF STUDENT TRANSPORTATION $68,595.42 $44,161.93 $42,783.64 $77,011.64VEHICLE OPERATION

BUS DRIVER $110,820.45 $89,481.10 $78,194.71 $51,442.16SUBSTITUTE DRIVER $34,375.78 $54,164.68 $36,394.02 $25,104.40TRANSPORTATION ASSISTANT $0.00 $0.00 $0.00 $10,468.00LIFE INSURANCE $2.41 $0.13 $0.00 $23.82DISABILITY INSURANCE $0.08 $0.19 $0.00 $76.26FICA $11,109.14 $10,979.55 $8,767.62 $6,276.54IPERS $12,242.69 $11,318.45 $9,174.90 $6,654.72PHYSICALS $107.00 $759.00 $163.00 $387.00HOSPITAL/MEDICAL INSURANCE $1,744.99 $1,083.04 $981.92 $8,708.76LUNCH ALLOWANCE $0.00 $188.28 $76.92 $615.00ASSOCIATION DUES $1,325.00 $0.00 $220.00 $220.00TECHNICAL PURCHASED SERVICE $640.00 $640.00 $7,556.89 $2,251.00PROFESSIONAL PURCHASED SERVICE $9,371.72 $2,830.00 $1,630.00 $3,476.00WORKSHOP/CONF REGISTRATION FEE $160.00 $2,280.00 $1,073.00 $1,019.14EQUIPMENT REPAIR SERVICE $0.00 $0.00 $0.00 $0.00TRANSPORTATION COMMUNICATIONS $0.00 $0.00 $0.00 $0.00TRAVEL EXPENSE $280.46 $0.00 $430.71 $252.00MAINTENANCE SUPPLIESMAINTENANCE SUPPLIES $2 648 01$2,648.01 $2 487 78$2,487.78 $1 634 17$1,634.17 $2 969 46$2,969.46GENERAL SUPPLIES $5,911.66 $2,627.24 $2,150.89 $2,869.81GASOLINE $14,578.93 $17,420.25 $15,380.20 $17,062.55DIESEL $36,422.10 $45,003.50 $44,788.28 $41,951.70GREASE OIL LUBRICANTS ADDITIV $2,325.08 $0.00 $2,244.53 $0.00TIRES & TUBES $924.92 $6,668.11 $11,532.03 $1,686.33REPAIR PARTS $11,292.67 $20,717.64 $20,605.22 $17,133.87

VEHICLE OPERATION $256,283.09 $268,648.94 $242,999.01 $200,078.38OTHER STUDENT TRANS SERVICES

SPECIAL ED BUS DRIVER $11,062.27 $13,889.00 $24,267.64 $28,002.74FICA $846.78 $1,062.51 $1,856.97 $2,142.16IPERS $987.83 $2,156.85 $1,911.17 $1,981.05MEDICAL/DENTAL INSURANCE $302.22 $0.00 $0.00 $0.00PARENT REIMBURSEMENT SPECIAL $1,851.50 $1,833.30 $2,053.50 $1,565.10PARENT REIMBURSEMENT $3,365.25 $4,096.36 $3,477.76 $5,942.17

$18,415.85 $23,038.02 $33,567.04 $39,633.22

$343,294.36 $335,848.89 $319,349.69 $316,723.24



AGENDA ITEM 6 SNOW & MOWING BIDS

A. SUMMARY:

The District ran a two-week ad requesting snow removal and mowing bids for December, 2015 through November, 2016.

B. RECOMMENDATION: Recommendation to approve the snow removal bid from S&S Flatwork and the mowing bid from All Seasons.

S&S Flatwork ‐ Brett Stouttheir

equipmentDistrict

equipment

Truck, sander & skidloader 60.00$ District equipment & materials 30.00$

Hourly Rate

Snow Removal Bids ‐ 2015

All Seasons Unit Price Total (24X)

District $ 990 $ 23,760 1,975$ 285$ 26,020$

*Aeration ‐ Deep tine aeration of 3 football fields*Spraying ‐ Spray front yard of high school for dandelions

Lawn Mowing Bids ‐ 2015

Mow & Trim Grand Total

Spraying* (1X)

Aeration* (1X)

C. Motion to approve Recommendation as presented:

Alternate Motion as Follows: By _____________________________________

Second _________________________________ Roll Call Aye Nay


D. Action Delayed as Follows:



AGENDA ITEM 7 EARLY RETIREMENT

A. SUMMARY:

The Board reviews this policy on a yearly basis and may choose to change it, or not offer it, in any given year. The Board has been provided information (data) regarding members of the West Branch Community School District’s staff that are qualified to apply for (voluntary) retirement. The Board has received copies of the proposed early retirement plan and costing factors for their review.

B. RECOMMENDATION: The Board will discuss early retirement options and policies and provide direction to Mrs. Klinkkammer and Mr. Hatfield as to how they would like to proceed. The Board will make a formal decision regarding voluntary early retirement at their December 14, 2015 meeting.

EMPLOYEES - Series 400 401 Employees and Internal Relations 401.09 Voluntary Retirement Purpose of Voluntary Retirement

Employees may without prejudice voluntarily opt for early retirement as provided herein. This policy provides an incentive which allows an orderly means of attrition of employees if there is a need for reduction of staff. It could provide savings on staff costs as well as maintain a mixture of experienced employees along with less experienced ones. While it should be mutually beneficial to school district and staff, it should also provide a suitable attraction to well-qualified persons to accept employment in the district.

The board has complete discretion to offer or not to offer an early retirement plan for employees. The board may discontinue the school district’s early retirement plan at any time. Eligibility The benefit will be provided for those staff who:

1. are otherwise eligible for the receipt of IPERS early retirement benefits pursuant to Chapter 97B.50 of the Iowa Code (1979), as amended;

2. wish to retire voluntarily from service in the West Branch Community School District;

3. have been actively employed during the school year in which the staff member requests early retirement benefits;

4. are at least 55 years of age by June 30; 5. have completed a minimum of 14 years continuous service to the West Branch

Community School District and are currently employed at the time the request for early retirement is made;

6. is not receiving payments from the district’s long-term disability insurance program;

7. have not been discharged for cause.

For employees employed only during the school year, the employee must have been employed for the regular contract year of 180 student days plus in-service days. A full-time, 12-month employee must have been employed 40 hours per week.

Part-time employees will be eligible for a benefit in proportion with the amount of time their position entails. If work years are a combination of full and part-time employment, the superintendent will compute the proportion of the final 14 years of service the employee has in the district. Extended contracts are excluded from years of service and proportion of service computations. An employee shall have worked a minimum of 150

Board Policy 401.9

2

days in a school year to count one year of employment and a 12-month employee must have worked 215 days to count one year of employment. A leave of absence will not be counted as service.

Application Procedures

1. The employee must complete and submit a district provided application form to the superintendent on or before January 56, 20164 (4:00 p.m., Central Office) of the retirement year. A letter of resignation must accompany the application.

2. An application for early retirement does not constitute a resignation of a contract. Approval of the request for early retirement by the board shall be considered a voluntary resignation and shall constitute termination of the contract at the date specified in the request. If the request is denied, the employee’s contract will continue in effect.

3. If the board places a limit on applications they wish to accept in any one year, those approved will be in the order in which the application and letter of resignation have been received and dated in the superintendent’s office. Both items must be received before considered a received request.

4. Employees’ early retirement requests should generally become effective beginning July 1. The Board of Education may consider exceptions; however, the Board of Education shall be the sole determiner of the time and date exceptions as they consider what is best to accommodate the mission of the district. Such exceptions shall consider continuity required of the position, the district’s financial condition, the number of early retirement applicants approved for one fiscal year and the discretion of the board. Any exceptions shall not constitute precedent for future applicants.

5. Any decision made by the superintendent may be appealed to the Board of Education whose decision shall be final and is considered non-grievable.

6. The superintendent, upon request, shall provide the employee information showing his/her potential retirement benefit.

Retirement Compensation Procedures and Options

1. Upon approval and the determination of the date for early retirement, the superintendent and/or business manager shall meet with the employee to review the plan benefits and amount involved as per the compensation plan.

