New State Industries Promotion Corporation of Tamil Nadu Limited · 2020. 9. 19. · Execution of...

TENDER REFERENCE No. Proj/T.no.5/2020 dt. 18.09.2020

TENDER FOR SELECTION OF AN AGENY FOR DESIGN,

DEVELOPMENT AND IMPLEMENTATION OF INTEGRATED

APPLICATION SOFTWARE FOR SIPCOT

Date of Release of Bid 19.09.2020

Pre bid Meeting 28.09.2020

Last Date for Submission of Bid 19.10.2020, 3:00 PM

Date of Opening of Bid 19.10.2020, 3:30 PM

Cost of Bid Document: Rs. 15,000/- + 18% GST

State Industries Promotion Corporation of Tamil Nadu Limited

19-A, Rukmani Lakshmipathy Road, Egmore, Chennai - 600 008

CONTENTS

CLAUSE TOPIC PAGE

NO

1. PREAMBLE 1

2. ACTIVITIES OF SIPCOT 1

3. SCOPE OF WORK 1

4. QUALIFICATION CRITERIA 3

5. LANGUAGE OF THE TENDER 5

6. PURCHASE OF TENDER DOCUMENT 5

7. PREBID MEETING 5

8. CLARIFICATION ON THE TENDER DOCUMENT 5

9. AMENDMENT OF TENDER DOCUMENT 6

10. AUTHORISATION OF THE BIDDER 6

11. SUBMISSION OF TENDER IN TWO COVER SYSTEM 6

12. EARNEST MONEY DEPOSIT 7

13. VALIDITY 7

14. OPENING AND EVALUATION OF THE TENDER 7

15. PRICE OFFER 8

16. EVALUATION OF THE PRICE 8

17. AWARD OF CONTRACT 9

18. SECURITY DEPOSIT 9

19. AGREEMENT 9

20. ISSUE OF WORK ORDER 10

21. IMPLEMENTATION SCHEDULE 10

22. (a) PAYMENT TERMS 10

23. PENALTY 11

24. TERMINATION OF CONTRACT 11

25. GENERAL CONDITIONS 11

26. ARBITRATION 12

27. JURISDICTION OF THE COURT 12

ANNEXURES

I. TECHNICAL REQUIREMENT FOR STORAGE DEVICE 13

II. PART – I (COVERING LETTER) 25

III. DETAILS OF THE BIDDER 27

IV. DETAILS OF IMPLEMENTED SYSTEM INTEGRATOR 28

V. ANNUAL TURNOVER STATEMENT 29

VI. DECLERATION OF NOT HAVING BLACKLISTED 30

VII. DECLERATION OF NOT HAVING TAMPERED THE TENDER

DOCUMENT

31

VIII. CLARIFICATION OF TENDER DOCUMENT FORMAT 32

IX. PART-II (COVERING LETTER) 33

X. PRICE BID 34

XI. CHECKLIST OF DOCUMENTS 35

IMPORTANT NOTICE

This tender procedure is governed by the Tamil Nadu Transparency in

Tenders Act, 1998 and the Tamil Nadu Transparency in Tender Rules,

2000 as amended from time to time. In case of any conflict between the

terms and conditions in the tender document and the Tamil Nadu

Transparency in Tenders Act, 1998 and The Tamil Nadu Transparency in

Tender Rules, 2000 the Act and Rules shall prevail.

1

Signature of the bidder with seal and address

1.

1.

2. PREAMBLE

3.

State Industries Promotion Corporation of Tamil Nadu Limited (SIPCOT) is the infrastructure

arm of Government of Tamil Nadu. The organization is involved in the formation of industrial

complexes by providing basic and comprehensive infrastructure facilities for the industries to set

up their units. SIPCOT has so far developed 21 Industrial Complexes including 7 Sector Specific

Special Economic Zones (SEZs) across Tamil Nadu in a total extent of 32,004 acres spread over

15 districts. Further, SIPCOT has also created land bank across the State for prospective and new

age industries to enhance their manufacturing footprint in the State of Tamil Nadu. SIPCOT now

intends to appoint an Agency for the design, development, implementation and maintenance of

Integrated Application Software to manage business processes and resources of SIPCOT. In this

context, SIPCOT invites sealed tenders from reputed agencies in “Two Cover System” through

transparent bidding process. The Tender notification has been published fixing the date of

opening of tender as 19.10.2020.

2.

ACTIVITIES OF SIPCOT

The activities of SIPCOT can be broadly grouped under the below heads:

1. Acquisition of Land

2. Development of Industrial Parks/ Complexes/ SEZs with basic infrastructural facilities

3. Allotment of land to prospective investors for setting up their industries

4. Maintenance of developed Complexes / Parks / Growth Centers.

5. Execution of various types of deeds like lease deed, sub lease deed etc.

6. Issue of NOC , Transfer of lease hold rights, Change in Management approvals

7. Implementation of Special Projects as announced by the Government.

8. Nodal Agency of Govt. of Tamil Nadu for sanction / disbursement of Structured Package

of Assistance to large scale industries as per Govt. Orders.

9. Follow-up and recovery of outstanding term loan dues.

3.

SCOPE OF WORK

a. Design, develop, integrate and maintain the centralized web-based application software

for end to end automation for complete life cycle of business processes for efficient and

transparent working of SIPCOT.

b. System should be able to manage complete business process which include:

• Projects

• Finance

• Internal Audit

• Human Resource Management,

• Management Information Systems

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• E-governance functionalities for file tracking & mail management integrated with

document management system

• RTI, Grievances and CM cell petitions monitoring & management

• Follow up and Recovery

• Information Technology

c. Proposed solution should be web-based application and design should ensure the integrity

and security of the data. The content to be hosted and uploaded for public access.

d. The proposed system must be a 3-tier architecture consisting of Web/portal server,

application server and database server.

e. Seamless integration with existing software systems such as the Allotment of land , NOC,

Incentive, Legal and Land Allotment to Telecom companies and other external

integrations such as payment gateway, SMS gateway, Email gateway as applicable.

f. System should be implemented for all the Industrial Parks/Complexes/Growth

Centers/SEZs of SIPCOT and also for other ongoing / upcoming projects.

g. Bidder should provide a complete backup and restore solution.

h. The web applications should have protection against all vulnerabilities of online web

applications published by the OWASP community at the time of implementation of the

system, including common/known hacking techniques like phishing and SQL injection

etc. System should be able to differentiate between a mechanized intrusion and manual

access to the applications. Suitable tools/software e.g. CAPTCHA etc. may be utilized

for the purpose to ensure that there are no backdoors and security loopholes existing in

the solution for exploitation.

i. Proposed system must have automatic password reset facility to reduce load on

administrator

j. Proposed system and the application should be able to generate e-mail alert to users and

administrators.

k. The Bidder should supply and install SSL certificates of reputed authorities which shall

be recognized by all popular internet browsers. The SSL certificate shall be valid initially

for all popular internet browsers. The SSL certificate shall be valid initially for a period

of two years, which shall be subsequently renewed by SIPCOT.

l. Off the shelf system must have capability for customization as per SIPCOT requirements.

m. Proposed system must support to add any future requirement, additional feature,

functionalities as and when required.

