New University Separation Process
description
Transcript of New University Separation Process
UTSA Department of Human Resources
Separating employee clears out on the last day of employment
Problems associated with the old process include:◦ no advance notice for key departments◦ Not all departments aware of separation◦ No verification of signatures on out-processing checklist◦ Inadequate key control process◦ No mechanism to recover outstanding fees or university
property◦ Inconsistent termination of all accounts◦ Outdated separation forms
Separating employee required to walk a form to 5 locations to obtain signatures
At least 3 more departments wanted to be added
Launched on Friday, January 30, 2009
Improve method of collecting University property, securing network accounts, and resolving any financial obligations
Notify all key stakeholders (SNG) – 15 depts.
Use of internet & email – mass distribution
Updated forms (PDF)
Accept the resignation in writing (Template)
http://www.utsa.edu/hr/Separation/empsepprocess.cfm
Access the Separation Notification Form from the HR website
Welcome to UTSA's Separation Process! If you are responsible for ensuring that the appropriate UTSA departments (Separation Notification Group or SNG) are notified of an employee's separation from employment at UTSA, you may do so by completing the Separation Notification Form via this link:
http://www.utsa.edu/hr/Separation/SNG-NotificationForm.cfm
HR website – Forms http://www.utsa.edu/hr/forms.cfm#10
SNG will respond by email (clear or not)
Using the Separation Processing Checklist - indicate if cleared or N/A.
If outstanding issues - notify employee
Once cleared, forward checklist & the separation form to HR
Unless there are any outstanding obligations, employee goes to one place – HR
Enhancements
Your feedback is important
Questions?
David DiazEmployee Relations
458-7891 or 458-5771