2. Benefits: a. If the employee wishes to remain on the district’s insurance policy, the

amount of the benefit will be placed in a Health Care Savings Plan. This contribution will be made on behalf of the employee tax-free. The deposits will grow tax-free and are used at retirement tax-free for eligible medical expenses and premiums.

b. If the employee waives the district’s health insurance policy, the benefit will be placed in a special pay deferral plan (403(b)). The contribution will be made on behalf of the employee tax-deferred. The deposits grow tax-deferred

Board Policy 401.9

3

and can be accessed by the retiree at any time. The withdrawals will be taxable at the time of withdrawal to the employee.

c. For the 2011-12 school year, any certified staff member will also receive a $5,000 cash payment as part of the package. This will be paid in one lump sum payment between July 1 and July 15 of the year the retirement takes place. This cash payment is taxable and appropriate taxes will be withheld from the payment.

d.c. The benefits will be explained completely to the employee and complete details of the plan will be provided.

Computation of the Retirement Benefit

2013 – 20142015-2016 West Branch Community School District Early Retirement Plan (Option 1) 20% of Current Salary & Health Benefit until Medicare Eligible 1. For the 2013-142015-16 school year, any eligible staff member will receive cash

payment equal to 20% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2014 2016 and January 2, 20152017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.

2. The eligible staff member will also receive an amount up to $450 per month for the insurance premium through the District until Medicare eligible. If the premium increases above $450, the employee will be responsible for that dollar increase. If the employee fails to pay the difference within 60 days of the premium due date, all future premium payments made by the District will cease.

3. Retired employees may be eligible for non-contracted substitute services for the District.

(Option 2) 50% of Current Salary 1. For the 2013-142015-16 school year, any eligible staff member will receive cash

payment equal to 50% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2014 2016 and January 2, 20152017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.


Adoption Date: June 4, 1990 Review Date: January 9, 2012 December 9, 2013

Board Policy 401.9

4

March 10, 2014 November 9, 2015 Revision Date: December 21, 2009 December 9, 2013 November 9, 2015

EMPLOYEES - Series 400 401 Employees and Internal Relations 401.09 Voluntary Retirement Purpose of Voluntary Retirement

Employees may without prejudice voluntarily opt for early retirement as provided herein. This policy provides an incentive which allows an orderly means of attrition of employees if there is a need for reduction of staff. It could provide savings on staff costs as well as maintain a mixture of experienced employees along with less experienced ones. While it should be mutually beneficial to school district and staff, it should also provide a suitable attraction to well-qualified persons to accept employment in the district.

The board has complete discretion to offer or not to offer an early retirement plan for employees. The board may discontinue the school district’s early retirement plan at any time. Eligibility The benefit will be provided for those staff who:

1. are otherwise eligible for the receipt of IPERS early retirement benefits pursuant to Chapter 97B.50 of the Iowa Code (1979), as amended;

2. wish to retire voluntarily from service in the West Branch Community School District;

3. have been actively employed during the school year in which the staff member requests early retirement benefits;

4. are at least 55 years of age by June 30; 5. have completed a minimum of 14 years continuous service to the West Branch

Community School District and are currently employed at the time the request for early retirement is made;

6. is not receiving payments from the district’s long-term disability insurance program;

7. have not been discharged for cause.

For employees employed only during the school year, the employee must have been employed for the regular contract year of 180 student days plus in-service days. A full-time, 12-month employee must have been employed 40 hours per week.

Part-time employees will be eligible for a benefit in proportion with the amount of time their position entails. If work years are a combination of full and part-time employment, the superintendent will compute the proportion of the final 14 years of service the employee has in the district. Extended contracts are excluded from years of service and proportion of service computations. An employee shall have worked a minimum of 150

Board Policy 401.9

days in a school year to count one year of employment and a 12-month employee must have worked 215 days to count one year of employment. A leave of absence will not be counted as service.

Application Procedures

1. The employee must complete and submit a district provided application form to the superintendent on or before January 5, 2016 (4:00 p.m., Central Office) of the retirement year. A letter of resignation must accompany the application.

2. An application for early retirement does not constitute a resignation of a contract. Approval of the request for early retirement by the board shall be considered a voluntary resignation and shall constitute termination of the contract at the date specified in the request. If the request is denied, the employee’s contract will continue in effect.

3. If the board places a limit on applications they wish to accept in any one year, those approved will be in the order in which the application and letter of resignation have been received and dated in the superintendent’s office. Both items must be received before considered a received request.

4. Employees’ early retirement requests should generally become effective beginning July 1. The Board of Education may consider exceptions; however, the Board of Education shall be the sole determiner of the time and date exceptions as they consider what is best to accommodate the mission of the district. Such exceptions shall consider continuity required of the position, the district’s financial condition, the number of early retirement applicants approved for one fiscal year and the discretion of the board. Any exceptions shall not constitute precedent for future applicants.

5. Any decision made by the superintendent may be appealed to the Board of Education whose decision shall be final and is considered non-grievable.

6. The superintendent, upon request, shall provide the employee information showing his/her potential retirement benefit.

Retirement Compensation Procedures and Options

1. Upon approval and the determination of the date for early retirement, the superintendent and/or business manager shall meet with the employee to review the plan benefits and amount involved as per the compensation plan.

2. Benefits: a. If the employee wishes to remain on the district’s insurance policy, the

amount of the benefit will be placed in a Health Care Savings Plan. This contribution will be made on behalf of the employee tax-free. The deposits will grow tax-free and are used at retirement tax-free for eligible medical expenses and premiums.

b. If the employee waives the district’s health insurance policy, the benefit will be placed in a special pay deferral plan (403(b)). The contribution will be made on behalf of the employee tax-deferred. The deposits grow tax-deferred

2

Board Policy 401.9

3

and can be accessed by the retiree at any time. The withdrawals will be taxable at the time of withdrawal to the employee.

c. The benefits will be explained completely to the employee and complete details of the plan will be provided.

Computation of the Retirement Benefit

2015-2016 West Branch Community School District Early Retirement Plan (Option 1) 20% of Current Salary & Health Benefit until Medicare Eligible 1. For the 2015-16 school year, any eligible staff member will receive cash payment

equal to 20% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2016 and January 2, 2017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.

2. The eligible staff member will also receive an amount up to $450 per month for the insurance premium through the District until Medicare eligible. If the premium increases above $450, the employee will be responsible for that dollar increase. If the employee fails to pay the difference within 60 days of the premium due date, all future premium payments made by the District will cease.


(Option 2) 50% of Current Salary 1. For the 2015-16 school year, any eligible staff member will receive cash payment

equal to 50% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2016 and January 2, 2017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.


Adoption Date: June 4, 1990 Review Date: January 9, 2012 December 9, 2013 March 10, 2014 November 9, 2015 Revision Date: December 21, 2009 December 9, 2013 November 9, 2015



AGENDA ITEM 8

BOARD POLICY REVIEW

A. SUMMARY: We will begin our policy reviews for the 2015-16 school year with Sections 700-1004.04. This month, we will cover Policies 702.07-801.06. As before, we’ll have each member present their assigned policies and any suggestions that they may have. We will also need a second reading on Policies 700-702.06.

B. RECOMMENDATION:

Approve the first reading of Policies 702.07-801.06 in addition to approving the second reading of 700-702.06. The following policies were updated to reflect the requested changes. 701.04 Vending Machines

702.04 Activities Bus Service (pending approval from insurance company)

C. Motion to Approve first and second readings for policies:

By Second Roll Call Aye Nay


D. Motion to Amend/Reject first and second reading of policies as follows:

By Second


E. Motion to Approve first and second readings of policies as amended: By Second

Roll Call Aye Nay


AUXILIARY SERVICES — Series 700 701 Nutrition Program

701.04 Vending Machines

Food served or purchased by students during the school day and food served or purchased for other than special circumstances shall be approved by the building principal. Vending machines in the school building shall be the responsibility of the building principal. Purchases from the vending machines, other than juice machines, shall not be made available during the lunch periods. All items available in the vending machines will be compliance with the Healthy Kids Act of 2010.

Adoption Date: May 14, 2001 Review Date: November 12, 2012 November 9, 2015 Revision Date: November 9, 2015 Legal Reference: 42 U.S.C. §§ 1751 et seq. (1988).

7 C.F.R. Pt. 210 et seq. (1993). Iowa Code Ch. 283A (1995). 281 I.A.C. 58.

AUXILIARY SERVICES — Series 700 701 Nutrition Program

701.04 Vending Machines

Food served or purchased by students during the school day and food served or purchased for other than special circumstances shall be approved by the building principal. Vending machines in the school building shall be the responsibility of the building principal. Purchases from the vending machines, other than juice machines, shall be available during the lunch periods. All items available in the vending machines will be compliance with the Healthy Kids Act of 2010.

Adoption Date: May 14, 2001 Review Date: November 12, 2012 November 9, 2015 Revision Date: November 9, 2015 Legal Reference: 42 U.S.C. §§ 1751 et seq. (1988).