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n. The bidder should be required to take care of the following:

➢ Undertake requirement, customization and installation/customized integrated

products as per the needs of the SIPCOT.

➢ Suggesting necessary re-engineering of the processes so as to enable adoption of the

product/solution proposed.

➢ Supply of installation manual, administration manual and user reference/training

manual.

➢ Define overall training requirements and preparation of the training plan.

➢ Conduct project specific training for users in the customized software.

o. All source code, design document and all requirement specification etc. will be in the sole

possession of SIPCOT.

p. The bidder should provide access to and copies of all information held or controlled by

them which they have prepared or maintained in accordance with this agreement.

SIPCOT shall be entitled to copy of all such information.

q. The bidder should provide complete knowledge transfer to SIPCOT which the bidder has

in its possession or control at any time during the exit management period.

r. The bidder should provide O & M support for a period of 3 years from the date of Go-

Live. During the O & M period the bidder should deploy at least 2 personnel at the Head

office of SIPCOT.

s. The web application shall be hosted in the servers of SIPCOT that have been installed in

State Data Centre (ELCOT).

The outline of tasks to be carried out and deliverables are detailed in Annexure-I

4.

QUALIFICATION CRITERIA

Clause Qualification Criteria Supporting Documents/Remarks

4(a) The Bidder should be a registered

legal entity and should be in

existence for the past 3 years as on

31st August 2020.

(i) In case of Private / Public Limited

Companies,

• Copy of Incorporation Certificate

issued by the Registrar of Companies

• Copy of Memorandum and Articles of

Association

(ii) In case of Partnership Firm,

• Registered Partnership deed

(iii) In case of Proprietor,

• Copy of GST Registration certificate.

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4(b) The bidder should have satisfactorily

completed offering System

Integration solution for web-based

application and Payment Integration

process to any Central Government

Departments / State Government

Departments / Central PSUs / State

PSUs in the last 3 years (as on 31st

August 2020).

The bidders shall demonstrate

experience in either of the below

categories:

(i) 2 contracts with a value of at

least Rs.20 Lakhs each

(ii) 1 contract with a value of at least

Rs.40 Lakhs

Copy of Work order and completion

certificate / Performance certificate issued

by the clients

4(c) The bidder should have reported an

Average Annual Turnover of

Rs.100.00 lakhs in the last three

consecutive financial years i.e.

FY2016-17, FY2017-18 and FY

2018-19 (or) FY 2017-18, FY 2018-

19 and FY 2019-20

(i) The average annual turnover

statement duly certified by Chartered

Accountant as per Annexure VI

(ii) The Annual Report/ certified copies of

Balance Sheet, Profit & Loss

statement along with schedules for the

last 3 consecutive financial years

4(d) The bidder should have a full-fledged

permanent office in Chennai

(i) Proof for Chennai office address

(ii) Alternatively, the bidder should give

an undertaking that full-fledged office

will be established in Chennai within

15 days from the date of issue of Letter

of Acceptance

4(e) The Bidder should have a valid ISO

9001 2008 Certificate

Valid ISO 9001 - 2008 Certificate

4(f) The bidder should have a valid GST

registration certificate

Copy of GST Registration certificate

4(g) The bidder should not have been

blacklisted for supply of any items or

services to SIPCOT or any other

Government bidder

The declaration form as per Annexure VI

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5.

LANGUAGE OF THE TENDER

The Tender prepared by the bidder as well as all correspondences and documents relating to the

Tender shall be in English only. If the supporting documents are in a language other than

English/Tamil, the notarized translated English version of the documents should also be enclosed.

Tender received without such translation copy will be rejected.

6.

PURCHASE OF TENDER DOCUMENT

a. The tender document shall be obtained from State Industries Promotion Corporation of Tamil

Nadu Limited, 19-A, Rukmani Lakshmipathy Road, Egmore, Chennai 600 008 on payment

of Rs.1000/- payable in the form of Demand Draft drawn on any Indian Nationalized/

Scheduled Commercial Bank in favour of “SIPCOT Ltd.” payable at Chennai or it can be

downloaded from www.tenders.tn.gov.in / www.sipcot.tn.gov.in.at free of cost. For the

downloaded tender document, the bidder need not enclose the tender document cost but

should give a declaration for not having tampered the Tender document downloaded (as per

Annexure VII).

b. The tender document can be purchased on all working days from 19.09.2020 to 19.10.2020

12:00 noon during office hours.

7.

PRE- BID MEETING

a) There will be a pre-bid meeting on 28.09.2020 at 3:30 P.M via Video Conference during

which the prospective bidders can get clarifications about the tender. The bidders shall

send their queries in writing through mail to [email protected] and [email protected] if any

at least two days prior to the pre-bid meeting date.

b) The bidders who wish to attend the pre bid meeting shall send a request along with their

representative’s details (Name, Designation, Phone No and Email ID) to [email protected]

and [email protected] at least one day prior to the pre-bid meeting date. The link for Video

Conferencing will be shared to the designated representative by email

c) The bidders are advised to check www.tenders.tn.gov.in for up-to-date information like

change in date / venue etc., of pre-bid meeting as SIPCOT may not be able to identify

and communicate with the prospective bidders at this stage. Non attending of pre-bid

meeting is not a disqualification.

8.

CLARIFICATION ON THE TENDER DOCUMENT

Any discrepancies, omissions, ambiguities or conflicts in the tender document or any doubts as

to their meaning and any request for clarification may be sent in writing to “The Managing

Director, State Industries Promotion Corporation of Tamil Nadu Limited, 19-A, Rukmani

Lakshmipathy Road, Egmore, Chennai 600 008” or through e-mail to [email protected] and

[email protected] as per Annexure-VIII. The Managing Director, will review the same and where

information sought is not clearly indicated or specified in the tender documents, will issue a

clarifying bulletin to all those who have purchased the tender documents and will also upload

http://www.tenders.tn.gov.in/

http://www.sipcot.tn.gov.in/

mailto:[email protected]

[email protected]



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such clarification on www.tenders.tn.gov.in / www.sipcot.tn.gov.in. The Managing Director will

neither make nor be responsible for any oral instructions. Request for clarification should be

brought to the notice of the Managing Director, in writing, before 48 hours of the opening of the

tender.

