Create New Document

• Click on Create New• Choose Document• Click on Untitled

document and type a name for your file

• Click OK

Note: the pages will save automatically every few seconds or so

Click on the page to type

Start at Google Docs Home page

Add a Picture

• Go to Insert –Picture or click on the Picture button

• Click on Choose File• Find the picture on

your hardrive and click Open and thenupload

• Resize by clicking and dragging on the corners• Right click on picture to hyperlink to a website

Add a Picture

• To add a picture from the Internet

• Click on the picture so it is in its own page

• Click on URL• Paste into URL

box

Add a Picture

• To add a picture from Google

• Type a search term• Choose a type from

the dropdown menu and then click on Search Images

• Click on the picture you will use and then click Select

Warning: Be aware when using this with children that a limited number of images are shown (as they are free Creative Commons) and they are

not always appropriate.

Add a Picture

To add a picture from Picasa• Click on a folder

of photos• Click on the

picture you will use and then click Select If you have a blog, your photos are

automatically saved to Picasa

Hyperlink to a Website

• Hyperlink to websites by highlighting text and then clicking on the Hyperlink button

• Paste in the address, click OK

Quick tip:Paste the internet

address straight onto the page and press the

Space bar after. The link will be highlighted.

Hyperlink to an email

• Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button

• Type in the email, click OK

Quick tip:Paste the email address straight onto the page and press the Space

bar after. The link will be highlighted.

Insert a Bookmark

• A Bookmark is a pointer that you can hyperlink to• Before you hyperlink, click on where the bookmark will go in a

document• Go to Insert Bookmark, repeat for other ‘Bookmarks’• Link to the Bookmark by

highlighting text (to hyperlink)or photos, click on the Hyperlink button andchoose Bookmark

• Select the BookmarkClick OK

Typing tricks

• Type 3/4 press space, converts to ¾

• Type (c) press space, converts to ©.

• Create your own autocorrects, click Tools - Preferences, and enter words into the list.

• Click OK

Features

• Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to

• Look at previous versionsby going to File – SeeRevision History

Click on a revision date, the colours show who edited

and what they changed.

Features

• Download a Google Doc toyour computer

• Go to File – Download as• Choose a setting• You will be asked if you would

like to Save the file or Openwith…

Printing

• Go to File – Page Setupto set your printing options

• If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page)

• Go to File – Print• Click Print, check the

settings and then click Print

Insert drawing

• Go to Insert – Drawing• Use the Drawing tools to create graphics• Use the Shape tools to create mindmaps or flow charts• Add text or pictures by clicking on the

text button or picture buttonClick Save and Close

when finished

Adding Comments• Highlight the text • Go to Insert – Comment• Type and click Comment• Add to discussion, click on the comment.

add new post, click Reply• Others can add to the comments by

following the above instruction• The discussion can be resolved and

removed from the page but can still be accessed through the Comments button

Adding Comments• The discussion can be resolved and

removed from the page by clicking on the comment and selecting Resolve

• It can still be accessed through the Comments buttonand selecting ‘Show Comment Stream’

• You can read the comment or you can choose to reopen the comment stream

• You can also click on Documentstats to see activity

Adding Footnotes

• Click at the end of the word that the Footnote refers to• Go to Insert – Footnote• Type in the Footnote (you are take to the bottom of the

page• When you return to the

top of the page there will be a number after the word you last clicked on relating to the footnote

• If you want to delete a footnote, delete text in the usual way

Insert Special Characters

• Click where you would like the symbol to go

• Go to Insert – Special Characters• Click on a character• Click on OK

Insert Horizontal Line

• Click where you would like the line to go• Go to Insert –Horizontal Line• It will appear

• Click where you would like to insert the page break• Go to Insert – Page Break

Insert Page Break for Printing

PaginatedDefault view is paginated, go to View –Document view – Compact if you would likeYour document to flow

Add a Header and a Footer

• Go to Insert – Header or Insert - Footer• Type in a heading, change fonts, styles, size and

colour, insert symbols or pictures

Add Table of Contents

• Make headings in your document by highlighting the text that is going to be a heading

• Go to Normal Text dropdown menu and select one of the heading formats (repeat for all headings)

• Click where the Table of Contents will go• Go to Insert – Table of Contents• The Table of Contents will appear• If you add more headings click on the refresh button to add

more headings

Extras

• Translate the document into another language

• Go to Tools – Translate Document

• Choose a Language from the dropdown menu

• Click OK• You will return to a copy of

the document and it will be fully translated

Extras

• Find a definition of a word

• Highlight the word• Go to Tools – Define • The definition will

appear • Find word count of your document

• Go to Tools – Word Count• The Word Count will appear

• Insert a Table by going to Table – Insert Table

• Click and drag to select number of cells

• Type in cells

Tables

Format Tables

Border Colours• Click in a cell• Go to Table –Table

Properties• Under Table Border select

a colour and line width, click OK

Cell Colours• Highlight the cells to be

coloured• Go to Table – Table Properties• Click on Cell Background Colour, select a colour• Click on OK

Format Tables

Cell Dimension• Click in a cell or highlight

columns or rows• Go to Table – Table

Properties• Set desired Column width

by typing in a number• Set desired row height by

typing in a number• Click OK

More with tables

• Insert pictures• Click in a cell, click on

Insert Image• Click on Choose File, find

a picture, click Open, then click OK• The picture will be in the table

Add, delete rows or columns

• Click in a cell• Go to Table and select

Upload Files

Click the Upload button.Click on Files or Folders. (Click Open)Or you can drag and drop files from your computer into your Docs listClick Start Upload.

Start at Google Docs Home page

Click on the file name when upload is finished, click on the file nameto view.

More extras

Change your View• Click View - Compact Controls• This will give you more space to edit with• Go back to View – Compact Controls to revert

to original view

Share

You can share documents with others• Click on the Share button• Type in the email addresses

of the recipients or click onchoose from Contacts (seemore about this on next slide)

• Click Share and Save• Click Done

Share

You can share documents with others and send as a group• Click on the Share button• Click in the Add People

click on Choose from Contacts

Click on Search and start typing a name, clickon it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.

For more choices see

following slides.

Share

You can share documents with others and send as a group• Click on the Share button• Click in the Add People

click on Choose from Contacts

Click on a group

Click on All next to Select. If you want to make them a new group then click on Saveas Group.Click Done. Click and Share and Save. Click Done.

Publish and Embed

Embed your documents into a Wiki or Blog• Go to Collaborate• Click Publish to the Web

• Click on Start Publishing

• Click OK

Publish and Embed

Embed your documents into a Wiki or Blog• You can copy the link

to send to others so that they can access the document

OR• Copy the embed code to embed

into wikis and blogs• Click Close

Embed Doc in Wiki

• Click on the Edit button in your Wiki• Click on the Widget button in the toolbar and

then Other• Paste the code in• You might have to add a little bit extra code to

set the size of the Google Doc

Embed Doc in Blog

• Click on the HTML button in your blog• Click where the Doc is going to go• Paste the code in• You might have to add a little bit extra code to

set the size of the Google Doc