7 C.F.R. Pt. 210 et seq. (1993). Iowa Code Ch. 283A (1995). 281 I.A.C. 58.

AUXILIARY SERVICES - Series 700 702 Transportation

702.04 Activities Bus Service and Use of Non-School Owned Vehicles

School buses may be used to transport students and assigned teachers to and from co-curricular and curricular activities, when such activities are part of the regular school program and sponsored by the school.

School transportation vehicles shall not be used for activity trips outside the State of Iowa except when the trip meets the following criteria:

1. The operation or trip must be directly connected with and contribute to the educational

development of school children. 2. The operation must be sponsored by the school and supervised by the school

authorities. 3. The trip must be considered an official school function; and 4. The vehicle must be transporting school children and teachers. 5. The School District is required to have in the vehicle a statement showing that the out-

of-state trip has been approved by the Board of Directors and the date of approval.

When adverse weather conditions are present at the time a bus is scheduled to leave on a school activity trip, the bus driver and the supervisor of the activity shall confer with the school administration as to whether or not it is prudent to embark on the trip. Should adverse weather conditions become prevalent after a bus has left on an activity trip, bus drivers shall be given the authority, after consultation with the teacher in charge of the activity, as to whether or not it is prudent to continue toward the destination or to take some other action. Although a bus driver will be given authority to make the final decision, it shall always be done after consultation with the certified staff member supervising the trip.

Extra-Curricular Activities The district assumes no responsibility for use of non-school owned vehicles. Neither the district nor the district's insurance carrier assumes liability for the nonschool owned vehicle or any injuries, accidents or occurrences while in transit to and from the activity or during the activity's planning, implementation and completion.

Co-Curricular and Curricular Activities School-owned vehicles will be used to transport students who participate in cocurricular and curricular activities, unless the administration considers it best to use a non-school owned vehicle.

If a non-school owned vehicle is used to transport students to co-curricular and curricular activities, it must be driven by a school employee or parent and approved in advance by an administrator.

1

Board Policy 702.04

Rare exceptions to this policy in order to allow a student to drive may be made by the building principal if he/she is contacted at least three days before the activity. When considering exceptions, the principal will consider alternatives, the proximity of the event, the reason for the request, the age of the driver and the demonstrated responsibility of the student.

When a non-school owned vehicle is used, the owner must sign that permission has been granted and verify that liability (Iowa Driver Law Minimum coverage of $100,000) and medical payment insurance is carried on the vehicle. The driver must verify that he/she has a valid license and a copy of their Driver (Iowa) Insurance Card. If a student is driving, written permission must be granted by the parent/guardian. If a student is riding in the vehicle as a passenger, the passenger's parent must sign a liability release form and it must be shown to the principal / designee before transportation is provided.

Neither the district nor the district's insurance carrier assumes responsibility for the non-school vehicle or any injuries, accidents or occurrences while in transit to and from and at such activity.

Parental Requests All students will travel to and from out-of-town activities by school-designated transportation. With special permission of the sponsor, it is possible for a student to go to or return from a game with his/her parents or legal guardian. If this occurs, the parent must personally deliver the student to or pick up the student from the sponsor. This only applies to parents or legal guardians.

Exceptions to this policy may be made by the building principal if he/she is contacted at least three days before the activity. When considering exceptions, the principal will consider alternatives, reasons for the request, age of the driver, demonstrated responsibility of the student and whether the distance would create a hardship for the parents/guardian to drive.

The owner of the non-school owned vehicle must sign a permission form and verify that liability and medical payment insurance is carried on the vehicle. The driver must verify that he/she has a valid license. The parent/guardian must provide written permission for the student to drive. If a student is riding in the vehicle as a passenger, the passenger's parents must sign liability release forms.

Leaving Campus During the School Day Neither the district nor the district's insurance carrier assumes responsibility for non-school owned vehicles or any injuries, accidents or occurrences when students leave campus for PART, lunch period or any other activity not considered to be a field trip, co-curricular or curricular activity.

2

Board Policy 702.04

3

Students attending approved classes or coursework happening “off-campus,” are required to follow the “rare exception” and the “non-school owned vehicle” components of this transportation policy. Rare exceptions to this policy in order to allow a student to drive may be made by the building principal if he/she is contacted at least three days before the activity. When considering exceptions, the principal will consider alternatives, the proximity of the event, the reason for the request, the age of the driver and the demonstrated responsibility of the student.

When a non-school owned vehicle is used, the owner must sign that permission has been granted and verify that liability (Iowa Driver Law Minimum coverage) and medical payment insurance is carried on the vehicle. The driver must verify that he/she has a valid license and a copy of the Driver (Iowa) Insurance Card.

Adoption Date: January 12, 1987 Review Date: November 12, 2012 Revision Date: September 10, 2012 Legal References: Iowa Code Section 285.22 (6); Iowa Administrative Code 22.10(11);

22.10(5) Cross References: 503.05 Student Activity Program 603.2 Field Trips 602.13 Co-Curricular Activities



AGENDA ITEM 9

ADMINISTRATIVE REPORTS Open Enrollment The following applications were received and approved to open enroll into our district for the 2015-2016 school year: Madison Hovancik, grade 6; and Katelyn Hovancik, grade11. Superintendent’s Report Standard #1: (Shared Vision) An educational leader promotes the success of all students by facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community Enrollment Report The October, 2015 District Certified Enrollment (budget enrollment) shows a net decrease of -32.20 when compared to 2014 – 2015’s certified enrollment. Certified (budget) enrollment plays a critical role in funding a school district’s General Fund. The district’s PPEL and SAVE (1 cent sales tax) are designated as “brick and mortar” and technology support funds. They are not part of the general fund. The good news is that district’s “open enrolled in” shows + 8 students compared to our “open enrolled out.” It is the first significant increase between the two in many years. What caused the decrease? We know last year’s graduating class was approximately 12 to 14 students larger than our incoming kindergarten class. We had a few families move for economic and job opportunities. As you know, resident student populations are the key to stable school enrollments. The district realized a net loss of -12 students last year. This gives us a two year net loss in enrollment of -44.20. Per pupil funding for West Branch Community School District is $6,478 for this year ($6,478 X 32 = $207,296 of a potential decrease for the 2016 – 2017 budget year). Mrs. Klinkkammer and I have been in consultation regarding possible/additional cost containment and reduction measures. We will always attempt to reduce the furthest away from students. We will present budget reduction ideas to the West Branch Board of Education and administrative team in the next month. We will need to make proactive moves as we plan for our annual budget adoption in April. Enrollment Study: To assist us with budging and future facilities planning needs, I will recommend to the board that we enlist the services of professionals to provide us with a comprehensive “enrollment projection study.” Enrollment projection studies usually begin with a study of economic drivers impacting the district, which would include employment and housing. The second area of a study is generally concerned with the demographic makeup of the

district's population to determine how the economic drivers are impacting this area. The studies usually end with deeper research into birth rates (Johnson County / Cedar County data), current enrollment patterns, which includes resident student demographics and open enrollment in and out trends.

� Standard #2: (Culture of Learning) An educational leader promotes the success of all students by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development Improving Learning and Academic Achievement Instructional Rounds - On Monday, October 26th and Tuesday, October 27th, the West Branch CSD hosted Iowa’s State-wide Instructional Rounds Facilitators’ Network. The “rounds” process was developed at Harvard and was designed to provide schools with a research-based team study process around a problem of practice the district wants to explore. Instructional Rounds teams leave important “next-level-of-work” (NLOW) documentation for a school district to consider and develop a plan of action around. To participate, the district’s superintendent must be involved in the work of the network. This is my fifth year. Before the state’s “rounds team” arrives, districts must identify a “problem of practice,” related to improving instruction. The “rounds team” consisted of state facilitators, district administration and our instructional coaches (We are one of the first to include our teachers in the process!). The teams conducted nearly sixty (60) classroom visits on Tuesday, October 27, 2015. The State-Wide Team was extremely complimentary about our teachers, students and the leadership team’s instructional improvement efforts. They recognize that the WBCSD as one of the State’s first to implement early literacy assessment tools; advanced Science, Technology, Engineering and Math (STEM), and robotics experiences; a regional leader in concurrent enrollment (college credit) options for students; as well as, a state and national leader in implementation of PK-12 standards-based grading and feedback. By the way, the

implementation of a standards-based feedback system is something 90% of Iowa’s school districts are now striving to implement for their students. Dr. Ryan Wise, Iowa’s Director of Education, was part of our “rounds” visit as well! He was complimentary of our work overall and was excited about the work happening at Hoover Elementary School using the State guided support for the use of universal assessment tools to pinpoint early literacy/reading needs. This is truly a credit to our teachers, students, parents, board and community for their support of needed improvements. Standard #3: (Management) An educational leader promotes the success of all students by ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. District Internet Costs and Solutions Work Currently, students and staff are reporting minimum issues with the WIFI as the system has just received new (updated) access points. This seems to have made a positive impact at the middle school. Again, the district is blocking non-essential internet traffic to be able to deliver essential curriculum related to teaching and learning requirements. As shared, the district is in the process of collecting data from surrounding school districts regarding: bandwidth speeds, enrollments, levels of technology integration, internet providers (ICN, local, other) and monthly and annual internet costs. The W.B.C.S.D. is committed to providing 21st Century learning environments for our students and staff, but we must provide it in a cost effective manner. Our goal is to continue to be good stewards of taxpayer dollars while working to meet the learning needs of our students. We are hopeful that the current and future bandwidth needs can be provided through a combination of local and regional support. This work has the potential of significantly reducing the costs of internet service for the district. We are currently collecting data from others districts to determine:

• Internet use/Speeds: 75Mpbs, 100 Mbps, 120 Mbps and/or 200 Mbps • Internet needs in comparison to student enrollment(s) • Level of technology infusion (Example: Are they a one-to-one school district?) • Which internet providers are being used • Monthly internet use and cost factors (Initial samples indicates that many districts are

using ICN fiber connections.) School Improvement Advisory Committee/Facilities Advisory Committee The School Improvement Advisory Committee will meet on Tuesday, November 17, 2015, 6:30 p.m. to 8:00 p.m., in the Hoover Elementary School Library. (This meeting was originally scheduled for Monday, Nov. 16th.) This will be the first major meeting regarding the next-level-of-work regarding the phased-in, master facilities planning process. All current SIAC and former Facilities Advisory Committee members are invited. The public is invited. We are currently working to refine our “footprint facilities designs.” Last spring, representatives from our music staff, Fine Arts Connections, administration, as well as, a member of our board of education visited neighboring districts’ performing arts centers. We gathered data and gained additional insights regarding possible design features. Last week, a large contingent of school

stakeholders, including many students, visited Waverly Shell-Rock Middle School and Aplington Parkersburg High School. We will continue to gather facilities improvement input and information from stakeholders over the next 14-16 months. As surrounding communities continue to re-invest in their schools, in their students, as well as, in their communities’ overall quality of life amenities, we feel confident that West Branch’s turn is just around the corner. We are tentatively looking at the spring of 2017 for a possible bond referendum to complete this long-term investment. Master Facilities Planning Review - As part of the 15-Year Master Facilities plan, the district has developed a five-phase facilities improvement plan. Phase I (2014) - Replaced older 47 space parking lot (old tennis courts) with a new 98 space parking lot was completed last year. Phase II (2015 – 16): Completed the following identified, Board approved construction projects:

• The new east parking lot expansion will help to alleviate event parking issues experienced by the community, staff, students and guests

• Remodeling and redesign of the boys’ and girls’ locker room at Hoover Elementary School

• Remodeling and redesign of the north end (primary) hallway restrooms • Remodeling of the classroom restrooms in one preschool room and all three

kindergarten classrooms • Upgrading the District’s Greenhouse with new panels (Fall, 2015/Spring, 2016)

Standard #4: (Family and Community) An educational leader promotes the success of all students by collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources. Listening Posts and Q & A for the West Branch Community School District (WB Times Article) The vision of the WBCSD is to be a “Future Focused Community of Learners.” In support of this goal, I have established stakeholder “listening posts” to continue our work of being open, transparent and available for community input. The “Superintendent’s Listening Posts” for this year will be held at:

• Hoover Elementary, Monday, November 2 (Thank you, Hoover staff!) • Middle School, Monday, November 9 • Reid’s Beans, Friday, November 13, at 9:00 a.m. • Main Street Sweets, Monday, November 16, at noon • West Branch American Legion, Monday, November 23, at 7:00 p.m. (fire station) • Town Hall Morning Group, Tuesday, November 24, at 6:30 a.m. (town hall) • High School on Monday, November 30 • Lions’ Club, Wednesday, December 2, at 6:30 p.m. (Community State Bank) • Masonic Lodge, Thursday, December 3, at 7:00 p.m.

If you have a question or an idea you would like to answer, please email me at [email protected]. I will look for themes to the questions and provide responses. I will continue to look for opportunities to listen, engage and inform our public regarding the great work happening in the West Branch Community School District.

mailto:[email protected]

mailto:[email protected]

The West Branch School Foundation (WBSF): The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. The West Branch School Foundation (WBSF) is 501© (3) tax-exempt charitable organization. Your donations, contributions or gifts to support the school district and our children are deductible under IRC Section 170. The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. The trustees have set a goal of raising $40,000 to support our students. In an era of limited school funding, donations received will go to the Foundation’s “Innovative Teaching” program. In addition, the Foundation has targeted four other areas for donation support: Memorial Donations, Endowments and Trusts, Scholarship Donations, and Capital Campaigns. In the next few weeks, the district’s website will have links and additional information. Please look for the WBSF’s information postcard soon! The WBSF Board of Trustees are: Mr. John Hierseman, Mrs. Kathy Knoop, Mrs. Kami Poppen, Mrs. Marisa Stout and Mr. Chris Bower. Standard #5: (Ethics) An educational leader promotes the success of all students by acting with integrity, fairness and in an ethical manner.

• Anti-Bullying Learning: The WBCSD’s staff will continue to focus on the implementation of new policy and support processes to continue to combat any bullying or harassment issues.

Standard #6: (Societal Context) An educational leader promotes the success of all students by understanding the profile of the community and responding to, and influencing the larger political, social, economic, legal and cultural context. SAI Executive Leaders: I was honored to be selected to be President of School Administrators of Iowa’s Executive Leaders Committee. The committee’s charge is to organize professional development and learning opportunities for Iowa’s superintendents for the year. FFA Center, DMAAC: On November 5th, school superintendents from across the state were invited to visit with Iowa’s business leaders for a conversation about the future of Iowa education. The goal was to have meaningful dialogue between business leaders and school leaders in an effort to gain clarity on what exactly business leaders want from students who graduate from Iowa’s schools. As best as we know, this is the first time meaningful conversations of this type have been tried on this statewide scope and SAI is excited to host and facilitate the event. I was happy to be part of organizing, inviting and giving the opening remarks and welcome at this event. Crisis Management: The West Branch Administration will join Police Chief Mike Horihan and one of his officers at a November 17, Department of Education sponsored “Crisis Management Planning” Conference. Violent Intruder Talks with All Students - Mr. Mike Horihan and I have completed our visits with every student in the W.B.C.S.D. I want to thank our students for being so attentive to these developmentally appropriate discussions. Families were recently sent an updated letter regarding protocols for “reunification” should the unthinkable take place.

Mr. Tim Malott, Director, Cedar County Disaster Planning, will present to our Board in December. Legislative Invite: I have invited Sen. Robert Dvorsky (D) and Rep. Bobby Kaufmann (R) to attend the December Board meeting as well. Joint City/School Board Meeting: Monday, December 21, 2015. Building Principals’ Reports Jess Burger, Elementary Principal

1. The SINA peer review process was completed on October 29th with Mt. Vernon Community Schools. This involves a protocol for reviewing each other's SINA plans and provide feedback accordingly. Our SINA plan was certified and submitted to the Department of Education on October 30th. (ISSL #3 Management and ISSL #2 Culture of Learning)

2. Teachers continue to participate in LETRS training during our Wednesday professional development time. LETRS stands for Language Essentials for Teachers of Reading and Spelling. It covers the challenges of learning to read, what must be taught, and why the various components are necessary. (ISSL #2 Culture of Learning)

3. The students in grades 2-4 enjoyed attending the gravesite service at Hoover Park on October 22nd and the assembly at our school on October 23rd. (ISSL #4 Family and Community)

Sara Oswald, Middle School Principal

1. Jessica Taylor and I attended a two day training for instructional coaches and leaders on Coaching and Facilitating. The training really emphasized effective strategies and tools in working with and developing effective small groups. This professional development was directly aligned with the work Jessica is doing on Wednesday afternoons with secondary teachers. (ISSL #2: Culture of Learning)

2. We have completed our Iowa Assessments. I want to give a huge shout out to our school counselor and special education teachers who provide accommodations to students with IEPs and 504 plans. Also, thank you to all of the staff who gave up prep periods and breaks to help with these accommodations. (ISSL #1: Shared Vision)