9.

AMENDMENT OF TENDER DOCUMENT

SIPCOT whether on its own initiative or as a result of a query, suggestion or comment of an

Applicant or a Respondent, may modify the tender document by issuing an addendum or a

corrigendum at any time before the opening of the tender. Any such addendum or corrigendum

will be communicated through mail to all the bidders who had purchased the tender documents

and also will be uploaded on www.tenders.tn.gov.in and the same will be binding on all

Applicants or Respondents or Bidders, as the case may be.

10.

AUTHORISATION OF THE BIDDER

(a)

The Tender should be signed on each page by the bidder or by the person who is duly authorized

for the same by the bidder.

11. (b)

SUBMISSION OF TENDER IN TWO COVER SYSTEM

(c)

a. Every page of the terms and conditions of the tender document should be signed and enclosed

with the tender, in token of having accepted the tender conditions. Failing which the tender

will be rejected summarily.

b. Tenders should be submitted in two parts:

i. Part I will cover technical bid and

ii. Part II will cover price bid

c. Bidders should ensure submission of all documents along with Part-I and Part II proposal as

per the Check list given in Annexure -XI.

d. Bidders are requested to submit Part I and Part II in a separate sealed cover superscripting as

Part I and Part II respectively. These two Parts namely Part I and Part II must be placed in a

separate sealed cover superscripted as “Tender for Development and Implementation of

System Integrator at SIPCOT” and addressed to “The Managing Director, State Industries

Promotion Corporation of Tamil Nadu Limited, 19-A, Rukmani Lakshmipathy Road,

Egmore, Chennai 600 008”, containing the name and address of the Bidder. Tenders

submitted with unsealed cover would summarily be rejected.

e. Tenders should be dropped only in the tender box kept at “State Industries Promotion

Corporation of Tamil Nadu Limited, 19-A, Rukmani Lakshmipathy Road, Egmore, Chennai

600 008” on or before 3.00 PM on 19.10.2020 Tenders will not be received by hand.




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f. Alternatively, the tenders can be submitted through registered post so as to reach the above

address on or before 3.00 PM on 19.10.2020 Tenders received after the specified time will

not be considered and SIPCOT will not be liable or responsible for any postal delays.

g. A tender once submitted shall not be permitted to be altered or amended.

12.

EARNEST MONEY DEPOSIT

a. The Tender should be accompanied by an Earnest Money Deposit (EMD) to the value of

Rs 50,000 (Fifty Thousand Only.) in the form of a Demand Draft drawn on any Indian

Nationalized/Scheduled Commercial Bank in favour of “SIPCOT Ltd.”, payable at Chennai.

The EMD in any other form will not be accepted. The Earnest Money Deposit will be

returned to the unsuccessful bidders.

b. The Earnest Money Deposit will be retained in the case of successful bidder and it will not

earn any interest and will be dealt with, as provided in the terms and conditions of the tender.

c. Any request of the bidder, under any circumstances claiming exemption from payment of

EMD will be rejected and their Part II price offer will not be opened.

d. The amount remitted towards EMD is liable to be forfeited in case the bidder fails to execute

the contract after submission of the tender or after acceptance of the offer by SIPCOT or fail

to sign the Agreement.

e. EMD amount remitted will not earn any interest.

13. (a)

(b) VALIDITY

(c)

The rate quoted in the Tender should be valid for the acceptance by SIPCOT for a minimum

period of 90 days from the date of opening of the Tender. Escalation in the rates will not be

entertained under any circumstances.

14. (d)

OPENING AND EVALUATION OF THE TENDER

a. The tenders received up to 3.00 PM as per the office clock on 19.10.2020 will be taken up

for opening. Tenders received after specified date and time will not be accepted. The Tender

will be opened by the Manager, SICPOT at 3.30 PM on the same day in the presence of the

available Bidders/ representatives of the Bidders who choose to be present. The Bidders or

their authorized agents are allowed to be present at the time of opening of the tenders.

b. The Managing Director will inform the attested and unattested corrections, before the

Bidders and sign all such corrections in the presence of the Bidders. If any of the Bidders or

agents not present then, in such cases the Managing Director will open the tender of the

absentee Bidder and take out the unattested corrections and communicate it to them. The

absentee Bidder should accept the corrections without any question whatsoever.

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c. If the date fixed for opening of the tender happens to be a Government holiday, the sealed

tenders will be received up to 3.00 PM on the next working day and opened at 03.30 PM on

the same day.

d. The Technical bid will be evaluated by the committee of State Industries Promotion

Corporation of Tamil Nadu Limited in terms of the qualification criteria. The committee

reserves the right to disqualify any of the tender in case the Committee is not satisfied with

the documents furnished, including the past performances.

e. Any adverse/not satisfactory remarks on the performance of previous works will entail

disqualification of the tender.

f. The bidders declared as qualified by the Committee, will be informed the date of opening of

Part II (Price bid).

15. (b)

(c) PRICE OFFER

a. The Price bid should be kept only in the Part II cover.

b. The price bid should be prepared strictly as per Annexure-X.

c. The rate quoted by the bidder shall be kept firm for a period specified in the tender from the

date of opening of the tender. The bidder should keep the Price firm during the entire period

of Contract including extension of time if any. Escalation of rate will not be permitted during

the said periods whether extended or not for reasons other than increase of taxes payable to

the Governments in India within the stipulated delivery period.

d. The price bid formats should be filled clearly and legibly both in figures and words.

e. In case of discrepancy between the prices quoted in words and figures, lower of the two will

be considered.

f. Price bid should not contain any commercial conditions. Variation in the commercial terms

and conditions of the tender will not be accepted.

16. (d)

(e) EVALUATION OF THE PRICE

(f)

a. The price bid will be evaluated in accordance to the Tamil Nadu Transparency in Tenders

Act 1998 read with the Tamil Nadu Transparency in Tenders Rules 2000. The bidder who

has quoted the service charges including O & M for a period of 3 years (Part – A) will be

declared as L1 and called for price negotiations.

b. Part - B of price bid will not be considered for evaluation of price bid. However, the L1

bidder has to match the lowest service charges quoted by other qualified bidders if the rate

quoted by them is higher.

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17.

(g) AWARD OF CONTRACT

a. The bidder who is adjudged as L1 will be invited for price negotiations for further reduction

of service charges.

b. Upon finalization of negotiated rate, SIPCOT will issue the Letter of Acceptance (LoA) to

the successful bidder.

18.

