“KIDS  FIRST  – Every  Student,  Every  Day”

WALNUT VALLEY UNIFIED SCHOOL DISTRICT

“An  Extraordinary  Place”

M E M O R A N D U M

TO: Board Members FROM: Dr. Dean Conklin RE: Board Mailout DATE: January 11, 2013 January 2013 16 6:00 PM Regular Board Meeting 21 -- Martin Luther King Jr. Day Holiday 22 6:00 PM Community Budget Meeting ~ DBHS Theater 24 6:00 PM Community Budget Meeting ~ WHS Theater February 2013 1 6:00 PM Cornerstone Awards ~ Pomona Valley Mining Company 6 6:00 PM Mid-Year Review/Board Meeting ~ Westhoff ES MPR 12 4:00 PM Personnel Commission Meeting ~ DEC Board Room 13 9:00 AM Coordinating Council Meeting Presidents’  Brunch ~ DEC Board Room 18 -- Presidents’  Day  Holiday 20 5:00 PM Joint Meeting with Personnel Commission ~ Staff Development Room 20 6:00 PM Regular Board Meeting March 2013 6 6:00 PM Study Session 10 -- Daylight Savings Time begins 12 4:00 PM Personnel Commission Meeting ~ DEC Board Room 13 9:00 AM Coordinating Council Meeting ~ DEC Board Room 20 6:00 PM Regular Board Meeting

Board Mailout January 11, 2013 Page 2 of 5 BOARD FOLLOW-UPS Return from Break: Happy New Year! I trust you had a relaxing and enjoyable holiday season. Students and staff have returned, and are ready for the second semester. We had a very smooth first week back including the opening of our four new Kindergarten classes.     It’s  hard to believe that the year is half over. Budget Meetings: As you know, two Community Budget Meetings will be held as follows: Tuesday,  January  22,  6:00  PM  in  Diamond  Bar  High  School’s  Theater, and Thursday, January 24,  6:00  PM  in  Walnut  High  School’s  Theater.    This  information  has  been  disseminated  to  all  schools, is posted on our website, and will be advertised on school marquees (see attachment). Board Meeting: Thank you for your participation on Wednesday evening. Please be reminded that a Special Board Meeting, to discuss the Superintendent Search, has been scheduled for Thursday, January 31, 6:00 PM at the home of Helen Hall. For your information, the attached letter was sent to several search firms soliciting RFPs. Congratulations to Castle Rock Elementary School honorees Jacqueline Miranda (Super Star Student), and Cantrell Photography (Partner in Education). Congratulations also to South Pointe Middle School honorees Angeleena Escamilla, and Joseph Aguilar (Super Star Students), and Gordon Mize (Partner in Education). GENERAL INFORMATION Emergency Prep: Today, Friday, January 11, 2013, C.J. Morris Elementary School conducted an emergency drill to rehearse an environmental hazard on campus scenario. Students and staff were directed to enter or remain indoors for the duration of the drill. With lights out, doors shut and locked, everyone was asked to remain quiet in order to listen for directions. This 20-minute drill was CJM’s first step in preparing students for an actual lock-down drill involving an intruder on campus. The emphasis was for students and staff to practice the procedure of following directions, remaining calm and quiet, and quickly moving all students to an inside space. CJM staff will be meeting to debrief this drill and to plan a follow-up drill with the scenario of a stranger on campus. This drill was attended by and planned with consultation from Deputy Ken Leyva of the Los Angeles County Sheriff’s  Department. Additionally, Assistant Superintendent Jeanette Ullrich is working with Walnut   Sheriff’s  Substation  Deputy  Daly  to  provide  him  with  each  of  our  school  site’s  Emergency/Disaster  Plan. As you know, the safety of our students and staff has been, and will always be the highest priority at every one of our schools. We will continue to be vigilant in our commitment to ensure that our schools are safe.

Board Mailout January 11, 2013 Page 3 of 5

Holiday: Please be reminded that the District Office and all schools will be closed on Monday, January 21, in observance of the Martin Luther King Jr. Day Holiday. We will resume normal business hours on Tuesday, January 22, 2013.