3. Our district technology committee met to design a communication plan for all staff to request assistance from one of our TLC technology committee stipend positions. (ISSL #4: Management)

Shannon Bucknell, High School Principal

1. Congratulations to Coach Lukavsky, Coach Walsh, Coach Keeney, and the West Branch Volleyball team for qualifying for the 2015 State Volleyball Tournament. They play Wapsie Valley @ 4 pm on Wednesday in Cedar Rapids. Go Bears (Standard 1 - Shared Vision)

2. Congratulations to Russell Martin on qualifying for the State Cross Country Meet as a

member of the City High CC Team. Russell was the second highest finisher for the Little Hawks. Great job Russell. We appreciate City High allowing us to have a sharing agreement for Cross Country, Swimming, Bowling, and Soccer. (Standard 1 - Shared Vision)

3. Thank you WBHS students and staff for participating in a productive set of Fall

Assessments. Our 9th through 11th grade students participated in Iowa Assessments and MAP testing. In October, we hosted an ACT testing site at WBHS and had 20 plus sophomores and juniors take the Pre-SAT at the Community State Bank. (Standard 2 - Culture of Learning)

4. WBHS has nominated five WBHS senior student athletes for Academic All-State

awards. Our senior class is active academically, athletically, and involved in fine arts. We appreciate all of our seniors taking advantage of the programs that we offer at WBHS. (Standard 2 - Culture of Learning)



AGENDA ITEM 10 PERSONNEL ITEMS

A. SUMMARY:

The following are personnel items have transpired since the October meeting.

B. RECOMMENDATION:

Approve the personnel items as presented.

C. Motion to approve the Letters of Assignment as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


D. Motion to Approve the Resignations as presented:

Alternate Motion as Follows:

By

Second


Letter of Assignments Jennifer Long, Elementary part-time PreSchool Associate, step 0 Resignation Jennifer Long, Elementary Kitchen Staff



AGENDA ITEM 11 VOLUNTEER APPROVAL

A. SUMMARY:

The following individuals will be volunteering in the district on a regular basis. • Elementary – Janet Baumgartner and Janlyn Slach

• Middle School –

• High School –

B. RECOMMENDATION:

Approve the volunteers as listed for the 2015-16 school year.

C. Motion to Approve Recommendation as Presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay


D. Action Delayed as Follows:



AGENDA ITEM 12 CONSENT ITEMS

APPROVAL OF MINUTES

October 12, 2015 Regular Meeting

AUTHORIZATION FOR PAYMENT OF MONTHLY BILLS

APPROVAL OF FINANCIAL REPORTS

A. Motion to Approve Consent Items

By _____________________________________

Second _________________________________


B. Motion to Amend Consent Items as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Consent Items as Amended:

By ______________________________________

Second __________________________________

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, October 12, 2015 City Offices 6:00 p.m. Those present at this meeting included:

Kevin Hatfield, Superintendent Mike Colbert, Board President Julie Sexton, Board Member Mike Owen, Board Member Keith Schultes, Board Member Jodi Yeggy, Board Member Angie Klinkkammer, Business Manager/Board Secretary Gregory Norfleet, Doug Cummings, Pete Swisher, Lisa Haverkamp, Lisa Wilson, Marilyn Wertz

Call to Order/Open Forum: Board President Colbert called the meeting to order at 6:03 p.m. Colbert welcomed the new Board members to their first official regular meeting. Approval of Agenda: Sexton noted that the date needed to be changed on the agenda to October 12, 2015. Motion Sexton, second Schultes to approve the agenda. Roll call vote. All ayes. Honors, Commendations and Success Stories: Several success stories were shared. Grant Wood Area Education Agency Services: Marilyn Wertz, Lisa Wilson and Lisa Haverkamp, representatives of the GWAEA were in attendance to discuss the services that the local AEA provides to the District. They described the leadership, services offered and funding of the AEA. Mr. Owen commented that the funding for AEA’s has been reduced in the last five years and he hopes that will change with all of the important services they are providing for students and staff. Ms. Yeggy asked if and how it was communicated to parents that these services were available before they enter school. Ms. Haverkamp explained that they serve birth to twenty one years of age and most often they are referred by doctors if services are need at very young age. The Board expressed its appreciation of the local education agency and commended them on all of the services that are offered. National Park Service: Pete Swisher, Superintendent of the Herbert Hoover National Historic presented information on the centennial celebration of the park and a few things the park is currently working on. The Every Kid in a Park Program is a program that Mr. Swisher hopes will get kids reconnected with the different parks. He is currently working with the fourth grade teachers on a project for the students pertaining to the parks. Mr. Swisher also explained the new reservation process. Reservations are now separate from the museum. Lastly, Mr. Swisher discussed the pedestrian bridge replacement project that will take place in April of next year. This bridge is located near West Branch Ford. After researching the costs to fix the bridge, the park has decided to replace it. The current bridge will be demolished and the new one will be set in to place. Replacing the bridge may take up to a week and will cause some minor pedestrian issues on the route to the high school. Mr. Swisher will communicate with the school when the replacement begins so the school can be prepared to make alternate pedestrian routes. Mr. Bucknell mentioned that Earth Day is April 22, 2016 and he would like the high school students to be involved with supporting the park that day. Bandwith Study: Doug Cummings, Director of Technology and Mr. Hatfield gave a presentation on the bandwith issues that the District is facing as well as possible options and comparisons to fixing the problems. Mr. Cummings explained that the problem began this year as the District switched over to Google drive. Mr. Hatfield has discussed with other Superintendents how their Districts handle bandwith, many of them using ICN. Mr. Hatfield also met with Mr. Melick from Liberty Communications about possible strategies and solutions moving forward. Mr. Schultes expressed his frustration with the problems this is causing students and would like to see it resolved as soon as possible. Mr. Hatfield and Mr. Cummings will work on a solution and bring back to the Board for recommendation at the next meeting. Certified Enrollment: Certified Enrollment is an annual report of enrolled resident students used for the Iowa School Finance Formula calculation. The certified enrollment count is taken on the first day of October every year. Final enrollment data is due to the Iowa Department of Education no later than October 15. Mr. Hatfield and Ms. Klinkkammer presented the Board with a preliminary report of the current enrollment. Unfortunately it appears that the District’s enrollment is down significantly from the

previous year. The report presented showed that the certified enrollment count is down thirty five students from the previous year. The Board held discussion. Ms. Burger explained that most of her families that leave the District are leaving because of the inability to find affordable housing in the area. The Board members agreed that this is a problem within the city and is not a problem that is new. This problem has been going on for several years. The Board will receive the final certified count at the next meeting. Special Education Deficit/SBRC Request: Due to expanding costs and limited allowable growth from the previous four years, the West Branch Community School District is running a Special Education Deficit. School districts across Iowa run an estimate state shortfall in funding for special education of about $20 million annually. A district's Cash Reserve Levy is the method of funding the expenditures incurred in a Special Education Deficit. Districts can also have a Special Education Surplus meaning they do not spend all of the weightings generated revenues. Any revenues in excess of 10 percent are recaptured by the state. The West Branch Community School District’s special education deficient for 2014 – 2015 was $200,503.20. Some reasons for the deficit are that the number of students entitled to special education services have increased along with increased tuition out. Ms. Klinkkammer explained that while revenues have increased, expenditures have as well. Motion Sexton, second Owen to approve the request for modified allowable growth and supplemental state aid for the Special Education Deficit. Roll call vote. All ayes. Board Policy Updates: Motion Owen, second Schultes to approve the second reading of Policy 602.16 Competent Private Instruction and Policy 603.10 Dual Enrollment. Roll call vote. All ayes. Board Policy Review: The Board reviewed their respective policies for the month of October. Discussion was held. Motion Schultes, second Sexton to approve the first reading of Policies 700-702.06 with the requested changes to 701.04 and 702.04. Roll call vote. All ayes. Administrative Reports: The Administrators highlighted their respective reports. Personnel Action: Motion Owen, second Yeggy to approve the contracts for Rich Stout, High School Head Baseball Coach and contract amendment for Kristin McElhinney. Roll call vote. All ayes. Volunteer Approval: Motion Schultes, second Sexton to approve the volunteers list as presented for the 2015-16 school year. Elementary: Richard Paulus. Roll call vote. All ayes. Consent Items: Motion Sexton, second Yeggy to approve the consent agenda consisting of Minutes for the September 21, 2015 Regular Meeting and Bills. Roll call vote. All ayes. Adjournment: Motion Owen, second Schultes to adjourn at 8:15 p.m. Roll call vote. All ayes. ___________________________________ Date Approved ____________________________________ _________________________________ Board Secretary Board President