SECURITY DEPOSIT

a. On receipt of the Letter of Acceptance from SIPCOT, the successful bidder should remit a

Security Deposit (SD) of 5% of the contract value (i.e.) Service charges for Development

and Implementation of Integrated Application System in the form of a Demand Draft drawn

on any Indian Nationalized/Scheduled Commercial Bank in favour of “SIPCOT Ltd.”,

payable at Chennai or an Irrevocable Bank Guarantee with a validity period of 1 year from

any Indian Nationalized/Scheduled Commercial Bank, within 10 (Ten) working days from

the date of receipt of letter of acceptance. The EMD shall be adjusted with the Security

Deposit

b. Any amount pending with SIPCOT will not be adjusted under any circumstances, against the

Security Deposit if so requested.

c. EMD & Security Deposit amount remitted will not earn any interest.

d. If the Security Deposit amount is not paid within the time specified, the EMD remitted by

the bidder shall be forfeited, besides cancelling the communication of acceptance of the

Tender.

19. (h)

(i) AGREEMENT

a. The successful bidder should execute an agreement as may be drawn up to suit the conditions

on a non-judicial stamp paper of value, as prescribed in law and shall pay for all stamps and

legal expenses incidental thereto. In the event of failure to execute the agreement, within the

time prescribed, the SD/EMD amount remitted by the bidder will be forfeited besides

cancellation of the Tender.

b. If the contract is not executed as per the agreed terms and conditions, SIPCOT will hold full

authority to cancel the tender or take any such action that will be deemed fit to the occasion

at the risk and cost of the successful bidder. Such cancellation will entail forfeiture of

SD/EMD.

c. In the event of non- performance of the contractual provisions and if the selected bidder, has

not fulfilled the contractual obligation with SIPCOT in any manner during the currency of

the contract or also found on later date, SIPCOT reserves the right to disqualify such bidder

to participate in future tenders or black list the company up to a maximum period of 3 years.

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20.

ISSUE OF WORK ORDER

After payment of Security Deposit and successful execution of the agreement, work order will be

issued by SIPCOT.

21. IMPLEMENTATION SCHEDULE

The successful bidder has to adhere to the following timelines:

Milestone Timeline

Award of Contract (LOA) T1

Remittance of Security Deposit, signing of

agreement and issue of work order (T2)

T1 + 10 days

Software Requirement Specifications (SRS) Sign

off (T3)

T2 + 6 weeks

UAT Sign Off & Development of System (T4) T3 + 4 months

Training & Go-Live (T5) T4 + 3 weeks

Operation & Maintenance T5 + 3 years

22.

(j) PAYMENT TERMS

a. No advance is permissible.

b. Stage-wise payment will be made after successful completion and acceptance of each

milestone by SIPCOT. The Bidder should obtain signoff after each milestone from the

SIPCOT and raise invoice against the same:

Sl.No Milestone Payment terms

1. SRS Sign off 15% on approval of SIPCOT

2. After User Acceptance Test(UAT)

and Development of system

40% on approval of SIPCOT

3. Go-Live 35% on approval of SIPCOT

4. 6 months after Go-live Balance 10%

c. Charges for O&M after Go-live will be paid on pro-rata basis after successful completion

of the respective quarter.

d. In case of deployment of manpower for additional scope of work, per month payment will

be made as per the work schedule.

e. Payment will be made within 15 days of submission of claims.

f. The TDS amount, penalty if any, will be deducted from the payment.

g. Upon successful completion of the entire contract, SD will be released.

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h. SIPCOT also reserves the right to recover any dues from the bidder, which is found on

later date, during audit/excess payment, after final settlement is made to them. The bidder

is liable to pay such dues to SIPCOT immediately on demand, without raising any

dispute/protest.

23.

PENALTY

The successful bidder should adhere to project milestones as per clause 20, failing which a penalty

@ 1% per week on total value of contract will be levied up to a maximum of 5%. Delays beyond

that period will result in termination of contract.

24. (k)

(l) TERMINATION OF CONTRACT

(m)

SIPCOT reserves the right to terminate the contract at any time during the validity period on

account of non-fulfillment of contractual obligations or any of the reasons.

25. (n)

(o) GENERAL CONDITIONS

a. Conditional tender in any form will not be accepted.

b. SIPCOT reserves the right to relax or waive or amend any of the tender conditions.

c. The right of final acceptance of the tender is entirely vested with SIPCOT and reserves the

right to accept or reject any or all the bidder in part or in totality or to negotiate with any or

all the bidders or to withdraw/ cancel/ modify this tender without assigning any reason

whatsoever.

d. After acceptance of the tender by SIPCOT, the bidder will have no right to withdraw his

tender.

e. All Source Code, Design Document, all requirement specification etc. will be sole possession

of SIPCOT.

f. If performance of the bidder is not as per the schedule, then SIPCOT reserves the right to

reallocate full/part order to other qualified bidders. Any additional cost incurred by SIPCOT

due to such reallocation should be borne by the bidder

g. SIPCOT shall provide a location inside the premises in-order to mobilize & to conduct O&M

operations.

h. SIPCOT will not have any liability towards the manpower appointed by the bidder for

implementation of the project.

i. SIPCOT will have no liability on account of any omission or commission of

regulatory/statutory requirement by the bidder.

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j. The bidder will indemnify, defend and hold harmless the SIPCOT from and against, and in

respect to, any and all losses, expenses, costs, obligations, liabilities and damages, including

interest, penalties and attorney’s fees and expenses, that the bidder may incur as a result of

any negligent or willful acts or omissions of the bidder.

k. Any notice regarding any problems, to the bidder shall deemed to be sufficiently served, if

given in writing at his usual or last known place of business.

l. In the course of discussion and instruction SIPCOT may disclose information of confidential

and proprietary nature relating to the industrial parks, knowhow, to the bidder. Such

information shall be considered as confidential.

26. (a)

(b) ARBITRATION

(c)

a. In case of any dispute in the bid, including interpretation if any on the clauses of the bid or

the agreement to be executed, the matter shall be referred by SIPCOT/ bidder to an arbitrator

who shall be selected by the bidder from the panel of arbitrators approved by SIPCOT the

same within 15 days, from the date of receipt of the letter from the SIPCOT along with the

panel. If there is no reply from the bidder within 15 days, SIPCOT shall choose any of the

arbitrators from the panel of arbitrators referred to above. The remuneration for the arbitrator

and other expenses shall be shared equally by SIPCOT and the bidder.

b. The venue of the Arbitration shall be at the Head office of State Industries Promotion

Corporation of Tamil Nadu Limited, Chennai. The decision of the Arbitrator shall be final

and binding on both the parties to the Arbitration.

c. The Arbitrator may with the mutual consent of the parties, extend the time for making the

award. The award to be passed by the Arbitrator is enforceable in the Court at Chennai city

only.