Emergency Prep/Sheriff’s  Training:    Diamond Bar High School will be the site of a Walnut Sheriff’s   Station   Active   Shooter   Training on Tuesday, January 22, 7:00 AM. Principal Catherine Real has sent several messages to the community to make them aware of the training. Also, law enforcement units will have signs on them alerting the public to the training. This is a collaborative effort between WVUSD and the Sheriff’s Department. Cornerstone Awards: The annual Cornerstone Awards Gala is scheduled for Friday, February 1 (see attached flier). The event will be held at the Pomona Valley Mining Company beginning at 6:00 PM. Please contact Bertha (by Wednesday, January 23) regarding your availability and inform her if you plan to take a guest. Tickets for Board Members will be held at the door. Guest tickets are $25. Mid-Year Goals: Our annual Mid-Year Goals Review will be held on Wednesday, February 6. We will begin at 6:00 PM in the multipurpose room at Westhoff Elementary School. Joint Meeting: As you know, the Board schedules a Joint Meeting with the Personnel Commission annually. This year’s Joint Meeting will be held on Wednesday, February 20, and will begin at 5:00 PM in the Staff Development Room. Dinner will be provided. Our Regular Board Meeting will begin with Closed Session, at 6:00 PM, in my conference room. Capitol News: The Association of Low Wealth Schools (ALWS) provided the attached update regarding the Governor’s  budget. EDUCATIONAL SERVICES Field Trip: I have attached a memorandum from Director Steven Dorsey listing an extended field trip submitted to the Educational Services Department. Alternative Ed: Beginning the second semester of the 2012/2013 school year, Alternative Education has been reorganized to better utilize the human resources at its disposal. These changes will realize some savings for the second semester. TK: The Transitional Kindergarten program will be at Castle Rock, Vejar, Evergreen, Collegewood, and C.J. Morris Elementary Schools for the 2013/2014 school year. Director Jackie Brown will be hosting three Transitional Kindergarten Parent Informational Meetings in January and February at the District Office. Meeting dates have been scheduled for Wednesday, January 23, at 7:00 PM; Thursday, February 21, at 7:00 PM; and Friday, February 22, at 9:00 AM. Commendations to Jackie for her work with this program. Our enrollment numbers have benefitted from her hard work.

Board Mailout January 11, 2013 Page 4 of 5 BUSINESS SERVICES Updates: Attached please find a memorandum from Assistant Superintendent Jeanette Ullrich regarding follow-ups/updates from the Business Services Division. TECHNOLOGY Monthly Update: For your information, I have attached the Monthly Update from Information Technology (IT). Director Kenny Goodson highlights a number of items from the IT Department. SCHOOL SITES School Visitations: The following (second semester) site visitations have been scheduled. Please contact Bertha if you are interested in attending any (or all) site visits.

SCHOOL DATE TIME BOARD REP(S) Chaparral MS Wed., January 23 9:30-11:00 AM Nancy & Cindy South Pointe MS Fri., January 25 9:30-11:00 AM Nancy & Cindy Vejar ES Mon., January 28 9:30-11:00 AM Cindy Westhoff ES Wed., January 30 9:30-11:00 AM Nancy & Cindy Walnut HS Mon., February 4 9:30-11:00 AM Cindy Collegewood ES Wed., February 6 9:30-11:00 AM Cindy Walnut ES Fri., February 8 9:30-11:00 AM Cindy Castle Rock ES Mon., February 11 9:30-11:00 AM Cindy Evergreen ES Wed., February 13 9:30-11:00 AM Cindy Suzanne MS Wed., February 20 9:30-11:00 AM Cindy Diamond Bar HS Mon., February 25 9:30-11:00 AM Maple Hill ES Wed., February 27 9:30-11:00 AM

Emergency Prep: Today, Friday, January 11, 2013, C.J. Morris Elementary School conducted an emergency drill to rehearse an environmental hazard on campus scenario. Students and staff were directed to enter or remain indoors for the duration of the drill. With lights out, doors shut and locked, everyone was asked to remain quiet in order to listen for directions. This 20-minute drill was CJM’s first step in preparing students for an actual lock-down drill involving an intruder on campus. The emphasis was for students and staff to practice the procedure of following directions, remaining calm and quiet, and quickly moving all students to an inside space. CJM staff will be meeting to debrief this drill and to plan a follow-up drill with the scenario of a stranger on campus. This drill was attended by and planned with consultation from Deputy Ken Leyva of the Los Angeles County Sheriff’s  Department. Additionally, Assistant Superintendent Jeanette Ullrich is working with Walnut   Sheriff’s  Substation  Deputy  Daly  to  provide  him  with  each  of  our  school  site’s  Emergency/Disaster  Plan. As you know, the safety of our students and staff has been, and will always be the highest priority at every one of our schools. We will continue to be vigilant in our commitment to ensure that our schools are safe.

Board Mailout January 11, 2013 Page 5 of 5 BOARD MEETING Regular Meeting: The Board Agenda for the Wednesday, January 16, Regular Board Meeting is posted on-line (a hard copy of the agenda only is enclosed). As you know, we will begin with Closed Session at 6:00 PM and Open Session will begin at 7:00 PM. Please review the agenda and back-up information (on-line). If you should have any questions and/or concerns, please communicate those to me prior to our meeting (by Monday) so that my staff can prepare. This will also help expedite our meeting during Open Session. School Site Dates to Remember

January 14 7:00 PM Diamond Bar HS Brahma Foundation Meeting – LINC

January 15 8:45 AM Collegewood ES Community Club Meeting – Room A7

January 16 8:00 AM Maple Hill ES Community Club Meeting – MPR

January 17 8:30 AM Diamond Bar HS Mag 7 Parent Meeting – Conference Room

January 17 6:30 PM Vejar ES 3rd Grade Curriculum Night – MPR

January 24 8:00 AM Maple Hill ES Multicultural Day – School wide until 11:15 a.m.

January 25 8:00 AM Maple Hill ES Multicultural Day – School wide until 11:15 a.m.

February 9 11:00 AM Diamond Bar HS Wheel Food Fest – Front Lot MISCE LLANEOUS/OTHER ITEMS LACSTA – Association Meeting Flier Miscellaneous News Articles Enclosures Attachments DSC:bp