Bills for Approval November 9, 2015

General Fund 150,503.37$

PPEL Fund 30,792.49$

Capitol Projects Fund 934.83$

Debt Service Fund ‐$

Management Fund ‐$

Activity Fund 40,547.26$

Nutrition Fund 14,182.67$

Agency Fund ‐$

236,960.62$

1 10 GENERAL FUNDFund NumberChecking Account ID

AIR FILTER SALES AND SVC SUPPLIES 284.20

ALLIANT UTILITIES UTILITIES 84.08

AMERICAN LIBRARY ASSOCIATION POSTERS 84.76

AMSAN SUPPLIES 324.64

ANDERSON ERICKSON DAIRY CO MILK 25.92

ASCD MEMBERSHIP 239.00

B&H PHOTO VIDEO PROAUDIO REPLCMENT BULBS 478.00

BMO SUPPLIES 4,661.14

BUCK INSTITUTE FOR EDUCATION PBL STARTER KIT 117.20

BURGER, JESSICA PHONE/TRAVEL 488.70

CAM SCHOOL DISTRICT OPEN ENROLLMENT 1,591.50

CARTER, MICHELLE TRAVEL 144.32

CEDAR COUNTY HEALTH DEPARTMENT FLU SHOTS 1,250.00

CEDAR RAPIDS JEFFERSON SHOW CHOIR INVITATIONAL 750.00

CENTRAL LEE MUSIC BOOSTERS SHOW CHOIR INVITATIONAL 450.00

CITY OF WEST BRANCH UTILITIES 2,720.42

CLEAR CREEK AMANA SCHOOLS OPEN ENROLL / CONCURRENT ENROLL 7,271.35

COE COLLEGE JAZZ SUMMIT JAZZ SUMMIT 150.00

CONSUMERS CO-OP SOCIETY GAS 4,179.89

DATA MANAGEMENT LABELS 56.70

DE LAGE LANDEN COPIER 2,885.19

DEMCO SUPPLIES 267.35

DES MOINES CHRISTIAN SCHOOL SHOW CHOIR INVITATIONAL 225.00

DICK BLICK ART MATERIALS SUPPLIES 157.15

DON JOHNSTON BOOK COLLECTION 635.36

EARL MAY SEED AND NURSERY LC SUPPLIES 18.99

ERIC AMIN INC SUPPLIES 143.43

FOLLETT SCHOOL SOLUTIONS, INC. BOOKS 286.15

FRANKLIN COVEY LEADER IN ME 303.57

GONGORA, LAURA SUPPLIES 91.75

GUILFORD PUBLICATIONS SUPPLIES 34.00

HATFIELD, KEVIN TRAVEL 214.84

HEARTLAND SHREDDING INC SHREDDING 60.00

HOGLUND BUS CO PARTS 108.65

IBEA DUES 152.00

IOWA ASSOC OF SCHOOL BOARDS CONFERENCE 225.00

IOWA HIGH SCHOOL MUSIC ASSOC AWARDS 295.00

ISCA CONFERENCE 265.00

ISU DEPARTMENT OF MUSIC HONOR CHOIR 30.00

JOHN DEERE FINANCIAL SUPPLIES 328.74

JOHN WILEY AND SONS MATH SUPPLIES 2,082.35

KAY L CHAPMAN CPA PC AUDITING 3,250.00

KIMBALL MIDWEST TOOLS 249.00

KIRKWOOD COMMUNITY COLLEGE CONCURRENT ENROLLMENT 49,246.20

KRAFKA LAWN PAINTING 6,915.00

LIBERTY COMMUNICATIONS PHONE/INTERNET 7,326.61

MAIN STREET SWEETS INSTR ROUNDS VISIT SUPP 439.50

MENARD'S SUPPLIES 61.78

MERCER ADMINISTRATION HEALTH INSURANCE 1,413.91

MID-PRAIRIE CSD OPEN ENROLLMENT 3,183.00

MORNING STAR ASSOCIATES CONSULTING 437.49

NATIONAL PEN CO., LLC SUPPLIES 346.90

OAKS, BRYAN MATERIALS / LABOR 4,000.00

OASIS ELECTRIC SERVICE 606.89

OSWALD, SARA PHONE / SUPPLIES REIMB 349.56

PARKSIDE SERVICE SERVICE 1,571.94

West Branch Community School District Page: 1

11/06/2015 10:45 AM

BILLS FOR APPROVAL

User ID: ANGIEK

AmountDetail DescriptionVendor Name

PEDEN, SHANELLE RECORDING 100.00

PELLA COMMUNITY SCHOOL INVITATIONAL 750.00

PHELPS LAUNDRY 40.73

PHIL JOHNSON STRENGTH AND CONDITIONING NOVEMBER CONTRACT 2,083.00

PITSCO INC SUPPLIES 228.80

PORT O JOHNNY RESTROOMS 538.00

PSAT/NMSQT TESTING - 164605 405.00

PSC DISTRIBUTION, INC. SUPPLIES 10.37

QUILL CORPORATION SUPPLIES 606.38

RK DIXON LEASING COPIER 575.80

SCHOLASTIC INC SUBSCRIPTION 210.94

SCHOOL ADMINISTRATORS OF IOWA CONFERENCE 210.00

SCOTT ELECTRIC PROJ LAMP 464.30

SOLON COMMUNITY SCHOOLS OPEN ENROLLMENT 6,678.68

STANDARD PEST CONTROL SERVICE 60.00

STAPLES SUPPLIES 1,237.37

SUN LIFE FINANCIAL LIFE/DIS INSURANCE 198.78

THOMPSON TRUCK & TRAILER, INC SUPPLIES 88.90

TIPTON COMMUNITY SCHOOLS OPEN ENROLLMENT 4,774.50

TRESONA MULTIMEDIA, LLC ARRANGEMENTS 155.00

UNITED LAB SUPPLIES 1,137.12

UNIVERSITY OF IOWA NURSE CONFERENCE 199.00

UNIVERSITY OF KANSAS CENTER FOR RESEARCH,INC

ASSESSMENTS 20.00

UPS POSTAGE 117.72

VWR SUPPLIES 321.40

WASION, JENNIFER TRAVEL REIMB 129.42

WASTE MANAGEMENT GARBAGE 1,050.34

WEST BRANCH COMM DAYCARE CTR SWVP 2,595.00

WEST BRANCH FAMILY PRACTICE PHYSICALS 200.00

WEST BRANCH TIMES ADVERTISING 392.30

WEST LIBERTY CSD CONURRENT ENROLLMENT 9,873.88

WEST LIBERTY FINE ARTS BOOSTER INVITATIONAL 500.00

WEST MUSIC COMPANY SUPPLIES 379.00

WILLIAM MACGILL AND CO SUPPLIES 512.52

YOUNG, SYSOM PHYSICAL 100.00

10 150,503.37Fund Number

1 33 CAPITAL PROJECTSFund NumberChecking Account ID

RM BOGGS SERVICE 298.51

STRUXTURE ARCHITECTS ARCHITECT 636.32

33 934.83Fund Number

1 36 PHYSICAL PLANT & EQUIPMENTFund NumberChecking Account ID

ALL AMERICAN CONCRETE HS PARKING LOT 26,139.37

BOWER, BRAD LEASE 600.00

CONTROL INSTALLATIONS OF IOWA SERVICE 1,079.33

QUILL CORPORATION AUTOFOLDER 898.79

STOUT, BRET DUMPSTER PAD 2,075.00


1 182,230.69Checking Account ID

2 61 SCHOOL NUTRITION FUNDFund NumberChecking Account ID

ANDERSON ERICKSON DAIRY CO MILK 2,164.03

BLOOMER, KEITH SUPPLIES 730.00

CALDWELL, MARY JANE LUNCH REIMB 24.36

EARTH BISCUIT FARM SUPPLIES 80.00

EARTHGRAINS SUPPLIES 624.78

EMS DETERGENT SERVICES SUPPLIES 10.50

KECK INC SUPPLIES 2,034.20


11/06/2015 10:45 AM

BILLS FOR APPROVAL

User ID: ANGIEK


MARTIN BROTHERS SUPPLIES 2,232.65

US FOODS SUPPLIES 6,282.15



3 21 STUDENT ACTIVITY FUNDFund NumberChecking Account ID

AGILE SPORTS HUDL 1,399.00

ANDERSONS HOMECOMING SUPPLIES 86.96

ARMSTRONG, CHRIS OFFICIAL 95.00

BMO RIVARS 3,462.08

BURGER, TOM TRAVEL 109.88

CARLEY, RAY OFFICIAL 60.00

CLARK, ALEC OFFICIAL 60.00

COLBOW, CAROLYN SUPPLIES 68.38

COTTINGHAM, JIM MILEAGE 185.73

DERLEIN SCALE INC TESTING 70.00

DERYNCK, RANDY OFFICIAL 90.00

FORRESTER, RENELL OFFICIAL 95.00

GRAPHIC EDGE, THE MARCHING BAND CLOTHING 367.56

GRAPHIC PRINTING AND DESIGNS NHS CLOTHING 447.64

GRIGGS MUSIC SAXOPHONE 2,325.00

HAAS, DAVID CLINICIAN 150.00