27. (a)

(b) JURISDICTION OF THE COURT

(c)

Any dispute arising out of non-fulfillment of any of the terms and conditions of this Agreement

or any other dispute arising out of the arbitration award will be subject to the jurisdiction of the

Courts in the City of Chennai only.

We agree to the above terms and conditions.

SIGNATURE OF THE BIDDER:

DATE:

NAME IN BLOCK LETTERS:

DESIGNATION:

ADDRESS:

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ANNEXURE – I

Technical Specification

To eliminate the existing paper works and manual intervention, the proposed System should

reduce paper works, automate overall processes, reduce work load, easy to use without

affecting current system order, match and validate accounts, view on-time integrated reports,

track values of various processes, secure data use, accessibility and transformations, auto

backup of all the records and planning, control, management, monitoring and operation of

SIPCOT and all its Project Offices throughout the State.

Proposed system shall provide online delivery of various services to Industry and all other stake

holders. With this initiative SIPCOT wants to appoint a System Integrator to develop and

implement its various modules integrating with the existing software modules. SIPCOT

currently using PHP 7 & MySQL 5.7 Version, the proposed module should be developed and

hosted only in the existing server of SIPCOT.

Existing Module

1. Land Allotment

2. Issue of NOC

3. Land Allotment to Telecom Companies

4. Allottee Bill Management System

5. Incentives

6. Civil

7. Reach MD

8. Land Acquisition

9. Court Case Monitoring

10. Vehicle Management System

Core Applications Modules

1. Projects

2. Finance

3. Internal Audit

4. Human Resource Department

5. Management Support System

6. Secretarial

7. Information Technology

8. Follow up and Recovery monitoring

9. E-Knowledge Management System

Data Migration Bulk upload of existing legacy data

The envisioned Integration system for SIPCOT proposes to digitize the complete gamut of

functions, services and actions that are offered / undertaken by its various functional

departments, leading to increased integration, transparency, user-centricity and overall

14


efficiency improvement within the organization. The proposed technical architecture is as

follows:

1. Detailed Scope of Work

1.1 Application

1.1.1 Application Study and Analysis of Requirements

The bidder would be required to study the existing application and functioning of SIPCOT in

a manner that will enable the Bidder to meet all the requirements of this RFP. Find the gap in

the existing process & application and accordingly prepare the “AS IS” and “TO BE” document

for approval of SIPCOT before configuration of the proposed software solution Customization

Phase: Based on the “To Be” document & gap analysis bidder should prepare the proposed

solution to meet the complete requirement of SIPCOT

15


SRS: Post the detailed study, the functionality of the proposed application would be agreed by

SIPCOT before beginning the design of the system.

1.1.2 Application Development:

1. The bidder is responsible for Design & Engineering of the application module.

2. The development should comply with Open Standards and Open Source.

3. The bidder should provide System software such as database, operating system,

middleware, etc. required for successfully running the solution should be latest & be

perpetual in nature.

1.1.3 Application Testing :

Upon successful completion of the deployment the bidder should demonstrate the

functionality of the core applications as per the mutually agreed acceptance test procedure.

Any gaps & vulnerabilities noticed during testing should immediately be rectified before

projects go live. Commissioning & Acceptance testing would involve the completion of

the supply and installation of the required components. Acceptance testing should be

carried out for all the sites before commencement of live operations in the entire SIPCOT.

1.1.4 Implementation and Support:

SIPCOT would deploy a person at the time of implementation along with bidder for

better understanding of proposed system, knowledge transfer and early completion of

project.

1.1.5 Training:

The bidder should organize training to the core group of SIPCOT as well as end users.

Representatives from the bidder’s implementation project teams will be involved

throughout the development of training strategy, training material (design and

development), to ensure that training strategies and materials should be aligned to the

requirements of the project and business specific.

1.1.6 Operation & Maintenance:

The bidder should maintain the web portal for a period of 3 years from the date of Go-

Live. The scope of work for O & M involves regular timely operations, maintenance,

managing the system alerts & events. During the O & M period the bidder should

deploy at least 2 personnel at the Head office of SIPCOT.

16


1.1.7 Progress Update:

The bidder should provide periodic status report highlighting critical issues to SIPCOT

on monthly bases. Further, any information (progress report, etc.) as and when sought

by the SIPCOT should be furnished. And also submit the data migrations plan with

discussion & approval of SIPCOT.

1.1.8 Content Management:

The bidder should provide a content management module that will support SIPCOT

user to create, modify/edit, delete, verify and approve content for which they have

access privilege. It is fully role based and there should be an audit log of all content that

has modified. The file should be version controlled by the version control system.

1.1.9 Documentation:

All documentation generated during design, development, integration and

commissioning phase should be made available to SIPCOT. Indicative list of soft copy

documents include:

➢ Project plan in MS Projects giving out micro level (L2/L3 Level) activities with

milestones

➢ “AS IS” and “TO BE”

➢ UAT

➢ Training Material

➢ User and Administrative manuals for application software

2. Design methodology

The Bidder shall follow the following broad design philosophy while designing

1) Open standards: Design shall be ensured to support all standard browsers

2) Scalable: The Proposed system should be robust and scalable in terms of

performance and functionality

3) Enterprise search: Easy and powerful search enterprise content

4) High operational reliability: The systems shall be designed for high operational

reliability and redundancy in various components of the system

5) Integrity and Stability: The integrity and stability of web applications should be

ensured by using various tools. There should not be problem of broken pages,

causing 404 file not found display.

6) Response time and accessibility: The design shall ensure quick response time (not

more than 5 to 15 seconds for a remote user on VSAT link for login and home pages.

7) User friendly: Well organized information with consistent look and feel with user

friendly navigation features

17


8) Security: An appropriate security mechanism should be provided to ensure

security at various levels like: Functional level, user group/class level and

transaction type level like: Functional level, user group/class level and transaction

type level. System should ensure that access being restricted via the use of

usernames/identifications and associated password

9) Single sign on/off: System must have single sign on and single sign off for

complete functionalities of software

10) Aesthetics: The aesthetics of applications is of prime importance and should be

as per the requirements of SIPCOT

3. Specifications for online solution to manage business processes and resources of

SIPCOT

The proposed solution should be on the existing system. The functional requirement

document is a high-level Business Blueprint document where the newly developed

system should be integrated with the existing module. The system must also be integrated

with other external systems such as online payment gateway identified by SIPCOT, SMS

gateway and Email gateway, as applicable, system must provide all the flexibility and

options to accommodate the high degree of variability associated with the different

geographical territories and other requirements. The system should facilitate the bulk

upload of legacy data for data migration purpose. Based on these tentative requirements,

the system should be conceptualized and designed.

The modules to be developed by the bidder are as below:

3.1. Projects

Projects module should have the following functionalities for efficient and transparent

functioning:

➢ Monitoring of applications of land allotment

➢ Monitoring of implementation of project / utilization of land

➢ Monitoring of action initiated for non-compliance / Issue of notices for

resumption of the plot user TNPP(E) Act

➢ Surrender of land

➢ Sub-lease of built up area

➢ Extension of time for implementation of the project

➢ Request for change in management/ Transfer of lease hold rights

➢ Change in shareholding pattern / directors

➢ Change of Name, Address & Constitution

➢ Obtaining reports from Project Officers

18


➢ Permission for transfer of leasehold rights in respect of assets, auction purchased

through OL / DRT /bank /financial instructions

➢ Request for Laying OFC cables and film shooting

➢ Request for renting of SIPCOT buildings in the Industrial park

➢ Monitoring of Audit Paras/ queries

➢ Request for usage of SIPCOT roads by collecting track rents.

➢ Monitoring of execution of lease deed within the stipulated time.

➢ Other request – Enhancement of water supply, change in line of activity, shifting

of HT line etc.

3.2. Financial accounting system management

Financial accounting software system including payroll to be developed and integrated

with the complexes including preparation of standalone/consolidated financial statements

as per the requirements of IndAS. It should be ensured that all the application modules are

completely integrated with the Financial Accounting System. The module requirement is

as below:

➢ Budget Module

➢ Fund Management and Cash Flow Statements Module including Tracking of fund

transfers between HO and PO Complex.

➢ Module for Receipt and Disbursement of Term Loan/Soft Loan/Grants.

➢ Processing of Incentives

➢ Module for Fixed Assets to comply with IndAS

➢ Statutory Audit Data base.

➢ AG Audit Data base

➢ Module for Tracking of Income Tax Audit and Income Tax Cases & Assessments and

Appeals.

➢ Receivables Management Module.

➢ Module for EMD/Security Deposit// Caution Deposit.

➢ MIS for Auto Alert for all receivables as per online portal by way of Dashboard.

➢ Module for Recording of Investment and Recovery with respect to EPF/SPF/Gratuity

Trust.

➢ Pricing Policy System.

➢ Module for Monitoring of Statutory Compliances at HO and PO.

➢ Management of Fixed Deposits.

➢ Management of other Investments.

➢ Business Life Cycle (Land Leasing end to end)

➢ Tracking of Civil Development Works (including discharge of Performance Security).

➢ Module for Preparation of Financials Statement and schedules as per IndAS.

➢ Module for direct and indirect tax

➢ Module for accounts payable

19


3.3. Internal Audit :

Internal Audit should have the following functions:

➢ Appointment of Internal Auditor at HO and PO

➢ Monthly audit at all Industrial complexes

➢ Tracking of monthly/ quarterly reports and rectification

➢ Weekly audit report at HO level

➢ Tracking of ATR on Audit report at HO level

➢ Audit committee recommendation follow up

3.4. Human Resource Management System (HRMS)

System should provide the integrated solution of HR & Payroll covering all functions of

the Human Resource Department that deals with recruitment, employee’s management,

payroll, performance, training, etc. System should be used to simplify the daily tasks

involved in the HR department and act as a bridge between human resource management

and information technology. System should allow enterprises to automate many aspects of

human resource management, with dual benefits of reducing the workload of the HR

department as well as increasing the efficiency of the department by standardized HR

processes.

3.4.1 Employee Information System

i. Employee login: Each employee should have separate login in for system and should

be able to view/edit/entry their own details as per policy

ii. The system should include all the master data of the employee’s that enables the HRD

transactions in the application.

iii. The system should have the provision of maintain the following minimum employee

information such as :

Employee name, Employee Id, Address (present and permanent), Address proofs,

phone number, Mobile number, email id, gender, Marital Status, Academic

Qualification, Professional qualification, Designation and date of birth.

iv. The system should have the provision of capturing previous experience and information

v. The system to provide for leave master file data (for every calendar year) that helps in

managing leave details of each employee.

vi. The system to allow Competent Authority master that helps in assigning the appointing

authority, approving authority, leave sanctioning authority and immediate supervisor

so as to manage the HR process workflow.

vii. Online Job portal: System should have the option of job portal that display the job

requirements of the company

20


viii. The system should allow to change the cadre/designation/pay scale/ reporting structure

of the employee after getting promoted or demoted by authorized personnel

ix. The system should be able to record the retirement date of the employee and update HR

record accordingly

x. The system should be able to record suspension, termination & retirement of the

employee

xi. The system should allow to record, update and manage the following:

a. Employee basic information

b. Grade and Pay related particulars

c. Service Record

d. Loans & Advances

e. Appraisal Information

f. Skills & Training

g. Leave information

h. Perquisites & eligibility information

xii. Payroll: In-built payroll should capture the details like payroll structure, salary, pay

slips, deductions, bonuses, reimbursements, provident fund, loans and insurance etc.

xiii. Employee’s attendance/Biometrics: System should have the option to capture the

employee attendance by integrating with biometrics system as per the user

requirements.

xiv. The system should have facility to enter details of third-party outsourcing / contract

employees

xv. Creation of Employee Self-service which includes personal and professional record,

pay slip / Form 16.

xvi. Approval/ Notification/ Alerts workflow: system should have inbuilt features to pop up

the notification or alerts through E-mail.

xvii. Dashboard: System should have the built-in role-based dashboard facility.

xviii. Gratuity and Life Assurance Scheme

xix. Insurance & Group Insurance Scheme

3.4.2 E-Governance Portal

E-Governance portal should have the following functionalities for efficient and transparent

functioning of all customers/public centric department of SIPCOT.

1. File Tracking and Online Mail register

File tracking should be a web-based solution for keeping track of movements of all

types of documents which includes letter, File, documents, memo’s, Note, Office

order, reminders etc. It should manage all the file movement from one department/ one

person (i.e.) from the date of acknowledgement to the end user (till the time of dispatch

or closure of the document).

21


This helps the organization to manage the flow effectively and efficiently. It should

enable the users to maintain a consistent watch over the movement of various

important files and receipts at different levels in the process of decision making. Also

maintain complete life cycle of the document from starting from its origin to action

taken.

2. RTI Monitoring

RTI management system should help the department for easy tracking of applications

and response of various departments of SIPCOT. It should capture the functions of

creation, storage, retrieval, updating & searching of application & response. The

following requirement is as below:

➢ Online submission of RTI application

➢ Track the status of users application & response

➢ Documents/file upload

➢ Approval workflow

➢ Alerts/notification features

➢ Dashboard

➢ Track the resolution of RTI

➢ Online payment option to collect the fees

3. CM Cell petition management

CM cell petition management facility should capture the queries raised/sent from CM

office and track the resolutions

Functionalities

➢ Online complaints integrated with CM cell existing portal

➢ Options to check the status of complaints


➢ Alerts/notifications features

➢ Dashboard

4. Grievance management & e-help desk

Grievance management facility should capture the grievances raised and track the

resolutions

Functionalities

➢ Online grievances logging option

➢ Options to check the status of grievances

➢ Documents/file upload.