HANSEN, SCOTT OFFICIAL 90.00

HARRELSON, RON FTBALL SUPPLIES 0.00

HARRYS CUSTOM TROPHIES LTD AWARD 10.00

HUMPHREYS SOUND AND LIGHT SOUND SYSTEM 160.00

HY VEE FTBALL MEALS 1,166.00

IHSPA CONFERENCE 224.00

IOWA FFA ASSOCIATION MEMBERSHIP 842.00

IOWA GIRLS HS ATHLETIC UNION REGIONAL VBALL 3,924.00

IOWA HIGH SCHOOL ATHLETIC ASSN FIRST ROUND FOOTBALL 8,286.00

JANS FLOWER YARD INC SENIOR NIGHT 117.00

JANSSEN, JOSH BOOK REFUND 13.56

KELLEY, STEVE OFFICIAL 90.00

KINGDOM GRAPHICS LEADERSHIP T SHIRTS 3,760.50

KLINEFELTER, BLAIR OFFICIAL 60.00

KLOSTERMANN, KEVIN OFFICIAL 85.00

LARSON, TAYLOR SUPPLIES 160.45

LEONARD, SETH OFFICIAL 85.00

LORIA, JOE OFFICIAL 60.00

MCKEONE, JAMES OFFICIAL 85.00

MEDIAPOLIS COMMUNITY SCHOOLS F/S VBALL TOURNAMENT 70.00

NEW ERA SHOW CHOIR SUITS 295.00

OMAR, RUSS OFFICIAL 115.80

PRUSHA, CONNIE EMBROIDERY FFA COATS 245.00

RIDDELL HELMETS 369.62

RIVARS INC SHOW CHOIR APPAREL 7,134.22

SCHROCK, LISA MILEAGE 19.54

SMITH, BRANDON OFFICIAL 85.00

ST. AMBROSE UNIVERSITY MUSIC DEPT HONOR BAND 175.00

TIPTON COMMUNITY SCHOOLS RVC HONOR BAND 108.00

VARSITY CHEER CLOTHING 2,725.45

WEHDE, ALANA REFUND - LOST BOOK 13.30

WEST BRANCH TIMES PRINTING/INSERT 389.00


3 91 AGENCY FUND-STUDENT ASSISTANCEFund NumberChecking Account ID

BMO GLASSES 421.59

91 421.59Fund Number


11/06/2015 10:45 AM

BILLS FOR APPROVAL

User ID: ANGIEK


3 92 AGENCY FUNDFund NumberChecking Account ID

ESSINGTON, JENNIFER RETURN DEPOSIT 30.00

PATEL, VILAS RETURN DEPOSIT 30.00

ZUAZUA, BRENDA RETURN DEPOSIT 30.00

92 90.00Fund Number



11/06/2015 10:45 AM

BILLS FOR APPROVAL

User ID: ANGIEK


BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

112015 P11/03/2015 1 11/03/201569777PAID11/2015

111.21QUICK FLIP BLOOMS10 0000 2213 100 0000 331COA Number: Description:

88.19TRAVEL10 0000 2320 000 0000 580COA Number: Description:

88.04SUPPLIES10 0000 2320 000 0000 618COA Number: Description:

192.09SUPPLIES - ROUNDS MEETING10 0000 2320 000 0000 618COA Number: Description:

213.74TREE PLANTING SUPPLIES10 0000 2620 000 0000 617COA Number: Description:



16.98WALMART - SUPPLIES10 2000 1100 100 0000 612COA Number: Description:

52.65BOOKS10 2000 1100 105 0000 612COA Number: Description:




66.46GAMES10 2000 2120 420 1119 613COA Number: Description:

161.90BMO - SUPPLIES10 3200 1100 100 0000 612COA Number: Description:

(359.99)FULL COMPASS10 3200 1100 300 4531 739COA Number: Description:

563.35AMAZON10 3200 2410 000 0000 618COA Number: Description:

1,522.98

112015 P11/03/2015 1 11/03/201569778PAID11/2015


319.90POWER ADAPTER10 0000 2237 100 0000 653COA Number: Description:

196.75ROUNDS VISIT10 0000 2311 000 0000 618COA Number: Description:


11.39POSTAGE10 0000 2320 000 0000 531COA Number: Description:

854.91PHONE10 0000 2320 000 0000 532COA Number: Description:

172.72FRYAUF - ICE MAKER10 1900 1100 100 1923 618COA Number: Description:

29.39KING - CLASSROOM SUPPLIES10 1900 1100 100 1923 618COA Number: Description:

117.15MILLER - CLASSROOM SUPPLIES10 1900 1100 100 1923 618COA Number: Description:


18.30EARMUFF OPTIME10 1900 1200 211 3301 612COA Number: Description:

289.63ACT ELITE PREP10 2000 1100 470 1118 612COA Number: Description:

181.83SUBSCRIPTION10 2000 1200 214 3302 612COA Number: Description:


84.36SOCIAL THINKING10 3200 1200 219 3301 612COA Number: Description:


3,138.16

112015 P11/03/2015 3 11/03/201524340PAID11/2015


164.00SENIOR NIGHT21 0000 1400 920 6601 618COA Number: Description:


11/03/2015 11:12 AM

Vendor Inquiry

User ID: ANGIEK

BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

1,133.94CAMERAS POD CAST21 0000 1400 920 6722 618COA Number: Description:

182.39CLOTHING SUPPLIES21 1900 1400 950 7411 618COA Number: Description:

380.99CALENDARS21 3200 1400 910 6212 618COA Number: Description:

73.00RIVARS21 3200 1400 910 6212 618COA Number: Description:

85.49REFILLS - HS LIB SHOP21 3200 1400 950 7408 618COA Number: Description:


229.48WALL OF FAME/PARTY SUPPLIES21 3200 1400 950 7409 618COA Number: Description:

421.17REFILLS - HS LIB SHOP21 3200 1400 950 7420 618COA Number: Description:

61.50ARRANGEMENT21 3200 1400 950 7431 618COA Number: Description:

94.38FENCING PROJECT21 3200 1400 950 7431 618COA Number: Description:

397.93FFA JACKETS21 3200 1400 950 7431 618COA Number: Description:

132.64HOMECOMING21 3200 1400 950 7431 618COA Number: Description:

421.59GLASSES91 0000 2190 100 8020 618COA Number: Description:

3,883.67

8,544.81PAIDTotal:


11/03/2015 11:12 AM

Vendor Inquiry

User ID: ANGIEK

2$ $ $ $ $ $ $ $ $ $ 4$

FINANCIAL CONTROL SHEET

MONTH: October 2015

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 DebtService

#21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 1,344$ ,603.04 $ 35,390.99 758,681.86$ 386,1$ 87.05 $ - $ 500.00 63,788$ .11 155$ ,946.92 33,113.36$ 94,850.15$ 2,873,061.48$

Receipts (+) 1,869$ ,337.12 $ 123,750.13 127,850.07$ 123,4$ 48.02 $ - $ - 148,242$ .90 35$ ,458.84 1,861.94$ 26,989.12$ 2,456,938.14$

Expenditures (-) 727$ ,654.49 $ 2,826.00 77,553.30$ 261,8$ 43.27 $ - $ - $ - 40$ ,988.60 90.00$ 26,485.19$ 1,137,440.85$

OTHER $ - $ - -$ $ - $ - $ - $ - $ - -$ -$

Ending BalanceEnding Balance 2 486$ ,486 285 67 $,285.67 156 315 12156,315.12 808 978 63$ 808,978.63 247 791$ 247,791 80 $.80 - $ 500 00500.00 212 031$ 212,031 01 150$.01 150 417 16 34 885 30$ 95 354 08$ 4 192 558 77$,417.16 34,885.30 95,354.08 ,192,558.77

Bond payment fund -$ 99,331.01$ 99,331.01$ Investment 212,082.01$ 256,002.50$ 468,084.51$