22


➢ Alerts/notifications features

➢ Dashboard

➢ E-helpdesk for managing the facility management system covering IT

infrastructure or any other asset with process of online complaints registration,

generation of tickets and online calculation of response time etc.

3.5. Management Support Service

➢ Tracking of admin stationery

➢ Asset Management at SIPCOT Head Office and at all Industrial Complexes

3.6. Secretarial & Statutory compliances monitoring systems

➢ Upload of Incorporation document & Annual Report

➢ Uploading of Board/ Committee Agenda

➢ Uploading of Board/ Committee Minutes

➢ Create and update "Pending Status Report/Action taken report”

➢ View the status of Minutes of the Meeting

➢ View the status of statutory compliance

3.7. Information Technology

➢ Tracking of IT related assets

➢ Request for IT related issues

➢ Conference room booking

➢ Upload of Government Announcements with status

3.8. Follow up and Recovery monitoring system

The module should be developed to track the pending dues and prepare the dashboard

based on the data.

➢ No. of term loan / IFST Cases

➢ Eligible OTS cases

➢ Possession taken - sold and unsold

➢ Original Petitions, Writ Petitions, DRT, OL cases, Company applications

➢ Uploading of OTS Policy

➢ Receipt of OTS application with required documents

➢ Payment of processing fee and upfront fee

➢ Internal / External valuation

➢ Dues position of the company on OTS cases

➢ Negotiation by committee, Arrival of OTS amount

➢ No Objection Certificates

23


➢ Discharge of satisfaction charge

➢ Return of original documents

3.9. E-Knowledge portal management system

E-Knowledge management system (KMS) should provide computerized management of

electronics as well as paper-based documents. It should be a single point document

repository for retrieving any type of documents. It should facilitate creating, uploading,

deleting, updating, approving, sharing, storing and downloading of documents and should

be accessible from anywhere through internet or intranet. System should also meet the

requirement like multiple documents upload, transmittals generation, version revisions, and

status like pending, approved or rejected.

It should also offer secure accessibility to internal and external customers, vendors/Bidders

etc.

E-knowledge management system should have the following functionalities

i. Document workflow: E-knowledge management system (KMS) should have

document workflow that automates document-centric processes, improves efficiency

and repeatability of operations. Administrators and authorized users should be able to

create, manage, reuse and support document workflow.

ii. Document searching: KMS should have full-text document search on content or on

any selection of metadata with immediate document search results. Search criteria

should include everything from profile information to document version number.

Document search should be fast and results are returned instantly.

iii. Document control: KMS should provide document control features such as user access

permission check-in/check-out, revision management, and document workflow

notifications, capturing of electronic audit trail with history of versions and activity,

analyze standard and customizable reports for improving the flow of information and

accountability

iv. Document storage: KMS should have advance document searching, remote access

options, and integrated security means that information is more readily available at the

search of a keyboard-even from outside the office and files should be secured against

unauthorized access.

v. Version control: Version control should give the ability to manage document changes

and revisions including going back to previous version of a document

vi. Web-interface: KMS should provide robust web interface for connecting external

databases such as enterprises CRM or ERP systems

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vii. Active Directory interface: KMS application should be integrated with domain server

active directory for logon credentials authentication

viii. Document sharing: It should allow multiple workers to access the same document at

a time.

ix. Document archiving: Set retention periods for documents and schedule archival or

removal processes

25


ANNEXURE – II

PART-I

Date:____________

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,

The Managing Director,

State Industries Promotion Corporation of Tamil Nadu Limited,

19-A, Rukmani Lakshmipathy Salai, Egmore,

Chennai 600 008.

Sir,

Sub : Tender for Development and Implementation of Integrated Application

System at SIPCOT – Submission of Part I - Regarding.

Ref: Your Tender Notice DT..........

With reference to your tender notice, we submit herewith our sealed tender for the

selection of bidder for Development and Implementation of Integrated Application System at

SIPCOT as specified by SIPCOT in this tender document.

We enclose the following documents:

1) Tender documents duly signed in each page and enclosed as a token of accepting the

Tender conditions

2) DD no. for Rs.50,000/- (Rupees Fifty Thousand only), towards Earnest

Money Deposit

3) Authorization letter from the bidder for the person to sign the tender

4) Details of the Bidder (as per Annexure-III)

5) Details of System Integration work completed (as per Annexure-IV)

6) The copy of certificate of incorporation/ registration and Copy of Memorandum and

Articles of Association

7) Copy of Registered Partnership deed, in case of Partnership Firm

8) Copy of Work order and completion certificate / Performance certificate issued by the

clients in support of having satisfactorily completed offering in System Integration

26


solution for web-based application and Payment Integration to Central Government

Departments / State Government Departments / Central PSUs / State PSUs in the last

3 years (as on 31st August 2020) as per clause 4(b)

9) Annual turnover certificate duly certified by a Chartered Accountant (as per Annexure

– V)

10) The Annual Report / certified copies of Balance Sheet, Profit & Loss statement for the

last 3 consecutive financial years i.e. FY 2016-17, 2017-18 and 2018-19 (or) FY 2017-

18, 2018-19 and 2019-20

11) Declaration for not having blacklisted either by SIPCOT or by any other Govt.

agencies (as per Annexure-VII)

12) Address Proof document for having full-fledged permanent office in Chennai

13) Copy of valid ISO certification

14) Copy of GST Registration certificate

15) Declaration for not having tampered the Tender documents downloaded from the

website www.tenders.tn.gov.in / www.sipcot.tn.gov.in (Annexure-VII)

16) Latest I.T return

17) Notarized translated English version of the documents in a language other than

English/Tamil, if any

Yours faithfully,

SIGNATURE OF THE BIDDER

Encl: As stated above


27


ANNEXURE – III

DETAILS OF THE BIDDER

Sl.No. Particulars Description/Details

A Name of Bidder

B Contact Details

Registered Office Address

Telephone No.

Fax

Email

Website

C Incorporation Details

Incorporation Number

Date of Incorporation

Authority

D Name of Authorized

Signatory

Position

Telephone

Fax

Mobile

Email

E Number & Address of

Offices

a) In Chennai

b) Outside Chennai


28


ANNEXURE – IV

Details of Implemented System Integrator

(Please provide the details for each project along with work order and completion

certificate from client)

Name of the Client:

Nature of Business / operation of

Client

Brief description of the Project

Module of System Integrator

implemented

Number of Users of the system

Date of Contract Award

Date of Go-Live

Work Order enclosed (Yes/No)

Work completion certificate

enclosed (Yes/No)

29


ANNEXURE – V

ANNUAL TURN OVER STATEMENT

The Annual turnover of M/s ................................................................ for the past three

years are given below and certified that the statement is true and correct.