Balance 2,698$ ,367.68 $ 156,315.12 808,978.63$ 603,1$ 25.31 $ - $ 500.00 212,031$ .01 150$ ,417.16 34,885.30$ 95,354.08$ 4,759,974.29$ * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Oct-15 486$ ,013.22 340,594.65$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $2,396,705.05 $ 156,315.12 $522,291.76 $201,507.46 $0.00 $500.00 $212,031.01 $149,682.64 $32,590.31 $84,184.97 $3,755,808.32 0.50%ISJIT $89,580.62 $286,686.87 $46,284.34 $734.52 $2,294.99 $11,169.11 $436,750.45 0.01%CD-CSB $212,082.01 $188,752.99 $400,835.00 1.00%

FINANCIAL CONTROL SHEET

MONTH: October 2014

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 Debt Service #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 845$ ,875.32 $ (31,607.60) 544,113.51$ 612,6$ 79.10 $ - $ 500.00 67,230$ .58 131,8$ 25.18 26,348.37$ 103,890.34$ 2,300,854.80$

Receipts (+) 1,788$ ,272.35 $ 114,604.85 117,504.58$ 57,3$ 32.19 $ - $ - 146,704$ .55 61,2$ 90.33 120.00$ 13,747.10$ 2,299,575.95$

Expenditures (-) 663$ ,174.40 $ - 28,129.51$ 75,8$ 22.40 $ - $ - -$ 21,6$ 67.79 -$ 32,410.83$ 821,204.93$

OTHER $ - $ - -$ 20,2$ 03.55 $ - $ - -$ $ - -$ 20,203.55$

Ending Balance 1,970$ ,973.27 $ 82,997.25 633,488.58$ 573,9$ 85.34 $ - $ 500.00 213,935$ .13 171,4$ 47.72 26,468.37$ 85,226.61$ 3,779,225.82$

Acct. Receivable 275.25$ 1,100.55$ 1,375.80$ Acct. Payable -$ -$ Bond payment fund -$ 80,814.86$ 80,814.86$ Investment 211,526.08$ 256,002.50$ 467,528.58$

Actual GAAP Bal. 2,182$ ,774.60 $ 82,997.25 633,488.58$ 910,8$ 02.70 $ - $ 500.00 213,935$ .13 171,4$ 47.72 26,468.37$ 86,327.16$ 4,328,945.06$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Oct-14 447$ ,995.00 315,598.96$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,252,169.65 $ 82,997.25 $404,568.58 $245,965.43 $0.00 $500.00 $213,935.13 $170,721.90 $19,915.17 $75,171.95 $2,465,945.06 0.50%ISJIT $718,803.62 $228,920.00 $328,019.91 $725.82 $6,553.20 $10,054.66 $1,293,077.21 0.01%CD-CSB $211,526.08 $188,258.21 $399,784.29 1.00%

E

cy $0 $6, $90 $30 0% 0% 6,6

School Finance ReportOctober 31, 2015

33% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,180,000 $536,672 $461,198 $1,218,241 17.0% 6.4% $5,961,7592) Support Services(2000-2999) $3,690,000 $236,255 $235,508 $897,605 24.3% 6.4% $2,792,3953) Non-Instructional(3000-3999) $360,000 $25,646 $14,434 $46,538 12.9% 4.0% $313,4624) Other Expenditures((4000-5299) $2,540,764 $299,134 $251,485 $1,251,220 49.2% 9.9% $1,289,544Total $13,770,764 $ 1,097,707 962,625$ 3,413,6$ 04 24.8% 7.0% $10,357,160

Operating Fund $9,575,764 $2,740,738 $727,654 $685,276 $1,765,460 18.4% 7.2% 64% 25% 7,810,304 975,278

PPEL $1,175,000 $146,916 $77,553 $23,097 $221,382 18.8% 2.0% 151% 16% 953,618 (74,466)

Management $370,000 $155,614 $2,826 -$22,698 $153,447 41.5% -6.1% 99% -15% 216,554 2,168

Activity $440,000 $118,324 $40,989 $17,527 $83,384 19.0% 4.0% 70% 15% 356,616 34,940

Nutrition $375,000 $63,644 $26,485 $15,373 $49,816 13.3% 4.1% 78% 24% 325,184 13,829

Capitol Projects $1,200,000 $304,805 $222,110 $244,020 $951,275 79.3% 20.3% 312% 80% 248,725 (646,470)

Debt Service $635,000 $359,071 $0 $0 $188,721 29.7% 0.0% 53% 0% 446,279 170,350

Agencyge $0 $6,7949 $90 $30 $120 0.0%$ 0 0 0% 0.00 0%% 0% 0% (120) 6,674( 0)

Total $13,770,764 $3,895,906 $1,097,707 $962,625 $3,413,604 24.8% 7.0% 88% 25% 10,357,160 482,302

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $0 $0 $0 $188,721 0.0% 0.0% 0% 0% 0 (188,721)

Total Expenditures $13,770,764 $3,895,906 $1,097,707 $962,625 $3,413,604

E

cy $0 $56 0% 0% (53 )

School Finance ReportOctober 31, 2014

33% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,050,000 $348,399 $499,711 $1,236,288 17.5% 7.1% $5,813,7122) Support Services(2000-2999) $3,575,000 $238,404 $369,314 $1,055,591 29.5% 10.3% $2,519,4093) Non-Instructional(3000-3999) $400,000 $31,572 $17,171 $55,208 13.8% 4.3% $344,7924) Other Expenditures((4000-5299) $2,502,403 $206,925 $368,619 $1,013,828 40.5% 14.7% $1,488,575Total $13,527,403 $ 825,300 1,254,815$ 3,360,9$ 15 24.8% 9.3% $10,166,488

Operating Fund $9,507,403 $2,463,136 $667,271 $671,196 $1,758,185 18.5% 7.1% 71% 27% 7,749,218 704,951

PPEL $900,000 $139,631 $28,130 $148,795 $283,949 31.5% 16.5% 203% 107% 616,051 (144,318)

Management $320,000 $134,760 $0 $16,001 $199,449 62.3% 5.0% 148% 12% 120,551 (64,689)

Activity $440,000 $139,410 $21,668 $41,847 $85,637 19.5% 9.5% 61% 30% 354,363 53,773

Nutrition $415,000 $61,576 $32,411 $18,125 $58,499 14.1% 4.4% 95% 29% 356,501 3,077

Capitol Projects $1,310,000 $156,986 $75,820 $358,289 $784,591 59.9% 0.0% 0% 0% 525,409 (627,605)

Debt Service $635,000 $364,400 $0 $0 $190,071 29.9% 0.0% 0% 0% 444,929 174,329

Agencyge $4,540$ ,5 0 $0 $562 $534 0.0%$53 0 0% 0.00 0%% 0% 0% (534) 4,006,006

Total $13,527,403 $3,464,439 $825,300 $1,254,815 $3,360,915 24.8% 9.3% 97% 36% 10,166,488 103,524

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $190,071 $0 $0 $190,071 0.0% 0.0% 0% 0% 0 0

Total Expenditures $13,527,403 $3,654,510 $825,300 $1,254,815 $3,550,986

Notes from the Business Office, October 2015:

• Certified Enrollment completed.

• Processed quarterly payroll reports. \

• Listened to IASBO monthly webinar – Calendar of Critical Dates.

• Continued work on finalized line item budget. Will continue, complete and distribute to Principals.

• Sent first quarter open enrollment bills.

• Entered appropriate salary information for Fall BEDS Staff.

• Completed and filed Title II Part A.

• Completed and filed ERATE Form 472.

• Completed preparation for Auditor’s field work. The auditors were in the District on October 19th and 20th. All field work went smoothly. The final audit report will be ready late February, early March. At that time she would be willing to attend a Board meeting and go over the report.

• Attended SAI’s Budget Reduction conference.

• Met with Claimaid representative and filed all Medicaid reimbursement forms to date.

• Attended West Branch Community Foundation meeting.

• Held meeting with Jester Insurance representative to update staff on our Equipment Breakdown Insurance. All appropriate staff attended. The meeting included information on our current utilization and continued use (how to fill out forms correctly, call in’s, etc.)

• Met with Sandra Monohan from Mercer to discuss upcoming ACA reporting due January 2016.

• Submitted monthly nutrition report.

• Monthly payroll and reports.

• Monthly bills and Board Reports.



AGENDA ITEM 13 ADJOURNMENT

A. Motion to Adjourn

By _________________________________________________

Second _____________________________________________


B. Meeting Adjourned Time p.m.

New VISION - West Branch Community Schools | WBCSD · 2015. 11. 6. · Administrative Report 10....

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