Sl.No. Year Turnover

(Rs. in lakh)

1. 2016-2017

2. 2017-2018

3. 2018-2019

4. 2019-2020

Total

Average annual turnover

Note: Average Turnover of any three consecutive financial years will be considered i.e. FY

2016-17, 2017-18 and 2018-19 (or) FY 2017-18, 2018-19 and 2019-20.

DATE:


SIGNATURE OF CHARTERED ACCOUNTANT

(With seal and Address)

30 | P a g e

ANNEXURE – VI

CERTIFICATE

Date: __________

Certified that M/s.........................................................../ the firm /company or its partners /

shareholders have not been blacklisted as on 31.08.2020 by SIPCOT or by any other

Government Agencies in India.


(with seal and address)

31 | P a g e

ANNEXURE - VII

DECLARATION FORM

Date: __________

a) I/We …………………………………………………………………….. having our

office at …………….. do declare that I/We have carefully read all the conditions of tender sent

to me/us by SIPCOT, for the tenders floated vide tender

ref.no.__________________________ for the selection of bidder for Development and

Implementation of System Integrator at SIPCOT for a period of 3 years and complete the

contract as per the tender conditions.

b) I/We have downloaded the tender document from the internet site

www.tenders.tn.gov.in/ www.sipcot.tn.gov.in and I / We have not tampered / modified the

tender document in any manner. In case, if the same is found to be tampered / modified, I/ We

understand that my/our tender will be summarily rejected and full Earnest Money Deposit will

be forfeited and I /We am/are liable to be banned from doing business with SIPCOT or

prosecuted.




32 | P a g e

ANNEXURE- VIII

CLARIFICATION ON TENDER DOCUMENT FORMAT

BIDDER’S REQUEST FOR CLARIFICATION

Name and Address of the

Organization submitting

request

Name and Position of Person

submitting request

Contact Details of The

Organization / Authorized

Representative

Mr. Ravishankar,

Manager, SIPCOT

Tel: 044 – 4526 1777

Fax:044 – 4526 1796

Email: [email protected]

and [email protected]

S. No. Reference(s)

(Section, Page)

Content of Tender requiring

Clarification

Points of clarification

required

1

2

3




33

ANNEXURE - IX

PART-II

From,

Name:

Address:

Ph:

Fax:

E-mail:

To,

The Managing Director,

State Industries Promotion Corporation of Tamil Nadu Limited,

19-A, Rukmani Lakshmipathy Road, Egmore,

Chennai 600 008

Sir,

Sub: Tender for Development and Implementation of Integrated Application System

at SIPCOT - Submission of Part II – Price Offer-Reg

Ref:- Our tender (Technical Bid) submitted for “Development and Implementation of

Integrated Application System at SIPCOT”

----

In continuation of our above tender, we submit herewith the price offer for

“Development and Implementation of Integrated Application System at SIPCOT” as specified

by SIPCOT in this tender document. We agree to abide by the terms and conditions stipulated

by SIPCOT and also agree to complete the entire contract, at the rates quoted by us. The rate

quoted and approved by SIPCOT in this tender will hold good as per tender conditions.

Yours faithfully,


Signature of the bidder with seal and address 34 | P a g e

ANNEXURE - X

PRICE BID

Part A

Sl.No. Description Service Charges

(Rs.)

GST

(Rs.)

Total

(Rs.)

1. Service charges for design,

development and

implementation of Integrated

Application System as per

Clause 3

2. Annual Maintenance Cost for

period of three years after Go-

Live

Grand Total

Total Amount in words (Rupees) …………………………………………..…………

Part B

Sl.No. Description Service charge per

manpower per month

(Rs.)

GST

(Rs.)

Total

(Rs.)

1. Service Charges for deploying

manpower for any work in

addition to the scope already

mentioned in clause 3

Total Amount in words (Rupees) …………………………………………..…………

In case of discrepancy between the prices quoted in words and in figures, the lower of the two

will be considered


ANNEXURE – XI

CHECKLIST OF DOCUMENTS

Documents to be enclosed in Part-I:

Sl.No. Checklist Enclosed

(Yes/No)

Reference in the Bid

(Page No.)

1. A covering letter on your letter head addressed to, The

Managing Director, State Industries Promotion

Corporation of Tamil Nadu Limited (as per Annexure-

II)

2. Tender conditions duly signed in each page and enclosed

in token of accepting the Tender conditions

3. Authorization letter from the Company for the person to

sign the tender

4. Demand Draft for Rs.50,000/- in favour “SIPCOT Ltd.”

payable at Chennai towards EMD

5. Details of the Bidder (as per Annexure-III)

6. Details of Implemented System Integrator (as per

Annexure-IV)

7. 1. The copy of certificate of incorporation/ registration

8. Copy of Memorandum and Articles of Association

9. Copy of Registered Partnership deed, in case of

Partnership Firm

10. Copy of Work order and Work completion certificate /

Performance certificate issued by the clients in support

of having satisfactorily completed offering in System

Integration solution for web-based application and

Payment Integration to Central Government

Departments / State Government Departments / Central

PSUs / State PSUs in the last 3 years (as on 31st August

2020) as per clause 4(b)

11. Average annual turnover statement duly certified by a

Chartered Accountant (as per Annexure-V)

12. The Annual Report / certified copies of Balance Sheet,

Profit & Loss statement for the last 3 consecutive

financial years i.e. FY 2016-17, 2017-18 and 2018-19

(or) FY 2017-18, 2018-19 and 2019-20

13. Address Proof document for having full-fledged

permanent office in Chennai

14. Copy of valid ISO certification

15. Copy of GST Registration certificate

16. Declaration for not having blacklisted either by SIPCOT

or by any other Govt. agencies (as per Annexure-VI)

17. Declaration for not having tampered the Tender

documents downloaded from the website

www.tenders.tn.gov.in/www.sipcot.tn.gov.in

(Annexure-VII)





(Yes/No)

Reference in the Bid

(Page No.)

18. Latest I.T return

19. Notarized translated English version of the documents in

a language other than English/Tamil, if any

Documents to be enclosed in Part-II


(Yes/No)

1. A covering letter on the letter head addressed to The Managing

Director, SIPCOT (as per Annexure-IX)

2. 1. Price Bid as per Annexure-X of the Tender document

Note: Tenders submitted in unsealed cover would summarily be rejected.

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